User Manual
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Installation Guide
Loading Paper
Package Contents
Separate the paper sheets by fanning them out, then
align them by tapping edge of the stack lightly
against a flat surface. This will prevent several sheets
of paper from being drawn in all at once.
Package Contents Primo Voice
·
‚ Device
EN
ƒ Telephone handset
„ Spiral cable for telephone handset
… Paper tray
Preparing Paper
† Mains cable with plug (country-specific)
‡ Telephone cable with plug (country-specific)
User Manual
User manual with installation guide (not depicted)
Package Contents
Inserting Paper
1
2
3
Fold open the lever on the right beside the paper feed
towards front.
Insert paper in the paper feeder. You can insert maxi-
mum 50 sheets (A4 · 80 g/m2).
Fold open the lever on the right beside the paper feed
backward in order to enclose the paper.
Inserting Paper
Packing Contents
If one of the parts is missing or damaged, please con-
tact your retailer or our customer service.
Attaching the Paper Tray
Attaching the Paper Tray
Insert the paper tray into the openings behind the paper
feed mechanism.
Attaching the Paper Tray
Connecting the Handset
Connecting the Handset
Plug one end of the spiral cable into the socket on the tel-
ephone handset. Insert the other end into the socket desig-
nated with the ) symbol.
Connecting the Handset
Inserting Paper
Paper Format
Before you can receive or copy documents, you must insert
paper. Please use only suitable paper in the standard format
A4 (210 × 297 millimetre · preferably 80 g/m2). Observe
the information in the technical data.
Installation Guide
3
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Selecting the Country
Connecting the Telephone Cable
Setting the Country Correctly
Connecting the Telephone Cable
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapt-
ed to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Connect the telephone cord to the device by inserting it in
the socket designated with LINE (RJ-11-Connector). In-
sert the telephone plug into your telephone connection
socket.
Connecting the Telephone Cable
EN
Consult your retailer.
Setting the Country
1
Use [ to select the country in which you are operat-
ing the machine.
2
Confirm with OK.
After this input, the machine prints another help page and
checks the telephone line.
Entering Your Number
Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
Entering Your Number
PABX Systems
1
1
Enter your number. Using # or * you can enter a
If you connect your device as extension to a tele-
phone system, you must set it for working as an ex-
tension (also see Chapter "Telephone connections
and additional devices, page 21).
plus sign.
2
Confirm with OK.
Entering Your Name
Entering Your Name
Ireland
1
Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special charac-
ters using 0. Press the respective button several times
until the desired character or special character appears
on the display.
Two-pin
When connecting to the telephone line socket, use only a
two-pin RJ-11-telephone cable (modular plug). The use
of a four-pin cable may lead to the machine not function-
ing correctly.
You can move the cursor using [. Use C to de-
Connecting the Power Cable
lete individual characters.
Mains Voltage at Setup Location
Check whether the mains voltage of your device (in-
dicated on the type label) matches the mains voltage
2
Confirm with OK.
After the input, the machine prints an overview of the
functions.
available at the setup location.
Connecting the Mains Cable
Insert the mains cable into the connection located on the
Entering the Time and Date
rear side of the device. Connect the mains cable to the elec-
Entering Time/Date
1
Enter the time, e.g. 1400 for 2 pm.
trical socket.
Connecting the Power Cable
2
Enter the date (two digits each) e.g. 080607
for 8 June 2007.
3
Confirm with OK.
Help
2
·
Initial Installation Process
You can restart the initial installation process any
time. Press i and 2.
Initial Installation
Starting Initial Installation
After you connect your device to the mains voltage, the in-
itial installation commences. Press i. Your device prints
a help page.
Selecting the Language
1
Use [ to select the desired display language.
2
Confirm with OK.
4
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Overview
5 Fax switch
Overview of the Menu Functions
51 Configuring Day Mode
The following functions are available on your device.
EN
52 Configuring Night Mode
There are two ways in which you can call functions:
Menu Navigation
53 Setting the timer
Navigating in the menu: Press OK or one of the two
arrow keys [ to open the function menu. Page through
[ menu entries. Use OK to select a function. Press C to
return to the previous menu level. Press STOP to close the
54 Easylink
55 Setting the Ring Tones
menu and return to the starting mode.
Direct Loading
9 Settings
91 Entering the Date and Time
Calling functions directly: You can call a menu func-
tion directly using the function number. Press OK and en-
ter the appropriate function number using the numeric
keypad. Confirm using OK. You will find the function
number in the following list.
92 Selecting the Language
93 Selecting the Country
94 Entering Number
Help
6
·
Function List
95 Entering Name (PPF)
Press i and 6 to print a list of all functions and set-
tings of your device.
96 Configuring Telephone Lines and Services
1 Telephone book
11 Looking Up an Entry (PPF 6xx SPFX 4x)
·
12 New Entry (PPF)
13 Creating Group
14 Short Dial
15 Changing Entries
16 Deleting Entries
17 Printing Entries
2 Calls
21 Received Calls (PPF 6xx SPFX 4x)
·
22 Outgoing Calls (PPF 6xx SPFX 4x)
·
23 Printing Entries
3 Fax
31 Polling
32 Polling Send
33 Sending Fax Later
34 Broadcasting
34 Sending to multiple recipients (= broadcast)
.......................................................................page 14
35 Printing Fax Journal
36 Printing transmission report
37 Print Reduced in Size
38 Reducing transmission speed
4 Miscellaneous
41 Printing Call Log
43 Using Fax Templates
44 Setting the Contrast
45 Using Service Codes
46 Checking the Ink Film Reserve
47 Checking the Firmware Version
48 Sudoku
Overview
5
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‚ Scanner glass
ƒ Rollers of the automatic document feeder
„ Rests of the intake rollers
Device Overview
Primo Voice overview
·
‚ Handset
ƒ Paper tray
„ Document feeder (writing facing up)
… Panel with display
… Document guide / scanner film
EN
† Cover for scanner and automatic document feeder
‡ Toothed wheel for tightening the ink film
ˆ Ink film roll in the rear ink film compartment
‰ Ink film roll in the front ink film compartment
Š Slot for the Plug’n’Print card
† )-Socket—Connection socket for the telephone
handset
‡ EXT-Socket—Connection socket for additional de-
vices
ˆ LINE-Socket—Connection socket for telephone cable
‹ Locks for the cover of the scanner and automatic doc-
PPF 63x, PPF 67x
ument feeder
Innenansicht nummeriert
Internal Description
6
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OK
Panel
OK—Calling the menu functions/ confirming input
Message
Start
ä—Lights up, if new messages are received / list of
START—Press briefly: Starting transmission of messages
the new messages with submenus / blinks in the case of de-
/ press and hold: Starting fax polling
Help
vice error (for example no ink film)
i—Press briefly: Printing help pages and setting lists /
Short Dial
Ý—Press briefly: Load short dial entries. Selecting the
press and hold: Starting initial installation process
EN
Copy
entries with the [ or numeric keys / press and hold: As-
COPY—Press briefly: creating a copy / press and hold:
sign a new short dial entry
creating multiple copies
Telephone Book
Resolution
ma—Press briefly: Calling up the telephone book en-
ã—Setting higher resolution for faxes and copying
tries. Selecting the entries with the [ / press and hold:
(RESOL.: STANDARD, RESOL.: FINE, RESOL.:
Fax Switch
¼/º/»—Setting the timer and the fax reception modes
PHOTO)
Numeric keys (short dial)
(= fax switch). Modes set on the display ™(day), ˜(night).
Numeric keypad—Inputting digits, characters and special
Activated timer is indicated with ›
characters / press and hold: Recalling short dial numbers
Stop
Redialling
STOP—Function abort / return to the starting mode /
@—Press briefly: Toggling between the list of the last 10
dialled numbers (= redial list) / press and hold: List of last
ten callers (caller list)
documents eject
C
C—Return to the previous menu level / press briefly: de-
Speaker (PPF 631
·
632 · 636)
leting individual characters / press and hold: deleting com-
ß—Dialling with the handset replaced
R
plete input
Arrow Keys
R—Press briefly: insert short line interruption (Hook
Flash) as office index on PABX or for calling special func-
tions in the public telephone network (PSTN)/long press:
Inserting dialling pause
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor / adjusting
the volume level
PPF 620 · 63x
Overview
7
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General Safety Information
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operat-
ed with telephone systems and power equipment that meet
these standards. The device was built exclusively for use in
the indicated sales region.
Do not make any changes or settings that are not described
in this user manual.
Power Supply
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
EN
the setup location.
Use only the power and telephones cables supplied.
Use only the power and telephones cables supplied.
The device does not have an on/off button.
Set up your device so that the power socket is easily acces-
sible. The device does not have an on/off button. In an
emergency, disconnect your device from the power supply
Setting Up the Machine
The device should rest securely on stabile, flat surface.
a
by pulling the power plug.
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause inju-
ry to people, especially small children. Position all cables in
such a way that no one will stumble on them, thus avoid-
ing possible injuries to persons or damage to the device it-
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation
is damaged.
Disconnect your device from the power and telephone networks during an electrical storm.
Disconnect your device from the power and telephone net-
works during an electrical storm. If this is not possible, do
self.
not use the device during an electrical storm.
The distance between the device and other appliances or objects, must be at least 15 centimetres.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
The distance between the device and other devices or ob-
jects must be at least 15 centimetres; this also applies to the
use of additional cordless telephones. Do not place the de-
Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Never use liquid,
gaseous or easily flammable cleansers (sprays, abrasives,
polishes, alcohol).
vice in the vicinity of radios or televisions.
Lock the cover of the device completely into place
Only clean the display with dry, soft cloth.
a
Lock the cover of the device completely into place when
opening the device. You could be injured if the cover falls
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all con-
tact with your skin and eyes.
while you are working on the device.
Protect the device against direct sunlight
In the event of power failure, your device will not function;
a
Protect the device against direct sunlight, heat, large tem-
perature fluctuations and moisture. Do not place the de-
vice in the vicinity of heaters or air conditioners. Observe
the information on temperature and humidity in the tech-
In the event of a power failure, your device will not func-
tion; saved data is retained.
Repairs
nical data.
Should disruptions occur, follow the instructions on the
display and on the error report.
The device must have sufficient ventilation
The device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or box-
es. Do not place the machine on soft surfaces such as table-
cloths or carpets and do not cover the ventilation slits.
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
Otherwise, the device can overheat and catch on fire.
In the event that the device becomes too hot, or if you see smoke coming from the device
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service lo-
cation. To prevent the spread of fire, open flames should
Consumable Materials
Use only original consumable materials. These are availa-
ble from a specialised retailer or through our order service.
Other consumable materials could damage the device or
shorten its service life.
Dispose of old consumable materials according to the
waste regulations of your country.
be kept away from the device.
Do not plug in the device in moist rooms.
Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to enter into the device.
Do not allow liquids to enter into the device. Disconnect
the device from the power socket if liquids or foreign ob-
jects have entered the device and have your device exam-
ined by trained professionals at a technical service location.
Do not allow children to handle the device without supervision.
Do not allow children to handle the device without super-
vision. The packing materials should be kept out of the
hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
8
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Table of Contents
6 Telephone Lines and Additional Devic-
es ........................................................... 21
EN
Table of Contents
9
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1 Telephone Functions
Help
3
·
Telephone Functions
Outside Line Access Code Error
Press i and 3 to print an overview of the tele-
In rare cases, the outside line access code may be a dif-
phone book functions.
ferent number or a two-digit number. For older tele-
phone systems, the outside line access code can be R
Connecting Additional Telephones
EN
For information on how to connect additional telephones and
(= Flash). Press
R
to enter this outside line access code.
which functions are available to you, please refer the chapter on
If the connexion to the public telephone network is
not possible, contact your telephone system supplier.
Telephone Connections and Additional Devices, Page 21
.
Setting up an extension
If you operate your device permanently at an exten-
sion, store the outside line access code with the 96
function (see page 21).
Making Telephone Calls on the
Machine
Dial the desired telephone number. There are multiple
Chain Dialling
ways to do this. Then lift up the handset.
Direct Dialling
You can combine and edit manually entered digits and
saved entries, before the dialling process starts. If you have
saved, for example, the telephone number prefix of an inex-
pensive telephone service provider (call-by-call) as a tele-
phone book entry, select this entry and manually enter the
subsequent telephone number or select another saved entry.
You can also lift up the receiver first, then dial a
number. The dialling process begins immediately.
Manual dialling: Dial the desired telephone number
with the number pad.
Telephone book:
1
2
Press ma
Insert dialling pause
You can also load telephone book entries by
pressing OK, 11 and OK.
Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the tel-
ephone book.
It may be necessary to insert a dial pause in telephone
number, for example, for a direct-inward dialling number, a
sub-address or in a long distance number. Hold
R
pressed
(for at least two seconds).
–
appears on the display. The sec-
ond part of the number is dialled only after a short pause.
You can save an entry multiple times with the
same name but in a different category. In the tel-
ephone book, the first letter of the category ap-
pears after the entry.
Telephone Book of the Machine
Telephone Book
In the telephone book of your device, you can save entries
with multiple numbers and collect multiple entries into
groups. You can assign various ring tones to the entries.
Follow the specifications in the technical data.
Short dial: Press Ý. Select the desired entry using [
or with the numeric keys.
Recalling Short Dial Number
You can also load short dial entries by holding the re-
spective number button pressed (for at least two sec-
onds).
Cursor navigation
1
You can move the cursor using [. Use C to delete
individual characters. Press STOP to close the menu
and return to the starting mode.
Redial list: Press @. Use [ to select an entry from the
list of the dialled numbers.
Saving entry
Outgoing Calls
You can also load the redial list by pressing OK,
1
Hold ma pressed (for at least two seconds).
22 and OK.
You can also call the function by pressing OK,
12 and OK.
Caller list: Press and hold @ (at least two seconds). Use
the [ to select an entry from the list of callers.
2
Enter the name. You can enter characters using the numer-
ic keys (see button labels). Enter special characters using
Calls Received
You can also load the caller list by pressing OK,
21 and OK.
0. Press the respective button several times until the de-
sired character or special character appears on the display.
CLIP Prerequisite
For this function to work, the caller line identification
3
4
Confirm with OK.
(CLIP) must be activated for your telephone connection
(country and network dependent). The number and name
will not be shown if the caller suppresses his number.
Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATEGO-
RY: WORK, CATEGORY: MOBILE or CATEGO-
RY: FAX.
Confirm with OK.
Enter the telephone number.
Confirm with OK.
You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
Getting outside line
PABX Systems
5
6
7
8
Private branch exchanges (PABX) are typical in many of-
fices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
phone network (PSTN) from a PABX.
Enter the outside line access code with which you reach the
public telephone network before you enter the desired
number or select a stored entry. The outside line access
code is usually 0.
9
Confirm with OK. The entry is saved.
10
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Edit Entry
Deleting Individual or All Group Entries
Deleting an Individual Entry
1
2
3
4
5
6
Press OK, 15 and OK.
Using [ select the entry which you would like to edit.
Confirm with OK.
Edit the name.
Confirm with OK.
Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATEGO-
RY: WORK, CATEGORY: MOBILE or CATEGO-
RY: FAX.
1
2
Press OK, 13 and OK.
Using [ select the group from which you would like
EN
to delete entries.
3
4
5
6
7
8
9
Confirm with OK.
Using [ select DELETE MEMBER?.
Confirm with OK.
Using
[
select the entry which you would like to delete.
Confirm with OK.
Using [ select DELETE: YES.
Confirm with OK. The entry is deleted.
7
8
9
Confirm with OK.
Enter the telephone number.
Confirm with OK.
10 You can assign a ring tone to the number. Use the
number buttons 0 to 9 to select a ring tone. Using
[, set the volume.
11 Confirm with OK. The entry is saved.
Deleting a Group
1
2
3
4
5
6
7
Press OK, 13 and OK.
Using [ select the group you would like to delete.
Confirm with OK.
Using [ select DELETE MEMBER?.
Confirm twice with OK.
Using [ select DELETE: ALL.
Confirm with OK. All entries in the group are deleted.
Deleting an Entry
1
Press OK, 16 and OK.
2
Using [ select the entry which you would like to de-
lete.
3
4
Confirm with OK.
Confirm DELETE: YES with OK.
Short Dialling
Short Dialling
You can assign short dial numbers to frequently dialled tel-
ephone numbers. You can load these numbers quickly
with the short dial button and the number buttons.
Groups
Groups
You can combine several telephone book entries into a
group. A message is sent to all members of this group in
succession.
Assigning or Changing a Short Dial Entry
1
Hold Ý pressed (for at least two seconds).
Adding Group Entries
You can also call the function by pressing OK,
1
2
3
Press OK, 13 and OK.
Use [ to select the group you would like to create.
Confirm with OK. You can add entries to the group,
display the members of the group, delete the group or
send a fax to the group.
14 and OK.
2
Use [ or the respective number button to select the
short dial number you would like to assign or change.
If you select a short dial number that is already as-
signed, the entry is overwritten.
4
5
6
Using [ select ADD MEMBER?.
Confirm with OK.
3
4
Confirm with OK.
Use [ to select the telephone book entry you would
Use [ to select the entry you would like to add to the
like to assign as a short dial entry.
group.
5
Confirm with OK.
7
8
9
Confirm with OK.
Repeat steps
Press STOP to end the input.
Deleting a Short Dial Entry
4
to 6 to add additional entries to the group.
Deleting a Short Dial Entry
This function not only deletes the short dial entry, it
also deletes the entire entry from the telephone book.
Overwrite the short dial entry if you would like to
change the assignment.
Displaying Group Entries
1
2
3
4
5
6
7
Press OK, 13 and OK.
Use [ to select the group you would like to display.
Confirm with OK.
Using [ select VIEW MEMBERS?.
Confirm with OK.
Page through the entries of the group with [.
Press STOP twice to return to the starting mode.
1
2
Press Ý.
You can also call the function by pressing OK,
14 and OK.
Use [ or the respective number button to select the
entry you would like to delete.
3
4
Press C.
Confirm the deletion with OK.
Telephone Functions
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11
Calling Line Identification (CLIP)
Function is not supported in all countries and networks
(Function is not supported in all countries and
networks)
CLIP Definition
The number of an incoming call appears on the display.
For this function to work, the Calling Line Identification
Presentation (CLIP) must be activated for your telephone
connection. Enquire with your telephone company. Caller
EN
Line Identification may be associated with a fee.
Setting the Country
If the Caller Line Identification does not work even
though the function is activated for your telephone
connection, check if you have set the correct country
(also see Chapter Settings, page 18).
Missed Calls
Missed Calls
If you received a call while away, the ä - button
flashes.
1
2
Press ä.
Using [, you can page through the list of missed calls.
If you have received additional messages, first se-
lect the missed calls using [ and confirm with
OK.
3
To call back, pick up the handset.
Displaying Telephone Book Names
Your machine displays the name with which you
have saved the number in the telephone book. The
number and name will not be shown if the caller sup-
presses his number.
12
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2 Fax
Help
4
·
Fax
Manual dialling: Dial the desired telephone number
Press i and 4 to print the instructions for sending
with the number pad.
faxes and for fax switch settings.
Telephone book:
Loading Documents
EN
Do not insert any documents into the machine
that...
... are wet, have been edited with correction fluid, are
soiled or have a coated surface.
... are written on with a soft pencil, with paint, chalk
or charcoal.
... originate from newspapers or magazines (printing
ink).
1
2
Press ma
You can also load telephone book entries by
pressing OK, 11 and OK.
Select an entry using [. Enter the starting letters with
the numeric keypad to quickly navigate through the tel-
ephone book.
You can save an entry multiple times with the
same name but in a different category. In the tel-
ephone book, the first letter of the category ap-
pears after the entry.
... are held together with office or notebook staples or
with tape or glue.
... are pasted with note papers.
... are creased, crumpled or torn.
Short dial: Press Ý. Select the desired entry using [
or with the numeric keys.
Recalling Short Dial Number
10 Documents
Use· Ad5/A4ocuments with sizes A5 or A4 with 60 to 100 g/m2
You can also load short dial entries by holding the respec-
tive number button pressed (for at least two seconds).
weight. You can insert up to 10 documents at a time.
Fax
Redial list: Press @. Use [ to select an entry from the
Press STOP to eject the documents without sending
list of the dialled numbers.
them.
Outgoing Calls
You can also load the redial list by pressing OK,
22 and OK.
Sending a Fax
Insert the documents face up into the document feeder.
The top most document will be fed in first.
Caller list: Press and hold @ (at least two seconds). Use
1
the [ to select an entry from the list of callers.
Calls Received
You can also load the caller list by pressing OK,
21 and OK.
CLIP Prerequisite
For this function to work, the caller line identifica-
tion (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller sup-
presses his number.
Manually Sending a Fax
1
Insert the document.
2
Enter the desired number using the numeric keypad or
select a saved entry.
3
4
Press ß.
Press START.
2
Set the desired resolution. You can choose between
RESOL.: STANDARD (for documents without spe-
cial features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for pho-
tos). Press ã. The configured resolution appears on
the display. Press ã again to change the resolution.
Direct inward dialling or selecting
sub-address
Direct inward dialling or sub-address
You can send a fax to a direct-inward dialling number or a
sub addressor or call from a direct-inward dialling number
or sub address - for example to use a certain service of a fax
database provider. For this purpose, attach the direct-in-
ward dialling number or sub address with a short dialling
pause to the fax number.
They can adjust the preset contrast (also see
Chapter "Settings", page ).
3
4
Dial the desired number. There are several ways to do
this:
Press START.
1
Enter the desired number using the numeric keypad or
select a saved entry.
Busy Number
If the subscriber is busy, the device dials the number
again after some time. Press STOP, in order to can-
cel the transmission process. After the transmission,
the machine prints out a transmission report depend-
ing on the settings.
2
3
4
Hold R pressed (for at least two seconds).
Enter the direct-inward dialling number or sub address.
Press START. The direct-inward dialling number or
sub address is dialled only after a short pause.
Fax
13
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Listening while a connection is es- Receiving Faxes
Fax Reception
tablished
If you have not changed the factory settings, received faxes
will be printed out automatically. If no paper or no ink
film is inserted, the machine saves the incoming faxes. The
ä - button blinks. Once paper or a new ink film is
Listening while connection is established
a
You can listen while a connection is established, for exam-
ple if a fax transmission constantly fails.
Enter the desired number using the numeric keypad or se-
EN
inserted, the saved faxes are printed out.
Paper Error
lect a saved entry. Press ß.
No hands-free operation
Check whether you have inserted and clamped in the
paper correctly. The lever on the right next to the pa-
Hands-free operation is not possible with this func-
tion. You cannot answer if the subscriber picks up.
per feed mechanism must be pushed back.
Full Message Memory
If the message memory is full, no additional messages can
Broadcasting
Broadcasting
be received. A warning appears on the display. Observe the
You can send one fax to multiple recipients in succession.
information in the technical data.
Delete Fax Memory Service Code
Entering Recipients Individually
If there are problems with printing out saved fax
messages, a service code is available (see also section
1
2
3
Insert the document.
Press OK, 34 and OK. The document is now read.
Enter the desired number using the numeric keypad or
select a saved entry.
Receiving fax manually
Select manual reception under number of rings of the fax switch
not receive faxes on its own. This setting is useful, when you
4
5
6
7
Confirm with OK.
Enter the next telephone numbers.
Confirm with OK. You can enter up to 25 recipients.
want to receive faxes via a modem connected to a computer.
Receiving fax manually
You can start fax reception manually, by pressing
START.
Press START. The device transmits the fax message
successively to all recipients.
Polling Faxes
With the fax polling function, you can retrieve faxes that
lie ready in the dialled fax machine. You can also provide
documents on your machine to be polled by others.
Sending a Fax to a Group
Fax Polling
1
2
3
Insert the document.
Press OK, 13 and OK.
Use [ to select the group to which you would like to
send a fax.
Polling Faxes Directly
4
5
6
Confirm with OK.
1
Enter the desired number using the numeric keypad or
select a saved entry.
Using [ select SEND FAX?.
Confirm with OK.
2
Hold START pressed (for at least two seconds).
Transmission to Multiple Recipients
If your machine cannot reach a recipient, the fax
Polling Secure Faxes
With this function, you can poll faxes that are protected
with a code.
Secure Fax Polling
message is sent to the other recipients. After the ma-
chine has called all recipients, it once again dials the
numbers that previously could not be reached.
1
2
3
4
Press OK, 31 and OK.
Enter the code.
Confirm with OK.
Enter the desired number using the numeric keypad or
select a saved entry.
Delayed Fax Transmission
Delayed Fax Transmission
If you would like to make use of the lower telephone tariffs
or if the recipient can be reached at some specific time on-
ly, you can send the fax at a later time – within 24 hours.
1
2
3
Insert the document.
Press OK, 33 and OK.
Enter the time, at which the document should be trans-
mitted, e.g. 14 00 for 2 pm.
Confirm with OK.
Enter the desired number using the numeric keypad or
select a saved entry.
6 Selecting a saved entry: Confirm the selected en-
try using OK.
Press START. The device goes into standby mode and
transmits the fax at the entered time. You can continue
to make telephone calls and receive faxes.
5
Press START.
Sending Faxes via Polling
Secure Fax Polling
Protect your document against unauthorised access
with a code.
4
5
Secure Fax Polling
A caller who knows the code can poll the fax from your device.
You can continue to make telephone calls and receive faxes.
1
2
3
4
Insert the document.
Press OK, 32 and OK.
Enter a code (max. 20 characters).
Confirm with OK.
7
Sending Fax Later
Sending Fax Later
Press STOP to eject the document. This interrupts
Press STOP to eject the document. This interrupts
the standby mode.
the standby mode.
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Using Fax Templates
Fax Templates
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for ex-
ample, a short fax note or an invitation.
1
2
3
4
Press OK, 43 and OK.
Use [ to select the template you would like to print.
Confirm with OK. The device prints the template.
Fill the template and send it to the desired recipient per
fax.
EN
Fax
15
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3 Copier
Help
5
·
Copier
Press i and 5 to print help for copying.
Use· Ad5/A4ocuments with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to 10 documents at a time.
10 Documents
EN
Inserting Documents
1
Insert the documents face up into the document feeder.
The top most document will be fed in first.
2
Set the desired resolution. You can choose between
RESOL.: STANDARD (for documents without spe-
cial features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for pho-
tos). Press ã. The configured resolution appears on
the display. Press ã again to change the resolution.
They can adjust the preset contrast (also see
Chapter "Settings", page ).
Creating a Copy
Press COPY briefly. The copy is created.
Creating Multiple Copies
1
Hold COPY pressed (for at least two seconds).
2
Enter the number of times you would like to copy the
document (maximum of 15 copies).
3
4
Press COPY.
Using [ select whether to reduce or enlarge the doc-
ument in size when copying. You can magnify up to
200 percent or reduce to as small as 50 percent of the
original size.
5
Confirm with OK. The copy is created.
Copier
Press STOP to eject the documents without copy-
ing them.
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4 Fun and Games
Help
7
Games and Fun
8
9
Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
Confirm with OK.
Press i and 7 to print the instructions for the
Games and Fun functions of your device.
EN
Sudoku
10Using [ select if you would like to print the solution.
11Confirm with OK.
Sudoku
Sudoku is a Japanese number puzzle. The game has 3 × 3
squares divided into 3 × 3 fields. Depending on the diffi-
culty level, lesser or more digits are already given at the be-
ginning of the game. The aim of the game is to fill digits
from 1 to 9 in the game field is such a way that each digit
appears only once in a row, a column and each of the nine
12Using [ indicate whether you would like to turn
printing on or off.
13Confirm with OK.
Sudoku for Every Day
You can turn off the daily Sudoku print by selecting
the function as described above and by switching off
the automatic printing under point 12.
blocks. There is only one solution.
Last Solution Only
The solution of the last printed game is saved. The
solutions of earlier games are no longer available.
Printing a Game
1
2
3
4
5
6
Press OK, 48 and OK.
Dial using [ SUDOKU:NEW.
Confirm using OK.
Using [ select the difficulty level.
Confirm using OK.
Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
7
8
9
Confirm using OK.
Using [ select if you would like to print the solution.
Confirm using OK.
Printing the Last Game Again
1
2
3
4
Press OK, 48 and OK.
Dial using [ SUDOKU:LAST.
Confirm using OK.
Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
5
6
7
Confirm using OK.
Using [ select if you would like to print the solution.
Confirm using OK.
Printing the Solution
1
2
3
Press OK, 48 and OK.
Dial using [ SUDOKU:SOLUTION.
Confirm using OK.
Sudoku for Every Day
You can have a new Sudoku automatically printed each
day.
1
2
3
4
5
6
7
Press OK, 48 and OK.
Using [ select SUDOKU:AUTO.
Confirm with OK.
Enter the time, e.g. 14 00 for 2 pm.
Confirm with OK.
Using [ select the difficulty level.
Confirm with OK.
Fun and Games
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5 Settings
Cursor navigation
1
Setting the Contrast
You can move the cursor using [. Use C to delete
individual characters. Press STOP to close the menu
and return to the starting mode.
Setting the Contrast
For copying and printing of fax messages, you can select
different contrast levels.
EN
1
2
Press OK, 44 and OK.
Using [, select the desired contrast:
Entering the Date and Time
1
Press OK, 91 and OK.
CONTR.:LIGHT—For brighter copies and fax transmission
2
Enter the time, for example 14 00 for 2 o'clock
CONTR.:NEUTRAL—For all types of originals (for ex-
ample white text on black background or documents with
coloured background)
CONTR.:OPTIMISED (Factory settings)—Optimized
adaptation for text and photo printing
p.m.
3
4
Enter the date (two digits for each field), for example
08 06 07 for June 8th, 2007.
Confirm with OK.
Time After Power Failure
You must check the time and date after a short power
failure. Confirm with OK.
CONTR.:DARK—For darker copies and fax transmission
(for example documents with faint printing)
3
Confirm with OK.
Selecting the Language
Custom settings /default settings
The changed settings are stored as new default set-
1
2
3
Press OK, 92 and OK.
tings. If you select a special function for a one-time
process, take care to restore the default settings or
factory settings after that.
Use [ to select the desired display language.
Confirm with OK.
Lowering the Transmission Speed
Selecting the Country
Lowering the Transmission Speed
Setting the Country Correctly
The machine adapts the transmission speed to the line
quality. This may take some time, especially for overseas
connections. Set a lower transmission speed if you are
sending faxes into networks with poor line quality.
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapt-
ed to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
1
2
Press OK, 38 and OK.
Consult your retailer.
Use [ to set whether you would like to use a lower
Reset When Setting the Country
transmission speed.
When you select a new country, all settings are reset
to the factory defaults for that country. Saved data is
retained. Check the number entered for the header.
3
Confirm with OK.
1
2
Press OK, 93 and OK.
Switching Page Adjustment On
Use [ to select the country in which you are operat-
and Off
Page Adjustment
ing the machine.
In order that no information is lost, received faxes are re-
duced in size when printed.
3
4
5
Confirm with OK.
Using [ select SURE: YES.
Confirm with OK.
1
2
Press OK, 37 and OK.
Use [ to select whether you would like to switch size
reduction on or off.
Entering Your Number
Header
3
Confirm with OK.
Your name and number are added together with date, time and
page number at the top edge of each fax transmission (= header).
Setting the Ring Tone
1
2
Press OK, 94 and OK.
Selecting the Ring Tone
Ring Tones
Enter your number. Using # or * you can enter a
You can select from among ten different ring tones.
plus sign.
1
2
Press OK, 55 and OK.
3
Confirm with OK.
Use the number buttons 0 to 9 to select a ring tone.
Using [, set the volume.
Entering Your Name
1
3
Confirm with OK.
Press OK, 95 and OK.
2
Enter your name. You can enter characters using the
numeric keys (see button labels). Enter special charac-
ters using 0. Press the respective key several times un-
til the desired character or special character appears on
the display.
Setting the Volume
Setting the Ring Tone Volume
You can adjust the volume of the ring tone when the device is ring-
ing or when you set the ring tone. You can save different volumes
for the ™
Setting the Volume on the Machine
(day) and (night) modes, (also see Chapter Fax Switch).
˜
Using [ you can set adjust the volume when the device
3
Confirm using OK.
is ringing.
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Switching Off All Rings
Setting the Fax Switch
Fax switch
All Rings Off
The built-in fax switch of your device distinguishes be-
tween fax messages and telephone calls. Faxes are automat-
ically received, telephone calls can be received—even on
additionally connected devices. While the device is check-
If you don't want to be disturbed, e.g. in the night, by any
incoming calls, you can set the number of rings to 0. The
device switches immediately to silent fax reception.
EN
ing the call, it continues to ring.
Printing Lists and Help Pages
Day and Night Mode
You can set how often the device should ring before pick-
ing up separately for the modes ™(day) and ˜(night). This
makes it possible for you to receive faxes silently at night
without getting disturbed.
Press ¼/º/» to switch between day and night mode.
With the activated timer ›, the device switches between
the modes ™ (day) and ˜ (night) at the configured times.
Printing Numbers and Entries
List of Numbers
The list of numbers and entries contains the last ten calls
received and numbers dialled as well as the saved entries
and groups.
Press OK, 23 and OK. The list is printed.
Printing the Call List
Call List
Configuring Day Mode
The call list contains the last 50 numbers dialled.
1
Press OK, 51 and OK.
Use [ to select the total number of rings. The device
stops the ring after these total number of rings and ac-
cepts a call or a possible silent fax.
1
2
Press OK, 41 and OK.
2
Using [ indicate whether you would like to turn
printing on or off.
3
Confirm with OK.
3
4
Confirm with OK.
4 Switch on printing: Use [, to select whether the
call list should be printed immediately or after every 50
calls.
Use [ to select the number of rings for the fax switch.
After the number of rings, the fax switch switches on
and distinguishes between fax transmissions and tele-
phone calls. While the device is checking the call, it
continues to ring.
Confirm with OK.
Using [, set the volume.
Confirm with OK.
5
Confirm with OK.
Printing the Telephone Book
5
6
7
Press OK, 17 and OK. The machine prints a list with
the telephone book entries and saved assignments.
Printing Fax Journal
Silent fax transmission
Fax Journal
Older devices do not transmit any fax-tone (= CNG
tone) as an announcement for fax transmission (= si-
lent fax transmission). If the total number of rings
has been set to a value using 7, silent fax transmis-
sions cannot be received automatically.
The fax journal is a list of the last ten faxes sent and re-
ceived.
1
2
Press OK, 35 and OK.
Using [ indicate whether you would like to turn
printing on or off.
Configuring Night Mode
Press OK, 52 and OK.
Configure the same settings as for the day mode (see
steps 2 to 7).
3
Confirm with OK.
1
4 Switch on printing: Use [, to select whether the
fax journal should be printed immediately or after every
ten transmissions.
2
Setting the Timer
The timer switches between the modes ™ (day) and ˜
(night) at the configured times.
5
Confirm with OK.
Timer
Printing Transmission Report
Printing Transmission Report
After every transmission, the machine prints out a trans-
mission report. If a transmission error occurs, an error re-
port is printed out. You can switch off printing of the
transmission report.
1
2
Press OK, 53 and OK.
Enter the time at which the machine should switch to
™ (day) mode, for example 06 00 for 6 o'clock
a.m.
Confirm with OK.
Enter the time at which the machine should switch to
˜ (day) mode, for example 22 00 for 2 o'clock
a.m.
1
2
Press OK, 36 and OK.
3
4
Using [ indicate whether you would like to turn
printing on or off.
3
Confirm with OK.
Printing Help Pages
5
Confirm with OK.
Help 1 · Overview
Special Settings
Press i and 1 to print an overview of the help pages.
Silent Fax Reception
Help 3 · Telephone Functions
If you would like to accept a fax without preceding rings,
set the number of rings of the fax switch to 0.
Press i and 3 to print an overview of the telephone
book functions.
Settings
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Help 4 · Fax Transmission
Press i and 4 to print instructions for sending fax mes-
sages and for configuring the fax switch.
Help 5 · Copier
Press i and 5 to print the help for copying.
EN
Help 6 · Function List
Press i and 6 to print a list of all functions and settings
of your machine.
Help 7 · Games and Fun
Press i and 7 to print the instructions for the Games
and Fun functions of your device.
Starting the Initial Installation
1
Press i and 2.
2
The machine prints out a help page and starts the initial
installation process.
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6 Telephone Lines and Additional Devices
Voice-Mailbox
Configuring Telephone Lines and
You cannot simultaneously use the answering machine facil-
Services
EN
ity of your telephone service provider (= voice-mail box) and
PABX Systems
receive faxes on your devices. Get the mail-box function for
your telephone connection deactivated or set the number of
PABX Systems
Private branch exchanges (PABX) are typical in many of-
fices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
rings for the fax switch to lower than
5
on your device (also
switch accepts the call, the mail-box of the service provider
does not step in. Enquire with your telephone company.
phone network (PSTN) from a PABX.
External Device Not Extension
An additional telephone connected to the machine
on a telephone socket is not considered an extension.
Connecting Additional Devices
Additional Devices
1
2
Press OK, 96 and OK.
In some countries you can set the dialling process to
pulse dialling or tone dialling (DTMF tones). Use [
to select the desired dialling process.
You can operate additional devices on a telephone line,
such as cordless telephones, answering machines, modems
or charge counters.
Connection to the Machine
Only use pulse dialling if tone dialling is not yet
activated for your telephone line.
Connection to the device
You can connect additional devices directly to your device.
Insert the telephone cable of the additional device into the
3
4
Confirm with OK.
EXT- socket (RJ-11-connection) on the device.
Connecting Additional Devices
Use [ to set whether you operate your device on an
extension.
5
Confirm with OK.
6 Configuring an extension: Enter the outside line
access code with which you reach the public telephone
network. This is usually 0.
In rare cases, the outside line access code may be
a different number or a two-digit number. For
older telephone systems, the outside line access
code can be R (= Flash). Press R to enter this out-
side line access code. If the connexion to the pub-
lic telephone network is not possible, contact
your telephone system supplier.
Connecting in Serial
7
8
Confirm with OK.
When finished, the device tests the telephone line.
Confirm with OK.
We recommend direct connection to the device be-
cause this allows the fax switch to function optimally
and to control the additional devices.
9
Your device checks whether it can establish a connec-
tion with the public telephone network. If it cannot es-
tablish the connection, you are once again asked for in-
put.
Connection to the Telephone Line
Order of Connections
In order for the fax switch to function, the machine must
be first in the series if multiple devices are connected to the
same telephone socket. Follow the correct order.
Multiple Telephone Sockets
DSL Connection
If you have multiple telephone sockets for the same
telephone line, the machine must be connected to
the first telephone socket.
In the event that you use a DSL modem: Connect the ma-
chine after the modem. For additional information, please
consult the operating manual of your DSL system.
Using Additional Telephones (Ea-
sylink)
ISDN Connection
Easylink
ISDN Connection
With the Easylink function you can control your device
with additional telephones. To use this function, addition-
al telephones must be set to the tone dialling mode (DT-
MF/MFV tones) (for this purpose see the operating man-
ual of your additional telephone).
Your device is an analogue fax device (Group 3). It is not
an ISDN device (Group 4), and therefore it cannot be op-
erated directly on an ISDN connection. In order to do this,
you need either an analogue adapter or a connection for
analogue terminals. Details for ISDN connections can be
found in the instructions provided with the terminal
adapter or the dial-up router.
Starting Fax Reception
If you pick up at an additional device and hear that you are
receiving a fax (whistling tone or silence), you can start the
fax reception by pressing *5 on the additional tele-
phone or pressing START on the device.
Telephone Lines and Additional Devices
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Taking Over the Line
If you pick up on an additional telephone and the machine
continues to ring or attempts to receive a fax, you can dis-
connect the machine from the line. Press ** on the ad-
ditional telephone.
EN
Changing Code
Easylink Codes
Only change the codes if it is absolutely necessary.
The codes must begin with * or # and must be
different.
1
2
3
4
Press OK, 54 and OK.
Enter the new code for starting fax reception.
Confirm with OK.
Enter the new code for taking over the line on an addi-
tional device.
5
Confirm with OK.
Using an External Answering Machine
For the best operation, the answering machine must be
connected to the EXT socket of the device. The number
of rings set for the external answering machine should be
less than the one set under FAX RINGS by at least two.
Example of the setting:
Number of rings of the external answering machine ......1
FAX RINGS .............................................................. 3
TOTAL RINGS ......................................................... 5
(also see Chapter Setting the Fax Switch, Page 19)
External Answering Machine
The outgoing message should be shorter than ten
seconds. Avoid music in the outgoing message.
If the external answering machine has a “conserving func-
tion” (i.e. a function that changes the number of rings as
soon as new messages have been recorded), switch it off.
If the external answering machine records fax signals, but
your device cannot receive faxes, inspect the connection of
the external answering machine
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7 Service
Disruptions
4
Remove both the rolls from the device. The used ink
film cannot be reused.
Should disruptions occur, follow the instructions on
the display and on the error report.
EN
Checking the Ink Film Reserve
1
Press OK, 46 and OK.
2
The number of pages that can still be printed with the
ink film is shown on the display.
3
Press STOP to return to the starting mode.
If the ink film used up or if there is no ink film in the ma-
chine, a message appears on the display.
Changing the ink film
Original Consumable Materials
The messages and copies you have printed out
can be read from used ink films. Consider data
protection issues when disposing of used ink
films.
Use only original consumable materials. These are
available from a specialised retailer or through our
order service. Other consumable materials can cause
damage to the machine.
Instructions on the Packaging
5
Pull the used Plug’n’Print card out of the plug socket
on the left hand side next to the ink film tray. The
Plug’n’Print card cannot be reused.
Follow the instructions on the packaging of the con-
sumable materials.
Introduction to plug'n'print card
For receiving or copying documents, an ink film must be
inserted in your device. Your device is delivered with an al-
ready inserted free ink film for a few test pages. For this
film, you do not require any Plug’n’Print card (= chip card
with information regarding ink film capacity). For every
next film that you insert, you must load the capacity mem-
ory with the included Plug’n’Print card.
1
Remove the paper from the paper feeder and take the
paper tray out of the device.
2
Open the device by lifting the panel using grip in the
centre and folding it down.
6
Carefully remove the rubber bands from the new ink
film. Make sure that the film is not damaged!
Lock the cover of the machine completely into
place when opening the machine. You could be
injured if the cover falls while you are working on
the machine.
7
Place the larger roll with the ink film in the rear ink film
tray. The blue gear wheel must be on the right hand
side.
3
Grip the rear ink film roll at both the sides and place it
next to the front ink film roll.
Service
23
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8
Place the smaller roll without film in the front tray. The
blue gear wheel must be on the right hand side and the
pin must be inserted in the depression on the left hand
side.
Fixing a Paper Jam
1
Remove the paper from the paper feeder and take the
paper tray out of the device.
2
Open the device by lifting the panel using grip in the
centre and folding it down.
EN
9
Break the chip card from the Plug’n’Print card. Insert
the chip card in the plug socket on the left hand side
next to the ink film tray.
Lock the cover of the machine completely into
place when opening the machine. You could be
injured if the cover falls while you are working on
the machine.
3
Carefully pull the paper out.
10 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
4
Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
11 Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
5
Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
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6
Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
Fixing a Document Jam
1
Remove the paper from the paper feeder and take the
paper tray out of the device.
2
Open the device by lifting the panel using grip in the
centre and folding it down.
EN
7
Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
Lock the cover of the machine completely into
place when opening the machine. You could be
injured if the cover falls while you are working on
the machine.
Cleaning
Cleaning
Unplug the machine from the power socket before
cleaning it. Use a soft, lint-free cloth. Never use liq-
uid or easily flammable cleansers (sprays, abrasives,
polishes, alcohol, etc.). Do not allow any moisture to
reach the interior of the fax machine.
3
Open the scanner cover and the cover of the automatic
document cover by first pushing the support (A) and
then the support (B) inside. The cover (C) folds below.
Fax Cleaning Sheets
Special fax cleaning sheets are available as accessories
from our call centre. Insert a sheet into the document
feeder. Press STOP; the page is ejected. Repeat this
process at a few times.
1
2
Remove the paper from the paper feeder and take the
paper tray out of the device.
Open the device by lifting the panel using grip in the
centre and folding it down.
4
Carefully pull the document to the front or to the back
out of the device.
Lock the cover of the machine completely into
place when opening the machine. You could be
injured if the cover falls while you are working on
the machine.
3
Open the scanner cover and the cover of the automatic
document cover by first pushing the support (A) and
then the support (B) inside. The cover (C) folds below.
5
Close the scanner cover and the cover of the automatic
document feeder. Both the supports must securely snap
into place.
Service
25
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4
Lightly wipe the upper side of the scanner glass (A) and
the lower side of the document feeder/scanner film (=
white plastic plate) (B) with a cloth.
Checking the Firmware Version
1
Press OK, 47 and OK.
2
The model designation and the configured country ap-
pear on the display.
EN
3
4
Confirm with OK.
The information on the firmware version of the device
is displayed.
5
Confirm with OK.
Using Service Codes
The service codes delete all the changed settings and your
device is reset to factory settings. It may be possible that the
device with the changed settings reacts differently than ex-
pected.
Using Service Codes
5
Clean the feed roller (A) and the underside of the sup-
port pad of the feeder roller (B) with a soft, lint-free
cloth moistened with cleaning alcohol (96 percent).
Rotate the feed roller; You must clean the entire roller.
Only use the service codes if this is absolutely neces-
sary. Some service codes also delete saved messages
and telephone book entries.
Press OK, 45 and OK.
1
2
Enter a service code:
7117—Deletes all changed settings and saved data.
The device is reset to factory settings and the initial instal-
lation process is started.
7140—Deletes all changed settings. Saved data and
telephone book entries remain intact.
7227—Deletes saved faxes, when there are prob-
lems with printing.
3
4
5
Confirm using OK.
Dial using [ SURE: YES.
Confirm using OK.
If you have entered the incorrect code, you can
6
7
Close the scanner cover and the cover of the automatic
document feeder. Both the supports must securely snap
into place.
Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
cancel the entry with SURE: NO.
Power Cycling
If a problem occurs that cannot be corrected with the in-
structions in this user manual (see also the help below), fol-
low the steps given here.
1
2
Pull out the power plug.
Wait at least ten seconds, then plug the power plug
back into the socket.
3
If the error occurs again, please contact our technical
customer service or your retailer. Follow the instruc-
tions on the display and on the error report.
8
Close the device. Insert the paper tray in the opening
provided for it behind the paper feeder. Insert paper
again.
26
Philips PPF 631 · 632
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General information
The time and date flash on the display.
You must check the time and date after a short power fail-
ure. Confirm using OK.
EN
Problems when faxing or printing
Faxes sent are of poor quality.
Change the resolution from RESOL.: STANDARD to
RESOL.: FINE or RESOL.: PHOTO.
Change the contrast.
Clean the scanner and the document feed slot.
Test the device by making a copy of the document. If the
device is in order, the fax machine of the recipient is defec-
tive.
The device produces black lines when sending or printing. Clean the scanner and the document feed slot.
Copy is blank.
Insert the documents face up into the document feeder.
Printing is interrupted.
Paper or document jam, no paper or ink film. Follow the
instructions on the display and in the error report.
There could be a small pause after printing several pages.
The device continues printing automatically.
No printing
Check if you have inserted clamped paper correctly. The
lever on the right hand side next to the paper feeder must
be folded backwards.
Documents are not properly fed.
Clean the scanner and the document feed slot.
Problems with the connection
The device rings once, remains silent for a short while and This is absolutely normal. The fax switch checks the call af-
starts ringing again.
ter the first ring. If it is a voice call, the device continues to
ring.
No dial tone
Check the installation of the device. Connect the telephone
cable to the socket marked LINE. Insert the telephone plug
into your telephone connection socket.
Fax transmissions are constantly interrupted.
Try to send the fax manually: Press ß and dial the number.
If the recipient is using an answering machine, wait until
you hear a whistling tone. Press START.
It is possible that the recipient's machine is not ready to re-
ceive.
You hear a whistling tone or silence in the handset.
The call is a fax: Press START on the device. In addition,
press *5 on the telephone. Hang up.
No fax reception or a short fax audio signal as message on Using function 51, set the number of rings for the fax
the answering machine
switch to 4 and the total number or the number of rings for
the answering machine (model dependent) to 5 (see Page
You cannot simultaneously use the answering machine fa-
cility of your telephone service provider (= voice-mail box)
and receive faxes on your devices(see page 21).
Service
27
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8 Appendix
Technical Data
Guarantee
(UK Terms and Conditions)
Dimensions
Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm
EN
Weight
Weight ...................................................................1,9¦kg
Power Supply
Power Supply ......................... 220¦–¦240¦V¦~ / 50¦–¦60¦Hz
At the beginning of April 2002, SAGEM SA bought the
PHILIPS fax business unit. SAGEM SA is now the Euro-
pean Number 1 in fax and offers a complete range of fax
terminals with Internet access and SMS function, multi-
functional terminals and servers covering the needs of all
its customers—from home-users to multinational organi-
sations.
In order to apply the guarantee, you should contact your
dealer. Proof of purchase will be required. Should mal-
functioning arise, the dealer will advise you what to do.
Power Consumption
Power Consumption
Stand-by mode
Stand-by mode ...............................................<¦1,5¦W
Transmission
Transmission...................................................<¦20¦W
Recommended Ambient Temperature
Recommended Ambient Temperature.............18¦–¦28¦ºC
Relative humidity
Relative humidity ................ 20¦–¦80¦% (non-condensing)
Type of connection
Type of connection................................... PSTN · PABX
Dialling mode
Dialling mode.Tone / pulse dialling (country dependent)
Standards
Safety EN 60950-1
Safety........................................................... EN¦60950-1
Emissions EN 55022 Klasse
B
If you bought your equipment from SAGEM directly, the
following shall apply:
Emissions ........................................... EN¦55022 Class B
Immunity to electrical noise EN 55024
Immunity to electrical noise ............................EN¦55024
A SAGEM undertakes to remedy by repair, free of charge
for labour and replacement parts, any defects in the equip-
ment during a period of twelve (12) months from the date
of original delivery of the Equipment, where those defects
are a result of faulty workmanship. During this twelve
month guarantee period, the defective equipment will be
repaired free of charge; the customer must however first
contact the SAGEM After Sales Department, the phone
number of which can be found on the delivery slip or in
the user manual. Unless the customer has concluded with
SAGEM a maintenance contract in respect of the equip-
ment which specifically provides for repairs to be carried
out at the customer’s premises, the repairs will not be car-
ried out on the equipment at the customer’s premises. The
following sentence applies to purchases of equipment for
the customer’s trade, business or profession. Except as oth-
erwise expressly provided in this Document and to the ex-
tent permitted by law, SAGEM makes no representations
or warranties, express or implied, statutory or otherwise,
and to such extent, all terms and conditions implied by law
are hereby excluded. This guarantee does not affect the
Customer’s statutory rights.
B Exclusions From Guarantee
SAGEM shall have no liability under the guarantee in re-
spect of:
• damage, defects breakdown or malfunction due to:
- failure to properly follow the installation process and in-
structions for use; or
- an external cause to the equipment (including but not
limited to, lightening, fire, shock or water damage of any
nature); or
Scanner
Scan width
Scan width..........................................................212¦mm
Horizontal resolution
Horizontal resolution......................................8 dots/mm
Vertical resolution Standard
Vertical resolution .................... Standard: 3,85 lines/mm
Vertical resolution Fine
..................................................... Fine: 7,7 lines/mm
Memory
Telephone book
Telephone book...................................... up to 50 entries
Fax messages
Fax messages............. up to 15 pages (standard test letter)
Paper
Capacity
Capacity ............................................................50 sheets
Size
Size.................................................... A4 · 210¦×¦297¦mm
Thickness
Thickness ................................................0,07¦–¦0,11¦mm
Weight
Weight .........................................................60¦–¦90¦g/m²
Document Feeder
Capacity
Capacity ............................................................10 sheets
Breadth
Breadth......................................................148¦–¦212¦mm
Length
Length.......................................................100¦–¦600¦mm
Thickness
Thickness ................................................0,06¦–¦0,15¦mm
Fax
Type Group
3
Type.................................................................. Group 3
Compatibility
Compatibility ...............................................ITU-T¦T.30
Data compression
Data compression ............................................MH · MR
Modulation
Modulation ................................... V.21 · V.27ter · V.29
Transmission speed
Transmission speed...........................................9.600¦bps
Subject to Change
Technical specifications subject to change with-
out notice.
- modifications made without the written approval of
SAGEM SA; or
- a failure or neglect to maintain the equipment or inap-
propriate maintenance; or
- unsuitable operating conditions, particularly of tempera-
ture and humidity; or
- repair or maintenance of the equipment by persons not
authorised by SAGEM; or
28
Philips PPF 631 · 632
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• wear and tear from normal daily use of the equipment
and its accessories
• damage due to insufficient or bad packaging of equip-
ment when returned to SAGEM
• supply of new versions of software
• work on any equipment or software modified or added
without the prior written consent of SAGEM
• malfunctions not resulting from the Equipment or from
software installed in user workstations for the purpose of
use of the equipment
• communication problems related to an unsuitable envi-
ronment, including:
- problems related to access and/or connection to the In-
ternet such as interruptions by access networks or malfunc-
tion of the line used by the subscriber or his correspondent
The CE symbol confirms conformity with the EU direc-
tives that apply to the device.
EN
Declaration of Conformity (DoC)
Hereby, Sagem Communication Austria GmbH
declares that this PPF¦631, PPF¦632 is in compliance
with the essential requirements and other relevant provi-
sions of Directive 1999/5/EC.
WWW
You can find the complete Declaration of Conformity on
Energy Star 2007
- transmission faults (for example poor geographical cover-
age by radio transmitters, interference or poor line quality)
- the local network fault (wiring, servers, workstations) or
the failure of the transmission network
• the normal servicing (as defined in the user guide sup-
plied with the equipment) as well as malfunctioning due to
servicing not being carried out, servicing costs are in any
event always borne by the customer.
C In the cases set forth in § B as well as after expiry of the
twelve month guarantee period, the customer must ask
SAGEM for an estimate, and he/she must accept the esti-
mate and agree to pay the charges mentioned in it before
returning the equipment to SAGEM. The repair and de-
livery costs will be invoiced to the customer.
Energy Star
As a participant in the ENERGY STAR programme, Sagem
Communication Austria GmbH has made sure that this
machine complies with the ENERGY STAR requirements.
Environment
Environment: Respect of environment is a key objective
of Sagem. Sagem uses environmentally friendly processes
to run its operations and has chosen to integrate strong en-
vironmental constraints in the full lifecycle of its products
including manufacturing, product use and end of life.
Recycling
The foregoing shall apply unless otherwise agreed in writ-
ing with the customer and only for the UK. If any provi-
sion of this guarantee shall be held to be in whole or in part
invalid or illegal due to an obligatory rule applicable to
consumers pursuant to their national legislation, such in-
validity or illegality shall not impair or affect the remaining
provisions or parts of this guarantee.
Packaging: To facilitate packaging recycling, please con-
form to your local selective recycling rules.
Batteries: Old batteries have to be deposited in designat-
ed collection areas.
WEEE
Product: The crossed out dustbin logo on your product
signifies it is classified as Electrical and Electronic Equip-
ment covered by special disposal regulations.
To enforce recycling, recovery of The Waste Electrical and
Electronic Equipment (WEEE) and to protect the envi-
ronment and human health, European regulations requires
that you selectively collect waste equipment using one of
the following options:
• Your retailer will take your equipment back if you are
buying a replacement product.
• Waste equipment can also be deposited in designated col-
lection areas.
This user manual was printed on recycled paper bleached
without chlorine. This satisfies the highest standards for
low environmental impact. The cardboard packaging used
and the packaging inserts of paper and cardboard can be
disposed of as waste paper. The plastic foil may be submit-
ted for recycling or disposed of with waste not intended for
recycling, depending on the requirements in your country.
Appendix
29
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Trademarks: The references mentioned in this manual
are trademarks of the respective companies. The lack of the
symbols ® and ™ does not justify the assumption that these
dedicated terms are free trademarks. Other product names
used herein are for identification purposes only and may be
trademarks of their respective owners. Sagem disclaims any
and all rights in those marks.
EN
The reproduction of certain documents (e.g. by scanning,
printing, copying) is prohibited in many countries. The
list of such documents below is not intended to be com-
plete, it only offers a general overview. In case of doubt,
consult your legal advisor.
· Passports (personal identification)
· Entrance and exit visa papers (immigration papers)
· Military service documents
· Bank notes, travel checks, payment orders
· Postage stamps, tax stamps (stamped or unstamped)
· Loan papers, certificates of deposit, bonds
· Documents protected by copyright
Follow the statutory regulations of your country with re-
gard to the legal validity of fax transmissions – particularly
in connection with the validity of signatures, meeting de-
livery deadlines or disadvantages resulting from the loss of
quality in the transmission, etc.
Take care to maintain the statutory regulations of your
country regarding telecommunications secrecy and data
privacy.
This product is intended for use on an analogue public tel-
ecommunications network (PSTN) and in the country
specified on the packaging. Use in other countries can re-
sult in faulty functioning.
For more information, please contact the technical service
centre for your country. Should problems arise during use
of your machine, please contact your retailer first.
Neither Sagem nor its affiliates shall be liable to the purchaser of
this product or third parties for damages, losses, costs, or expens-
es incurred by the purchaser or third parties as a result of acci-
dent, misuse, or abuse of this product or unauthorized modifica-
tions, repairs, or alterations to this product, or failure to strictly
comply with Sagem operating and maintenance instructions.
Sagem shall not be liable for any damages or problems aris-
ing from the use of any options or any consumable mate-
rials other than those designated as original Sagem prod-
ucts or Sagem approved products.
Sagem shall not be held liable for any damage resulting from
electromagnetic interference that occurs from the use of any in-
terface cables other than those designated as Sagem products.
All rights reserved. No part of this publication may be re-
produced, stored in a retrieval system or transmitted in any
form or by any means, electronic, mechanical, photocopy-
ing, recording, or otherwise, without the prior written per-
mission of Sagem. The information contained herein is de-
signed only for use with this product. Sagem is not respon-
sible, if this information is applied to other devices.
This user manual is a document that does not represent a
contract.
Errors, printing errors and changes are reserved.
Copyright
GmbH
©
2008 Sagem Communication Austria
30
Philips PPF 631 · 632
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EN
Appendix
31
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Customer Information
Hotline-Introduction
As part of our continuing quest for total customer satisfaction, all of our
products are made with ease-of-use and reliability in mind.
In your user manual you will find all the information required to use
your machine. If, after consulting your user manual, you still require as-
sistance, you should contact our Call Centre. Our personnel are highly
trained specialists who can ensure that you receive the maximum benefit
from your product.
We can assist your more quickly if you do not call us from the machine,
rather an external telephone. Keep a printout of the settings as well as the
serial number of the machine handy. The serial number can be found on
the type label.
United Kingdom
Call-Center Philips United Kingdom
Telephone: 08 71 - 075 07 11 (0,10 £/minute)
Fax: 08 70 - 124 02 02
Direct-Sales Philips Allgemein
Use only PHILIPS accessories. The warranty does not cover damages to
the machine resulting from the use of other consumable materials.
Direct-Sales Philips GB INT
·
In United Kingdom, you can order PHILIPS accessories by telephone
via our toll-free telephone number.
Direct-Sales Philips/Sagem United Kingdom
United Kingdom
Telephone: 08 00 - 358 08 07
E-Mail: [email protected]
We hope that you will enjoy using your new product!
SAGEM COMMUNICATIONS
Printing Terminals
Headquarters : Le Ponant de Paris
27, rue Leblanc · 75015 Paris · FRANCE
PPF 631 · 632
UK
253056155-A
Tél. : +33 1 58 11 77 00 · Fax : +33 1 58 11 77 77
Limited company · Capital 167.038.185 Euros · 440 294 510 RCS PARIS
Sagem is a registered brand of SAFRAN Group
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