Polycom IP Phone 1725 16844 001 User Manual

During an active call, you can tap the PIP  
to swap the windows the video displays  
in. When the near site displays in the  
larger window, “Local Camera” displays  
next to it.  
ABOUT YOUR PHONE  
About the Touch Screen  
Mute  
Speakerphone  
Speed Dial Key  
Your phone has a touch-sensitive screen.  
You can tap the menu items, soft keys  
(the keys along the bottom of the touch  
screen), and fields that display on the  
touch screen. You can also press the  
touch screen and drag your finger up or  
down to scroll through lists.  
You can also display video on the entire  
screen (full screen mode) by tapping the  
larger window. In full screen mode, you  
can swap the windows the video displays  
in by tapping the PIP. To resume normal  
viewing mode, tap the full screen video.  
USB flash drive attached and idle  
Video stopped  
About Calls and Line Keys  
Video stopped and audio muted  
Your phone can handle one active call  
and multiple calls on hold. The active call  
displays in the center of the touch screen.  
Calls on hold display in a row along the  
bottom of the touch screen.  
Phone Icons  
Active call without Polycom®  
HD Voice™  
®
®
USING YOUR PHONE  
Navigating the Touch Screen  
Polycom VVX 1500  
Business Media Phone  
Active audio call with Polycom  
HD Voice  
Your phone can have up to six lines. A line  
is assigned to a Line Key. Line Keys  
display in a column along the far-right of  
the touch screen. Any unassigned  
Line Key can be a Speed Dial Key.  
Quick User Guide  
To enter the Main Menu, tap  
.
Active video call with Polycom  
HD Voice  
To return to the idle screen, tap  
About Your Phone  
.
Using Your Phone  
Basic Phone Features  
Customizing Your Phone  
Call (audio-only)  
Call (video)  
To go back to the previous menu, tap  
the Back soft key.  
A Line Key is either green (dial tone,  
incoming call, or active call) or blue (no  
active call). Calls that display on the touch  
screen are associated with the Line Key  
that is green.  
To select a soft key, tap the soft key.  
To view more soft keys, tap the  
More soft key.  
Applies to phones running Polycom® UC  
Software 3.3.0 or later.  
Call on hold  
Line Keys can also have a status indicator  
(a vertical bar on the far-right of the  
To scroll through items, press the  
touch screen where the list displays,  
Conference call  
Do Not Disturb  
Handset  
and then drag your finger up or down.  
Or, tap or press or  
To highlight items, scroll to the item  
using or  
For detailed information, see the User  
Guide for the Polycom VVX 1500 Business  
Media Phone at:  
Line Key):  
.
.
The status indicator can be:  
Solid green—Dial-tone is available,  
dialing is in progress, or a call is active.  
Flashing green—Incoming call.  
.
To select an item, tap the item.  
To select a field’s entry box, tap the  
field name, and then tap the field’s  
highlighted box.  
Flashing red—All calls are on hold.  
Headset  
About Video  
Line Key (private and registered)  
Your phone displays video in two  
windows: a small picture-in-picture (PIP)  
window at the top-right of the touch  
screen, and a larger window centered in  
the middle of the touch screen. By default,  
the near site (i.e., you) displays in the PIP,  
and the far site displays in the larger  
window.  
To scroll through values in a drop-  
down list, tap or press one of the scroll  
arrows in the drop-down list.  
Line Key (shared and registered)  
Messages  
© 2010, Polycom, Inc. All rights reserved.  
POLYCOM®, the Polycom “Triangles” logo and the names and marks  
associated with Polycom’s products are trademarks and/or service marks  
of Polycom, Inc. and are registered and/or common law marks in the  
United States and various other countries. All other trademarks are  
property of their respective owners. No portion hereof may be  
reproduced or transmitted in any form or by any means, for any purpose  
other than the recipient’s personal use, without the express written  
permission of Polycom.  
To select a value for a field, tap the  
field’s highlighted grey box. From the  
drop-down list, tap a value.  
Missed calls  
Polycom VVX 1500 Business Media Phone Quick User Guide. 1725-16844-001 Rev. B / June, 2010 Edition  
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To use a Speed Dial Key:  
To set up a conference:  
the Far Mute soft key. The muted  
participant can hear all participants, but  
no one can hear the muted participant.  
To make the selected participant the  
“active” participant (the participant with  
whom you’ll exchange video), tap the  
Select Video soft key.  
Transferring Calls  
>> Tap the contact’s Speed Dial Key on  
the far-right of the touch screen.  
1. Call the first party.  
To transfer a call:  
2. After the first party answers, tap the  
Conference soft key. The active call is  
placed on hold.  
1. During a call, tap the Transfer soft key.  
The active call is placed on hold.  
2. Place a call to the party to whom you  
want to transfer the call.  
(Speed Dial Keys display  
contact’s name.)  
and the  
3. Place a call to the second party.  
4. When the second party answers, tap  
the Conference soft key. All parties  
are joined in the conference.  
To use a speed dial index number:  
3. When you hear the ring-back sound or  
after you speak with the second party,  
tap the Transfer soft key.  
To place the selected participant on  
hold, tap the Hold soft key. The held  
participant cannot hear any participant  
and no one can hear the held  
participant. To return the participant to  
the call, tap the Resume soft key.  
To remove the selected participant  
from the call, tap the Remove soft key.  
To view information about the selected  
participant, tap the Information soft  
key.  
1. Press  
on the phone console.  
You can do the following:  
2. From the Speed Dial Information  
screen, tap the contact. The call is  
automatically placed.  
To place the conference on hold, tap  
the Hold soft key. To resume the call,  
tap the Resume soft key.  
Forwarding Calls  
(Your company’s settings may override this  
feature. If you have a shared line, call  
forwarding is not available.)  
To add or edit a speed dial index  
number for a contact, update the  
contact’s Speed Dial Index field in the  
Contact Directory (see Updating  
Contact Directory). If a Line Key is  
available, the contact you add will  
display as a Speed Dial Key.  
To end the conference, but keep the  
other participants connected, tap the  
End Call soft key.  
To enable call forwarding:  
1. From the idle screen, tap the  
Forward soft key.  
To end the conference and place all  
participants on hold, tap the Split soft  
key.  
2. If your phone has multiple lines, tap the  
line for which to enable call forwarding.  
3. Tap the forwarding type you want to  
enable. (Choose Always for all  
incoming calls; No Answer for all  
unanswered incoming calls; or Busy  
for calls that arrive when you’re  
already in a call.)  
To exit the conference management  
feature, tap the Back soft key.  
To start and stop the transmission of  
near-site video, tap the Video soft key,  
and then tap the Stop Video soft key.  
(You will still receive video.) To start the  
transmission of near-site video again,  
tap the Start Video soft key.  
Using Do Not Disturb  
(Your company’s settings may override this  
feature.)  
Using Call Lists  
To use a call list:  
You can prevent your phone from ringing.  
1. Tap  
Call Lists > Missed Calls,  
Received Calls, or Placed Calls.  
> Features >  
To enable or disable Do Not Disturb:  
4. Enter a number to forward calls to, and  
then tap the Enable soft key.  
If you have an active call and a call on  
hold, you can create a conference by  
tapping the Join soft key.  
1. Press  
.
2. Press  
or  
to select a  
2. If your phone has multiple lines, tap the  
line for which to enable or disable  
Do Not Disturb, and then tap the  
Enable or Disable soft key.  
To disable call forwarding:  
1. From the idle screen, tap the  
Forward soft key.  
call. You can do the following:  
To place a call, tap the Dial soft key.  
To remove the call from the list, tap  
the Clear soft key.  
Managing Conference Calls  
(This feature may not be enabled on your  
phone.)  
2. If your phone has multiple lines, select  
the line for which to disable call  
forwarding.  
When you enable Do Not Disturb,  
glows red.  
To store the contact in your Contact  
Directory, tap the More soft key,  
and then tap the Save soft key.  
To view detailed information about  
the call, tap the More soft key, and  
then tap the Information soft key.  
You can manage each conference  
participant.  
3. Tap the forwarding type to disable, and  
then tap the Disable soft key.  
Setting Up Conference Calls  
To manage conference participants:  
>> During a conference call, tap the  
Manage soft key. Then, if the  
participant you want to manage isn’t  
selected, tap the participant. (A white  
border displays around the selected  
participant.)  
You can set up a conference call with two  
other people.  
Redialing Numbers  
During a conference call, you can send  
and receive video with only one  
conference participant. If you want, you  
can switch the participant with whom you  
exchange video (see Managing  
Conference Calls).  
To dial the last placed call, press  
.
Listening to Voice/Video Mail  
(Voice/video mail is a call platform dependant  
feature. Options may vary.)  
Speed Dialing Contacts  
To quickly dial a contact, use the contact’s  
speed dial index number, or press the  
contact’s Speed Dial Key (if available).  
You can do the following:  
Tap  
, and then follow the prompts to  
To mute the selected participant, tap  
listen to your message.  
Polycom VVX 1500 Business Media Phone Quick User Guide. 1725-16844-001 Rev. B / June, 2010 Edition  
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To search for a contact:  
1. Tap > Features >  
Contact Directory.  
To disable a screen saver:  
1. Tap > Settings > Basic >  
Preferences > Screen Saver.  
Locking/Unlocking Your Phone  
(This feature may not be enabled on your  
phone.)  
Setting Up a Screen Saver  
(This feature may not be enabled on your  
phone.)  
Lock your phone to allow only authorized  
calling and answering. To unlock your  
phone or answer a call from a locked  
phone, you need to enter your user  
password. By default, your user password  
is 123.  
After the phone is idle for a certain  
amount of time, your phone can display a  
screen saver of your own pictures.  
2. Tap the More soft key, and then tap the  
Search soft key.  
2. From the Screen Saver screen, select  
Disabled for the Screen Saver field,  
and then tap the Save soft key.  
3. Enter the first few characters of the  
contact’s first or last name, and then  
tap the Search soft key.  
To stop a screen saver and return to the  
idle screen, tap the touch screen.  
Updating the Background Picture  
(This feature may not be enabled on your  
phone.)  
To set up a screen saver:  
1. Place your pictures on a USB flash  
drive, either in the root directory or in a  
folder.  
Adjusting Volume  
If you update your password and forget  
it, contact your system administrator.  
You can change the background picture  
on your phone. You can choose a picture  
already on your phone, or a picture on  
your USB flash drive.  
To change the handset, speakerphone,  
or headset volume:  
To change your password:  
(For information on supported file  
types and sizes for pictures, see the  
User Guide for the Polycom VVX 1500  
Business Media Phone at  
www.polycom.com/  
voicedocumentation.)  
>> During a call, press  
or  
.
1. Tap  
> Settings > Advanced.  
To update the background picture:  
2. Enter your user password, and then  
tap the Enter soft key.  
To change the ringer volume:  
1. Tap  
> Settings > Basic >  
>> When the phone is idle, press  
3. From the Advanced screen, select  
Change User Password.  
or  
.
Preferences > Backgrounds.  
2. From the Backgrounds screen, tap the  
background picture you want, and then  
tap the Select soft key.  
2. Attach the USB flash drive to the  
USB port on the right side of your  
phone. (It’s behind a door you flip  
down.)  
Updating Ring Tones  
(Your company’s settings may not allow this  
feature.)  
4. Enter your password information, and  
then tap the Enter soft key.  
To lock your phone:  
To set your own picture as the  
background picture:  
To change the incoming ring tone:  
3. Tap  
> Settings > Basic >  
1. Tap  
Lock Phone.  
> Settings > Basic >  
1. Tap  
Ring Type.  
> Settings > Basic >  
1. Ensure that the picture is on the USB  
flash drive, the device is attached to  
your phone, and you have specified  
the folder the picture is in. For more  
information, see Setting Up a Screen  
Saver.  
Preferences > Picture Frame.  
4. From the Picture Frame screen:  
2. Select how you want incoming calls  
handled when your phone is locked,  
and then tap the Lock soft key.  
2. If your phone has multiple lines, tap the  
line for which to update the ring tone.  
3. Tap the ring type you want, and then  
tap the Select soft key.  
In the Folder field, enter the name  
of the folder in which you placed  
your pictures on the USB flash  
drive.  
To unlock your phone:  
1. From the idle screen, tap the  
Unlock soft key.  
(If your pictures are in the root  
directory, leave the field blank.)  
In the Time Per Image field, enter  
the number of seconds you want  
each picture to display.  
To set a ring tone for a contact:  
2. Tap  
> Picture Frame.  
2. Enter your user password, and then  
tap the Enter soft key.  
1. Tap  
> Features >  
3. Tap  
or one or more times to  
Contact Directory.  
display the picture you want as the  
background picture, and then tap  
2. Search for the contact (see Updating  
Contact Directory).  
Tap the Save soft key.  
CUSTOMIZING YOUR PHONE  
.
3. Tap the Edit soft key.  
5. Scroll to and select Screen Saver.  
The new background picture displays.  
The picture will display on the  
Backgrounds screen as “Local File.”  
Updating Contact Directory  
To add or edit a contact:  
4. Scroll to and select Ring Type, select  
a ring type for the contact, and then tap  
the Save soft key.  
6. From the Screen Saver screen:  
For the Screen Saver field, select  
Enabled.  
1. Tap  
> Features >  
In the Wait Time field, enter the  
number of minutes the phone  
should wait after no activity before  
displaying the screen saver.  
Tap the Save soft key.  
Contact Directory.  
2. Tap the Add or Edit soft key.  
3. Tap a field, add or edit the information,  
and then tap the Save soft key.  
Polycom VVX 1500 Business Media Phone Quick User Guide. 1725-16844-001 Rev. B / June, 2010 Edition  
4
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