Philips Microcassette Recorder 1600 User Manual

User Manual for

Philips Dictation Recorder for BlackBerry®

Version 1.6.0.0 from 11/18/2009

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1 Introduction

1.1 Record and Edit Dictations via BlackBerry®

Philips SpeechExec Dictation Recorder for BlackBerry® turns your BlackBerry® into a

full-fledged digital dictation device. Dictations are recorded and played by using the

key-control. Furthermore, the system contains digital comfort features - such as the

inserting of dictation passages into an existing dictation.

Record your dictations on the plane as well. The dictation device function is also

available without any radio contact. As soon as the network is available again, the

dictation will be transmitted to your company.

Naturally you can use the normal features of Philips SpeechExec Enterprise on your

BlackBerry® and enter information regarding file number or client name.

As soon as the dictation has been transcribed by your secretary, the text can be made

accessible via e-mail as well.

1.2 Receiving Confirmation Mail via

BlackBerry®

To assure your dictation has been sent, you will receive an optional e-mail confirming

the successful transfer of your dictation.

1.3 Applications

SpeechExec for BlackBerry® is essential if dictations have to be recorded and sent

rapidly or in case a digital dictation device is not available. It is an extraordinary

supplement to Philips´ digital dictation devices with the ergonomically formed slide

switch.

1.4 Special Features

Key Assignment – Define the keys to control recording and playback. The system can

thus be easily adjusted to left-handers.

Compression

– Fast data transfer due to small AMR files. Because this format is

supported by the BlackBerry® hardware, the processing unit is less

stressed.

1.5 Data Transfer

Philips Recorder for BlackBerry® communicates to your web server via Direct TCP and uses a highly secure bidirectional interface.

This enables the verification of a successful dictation transfer. Losing dictations due to connection problems is therefore

impossible.

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2 Initial Installation (Single User Installation)

With the Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones you can comfortable record and manage speech

notes as well as send dictations wireless from everywhere to your secretary. The Philips Recorder allows the use of the same

comfortable specific features that the most current dictation devices offer.

The installation and operation of the software is very simple and self-explanatory:

•

Install the software wirelessly through the download-installation-link or via USB through the BlackBerry® Desktop

Manager.

•

Start the Philips Recorder (to be found in the folder Downloaded)

Use the Setup Assistant

Record a dictation, press the menu button, and the EOL (End Of Letter) button to finish the dictation.

Once you get prompted to send the dictation, select Yes.

Done!

Should you have troubles with the installation, please perform the following detailed installation steps. If you are still unable to send

dictations you can contact support@speechshop.net at any time. For inquiries, please always specify your BlackBerry® model,

firmware version, as well as the provider.

Subsequent you will find the above mentioned steps explained in more detail and with screenshots.

2.1 System Requirements

The Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones works almost on every current BlackBerry®. If

necessary, it is recommended to just update the firmware of older models or to upgrade the memory with a MicroSD card

(available at the local dealer for a few Dollars.)

2.1.1 Supported Models

Below you find a list of supported models. The Philips Recorder for BlackBerry® Smartphones comes in two versions:

•

Classic (For models with the BlackBerry® Firmware smaller than 4.7)

Storm (For models with the BlackBerry® Firmware larger or equal to 4.7)

Model

Model Number Additional Memory Card Philips Recorder Version

Bold

90xx

89xx

95xx

83xx

81xx

8800

Optional

Recommended

Classic

Storm

Classic

Curve II

Storm

Curve I

Pearl

8800

Please install the appropriate version on your device.

Please Note: There is only little internal memory available with the older devices. Therefore, it is strongly recommended to use

an additional memory card with the above listed devices!

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22.1.2 Firmware Version

s with almos

all products nowadays, the firmware of your device should always be up-to-date. With the current firmware

vversion, your BlackBerry® dealer provides you with additional features and corrects known errors. Therefore, if you have troubles

ith the operation of the Philips Recorder you should always first download the latest BlackBerry® Desktop Software and update

yyour device this way:

Please check the firmware version of your device:

•

Press the BlackBerry® menu button

Select Options (wrench)

Select About

There you find the following entry: V4.6.0.216 (Platform

4.0.0.183)

The number of the version should be at least 4.3.x.x

In general it is recommended that you update the firmware of

your BlackBerry® with the BlackBerry® Desktop Software for

the use of multimedia applications.

You find the most current version always at:

http://de.blackberry.com/services/desktop

On the printing day of this manual the latest BlackBerry®

Desktop Software Version was 5.0.

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2.1.3 APN-Settings

By default, your APN should be configured correctly already so that you have access to the Internet. However, if so far you only

used your BlackBerry® as a phone or changed your provider you might have to configure the APN manually before you will be able

to send dictations with the Philips Recorder:

Press the menu button and select Options.

Advanced Options

TCP/IP

Please enter the information that the provider gave you.

For devices that are connected to a BlackBerry® Enterprise

Server the APN is always blackberry.net without

authentication.

A wrong APN setup is almost always marked with the

occurrence of a “Tunnel Error” while trying to send a

dictation.

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2.2 Software Installation

You have the option to install the Philips SpeechExec Dication Recorder for BlackBerry® in two ways.

2.2.1 Installation via Download-Link

The installation via Download-Links works always great if you have the current BlackBerry® firmware. This way you are able to

download the software wireless with the help of the BlackBerry® Internet Browser:

Installation Procedure:

•

Start the Browser of your BlackBerry®

Press the menu button

Select Go To…

Enter the link of the appropriate speechexec.jad

installation file (classic or storm, can be found on the

next page)

•

Check Set application permissions

Edit the application permissions as shown on the

following screenshots.

•

Finish the installation.

Done!

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The links for the installation of the most current Philips SpeechExec Dictation Recorder for BlackBerry® Software are:

http://www.speechshop.net/webinst/classic/speechexec.jad (BB OS < 4.7)

http://www.speechshop.net/webinst/storm/speechexec.jad (BB OS >= 4.7)

Please note that you need to use the second installation link for BlackBerry® Storm and all models with firmware larger or equal

to 4.7 otherwise the sensitive touch screen is not supported.

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2.2.2 Installation via BlackBerry® Desktop Manager

Alternatively you can also download the software to your PC and install it with the BlackBerry® Desktop Manager. You can always

download the latest version of the Philips SpeechExec Dictation Recorder for BlackBerry® under the following link:

http://www.speechshop.net/webinst/speechexec.zip

Unpack the bundle, connect the BlackBerry® to your PC,

start the BlackBerry® Desktop Software, and select

Application Loader.

First select Add/Remove Application - Start.

Proceed by selecting Browse and then the file

speechexec.alx from the just unpacked bundle.

Select Next to complete the installation.

If applicable, restart the BlackBerry®.

Note: Install the Storm version for the BlackBerry®

Storm and all models with a firmware bigger or equal to 4.7

and do not use the Classic version!

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2.2.3 Edit Application Permissions

It might be that after the installation you need to edit the Application Permissions using the Desktop Manager in order to

record dictations with the Philips Recorder:

Press the menu button, select Options.

Advanced Options

Applications

Now select Philips Recorder with the trackball. Do not

push the trackball because the application should only be

highlighted.

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Press the menu button again and select Edit Permissions.

Edit the Application Permissions as shown on the

following screenshots.

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2.3 Initial Start – The Setup Assistant

The Setup Assistant helps you to configure the Philips SpeechExec Dictation Recorder for BlackBerry® in just a few steps:

Start the Philips Recorder with the microphone symbol (after

installation to be found in the folder Downloads).

At the first start or an update installation the Setup Assistant

opens automatically and asks you a few questions about the

configuration.

Read the text carefully and navigate through the assistant with

the buttons Next, Previous, and Cancel.

Confirm the Philips license agreement (EULA).

If you have read the license contract already you could jump

to the end of the document by pressing the trackball.

Please state here, if you would like to be prompted after each

dictation to add a worktype.

A worktype could be, for example, a file number, a

client name, or any kind of hint for the dictation.

This worktype will then be shown in the transcription

software (Philips SpeechExec Transcribe) of your typist.

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On this page please choose the operating mode for the Philips

Recorder for BlackBerry®.

In the so called Offline Notetaker Mode, you can record

and save dictations with your device as well as transfer them

via MicroSD Memory Card or USB to your PC.

However, you are not able to transmit dictations.

In the Dictation Transmission Mode you use the Philips

Service for transmitting dictations, i.e., your dictations will be

transferred to a server via HTTPS, there it will be converted

to the file format (e.g., MP3) that is compatible with your

transcription software, and then will be deployed to you via e-

mail. If a dictation is too large for an e-mail deployment it will

be sent in various parts.

You can try this service complimentary and without any

obligations for thirty days.

In case you selected the Dictation Transmission, you need

to run a Connection Test to check if your BlackBerry® is

already configured correctly for the dictation transmission.

Please select BIS if you do not have your own BlackBerry®

Enterprise/Professional Server and run a connection test.

If the connection test failed you need to edit a few more

settings on your BlackBerry®. You can find appropriate hints

in the Appendix “Troubleshooting”.

Please note that the Setup Assistant will appear every time when the software is started as long as not all fields

are filled out.

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Here you indicate to what email address your dictations

should be sent, for example, your secretary. If you use

transcription software such as Philips SpeechExec Transcribe,

dictations can be imported automatically from Outlook or

Lotus Notes into the dictation software.

Author messages will be sent to the author´s email address as

soon as a dictation was successfully transmitted to the

secretary.

Please add the author´s email address here.

Please indicate now in what file format you would like to

receive the dictations:

•

DSS

–

Professional dictation format for Philips

SpeechExec Transcription Systems. The least file size

MP3 – Most universal format that can be played by most

transcription systems

WAV – Should only be used if the transcription software

does not support DSS or MP3. The files become very

large.

At the end you configure your personal settings. These settings are important so that your secretary can distinguish your dictations

from other authors right away.

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Upcoming Questions are:

•

Author´s Initials – Usually your Windows Login Name

Company Name

First Name

Last Name

Country

State

Done! Your system is now configurated and can be used

immediately.

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2.4 Open Setup Assistant

You can open the assistant anytime again to make changes by pressing the BlackBerry® menu button on the Philips Recorder

interface and there select Settings (System).

In the Philips Recorder control panel you can now press the

menu button of the assistant (setup) again to make the desired

changes.

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2.5 My Initial Dictation

If everything was configured properly, you can try to record your first dictation:

Start the Philips Recorder.

After the initial installation the Start-Icon can usually

be found in the folder Downloads.

Highlight the record button (dot) with the trackball.

By pressing the record button you start and stop

your dictation.

Alternatively, you can also use the space bar.

Once you are done with the dictation, press either

the enter button or the menu button and then EOL.

EOL stands for End Of Letter and finishes the

dictation.

Now you might be asked for a Worktype.

Enter a meaningful name.

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Select Yes if you like t

o send the dictation right away

or No if you like to send it at a later time.

The dictation will now be sent.

Done! Your secretary will receive the dictation

shortly.

If an error should occur, copy the message to ease

the search for solutions. Please always provide that

error message when you contact support as well.

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3 Philips Recorder Elements

After you have finished the configuration of Philips Recorder, return to the user interface.

Dic ta tion Meter

Button Ba r

Sta tus B

Meta Da ta

3.1 Status Bar

Here you receive information on your current dictation mode: Paused/Stopped, Recording, Playing, Fast Forward/Rewind, Insert as

well as information on your position in the dictation and the dictation length.

The status bar appears red when you are in recording mode and white if you are working in pause or playback mode.

Furthermore, it shows your current dictation position during playback mode.

3.2 Button Bar

The button bar contains the Philips Recorder keys.

The buttons appear blue when active or orange when selected. Otherwise they appear grey.

To press the keys, there are generally two options: either you use the trackball or the key control.

Please read on for further information.

3.3 Meta Data

Below the button bar you will find information on the Meta data of your dictation.

You can add additional information regarding the working type, category, and comment, which will classify your dictations in

more detail and will simplify their integration into your SpeechExec workflow.

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3.4 Philips Recorder Menu

To enter the Philips Recorder menu, press the BlackBerry® icon.

Navigate through the menu via trackball:

EOL

To start a new dictation, as well as to save a completed one, you have to use EOL (End of Letter). If

you choose this option, Philips Recorder will ask for further dictation information, which you may add

optionally. This dictation information simplifies the classification of your dictations, for you as well as for

your typist. If you have recorded an important dictation, you may prioritize it, so that it can be

processed first. Leave the EOL directory by confirming the settings with OK.

Meta Data

You may also enter dictation information later, by choosing Meta data. This

directory contains the same options as the EOL menu.

Dictation Manager

In the Dictation Manager you will find all dictations including their file size, creation date, and dictation

information. Select one or more dictations via trackball and decide how to process them by pressing the

BlackBerry® symbol. It is also possible to send, delete, and edit dictations.

Category Manager

Settings (User)

The Category Manager offers the option of adding different categories to your dictations, such as

private or work or to change already classified categories.

Philips Recorder can be configured according to your demands. You can decide whether you would like

to overwrite a passage or delete the rest of a dictation. Furthermore, the key assignment can be

changed according to your individual needs.

Settings (System)

Here you will find the system configuration. You may decide which categories are asked for after a

dictation.

Please note: A list of dictations, like the dictation manager, might contain several pages. You can switch pages by scrolling to the

end of the page and pressing Previous or Next.

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Please be awar

that commands are only applied to the current page only. If you select Delete all/ Send all, only the shown

dictations will be deleted or sent!

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3.5 Key Assignment

As mentioned before, you have the option to control these buttons either by using the trackball or via key control.

The standard key assignment is as follows and can be changed according to your needs in the user settings menu.

Button

SPACE

Function

Pause on/off

Switch between Play and Record

Jump 3 seconds forward

Jump 3 seconds backwards

Jump 10 seconds forward

Jump 10 seconds backwards

Fast Forward

Fast Rewind

Jump to end of dictation

Jump to beginning of dictation

Meta Data

ENTER

EOL

Category

Priority on/off

Insert mode

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4 Application

Please note: Make sure that the key tones of your BlackBerry® are switched off before you start your first dictation. Otherwise

they might disturb your recording!

4.1 Recording a Dictation

Open the Philips Recorder from the Downloads folder.

As shown in the picture, the record button appears blue,

active. Now press the pause button by using the trackball

or space key to start recording.

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The recording has started. The status of your dictation has

changed.

The dictation meter is active.

Now record a test dictation, e. g. „Test 1 2 3 4 5 „.

Press pause again to interrupt the recording.

Rewind to the beginning of the dictation by holding the

trackball on RWD or by holding the C key.

Release the button at the beginning of the dictation.

Philips Recorder automatically switches to play mode and

you will listen to your recording.

The play mode is marked by the status bar and a white

dictation bar, indicating your current dictation position.

In play mode you can navigate through your dictation or

change it.

After the recording, you finish the dictation by choosing

EOL in the Philips Recorder menu.

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Philips Recorder will prompt, if you would like to add

further Dictation Information You may add

information and then confirm with OK

After confirming, a new dictation is automatically created to ensure a flowing dictation process.

4.2 Overwriting

Record another test dictation. Rewind to a random

passage.

Press Pause and then Record to leave the play mode.

Release Pause. Philips Recorder will prompt whether you

really want to overwrite from this position. Confirm with

Yes and continue recording.

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4.3 Inserting Text Passages

If you would like to insert a forgotten text passage,

instead of overwriting a paragraph, then go back to

the corresponding position and press pause.

Press the Insert button. The dictation bar will now

appear green, to indicate insert mode.

Start recording by pressing the space key and

dictate the text you would like to insert.

To end the insert mode, press Pause again and

then select INS. The dictation bar appears white

again and stops at the end of the inserted passage.

Note: If the insert button cannot be activated, please check if the insert mode has been deactivated.

Note: Due to technical reasons, you can only fast backward/forward and play within the partial text that is going to be inserted.

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4.4 Delete Dictations

To delete a dictation you have to enter the Philips

Recorder menu and select Dictation Manager

You will find a list of all your dictations.

Choose a dictation by selecting it.

Now press the BlackBerry® button and choose

the option Delete selected

Confirm the process with Delete

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Leave the Dictation Manager by pressing the

BlackBerry® button and Close

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4.5 BackUp Directory

Open the Dictation Manager

Choose Sent dictations

You will see a list of all dictations you have sent.

These dictations will be deleted after the defined

time period.

If you press the BlackBerry® button, you will see

the backup menu. You might either delete

all/selected dictations directly or restore

selected dictations.

By restoring dictations you enable them to be

edited.

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4.6 Send Dictations

After recording a dictation you will be prompted to

send the dictation now. If you answer with Yes, you

will be forwarded to the dictation list.

Select the dictations that should be sent.

Press the BlackBerry® button and choose Send

selected

Dictations can also be sent by changing Send

directly to Yes within the System Settings

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While the dictations are being sent you will receive

extensive information about the transmission

status.

For example, sending dictation (3/10) – The third of

altogether 10 dictations is being sent

The following line contains information about the

transmission status of the current dictation.

For example, 3/10/2 means the following:

3 – The third dictation is currently being sent

10 – The tenth data package of the third dictation is

currently being sent

2 – The first attempt to send the dictation was not

successful and therefore the system is trying to

send it again (here for the second time)

Whenever

problem occurs during the

transmission of a dictation, the window will be red.

Transmission problems might, for example, occur

on a train or if the BlackBerry® device needs too

much time to connect to the Internet. As Philips

Recorder normally tries to resolve connection

problems automatically, this is just a hint.

If the Transmission is marked as Transfer finished

successfully, the dictation has been sent.

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5 Send Dictations via DPM

5.1 Dictation Selection

By using Philips Recorder it is possible to send

previously recorded dictations from your external

memory card. As your Philips dictation device uses

SD memory cards you should use a micro memory

card with SD adapter.

Insert a memory card into your BlackBerry®

device and start Philips Recorder

Confirm the sending of the dictations on your

memory card with Yes. A menu bar appears and

you can decide which dictations should be sent.

To send all dictations at once select all

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Select EOL, if you would like to send dictations

that have been completed and marked by using the

EOL (End of Letter) option.

To send selected dictations use select dictations.

A list will open that shows the dictations on the

memory card and you can choose which one you

would like to send.

Confirm the selection by choosing copy

dictations

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A window appears on your screen showing

Sending dictation

You will be informed that the Transfer finished

successfully and the dictations will appear in the

dictation manager.

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6 BlackBerry® Settings

With the settings (system) and (user) you can customize the Philips Recorder according to your needs.

6.1 Settings (System)

The system settings can be opened by pressing the menu button of the BlackBerry® in the Philips Recorder application. Here you

will set up essential parameters for the use of Philips Recorder.

BES for network

connection

If you own a BlackBerry® Enterprise Server and use APN blackberry.net for the data transfer, choose Yes.

If you use another APN and therefore BIS (BlackBerry® Internet Services), select No

Here you can setup whether you want to use WLAN always, never, or only if available.

Defines where to save the dictations:

WLAN

Save data on

Memory Card – saves dictations only on the memory card

Internal Memory – saves dictations only on the internal memory

Mixed Mode – saves dictations on the memory card but uses the internal memory if there is no memory

card available. The next time a memory card is inserted the dictations will be transferred.

Defines the memory directory of Philips Recorder data.

Basic path

Minimal free

memory

Defines the size of space left for other applications on the memory card and the internal memory.

Font (general)

Font (player)

Upload-Modus

Font size for the system and dictation management.

Font size for the recorder interface.

Here you can configure your dictation upload of DPM dictation devices.

As a standard feature DSS and DS2 (DSS Pro) files can be processed:

•

EOL – Transfer dictations that were finished using EOL

All – Transfer all dictations automatically

Prompt – Choose dictations

Note: Dictations will be buffered in the internal memory. If you use an older device you might have to

split a dictation and transfer the parts.

Delete

Decide, if the successfully transmitted dictations should be deleted from the memory card of your

dictation device.

Days prior to final

deletion

Dictations will be filed in the folder “sent dictations”. This option states how many days the dictations will

remain in this archive folder until they get finally deleted.

Please note that if you use the internal memory this time period should not be too long and three days

are usually sufficient.

Send directly

If dictations were finished using EOL you will be prompted to “Send dictations now?”. In this case

dictations will be sent immediately.

Philips Recorder offers the opportunity for obligatory prompts of certain parameters, which can be used to classify your dictations

and also to backup crucial actions. This way you can choose which of these parameters should be prompted mandatorily and which

are not.

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6.2 Settings (User) - Key Assignment

Here you can setup the key assignment.

With the help of the option “Lock insert mode” you are able to completely deactivate the “Insert Mode”. This makes sense if that

key is often pressed unintentionally.

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7 Useful BlackBerry® Tips

7.1 Start Philips Recorder faster with the Camera Quick-

Button

Select Options from the main menu.

Select Screen/Keyboard.

Scroll to the bottom until you reach Right

Side Convenience Key Opens:.

If you use the standard settings, you will find

the camera icon there. Change to Philips

Recorder. Afterwards, Philips Recorder can

be opened by using this button.

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7.2 Dictation Recorder Icon on the Opening Screen

Open the folder Downloads, mark the Philips

Recorder application (microphone) and select

Move To Folder by using the BlackBerry® button.

Select Home

Return to the main menu and mark Philips

Recorder

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Press the BlackBerry® button again and select

Move

Now you can move the application to your

preferred location on the main menu. To show the

application in the QuickStart bar, the icon needs to

be moved to the first row (among the first six icons)

Confirm the correct position by using the trackball.

If you leave the main menu, you will find the Philips

Recorder application in the QuickStart bar.

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8 Troubleshooting

8.1 Where to Save What? – The Directory Structure

The following directories will be created on the

memory card in the root directory:

Dic

|-- Commandos: Folder for commands (only needed

from version 1.5 on)

|-- Dictations: Folder for completed dictations

|-- SentCommandos: Folder for sent commands(only

needed form version 1.5 on)

|-- SentDictations: Folder for already sent

dictations(backup folder)

|-- Skins: Folder for individual skins or buttons

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8.2 Tunnel Error while sending Dictations

If during the transfer “Tunnel Error“ appears, there might be several reasons:

Incorrect APN settings:

•

Open Options (wrench)

Select Advanced Options

Select TCP/IP

Fill in the APN data (APN, user name and

password) given to you by your provider

•

Try to send again

BES or BIS mode:

•

If the new APN settings were not successful,

you can switch between BES and BIS mode in

the Philips Recorder system settings.

Normally the BES mode is only necessary if an

enterprise or professional server is used, i.e.

in larger company networks.

No data option:

•

Make sure, your BlackBerry® is activated for

data transmission

8.3 Keys cannot be used

If the application does not start correctly or if the keys or buttons cannot be used, this could mean missing permissions:

•

Enter the BlackBerry® option menu (wrench)

Select “Advanced Options“

Select “Applications”

Select “Philips Recorder”

Select the menu button

Select “Edit Permissions“

Change “Connection, Interaction, and User name“ to “Allow“

8.4 BlackBerry® Storm

If you use the BlackBerry® Storm, please install the Philips SpeechExec Dictation Recorder version for the Storm device. If

you would like to use the standard Philips Recorder version, proceed as follows:

•

Enter the BlackBerry® option menu (wrench)

Select “Advanced Options“

Select “Applications”

Mark Philips Recorder but do not open the application!

Push the menu button

Select „Disable Compatibility Mode“

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Specifications are subject to change without notice.

Author: Frank Krystek

Trademarks are the property of Royal Philips Electronics or their respective owners.

Document version 1.6, 2008/08/16.

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