Operating Instructions
Compact Plain Paper FAX
Model No.
KX-FP81AL
KX-FP81NZ
Compact Plain Paper FAX with
Telephone Answering System
Model No.
KX-FP85AL
KX-FP85NZ
The pictured model is KX-FP81.
Please read these Operating
Instructions before using the unit
and save for future reference.
KX-FP81AL/KX-FP85AL - for Australia
KX-FP81NZ/KX-FP85NZ - for New Zealand
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For Australian users
Warning:
●
This equipment will be inoperable when mains power fails.
●
●
●
When a failure occurs which results in the internal parts becoming accessible,disconnect the power
supply cord immediately and return this unit to an authorised service centre.
Disconnect the telephone connection before disconnecting power connection prior to relocating the
equipment, and reconnect the power first.
To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we
recommend that you:
A. Unplug the telephone line cord from the phone jack.
B. Unplug the power supply cord from the AC power outlet.
●
No “000” or other calls can be made from this device during a mains power failure.
For New Zealand users
Warning:
●
WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING
ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS
UNIT TO AN AUTHORISED SERVICE CENTRE.
●
DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER
CONNECTION PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER
FIRST.
●
NO “111” OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING A MAINS POWER
FAILURE.
IMPORTANT NOTICE
Under power failure conditions, this telephone may not operate. Please ensure that a separate
telephone, not dependent on local power, is available for emergency use.
Notice:
●
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It indicates no
endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all,
it provides no assurance that any item will work correctly in all respects with another item of
Telepermitted equipment of a different make or model, nor does it imply that any product is compatible
with all of Telecom’s network services.
●
This equipment shall not be set to make automatic calls to the Telecom “111” Emergency Service.
●
This equipment should not be used under any circumstances which may constitute a nuisance to
other Telecom customers.
●
Not all telephones will respond to incoming ringing when connected to the extension socket.
3
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Important information (for Australian users)!
Instructions to customer
Installation
Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment”
which has been authorised to be connected to your telephone service.
Conditions relating to connection and operation of this Permitted Attachment are contained in
Telecommunications General By-Law 220 (5).
You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any
regular telephone. You may connect it in place of your existing telephone or to any spare telephone socket
installed in your premises.
To disconnect your existing telephone you must first remove its plug from the line socket. You can then
insert the plug of your Permitted Attachment into the socket and use your equipment.
I
f the plug of your existing telephone cannot be readily removed, you will have to remove the screw securing
it. To do this proceed as follows:
1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)
2. Remove screw “B” and withdraw the plug. (See Fig. 2.)
3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw is
too long, increase the hole depth or replace the screw with one 5 mm shorter.)
4. Replace socket cover and tighten screw “A”. (See Fig. 4.)
SOCKET
PLUG
SCREW
“B”
SCREW “A”
Fig. 2
Fig. 1
TELEPHONE CORD
Connect to the PLUG
as shown in Fig. 1.
SCREW “A”
SCREW
“B”
SOCKET
Fig. 4
Fig. 3
If you are satisfied with the operation of your telephone service after plugging in your Permitted Attachment,
your installation is completed.
You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall
phone or an old style telephone which is not connected by means of a modern plug and socket. In such
cases a new socket will need to be installed.
Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable for
operation with your telephone service. It should be returned to the store where purchased.
Service difficulties
If at any time a fault occurs on your telephone service carry out the following checks before you call for
service:
●
Disconnect the Permitted Attachment and try using the service with the normal telephone.
●
If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave the
Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair.
●
If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults” for
attention.
You are required to keep this Permitted Attachment in good working order while it is connected to your
telephone service. Its construction or internal circuit must not be modified in any way without permission.
4
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Important safety instructions!
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, or
the like.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service centre.
E. If the unit has been dropped or
physically damaged.
F. If the unit exhibits a distinct change in
performance.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
14. During thunderstorms, avoid using
telephones except cordless types. There
may be a remote risk of an electric shock
from lightning.
15. Do not use this unit to report a gas leak,
when in the vicinity of the leak.
6. Do not cover slots and openings on the
unit. They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer
or local power company.
SAVE THESE
INSTRUCTIONS
8. For safety purposes this unit is equipped
with a grounded plug. If you do not have
this type of outlet, please have one
installed. Do not use any type of adaptor
plug to defeat this safety feature.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service centre when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13. Unplug this unit from the wall outlet and
refer servicing to an authorized service
centre when the following conditions occur:
A. When the power supply cord or plug is
damaged or frayed.
INSTALLATION
1. Never install telephone wiring during a
lightning storm.
2. Never install telephone jacks in wet
locations unless the jack is specifically
designed for wet locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has
been disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
WARNING
●
To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
OTHER INFORMATION
●
Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
●
The unit should be kept free from dust, high
temperature and vibration.
●
The unit should not be exposed to direct
sunlight.
●
Do not place heavy objects on top of this unit.
●
Do not touch the plug with wet hands.
5
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Table of Contents
Initial Preparation
Accessories
Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Help Button
Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Finding the
Controls
Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Setup
Removing the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Date and time, your logo and facsimile telephone number. . . . . . . . . 15
Volumes
Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Telephone
Making and
Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Answering Calls Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
RECALL and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
TONE button (KX-FP81AL/KX-FP85AL only). . . . . . . . . . . . . . . . . . 21
EASY DIAL
Storing names and telephone numbers in the EASY DIAL directory. 22
Making a voice call using the EASY DIAL directory . . . . . . . . . . . . . 25
Caller ID
(KX-FP85 only)
Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 26
Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . . 28
Storing caller information in the EASY DIAL directory . . . . . . . . . . . 29
Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Voice Contact Talking to the other party after fax transmission or reception . . . . . . 31
Fax
Sending Faxes Sending a fax manually/using the EASY DIAL directory. . . . . . . . . . 32
Sending a fax with the voice guide (KX-FP85 only) . . . . . . . . . . . . . 35
Sending from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Broadcast transmission to pre-programmed parties. . . . . . . . . . . . . 37
Receiving
Faxes
Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 42
FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 43
Using the unit with an answering machine (KX-FP81 only) . . . . . . . 44
To use the unit with a computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
TEL/FAX mode (receiving voice calls with rings and fax calls
without rings when you are near the unit) . . . . . . . . . . . . . . . . . . 46
Turning the AUTO ANSWER mode on remotely . . . . . . . . . . . . . . . . 48
Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Receive polling (retrieving a fax placed on another fax machine). . . 49
Distinctive ring service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Pager call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
6
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Copy
Copying
Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
(KX-FP85 only)
Answering Device
Setup
TAD/FAX mode (using the built-in answering device and receiving
voice and fax calls automatically) . . . . . . . . . . . . . . . . . . . . . . . . 54
Greeting
Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 56
Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 57
Incoming
Messages
Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Recording
Memo message (leaving a message for others or yourself) . . . . . . . 60
Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
Remote
Operation
Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 62
Option
Transferring recorded messages to another telephone . . . . . . . . . . 64
Programmable Features
Features
Summary
Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Help
Error Messages Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Operations
Jams
When a function does not work, check here before
requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Sending document does not feed, or multi-feeds. . . . . . . . . . . . . . . 83
Cleaning
Ink Film
Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Replacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
General Information
Print Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Index
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
7
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Accessories
Included accessories!
Power cord ............................1 Telephone line cord ...............1 Telephone line cord ...............1
(for KX-FP81AL/KX-FP85AL only)
(for KX-FP81NZ/KX-FP85NZ only)
(Modular type plug)
(New Zealand type plug)
Handset cord.........................1 Paper tray..............................1
Handset.................................1
Ink film...................................1 Operating Instructions ...........1 Telephone plug......................1
(KX-FP81AL/KX-FP85AL only)
(complimentary test ink film)
—The ink film is pre-installed.
●
If any items are missing or damaged, check with the place of purchase.
●
Save the original carton and packing materials for future shipping and transportation of the
unit.
Accessory information!
●
The complimentary test ink film is 10 metres long, and will print about 28 A4 size
pages.
We recommend that you buy full size replacement film – 50 metres for
continuous use of your unit.
For best results, use genuine Panasonic replacement film Model No. KX-FA53A
or KX-FA55A.
Model No.
Item
Specifications
1 roll – 216 mm x 50 m
KX-FA53A Replacement film
KX-FA55A Replacement film
2 rolls – 216 mm x 50 m
Note:
●
The ink film is not reusable. Do not rewind and use the ink film again.
8
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Help Button
Help function!
You can print a quick reference for assistance as follows.
HELP
Press
.
1
2
ROTATE
& SET
Display:
Rotate
until the desired item
EASY DIAL
is displayed.
■ For KX-FP81
■ For KX-FP85
1. How to send faxes with the voice
1. How to set the date, time, your logo and
guide
fax number
1.SEND GUIDE
1.QUICK SET UP
2. How to set the date, time, your logo
2. How to program the features
and fax number
2.FEATURE LIST
2.QUICK SET UP
3. How to store names in the EASY DIAL
3. How to program the features
directory and how to dial them
3.FEATURE LIST
3.EASY DIAL
4. How to store names in the EASY DIAL
4. Help with problems receiving faxes
directory and how to dial them
4.FAX RECEIVING
4.EASY DIAL
5. How to use the copier function
5. Help with problems operating the
5.COPIER
answering device
6. List of available reports
5.TAD OPERATION
6.REPORTS
6. Help with problems receiving faxes
6.FAX RECEIVING
Press
.
SET
3
7. How to use the copier function
PRINTING
7.COPIER
8. List of available reports
8.REPORTS
9. How to use the Caller ID service
9.CALLER ID
Press
.
SET
Display
HELP
3
PRINTING
EASY DIAL SET
9
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Finding the Controls
Location!
■
For KX-FP81
●
To scan and store a document into memory, and then
transmit or copy the stored document (p. 35, 52).
●
To choose “Collated” (sorted) in the copy mode (p. 52).
●
●
To adjust volumes (p. 19).
To select an enlargement/reduction rate in the copy mode (p. 52, 53)
.
●
To print a quick reference (p. 9).
●
To turn on/off the AUTO
ANSWER mode (p. 40, 41).
●
For voice muting (p. 20).
●
To initiate or exit
programming.
Dial keypad
Display
HELP
VOLUME
MEMORY% ON
MENU
MUTE
AUTO ANSWER
COLLATE
QUICK SCAN
RESOLUTION
SEARCH
STOP
DIRECTORY
PROGRAM
TONE
REDIAL
/PAUSE
RECALL
MONITOR
FAX
START
SET
●
●
●
To initiate fax transmission,
reception or copying.
To dial without
lifting the handset. and telephone
numbers (p. 22, 24).
To store or edit names
●
To store a setting during
programming.
●
To use the recall feature (p. 21)
●
To search for a stored name (p. 25, 32).
●
To redial the last number
dialled (p. 20, 33).
●
To select the features/feature settings during
programming (p. 66).
●
To insert a pause during
dialling (p. 21).
●
To stop an operation or cancel programming.
●
To change from pluse to
tone during dialling (p. 21)
(KX-FP81AL only).
●
To select a resolution (p. 32).
10
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Finding the Controls
■
For KX-FP85
●
To scan and store a document into memory, and then
transmit or copy the stored document (p. 35, 52).
●
To choose “Collated” (sorted) in the copy mode (p. 52).
●
To adjust volumes (p. 19).
●
To select an enlargement/reduction rate in the copy mode (p. 52, 53)
.
●
To print a quick reference (p. 9).
●
To turn on/off the AUTO
ANSWER mode (p. 40, 41).
●
For voice muting (p. 20).
●
To initiate or exit
programming.
Dial keypad
Display
COLLATE
TONE
SEARCH
RECALL
●
For slow
playback
(p. 58).
●
For the Caller ID
●
To play recorded
messages (p. 58).
service
(p. 27–30).
●
●
For speakerphone
operation.
To initiate fax transmission,
reception or copying.
●
To erase recorded
messages (p. 59).
●
To store a setting during
programming.
●
For quick playback
(p. 58).
●
To store or edit
names and
telephone numbers
(p. 22, 24).
●
●
To use the recall feature
(p. 21)
To search for a stored name
(p. 25, 32).
To select the features/feature
settings during programming
(p. 66).
●
●
To redial the last number
dialled (p. 20, 33).
To insert a pause during
dialling (p. 21).
●
To record your own
greeting messages (p. 56).
To record memo messages
or telephone conversations
(p. 60).
●
●
To stop an operation or
cancel programming.
●
●
To change from pluse to
tone during dialling (p. 21)
(KX-FP85AL only).
●
To select a resolution (p. 32).
11
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Finding the Controls / Setup
Overview!
Recording paper entrance
Paper tray
Tension bar
Document guides
Document entrance
Recording paper exit
●
Up to 30 sheets of printed
paper can be held.
Speaker
(Left side of the
handset cradle)
Back cover
Microphone (KX-FP85 only)
To talk with the other party
when using the speakerphone.
To record greeting messages
and memo messages.
Back cover open button
●
Front cover
Document exit
●
* The pictured model is KX-FP85.
Note:
●
The document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth
surface and do not place anything in front of the unit.
Removing the information leaflet!
Open the front cover by pulling up the centre
Centre part
1
2
3
part.
Remove and read the information leaflet.
Close the front cover securely.
Information
leaflet
Front cover
Paper tray!
Insert one tab on the paper tray into one slot on
Slot
the back of the unit ( ) and then insert the other
tab into the other slot ( ).
2
1
Paper tray
Note:
●
Do not place the unit in areas where the paper tray
may be obstructed by a wall, etc.
Tab
Tab
Slot
12
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Setup
Recording paper!
A4 size recording paper (210 mm x 297 mm) can be loaded. The unit can hold up to 50 sheets of
60 g/m2 to 75 g/m2 paper or 30 sheets of 90 g/m2 paper.
Fan the stack of paper to prevent a paper
1
2
jam.
Pull the tension bar forward and hold open
while inserting the paper.
●
The paper should not be over the tab.
●
If the paper is not inserted correctly,
readjust the paper or the paper may jam.
Tension bar
Correct
Incorrect
Stack of
paper
Tab
Note for recording paper:
●
Avoid paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper
used for resumes.
●
●
●
Do not use different types or thicknesses of paper at the same time. This may cause a paper jam.
Avoid extremely smooth or shiny paper that is highly textured.
Avoid paper that is coated, damaged or wrinkled.
Note:
●
Avoid double-sided printing.
●
Do not use paper printed from this unit for double-sided printing with other copiers or printers, or the
paper may jam.
●
Some paper only accepts print on one side. Try using the other side of paper if you are not happy with the
print quality.
Adding paper
Tension bar
1. Pull the tension bar forward and hold open while
removing all of the installed paper.
2. Add paper to the removed paper and straighten.
3. Fan the stack of paper.
4. Pull the tension bar forward and hold open while
inserting the paper.
13
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Setup
Connections!
Connect the handset cord.
1
Connect the telephone line cord.
2
Connect the power cord.
●
3
When the power is turned on for the
first time, the unit will print some
basic information.
Power cord
To the power outlet
(220–240 V, 50/60 Hz)
Connect to “LINE”.
■
KX-FP81AL/FP85AL users
To the single
telephone line
Handset cord
Telephone
line cord
Telephone plug
(KX-FP81AL/KX-FP85AL only)
■
KX-FP81NZ/FP85NZ users
To the single
telephone line
Note:
●
When you operate this product, the power outlet should be near the product and easily accessible.
●
If you want to connect an answering machine to the unit, see page 44 (KX-FP81 only).
14
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Setup
Date and time, your logo and facsimile
telephone number!
You should program the date and time, your logo and facsimile telephone number. This
information will be printed on each page transmitted from your unit.
Your facsimile telephone number
Date and time
Your logo
Example:
FROM :Panasonic Fax
FAX NO. :1234567
Feb. 26 2000 09:02AM P1
Fax Correspondence
Setting the date and time
MENU
Press
.
Press SET
.
1
2
3
7
8
Display: 1.SYSTEM SET UP
SETUP ITEM [ ]
MENU
Press
, then 0 1 .
Press
.
SET DATE & TIME
Press SET
.
Display
MENU
/
M:01/D:01/Y:00
Cursor
Enter the correct month/day/year by selecting
2 digits for each, using the dial keypad.
Example: Aug. 10, 2000
4
0 8 1 0 0 0
Press
.
M:08/D:10/Y:00
EASY DIAL
SET
Press SET
.
STOP
5
6
TIME: 12:00AM
Enter the correct hour/minute by selecting
2 digits for each, using the dial keypad.
Note:
Pres
s
to select “AM” or “PM”.
●
You can enter your number by rotating
in steps 4 and 6. In this case,
Example: 3:15AM
EASY DIAL
press to move the cursor.
1. Press
.
0 3 1 5
●
The accuracy of the clock is approximately
±60 seconds a month.
TIME: 03:15AM
2. Press
until “PM” is displayed.
To correct a mistake
TIME: 03:15PM
●
Press
or
to move the cursor to the
incorrect number, and make the correction.
If you press STOP while programming, the
display will return to the previous one.
●
15
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Setup
Setting your logo
The logo can be your company, division or name.
MENU
Press
Press
Press
.
Display
MENU
/
1
2
3
4
Display: 1.SYSTEM SET UP
, then 0 2 .
YOUR LOGO
.
SET
LOGO=
RECALL
(Hyphen)
MUTE
(Insert)
SET
Enter your logo, up to 30 characters, using
the dial keypad. See next page for details.
STOP
(Delete)
EASY DIAL
Example: Bill
2
1. Press
twice.
LOGO=B
Cursor
4
5
2. Press
3. Press
4. Press
six times.
LOGO=Bi
six times.
LOGO=Bil
to move the cursor to the next
5
space and press
six times.
LOGO=Bill
Press
Press
.
SET
5
6
SETUP ITEM [ ]
Note:
●
You can enter your logo by rotating
(see next page).
MENU
.
EASY DIAL
To correct a mistake
To insert a character
●
Press
or
to move the cursor to the
1. Press
or
to move the cursor to the
incorrect character, and make the correction.
position to the right of where you want to insert
the character.
To delete a character
2. Press
(Insert) to insert a space and
MUTE
enter the character.
●
Move the cursor to the character you want to
delete and press STOP
.
16
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Setup
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys
Characters
1
A
D
G
J
[
]
{
a
d
g
j
}
b
e
h
k
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
`
:
;
?
|
1
B
E
H
K
N
Q
U
X
(
C
F
I
2
3
i
4
L
O
R
V
Y
)
l
5
M
P
T
m
S
t
n
p
u
w
o
q
v
x
!
6
s
7
7
8
8
y
"
W
0
Z
z
9
$
9
#
%
&
¥
@
^
’
→
0
Hyphen button (To insert a hyphen.)
RECALL
MUTE
STOP
Insert button (To insert one character or one space.)
Delete button (To delete a character.)
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
key (To move the cursor to the left.)
To select characters using the EASY DIAL
Instead of pressing the dial keys, you can select characters using the EASY DIAL.
1. Rotate
until the desired character is
EASY DIAL
displayed.
2. Press
to move the cursor to the next space.
●
The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
Capital
alphabet
EASY DIAL
: Rotating to
the right
Lower case
alphabet
Number
: Rotating to
the left
Symbol
17
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Setup
Setting your facsimile telephone number
MENU
Press
Press
Press
.
1
2
3
4
Display
MENU
/
Display: 1.SYSTEM SET UP
, then 0 3 .
YOUR FAX NO.
.
SET
NO.=
RECALL
(Hyphen)
SET
EASY DIAL
Enter your facsimile telephone number, up to
20 digits, using the dial keypad.
STOP
(Delete)
Example: NO.=1234567
Press
Press
.
SET
5
6
SETUP ITEM [ ]
MENU
.
Note:
●
You can enter your facsimile telephone number by
rotating . If using , press
EASY DIAL
to move the cursor.
EASY DIAL
●
●
The
button replaces the digit with a “+” and the
button replaces it with a space.
Example (using the dial keypad): +64 9 1234567
Press
To enter a hyphen in a telephone number, press
(Hyphen).
.
6 4
9
1 2 3 4 5 6 7
RECALL
To correct a mistake
To delete a number
●
●
Press
or
to move the cursor to the
Move the cursor to the number you want to
delete and press STOP
incorrect number, and make the correction.
.
18
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Volumes
Adjusting volumes!
Ringer volume
4 levels (high/middle/low/off) are available.
Display
/
While the unit is idle, press
or
.
■
To turn the ringer off:
1. Press
repeatedly until the following
message is displayed.
RINGER OFF= OK?
Display:
YES:SET/NO:STOP
2. Press
.
SET
SET
●
To turn the ringer back on, press
.
■
While the ringer volume is set to off:
The display will show the following message.
RINGER OFF
When a call is received, the unit will not ring and
will display the following.
INCOMING CALL
Handset receiver volume
3 levels (high to low) are available.
While using the handset,
press
or
.
Monitor/Speaker volume
8 levels (high to low) are available.
While using the monitor/speakerphone,
press
or
.
Fax voice guidance volume
(KX-FP85 only)
9 levels (high to off) are available.
While listening to the fax voice guidance,
press
or
.
Answering device volume
(KX-FP85 only)
9 levels (high to off) are available.
While listening to the recorded messages,
press
or
.
19
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Making and Answering Calls
Voice calls - making!
MONITOR DIGITAL SP-PHONE
Press
/
1
2
or lift the handset.
Dial the telephone number.
Display
Handset
TEL=2345678
Example:
●
If you misdial, hang up and dial again.
When the other party answers, talk into the
microphone (KX-FP85) or speak with the
handset.
3
4
When finished talking, press
(KX-FP85) or replace
DIGITAL SP-PHONE
/
the handset.
Microphone (KX-FP85)
MUTE
(KX-FP81)
Note for KX-FP81AL/KX-FP85AL only:
MONITOR
DIGITAL SP-PHONE
REDIAL/PAUSE
●
The dialing mode is set to “TONE” as a default setting.
If you cannot dial, change to “PULSE” with feature
#13 (p.68).
(KX-FP85)
Voice calls - answering!
When the unit rings, press
1
2
(KX-FP85) or lift the
DIGITAL SP-PHONE
handset.
Display
When finished talking, press
or replace the
Handset
DIGITAL SP-PHONE
handset.
To redial the last number
1. Lift the handset, or press MONITOR
/
DIGITAL SP-PHONE
.
REDIAL/PAUSE
2. Press
.
MUTE
■ For KX-FP81NZ/KX-FP85NZ only
●
●
If the line is busy when using the MONITOR
/
/
button, the unit will
DIGITAL SP-PHONE
Microphone (KX-FP85)
automatically redial the number twice.
(KX-FP85)
DIGITAL SP-PHONE
During redial, the following will be displayed.
WAITING REDIAL
Display:
Speakerphone operation
(KX-FP85 only)
To mute your voice to the other party
MUTE
DIGITAL SP-PHONE
1. Press
during a telephone conversation
●
Use the speakerphone in a quiet room.
Adjust the speakerphone volume using
using
or the handset.
●
●
or
.
<MUTE>
Display:
To switch to the handset, lift the handset.
To switch back to the speakerphone, press
●
The other party cannot hear you, but you can hear
them.
, then replace the
DIGITAL SP-PHONE
MUTE
2. To resume the conversation, press
again.
handset.
20
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Making and Answering Calls
RECALL and PAUSE buttons!
RECALL button
The
button allows you to use
RECALL
special features of a host exchange
(if connected) or local telephone company
services such as call waiting. For further
details, contact your host exchange supplier or
local telephone company.
■
For KX-FP81NZ/KX-FP85NZ only
The
button also functions like the
RECALL
hookswitch on a regular telephone. If you
misdial a telephone number, press the
RECALL
button firmly.
RECALL
REDIAL/PAUSE
Entering pauses
REDIAL/PAUSE
When the
button is pressed
during dialling, a pause will be inserted.
Example 1:
If your unit is connected to a host exchange, insert
a pause to get an outside line.
Telephone
number
9
PAUSE
Line access code
Example 2:
If a transmission error occurs during an overseas
transmission, add two pauses at the end of the
telephone number.
International
access code
Country
code
Telephone
number
PAUSE PAUSE
Note:
●
PAUSE can be stored into a telephone number in the
EASY DIAL directory.
TONE button (KX-FP81AL/KX-FP85AL only)!
TONE
TONE button
TONE
The
(
) button is used for rotary pulse
dial services and allows you to temporarily change
from pulse to tone mode during a dialling
operation.
When you hang up, the unit will automatically
return to the pulse mode.
Note:
●
TONE can be stored into a telephone number in the
EASY DIAL directory.
21
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EASY DIAL
Storing names and telephone numbers
in the EASY DIAL directory!
For rapid access to frequently dialled numbers, the unit provides a EASY DIAL directory
(100 stations).
DIRECTORY PROGRAM
Press
.
MUTE
1
(Insert)
Display
/
USE EASYDIAL OR
Display:
PRESS DIR.PROG.
Rotate
until the following is
EASY DIAL
2
3
displayed.
NAME=
Enter the name, up to 10 characters, by
following the instructions on the next page.
RECALL
(Hyphen)
EASY DIAL
SET
NAME=Alice
Example:
STOP
(Delete)
DIRECTORY PROGRAM
Press
.
SET
4
5
NO.=
Helpful hint:
Enter the telephone number, up to 30 digits,
using the dial keypad.
●
You can confirm the stored items on the
display (p. 25) or on the telephone number list
(p. 88).
NO.=5552233
Example:
Note:
●
If you want to enter a hyphen, press
●
When the following message is displayed in
.
RECALL
step 6, you can only store 5 more items.
Press
.
SET
SPACE= 5 DIRS.
Display:
6
REGISTERED
NAME=
●
●
If there is no space to store new stations, the
following message is displayed in step 1.
EASY DIAL FULL
Erase unnecessary stations (p. 24).
A hyphen or a space entered in a telephone
number counts as two digits.
●
To program other items, repeat steps 3 to 6.
DIRECTORY PROGRAM
Press
program.
to exit the
7
To correct a mistake
To delete a character/number
●
●
Press
or
to move the cursor to the
Move the cursor to the character/number you
incorrect character/number, and make the
correction.
want to delete and press STOP
.
22
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EASY DIAL
To select characters with the dial keypad
Pressing the dial keys will select a character as shown below.
Keys
Characters
1
A
D
G
J
[
]
{
a
d
g
j
}
b
e
h
k
+
c
f
–
2
3
4
5
6
r
/
=
,
.
_
`
:
;
?
|
1
B
E
H
K
N
Q
U
X
(
C
F
I
2
3
i
4
L
O
R
V
Y
)
l
5
M
P
T
m
S
t
n
p
u
w
o
q
v
x
!
6
s
7
7
8
8
y
"
W
0
Z
z
9
$
9
#
%
&
¥
@
^
’
→
0
Hyphen button (To insert a hyphen.)
RECALL
MUTE
STOP
Insert button (To insert one character or one space.)
Delete button (To delete a character.)
key (To move the cursor to the right.)
To enter another character using the same number key, move the cursor to the next space.
key (To move the cursor to the left.)
To select characters using the EASY DIAL
Instead of pressing the dial keys, you can select characters using the EASY DIAL.
1. Rotate
until the desired character is
EASY DIAL
displayed.
2. Press
to move the cursor to the next space.
●
The character displayed in step 1 is inserted.
3. Return to step 1 to enter the next character.
Display order of characters
Capital
alphabet
EASY DIAL
: Rotating to
the right
Lower case
alphabet
Number
: Rotating to
the left
Symbol
23
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EASY DIAL
Editing a stored name and number
Edit the telephone number. For
further details, see page 22.
Rotate
is displayed.
until the desired name
EASY DIAL
6
7
1
Mary
Example:
Press
.
SET
REGISTERED
DIRECTORY PROGRAM
Press
.
2
3
EDIT= DELETE=#
Display
Press
to select “EDIT”.
NAME=Mary
●
If you do not need to edit the name, skip to
step 5.
Edit the name by following the instructions
on page 23.
4
5
Press
.
SET
EASY DIAL SET
NO.=0123456
Example:
DIRECTORY PROGRAM
●
If you do not need to edit the telephone
number, skip to step 7.
Erasing a stored name and number
Rotate
is displayed.
until the desired name
EASY DIAL
Display
1
Smith
Example:
DIRECTORY PROGRAM
Press
Press
.
2
3
EDIT= DELETE=#
to select “DELETE”.
STOP
SET
EASY DIAL
ERASE
DELETE OK?
(KX-FP85 only)
YES:SET/NO:STOP
DIRECTORY PROGRAM
●
STOP
To cancel erasing, press
.
Note:
●
You can use the following method to erase
Press
.
SET
(KX-FP85 only).
4
DELETED
The stored name and number are deleted.
1. Rotate EASY DIAL until the desired
name is displayed.
●
ERASE
2. Press
.
3. Press
.
SET
24
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EASY DIAL
Making a voice call using the EASY DIAL directory
!
Before using this feature, program the desired names and telephone numbers into the directory
(p. 22).
Rotate
EASY DIAL
is displayed.
until the desired name
1
2
Lisa
Example:
Display
MONITOR DIGITAL SP-PHONE
Press
/
Handset
or lift the handset.
●
The unit will start dialling automatically.
DIALING
When the other party answers, talk into the
microphone (KX-FP85) or speak with the
handset.
3
4
TEL=<Lisa>
EASY DIAL
STOP
/
When finished talking, press
or replace the
DIGITAL SP-PHONE
Microphone
(KX-FP85)
handset.
(KX-FP81)
MONITOR
(KX-FP85)
DIGITAL SP-PHONE
Helpful hint:
Note:
●
●
You can confirm the stored items on the display
If the desired name has not been stored, press
(see below) or on the telephone number list
(p. 88).
STOP and dial the number manually.
To confirm the stored items on the
display
To search for a name by initial
Example: If you want to search for the name
1. Rotate
until the desired name is
“Lisa”
EASY DIAL
displayed.
1. Rotate
until any name is
EASY DIAL
displayed.
Kim
Example:
or
Alan
Example:
2. Press
.
4567890
2. Press 5 repeatedly until any name with the
initial “L” is displayed (see the character table
●
To stop the operation, press STOP
.
on page 23).
3. Lift the handset.
Larry
●
The unit will automatically dial the number.
3. Rotate
to the right until “Lisa” is
EASY DIAL
displayed.
Lisa
●
To stop the operation, press STOP
.
4. Lift the handset.
●
The unit will automatically dial the number.
Note:
●
When you want to search for symbols (not
letters or numbers), press in step 2.
25
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Caller ID (KX-FP85 only)
Caller ID service from your phone company!
This unit is compatible with a Caller ID service offered by your local telephone company.
To use this feature, you must subscribe to a Caller ID service.
How Caller ID is displayed
The calling party’s telephone number or name will be displayed after the first ring.
You then have the option of whether or not to answer the call depending on the caller.
For KX-FP85AL
Example:
For KX-FP85NZ
Example:
Chris Horner
1234567890
The unit will automatically store the caller’s information (telephone number, name and the time of
the call). You can view the caller’s information (see next page) and print the caller ID list (p. 28).
Note:
●
If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller’s
information. Consult your PBX supplier.
●
If the unit cannot receive caller information, the unit will show the following.
The caller dialled from an area which does not provide a Caller
Display:
OUT OF AREA
ID service.
The caller requested not to send their information.
PRIVATE CALLER
Note for New Zealand users:
●
Telecom New Zealand does not currently send a NAME for Caller ID.
26
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Caller ID (KX-FP85 only)
Viewing caller information on the display
Once a call is received, the caller’s information will be stored in the unit as a new call. After
viewing, it will be stored as an old call.
CALLER ID SEARCH
Press
.
CALLER ID SEARCH
Display
/
1
2
Example (2 new calls are received):
Display:
2 NEW CALLS
USE EASY DIAL
EASY DIAL
The display will show the most recent
caller’s number.
Rotate
●
to the right (clockwise).
EASY DIAL
STOP
STOP
Press
to stop viewing.
3
Note:
●
If you want to know the caller’s phone number, the date/time of the call and the caller’s name, press
or repeatedly while the display shows the number.
Note for New Zealand users:
●
Telecom New Zealand does not currently send a NAME for Caller ID.
For KX-FP85AL
For KX-FP85NZ
Example:
Example:
WENDY ROBERTS
3456789012
3456789012
Mar. 14 10:30AM
WENDY ROBERTS
Mar. 14 10:30AM
To search for caller information
●
If you rotate EASY DIAL to the left, the display will show from the reviewed calls.
●
●
●
●
If the unit could not receive name, the unit will show:
NO NAME RCVD
After the last new call has been displayed, the unit will show:
END OF NEW CALL
After all calls are displayed, the unit will show:
END
If no calls have been received, the unit will show:
NO CALLER DATA
Confirming caller information using the Caller ID list
The unit will store caller information of up to 30 calls (Caller ID list).
— To print the Caller ID list manually, see page 88.
— This list will be printed out automatically after every 30 new calls.
This feature is set to “ON” as a default with feature #26 (p. 69). If you select “OFF”, the unit
will not print the list automatically but will store the records of received calls.
27
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Caller ID (KX-FP85 only)
Sample of a Caller ID list
CALLER ID LIST
NEW
Mar. 14 2000 10:37AM
TIME OF CALL ANSWER
NO. NAME
TELEPHONE NUMBER
01
02
WENDY ROBERTS
ALLAN STONE
3456789012
4567890123
FAX
TAD
Mar. 14 10:30AM
Mar. 13 08:35AM
OLD
NO. NAME
01 MIKE TIMAR
TELEPHONE NUMBER
9876543210
TIME OF CALL
ANSWER
TEL
Mar. 11 09:35AM
NEW: Shows a call you have not yet viewed.
OLD: Shows a call you have already viewed.
FAX:
TAD:
Facsimile reception
Telephone answering
device responded.
TEL:
Telephone call received.
(blank): Not answered.
Note:
●
When the total number of calls reaches 30 and a new call is received, the oldest data will automatically
be erased.
Note for New Zealand users:
●
Telecom New Zealand does not currently send a NAME for Caller ID.
Calling back using caller information
!
You can easily call back a caller using the stored caller information.
Important:
●
This feature is not available in the following cases.
— The telephone number includes data other than numbers (ie.,
— The caller’s information does not include a telephone number.
or #).
Press
.
CALLER ID SEARCH
1
2
Example:
2 NEW CALLS
Display
Handset
Display:
USE EASY DIAL
EASY DIAL
Rotate
until the desired
telephone name or number is displayed.
For KX-FP85AL
Example:
ALLAN STONE
For KX-FP85NZ
Example:
4561032238
EASY DIAL
/
●
To confirm the name or number, press
CALLER ID SEARCH
or
repeatedly.
DIGITAL SP-PHONE FAX START
Press
handset.
or lift the
DIGITAL SP-PHONE
3
●
The unit will start dialling automatically.
To send a fax – insert the document FACE
●
DOWN and press
FAX START
See pages 32 and 33 for details.
.
28
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Caller ID (KX-FP85 only)
Storing caller information in the EASY DIAL
directory
!
You can store caller information (telephone number and name) in the EASY DIAL directory.
Important:
●
This feature is not available in the following cases.
— The telephone number includes data other than numbers (ie.,
— The caller’s information does not include a telephone number.
or #).
Press
.
CALLER ID SEARCH
Display
CALLER ID SEARCH
1
2
Example:
2 NEW CALLS
Display:
USE EASY DIAL
EASY DIAL
Rotate
until the name or
number you want to store is displayed.
For KX-FP85AL
Example:
WENDY ROBERTS
For KX-FP85NZ
EASY DIAL SET
DIRECTORY PROGRAM
Example:
3453809
DIRECTORY PROGRAM
Press
.
3
4
For KX-FP85AL
Example:
NAME=WENDY ROBE
For KX-FP85NZ
NAME=
●
Edit the name by following the instructions
on page 23.
●
If the directory is full, a number and name
cannot be stored. Erase unnecessary
stations in EASY DIAL directory (p. 24).
Press
.
SET
Example:
NO.=3453809
REGISTERED
Press
.
SET
5
Note:
●
●
●
You can confirm the stored items on the display (p. 25) or on the telephone number list (p. 88).
You can only store a name up to 10 characters long.
To edit items stored in the EASY DIAL directory, see page 24.
Note for New Zealand users:
●
Telecom New Zealand does not currently send a NAME for Caller ID.
29
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Caller ID (KX-FP85 only)
Erasing caller information!
Erasing specific caller information
STOP
Press
.
Press
to exit the program.
CALLER ID SEARCH
1
2
4
Example:
2 NEW CALLS
Display:
USE EASY DIAL
Display
CALLER ID SEARCH
EASY DIAL
Rotate
until the desired name
or number is displayed.
For KX-FP85AL
Example:
WENDY ROBERTS
3453809
For KX-FP85NZ
Example:
Press
.
ERASE
3
EASY DIAL
STOP
●
The caller’s information will be erased.
ERASE
For KX-FP85AL
DELETED
Example:
For KX-FP85NZ
ALLAN STONE
Note for New Zealand users:
●
Telecom New Zealand does not currently
DELETED
send a NAME for Caller ID.
Example:
4561032238
●
To erase other items, repeat steps 2 and 3.
Erasing all stored caller information
MENU
Press
three times.
STOP
Press
to exit the program.
1
2
3
5
Display:
3.CALLER SET UP
Press
.
.
SET
SET
MENU
Display
CALL LIST ERASE
ERASE ALL OK?
Press
●
STOP
To cancel erasing, press
MENU
, then
.
Press
.
SET
4
30
ERASE COMPLETED
SET
STOP
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Voice Contact
Talking to the other party after fax transmission
or reception!
You can talk to the other party after a fax message is completed. This will save the added
expense and time of making another call.
This feature only works when the other party’s fax machine is equipped with a voice
contact feature.
Initiating voice contact
MONITOR
Press
/
DIGITAL SP-PHONE
1
while transmitting or receiving documents.
VOICE STANDBY
Display:
●
●
Your unit will call the other party with a
distinctive ring.
Handset
FACE DOWN
When the other party answers, your unit
will emit a distinctive ring.
Press
(KX-FP85) or
DIGITAL SP-PHONE
2
lift the handset to start talking.
Note:
Display
●
If you initiate voice contact during transmission, the
unit will call you with a distinctive ring after all of the
documents have been transmitted.
Microphone (KX-FP85)
(KX-FP81)
MONITOR
DIGITAL SP-PHONE
●
If you initiate voice contact during reception, the unit
will call you with a distinctive ring after the current
page of the document is received.
(KX-FP85)
Receiving a request for voice contact
If the other party initiates voice contact, your
1
unit will sound a distinctive ring and the
following will be displayed.
PLEASE PICK UP
Display:
Press
(KX-FP85) or
DIGITAL SP-PHONE
2
lift the handset within 10 seconds of the
distinctive ring to start talking.
Note:
●
If you do not answer within 10 seconds of the distinctive ring;
— If in the FAX ONLY, TEL or TEL/FAX mode, the line will be disconnected.
— If in the TAD/FAX mode, your unit will play a greeting message and record an incoming voice
message (KX-FP85 only).
31
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Sending Faxes
Sending a fax manually/using the EASY DIAL directory
!
Adjust the width of the document guides to
1
2
the size of the document.
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Document guides
Handset
STANDARD
Display:
F
A
C
E
D
O
W
RESOLUTION
If necessary, press
N
3
repeatedly to select the desired setting
(see below).
Manually
Display
MONITOR
Lift the handset or press
/
STOP
EASY DIAL
/
4
.
DIGITAL SP-PHONE
FAX START
TEL=
RESOLUTION
(KX-FP81)
Dial the fax number.
Example:
MONITOR
5
6
(KX-FP85)
DIGITAL SP-PHONE
TEL=5678901
REDIAL/PAUSE
When a fax tone is heard:
FAX START
Press
, and replace the
handset if using it.
OR
When the other party answers your call:
Lift the handset If using the monitor and ask
them to press their start button. When a fax
FAX START
tone is heard, press
replace the handset.
and
To select the resolution
Select the desired resolution according to
the type of document.
CONNECTING.....
STANDARD: For printed or typewritten
originals with normal-sized characters.
Using the EASY DIAL
directory
FINE: For originals with small printing.
SUPER FINE: For originals with minute
printing.
Rotate
until the desired name
EASY DIAL
is displayed.
Example:
HALF TONE: For originals containing
photographs, shaded drawings, etc.
4
Alice
●
Using the “FINE”, “SUPER FINE” or
“HALF TONE” setting will increase the
transmission time.
If the resolution setting is changed
during feeding, it will be effective from
the next sheet.
The “SUPER FINE” resolution only
works with other compatible fax
machines.
●
●
To confirm the number, press
or
For further details about using the EASY
DIAL, see page 25.
.
●
●
FAX START
Press
.
5
FAX=<Alice>
CONNECTING.....
32
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Sending Faxes
To transmit more than 10 pages at a time
Convenient way to send a fax
Insert the first 10 pages of the document. Add the
extra pages (up to 10) before the last page is fed
into the unit.
You can dial the fax number first before inserting
the document. This is convenient if the other
party’s number is indicated on the document.
1. Enter the fax number.
To stop transmission
●
The handset must be on the cradle.
2. Insert the document.
Press STOP
.
3. Press FAX START
.
To redial the last number
If your unit does not send a fax using the
EASY DIAL directory
Press REDIAL/PAUSE
.
●
If the line is busy, the unit will automatically
redial the number up to 2 times.
●
Confirm the stored items on the display (p. 25)
●
During redial, the following will be displayed.
or on the telephone number list (p. 88).
●
Check that the number dialled is answered by
the other party’s machine.
WAITING REDIAL
Display:
●
To cancel redialling, press STOP
.
1. Rotate
until the desired name
EASY DIAL
is displayed.
2. Lift the handset.
Fax auto redial for the EASY DIAL
directory
●
The connecting tone will be heard during dialling
to tell you the status of the other party’s machine
(feature #76 on page 73).
If the line is busy or there is no answer when
using the EASY DIAL directory, the unit will
automatically redial the number up to 2 times.
●
This feature is also available for delayed
transmission (feature #25 on page 69).
●
During redial, the following will be displayed.
WAITING REDIAL
Display:
●
To cancel redialling, press STOP
.
Documents you can send
Document weight
Maximum size
Effective scanning area
Minimum size
Single sheet:
45 g/m2 to 90 g/m2
Scanned
area
Multiple sheets:
60 g/m2 to 75 g/m2
4 mm
128 mm
208 mm
Paper width
216 mm
216 mm
Note:
●
Remove clips, staples or other similar fastening objects.
●
●
Check that ink, paste or correction fluid has dried.
Do not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or
carbonless duplicating paper
— Paper with a coated surface
— Paper with a faint image
— Electrostatically charged paper
— Heavily curled, creased or torn paper
— Paper with printing on the opposite side that
can be seen through the front (e.g. newspaper)
33
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Sending Faxes
Reports for confirmation
To confirm the communication results, the following reports are available.
Sending report
This report will provide you with a printed record of transmission results. To change the setting,
see feature #04 on page 67.
Sample of a sending report
SENDING REPORT
Jan. 20 2000 09:19AM
YOUR LOGO
:
YOUR FAX NO. :
CODE
RESULT
COMMUNICATION ERROR 43
NO.
01 2345678
START TIME
Jan. 20 09:18AM 06'51
USAGE TIME MODE PAGES
OTHER FACSIMILE
SND
10(02,04,05)
Communication
message (p. 74)
Error code
Journal report
The unit stores the 30 most recent fax communication results. When a new communication
occurs, the oldest communication result will be erased.
—To print manually, see page 88.
—To print automatically after every 30 new fax communications, activate feature #22 (p. 69).
Sample of a journal report
JOURNAL
Jan. 25 2000 11:22AM
YOUR LOGO
YOUR FAX NO. :
USAGE TIME MODE PAGES
:
NO.
START TIME
RESULT
CODE
OTHER FACSIMILE
01 3332222
02 9998765
03 2345678
04 555556677
05
Jan. 21 07:14AM 00'45
Jan. 21 08:17AM 00'58
Jan. 21 09:18AM 00'48
21 Jan. 10:35AM 06'45
03'50
SND
RCV
RCV
SND
SND
OK
OK
OK
01
02
01
COMMUNICATION ERROR 43
OK
10(02,04,05)
05
Communication Error code
message (p. 74)
34
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Sending Faxes
Sending a fax with the voice guide (KX-FP85 only)!
HELP
Press
twice.
1
2
Display:
1.SEND GUIDE
Voice guide:
Press
.
SET
To transmit, insert the
document face down until you
hear the beep.
Insert the document FACE DOWN until a
single beep is heard and the unit grabs the
document.
Press the speaker phone
button, then dial the phone
number. When the fax tone is
heard, press the start button.
3
4
5
Press
and dial the
DIGITAL SP-PHONE
fax number.
●
You can also use the handset.
When a fax tone is heard, press
Start transmission.
FAX START
.
Sending from memory!
The unit is able to scan documents, store them in memory, and then transmit them from
memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in
standard resolution (p. 89).
Insert the document FACE DOWN.
●
RESOLUTION
repeatedly to select the desired setting
(p. 32).
1
If necessary, press
DIGITAL SP-PHONE
Display
Enter the fax number using the dial keypad
2
3
or
.
EASY DIAL
F
A
C
E
D
O
QUICK SCAN
Press
.
W
N
●
The document will be fed into the unit and
scanned into memory.
After storing all of the pages, the unit will
transmit the document.
EASY DIAL
●
The amount of memory used will be shown
as a percentage on the display.
HELP
QUICK SCAN
RESOLUTION
SET
FAX START
PAGES=01 05
Display:
STOP
Amount of memory used (%)
The stored document will be automatically
erased after transmission.
●
Note:
To cancel the memory transmission
●
If you select the “FINE”, “SUPER FINE” or “HALF
TONE” resolution, the number of pages that the unit
can transmit will decrease.
Press STOP while or after scanning the
document.
●
If the stored pages exceed the memory capacity, the
transmission will be cancelled.
35
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Sending Faxes
One time broadcast transmission!
This feature is useful for sending the same document to selected parties whose fax numbers are
stored in the EASY DIAL directory. If you only wish to send a document once, select the parties
for each transmission.
Before programming, make sure that the desired stations have been stored in the EASY
DIAL directory (p. 22).
Insert the document FACE DOWN.
●
RESOLUTION
repeatedly to select the desired setting
(p. 32).
1
2
If necessary, press
Display
Rotate
displayed.
until the following is
EASY DIAL
FACE DOWN
<ONE TIME BROAD>
Display:
Press
.
SET
3
4
DIR=
[ ]
000
Rotate
is displayed.
until the desired name
EASY DIAL
STOP
RESOLUTION
EASY DIAL
Bill
[ ]
000
Example:
SET
FAX START
Press
.
SET
5
6
DIR=Bill [ ]
001
●
To program other stations, repeat steps 4
and 5 (up to 20 stations).
FAX START
Press
after programming all
of the desired stations.
Note:
●
If you select the “FINE”, “SUPER FINE” or
“HALF TONE” resolution, the number of
pages that the unit can transmit will decrease.
If one of the stations is busy or does not
answer, the station will be skipped. All
skipped stations will be redialled up to 2 times
after all of the other stations have been
called.
●
The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (p. 39).
●
●
To cancel the broadcast setting
STOP
1. Press
while the unit displays the following
message.
BROADCASTING
The display will show the following.
SEND CANCELED?
Display:
●
YES:SET/NO:STOP
2. Press
.
SET
36
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Sending Faxes
Broadcast transmission to pre-programmed
parties!
This feature is useful for sending the same document often to selected parties whose fax
numbers are stored in the EASY DIAL directory. First program the parties (see below) then see
page 39 for transmission.
Before programming, make sure that the desired stations have been stored in the EASY
DIAL directory (p. 22).
Programming the stations in the broadcast memory
DIRECTORY PROGRAM
Press
twice.
1
Display
BROADCAST
PRESS SET
Display:
Press
.
SET
2
3
DIR=
[ ]
000
Rotate
is displayed.
until the desired name
EASY DIAL
STOP
EASY DIAL SET
DIRECTORY PROGRAM
John
[ ]
000
Example:
Press
.
SET
4
5
DIR=John [ ]
001
●
To program other stations, repeat steps 3
and 4 (up to 20 stations).
Press
desired stations.
after programming all of the
SET
REGISTERED
USE EASYDIAL OR
PRESS DIR.PROG.
STOP
Press
to exit the program.
6
Note:
●
If you enter the wrong station, press STOP after step 4 to erase the station.
●
Confirm the stored numbers by printing a broadcast programming list (p. 88).
37
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Sending Faxes
Adding a new station in the broadcast memory
Rotate
until the following is
EASY DIAL
displayed.
Display:
Display
1
2
<BROADCAST>
DIRECTORY PROGRAM
Press
.
ADD= DELETE=#
to select “ADD”.
Press
3
4
Rotate
is displayed.
Example:
until the desired name
EASY DIAL
EASY DIAL SET
Mike
DIRECTORY PROGRAM
Press
.
SET
5
REGISTERED
Nikki
Example:
●
To add other stations, repeat steps 4 and 5
(up to 20 stations).
DIRECTORY PROGRAM
Press
to exit the
6
program.
Erasing a stored station in the broadcast memory
Rotate
until the following is
EASY DIAL
displayed.
Display:
Press
.
SET
1
2
6
DELETED
<BROADCAST>
Bob
Example:
DIRECTORY PROGRAM
Press
.
●
To delete other stations, repeat
steps 4 to 6.
ADD= DELETE=#
to select “DELETE”.
Press
DIRECTORY PROGRAM
exit the program.
Press
to
3
4
7
Rotate
is displayed.
until the desired name
EASY DIAL
Display
Dick
Example:
●
STOP
To cancel erasing, press
.
Press
.
SET
5
DELETE OK?
YES:SET/NO:STOP
EASY DIAL SET
STOP
DIRECTORY PROGRAM
38
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Sending Faxes
Sending to pre-programmed parties in the broadcast memory
The same document will be sent to the specific parties whose numbers are stored in broadcast
memory.
The fax memory capacity for transmission is approx. 25 pages based on the ITU-T No. 1 Test
Chart in standard resolution (p. 89).
Insert the document FACE DOWN.
●
RESOLUTION
repeatedly to select the desired setting
(p. 32).
1
2
3
If necessary, press
Display
Rotate
displayed.
until the following is
EASY DIAL
F
A
C
E
D
O
<BROADCAST>
Display:
FAX START
W
N
Press
●
.
The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
EASY DIAL
STOP
FAX START
SET
●
After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (see below).
RESOLUTION
Note:
To cancel the broadcast setting
●
If you select the “FINE”, “SUPER FINE” or “HALF
TONE” resolution, the number of pages that the unit
can transmit will decrease.
STOP
following message.
1. Press
while the unit displays the
●
BROADCASTING
If one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialled up to 2 times after all of the other stations
have been called.
Display:
●
The display will show the following.
SEND CANCELED?
YES:SET/NO:STOP
2. Press
.
SET
Sample of a broadcast sending report
BROADCAST REPORT
Jan. 10 2000 09:36AM
RESULT
YOUR LOGO
YOUR FAX NO. :
:
NO. OTHER FACSIMILE START TIME
USAGE TIME
PAGES
01
02
03
04
Mike
Peter
Sam
Jan. 10 09:31AM
Jan. 10 09:33AM
Jan. 10 09:34AM
Jan. 10 09:35AM
01'10
01'08
01'09
01'10
OK
OK
OK
OK
02
02
02
02
Kim
TOTAL
004'37
008
39
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Receiving Faxes
Setting the unit to receive faxes!
Use only as fax
Use as answering
device/fax (KX-FP85 only)
How you
want the unit
to receive
calls
You have a separate
telephone line just
for faxes.
You want to receive
all voice and fax
calls automatically.
FAX ONLY mode
TAD/FAX mode
(p. 43)
(p. 54)
Set feature #77 to “FAX ONLY”
(p. 73).
Set feature #77 to “TAD/FAX”
(p. 73).
Turn AUTO ANSWER on by
Turn AUTO ANSWER on by
You have to
set this.
AUTO ANSWER
AUTO ANSWER
pressing
.
pressing
.
▼
▼
MEMORY% ON
MEMORY% CALLS ON
AUTO ANSWER
AUTO ANSWER
When receiving voice calls:
The unit will activate the
answering device and record
voice messages.
When receiving fax calls:
The unit will activate the fax
function to receive documents.
When receiving calls:
All incoming calls will be
answered as faxes.
This is how
the unit will
operate.
40
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Receiving Faxes
Use as telephone/
automatic fax
Mostly voice calls
Other
options
With answering
machine
(KX-FP81 only)
You can use the
fax machine with
an answering
machine, see
pages 44 and 45.
You want to answer
the voice call yourself
and receive fax calls
without rings.
You plan to answer
the calls yourself.
With PC
If you have a
computer
attached to the
same telephone
line, see page 45.
TEL/FAX mode
TEL mode
(p. 42)
(p. 46)
Remote
fax activation
Set feature #77 to “TEL/FAX”
(p. 73).
Turn AUTO ANSWER off by
AUTO ANSWER
pressing
.
You can also
receive a fax
using an
Turn AUTO ANSWER on by
AUTO ANSWER
pressing
.
extension
telephone. While
hearing fax
▼
MEMORY% ON
MEMORY% ON
calling tone with
an extension
telephone, press
9
AUTO AANSWER
AUTO AANSWER
(pre-selected fax
activation code)
to receive a fax
(p. 49).
When receiving voice calls:
The unit will ring.
When receiving calls:
You have to answer all calls
manually.
When receiving fax calls:
The unit will receive fax
documents without ringing.
To receive a fax document,
FAX START
press
each fax call.
for
41
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Receiving Faxes
TEL mode!
(answering all calls manually)
Activating the TEL mode
If the arrow (▼) is shown on the right of the
AUTO ANSWER
display, turn it off by pressing
.
TEL MODE
Display:
Display
Handset
ON
Receiving a fax manually
When the unit rings, press
1
2
DIGITAL SP-PHONE (KX-FP85) or lift the
handset to answer the call.
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
FAX START
Microphone
(KX-FP85)
STOP
FAX START
press
.
CONNECTING.....
AUTO ANSWER
(KX-FP85)
DIGITAL SP-PHONE
Replace the handset.
●
3
The unit will start fax reception.
Note:
●
Up to 30 sheets of printed paper can be held. Remove
the printed paper before it exceeds 30 sheets.
To stop receiving
Fax reception in memory
When a printing problem is detected, the unit will
temporarily store the received document into
memory.
While the document is in memory;
— the display will show an error message and the
following message alternately.
Press STOP
.
Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
FAX IN MEMORY
Display:
●
If this feature is not required, set feature #46 to
— slow beeps will sound (memory reception alert).
See feature #44 on page 71.
“OFF” (p. 71).
●
Follow the instructions on pages 75 and 76 to
solve the problem.
●
For memory capacity, see page 89.
42
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Receiving Faxes
FAX ONLY mode!
(all calls are received as faxes)
Activating the FAX ONLY mode
Set feature #77 to “FAX ONLY” (p. 73).
1
If the arrow (▼) is not shown on the right of
Display
2
the display, turn it on by pressing
AUTO ANSWER
.
FAX ONLY MODE
Display:
▼
ON
●
The unit will automatically answer all calls
and only receive fax documents.
AUTO ANSWER
Note:
●
The number of rings before a call is answered in the
FAX ONLY mode can be changed (feature #06 on
page 67).
●
This mode should not be used with a telephone line
which is used for both voice and fax calls. Fax
communication will be attempted even if someone is
trying to call you.
If you have a telephone line just for faxes, we recommend the following setup.
Example: One telephone line is used for voice calls and a separate telephone line for faxes.
Line 1 – Voice calls
Line 2 – Fax calls
Only a fax machine is connected.
43
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Receiving Faxes
Using the unit with an answering machine
(KX-FP81 only)!
Setting up the fax machine and an answering machine
Connect the answering machine.
1
Remove the stopper with
your finger and connect
the cord to the EXT jack.
Stopper
Answering machine
(not included)
Telephone line cord
(not included)
Set the number of rings on the answering machine to less than 4.
●
2
3
This will allow the answering machine to answer the call first.
Record a greeting message on the answering machine.
Example: “This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”
Activate the answering machine.
4
5
Set the receive mode of the fax machine to the TEL mode (p. 42) or FAX ONLY mode
(p. 43).
●
If you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to
more than 5 (feature #06 on page 67). Using the FAX ONLY mode will allow you to
receive faxes if the answering machine is full.
Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 68.
6
Note:
●
We recommend you keep the greeting message around to 10 seconds long. If the greeting message is
too long, some incoming fax calls may not be answered by the fax machine.
Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine.
●
Note for KX-FP81NZ users:
●
When using the unit with an external answering machine, please purchase an extension telephone line
cord or a BT socket to RJ11 plug adaptor.
●
Not all telephones will respond to incoming ringing when connected to the extension socket.
44
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Receiving Faxes
How the fax machine and answering machine work
Receiving voice calls
The answering machine will record voice messages automatically.
Receiving fax calls
The fax machine will receive documents automatically.
Receiving a voice message and fax document in one call
The answering machine will record the voice message first. The fax machine will then be
activated by the caller’s request and will receive the document.
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedure beforehand.
1. The caller calls your fax machine.
●
The answering machine will answer the call.
2. The caller can leave a message after the greeting message.
3. The caller presses
9 (pre-selected fax activation code).
●
The fax machine will activate the fax function.
4. The caller presses the start button to send a document.
Note:
●
The fax activation code can be changed in feature #41 (p. 70).
●
If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct
code.
To use the unit with a computer!
We recommend that you always connect the fax machine directly to the wall jack.
(KX-FP81 only)
E
X
T
Wall jack
Fax machine
Wall jack
Computer
Answering machine
(KX-FP81 only, not included)
Note:
●
Set the fax machine to the TEL mode.
●
●
The device which has the shortest ring count will answer the call first.
If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to
the computer (KX-FP81 only).
45
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Receiving Faxes
TEL/FAX mode!
(receiving voice calls with rings and fax calls
without rings when you are near the unit)
Use this mode when you are always near the fax machine, and want to receive faxes without ringing.
When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below.
A call is received.
The fax machine will not ring.
TEL/FAX delayed ring count
This message will be played to the
calling party (KX-FP85 only).
Hello! To send a fax, start
transmission.
Voice call
To speak with someone,
please wait.
●
The call is connected.
The fax machine will ring up to 3 times.
Fax calling
tone*
Silent fax recognition ring count
●
The calling party
will hear a different
ring back tone.
The fax machine will automatically
receive documents without
ringing.
Answer the call.
●
If the call is not answered:
– This message will be played.**
(KX-FP85 only)
No one is available to take
your call right now.
Please try again later.
Thank you.
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
** You can record your own greeting message
(p. 56)(KX-FP85 only).
– The fax machine will activate the fax
function for the other party’s fax
machine that does not send a fax
calling tone.
Note:
To set the TEL/FAX mode
●
The fax machine will display the following when
1. Set feature #77 to “TEL/FAX” (p. 73).
a call is received.
2. If the arrow (▼) is not shown on the right of the
AUTO ANSWER
display, turn it on by pressing
.
INCOMING CALL
The ringer should be on (p. 19).
Display:
TEL/FAX MODE
Display:
●
▼
ON
46
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Receiving Faxes
When an extension telephone is connected
A call is received.
This message will be played to the
calling party (KX-FP85 only).
The fax machine will not ring but
the extension telephone will ring
twice.
Hello! To send a fax, start
transmission.
Voice call
TEL/FAX delayed ring count
To speak with someone,
please wait.
●
The call is connected.
The extension telephone will not ring but
the fax machine will ring up to 3 times.
Silent fax recognition ring count
Fax calling
tone*
●
The calling
The fax machine will automatically
receive documents without
ringing.
party will hear a
different ring
back tone.
■ For KX-FP81 only
You can answer the call with the
extension telephone.
1. Lift the handset.
2. Enter
(default code) while the
0
ring back tone is heard.**
The code number can be changed
●
in feature #49 (p. 71).
Answer the call.
●
If the call is not answered:
– This message will be played.***
(KX-FP85 only)
* A fax calling tone is automatically generated by
the sending fax machine. Some fax machines
do not have this capability.
No one is available to take
your call right now.
Please try again later.
Thank you.
** If the fax machine activates the fax function,
STOP
press
on the fax machine in step 2 to
–
The fax machine will activate the fax
function for the other party’s fax machine
that does not send a fax calling tone.
talk with the calling party (KX-FP81 only).
*** You can record your own greeting message
(p. 56)(KX-FP85 only).
TEL/FAX delayed ring count
Silent fax recognition ring count
The number of rings generated before the fax
machine answers depends on the setting of feature
#78 on page 73. The fax machine will not generate
an audible ring during this time.
The fax machine generates audible rings to
indicate that it is receiving a voice call. The number
of rings generated depends on the setting of
feature #30 on page 69. This signal will not ring at
an extension telephone.
47
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Receiving Faxes
Turning the AUTO ANSWER mode on remotely!!
When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you
can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone.
AUTO ANSWER mode:
—
—
—
FAX ONLY mode
TEL/FAX mode
TAD/FAX mode (KX-FP85 only)
■
For KX-FP81
1. Call your unit and wait for 10 rings.
●
You will hear a beep signal.
2. —To switch to the FAX ONLY mode:
Press
—To switch to the TEL/FAX mode:
Press within 8 seconds.
within 8 seconds.
3. Hang up the handset.
Note:
●
Press
or
within 8 seconds after hearing the beep, otherwise the call will be interrupted and the
unit will remain in the TEL mode.
■
For KX-FP85
1. Call your unit and wait for 10 rings.
●
You will hear a beep signal.
2. Enter the remote operation ID (feature #11 on page 68) within 8 seconds.
●
You will hear a beep signal.
3. —To switch to the FAX ONLY mode:
Press
—To switch to the TEL/FAX mode:
Press within 3 seconds.
within 3 seconds.
—To switch to the TAD/FAX mode:
Wait for 3 seconds, then the greeting message will be played.
4. Hang up the handset.
Note:
●
Enter the remote operation ID within 8 seconds after hearing the beep, otherwise the call will be
interrupted and the unit will remain in the TEL mode.
48
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Receiving Faxes
Extension telephone!
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone.
FAX START
You do not have to press
on the fax machine.
Important:
●
Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
When the extension telephone rings, lift the
1
handset of the extension telephone.
When:
To the EXT jack
or the same line
2
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press
code) firmly.
9 (pre-selected fax activation
Extension telephone
Note:
Hang up the handset.
●
You can change the fax activation code in
feature #41 (p. 70).
●
3
The fax machine will start reception.
Receive polling!
(retrieving a fax placed on another fax machine)
This feature allows you to retrieve a document from another compatible machine. Therefore you
pay for the call.
Make sure that no documents are fed into your unit and that the other party’s machine is ready
for your call.
For KX-FP81
MENU
1
Press
three times.
3.POLLING
Display:
For KX-FP85
Display
MENU
Press
four times.
4.POLLING
Press
.
SET
2
3
4
Dial the fax number.
Example:
FAX=3331111
MENU
SET
Press
.
SET
CONNECTING.....
●
The unit will start reception.
49
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Receiving Faxes
Distinctive ring service!
This feature is only for use if you subscribe to a distinctive ring pattern service from your
telephone company. For more information on the availability of this service in your area,
please contact your telephone company before setting this feature on your unit.
In Australia, this service is called “Fax Stream Duet”.
In New Zealand, this service is called “FaxAbility”.
The distinctive ring service gives you an additional phone number on a single telephone line,
with a different ringing pattern.
When you wish to use the additional phone number as a facsimile telephone number, set the
ring pattern detection feature to ON. When the unit detects a call matching the distinctive ring
pattern, it will activate the fax function.
Setting the ring pattern detection
MENU
Display
Press MENU
.
1
2
3
4
Display:
1.SYSTEM SET UP
Press
Press
, then
.
3 1
RING DETECTION
.
SET
MODE=OFF
EASY DIAL
SET
Rotate
to select “ON”.
EASY DIAL
MODE=ON
●
If this feature is not required, select “OFF”.
Press
.
SET
5
6
SETUP ITEM [ ]
MENU
Press
.
Note:
●
The unit will automatically answer a distinctive
ring call after the second ring regardless of the
AUTO ANSWER, receive mode or ring count
setting.
50
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Receiving Faxes
Pager call!
This feature allows your unit to call your pager when your unit receives an incoming voice
message (KX-FP85 only) or a fax document.
MENU
Press
.
Press SET
.
●
1
2
7
The unit will dial the stored
number.
1.SYSTEM SET UP
, then 7 0 .
FAX PAGER CALL
Display:
PAGER TEST
Press
Check that your pager receives a
pager test call.
For KX-FP81:
For KX-FP85:
8
9
PAGER CALL
MONITOR
Press
DIGITAL SP-PHONE
/
.
Press
.
SET
3
4
MODE=OFF
Rotate
to select “ON”.
EASY DIAL
MENU
MODE=ON
Display
●
If this feature is not required, select “OFF”.
Press
.
SET
5
6
NO.=
Enter your pager number.
You can enter a total of 46 digits and/or
●
pauses.
EASY DIAL
(KX-FP81)
MONITOR
SET
Example:
1 202 555 1234PP12345678PP5555#
(KX-FP85)
DIGITAL SP-PHONE
Pauses
Your pager
number
REDIAL/PAUSE
(Pause)
Your pager access
code, if required.
Message you want displayed on
your pager
When your pager receives a pager call
Pager
5
5
5
5
Your pager will display the message you
entered in step 6 above.
(For example: 5555)
51
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Copying
Making a copy!
The unit can make single or multiple copies (up to 50). Any transmittable document (p. 33) can
be copied.
Adjust the width of the document guides to
1
2
the size of the document.
Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grabs the document.
Document guides
STANDARD
Display:
Make sure the handset is on the cradle.
RESOLUTION
F
A
C
●
●
E
D
O
W
N
If necessary, press
repeatedly to select the desired setting
(p. 32).
Display
COPY START
Press
.
3
4
QUICK SCAN
RESOLUTION
NUMBER=1 [100%]
STOP
COLLATE
COPY ZOOM
●
If necessary, enter the number of copies
(up to 50).
COPY START
●
●
If necessary, choose an enlargement/
COPY ZOOM
reduction rate by pressing
See next page.
.
I
f you want to print collated (sorted) copies,
COLLATE
press
displayed.
until the following is
Note:
●
If a resolution is not selected, “FINE”
resolution will automatically be selected.
You can make or receive a voice call while
making copies.
After copying, the enlargement/reduction
rate setting will return to “100%”.
COLLATE=ON
●
●
COPY START
Press
●
.
The unit will start printing.
●
If you want to remove the copy document
QUICK SCAN
for other uses, press
instead of
.
COPY START
To stop copying
The unit will feed the document and scan it
into memory, then start printing.
STOP
Press
.
Printing collated (sorted) copies
Example: Making two copies of a 4-page original document
1
4
Note:
●
1
3
If you turn the collating feature on, the unit
will store the documents into memory.
If memory becomes full while storing, the
unit will only print out the stored pages.
After copying, the collating feature will turn
off automatically.
2
2
2
1
3
4
3
3
●
4
2
4
1
Collated (sorted)
Uncollated
52
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Copying
To enlarge a document
Select “200%” or “150%” by pressing COPY ZOOM ( ). The unit will only enlarge the centre
+
part of the document and print it on two pages.
Example of a 200% enlarged copy
Original document Enlarged copy
Example of a 150% enlarged copy
Original document Enlarged copy
A
E
B
F
C
G
D
H
A
E
B
F
C
G
D
H
B C
F G
B C
F G
Area to be
enlarged
Area to be
enlarged
To reduce a document
The unit can reduce the original document.
Select the desired setting by pressing COPY ZOOM (–).
Recommended reduction rates:
Setting
100% (default)
92%
Size of recording paper
Size of original document
A4
A4
A4
A4
A4, Letter
A4
86%
A4
72%
Legal
A4
= 210 mm x 297 mm
Letter = 216 mm x 279 mm
Legal = 216 mm x 356 mm
Note:
●
If the appropriate reduction rate is not programmed, the document may be divided and the top of the
second sheet will be deleted.
●
If the image at the bottom of the document is not copied when you copy a document as long as the
recording paper, try 92% or 86%.
53
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Setup (KX-FP85 only)
TAD/FAX mode!
(using the built-in answering device and receiving
voice and fax calls automatically)
When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.
If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the
answering device will play a greeting message and the caller can leave a voice message.
●
You can use either the pre-recorded greeting messages (see next page) or your own greeting
message (p. 56).
Setting up the voice and fax message reception
Set feature #77 to “TAD/FAX” (p. 73).
1
If the arrow (▼) is not shown on the right of
2
the display, turn it on by pressing
Display
AUTO ANSWER
.
Display:
TAD/FAX MODE
●
●
The unit will play the greeting message.
The remaining time for recording incoming
messages will be displayed.
Example:
TIME = 10m13s
▼
AUTO ANSWER
ON
Note:
●
The incoming message recording time can be
changed (feature #10 on page 67).
●
●
●
For voice memory capacity for incoming messages,
see page 89.
When the remaining time is low, erase unnecessary
messages (p. 59).
While an incoming call is being recorded, you can
monitor it through the speaker. If this feature is not
required, set to “OFF” (feature #67 on page 72).
Ring count in the TAD/FAX mode
The number of rings before a call is answered can be changed on feature #06 (p. 67).
You can choose from 2, 3, 4, 5, 6, 7, 8, 9 TOLL SAVER and RINGER OFF.
TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are
any new voice messages. If the unit answers on the second ring, there is at least one
new recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the
third ring. The third ring indicates that there are no new recorded messages.
RINGER OFF: The unit will answer without ringing.
54
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Greeting (KX-FP85 only)
Pre-recorded greeting messages!
The unit has pre-recorded greeting messages. Depending on the situation, one of the following
messages will be played to the caller. For your own greeting message, see page 56.
■ When the unit is ready to receive voice and fax calls:
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak
after the beep.
Thank you.
■ When voice or fax memory is full:
Display:
MESSAGE FULL
FAX MEMORY FULL
MESSAGE FULL
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please try again
later.
Thank you.
Hello! We are unable to answer right now.
To send a fax, please try again later.
To leave a voice message, please speak
after the beep.
Thank you.
Hello! We are unable to answer right now.
Please try again later.
Thank you.
and
FAX MEMORY FULL
Note:
●
To clear the problem, see pages 75 and 76.
55
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Greeting (KX-FP85 only)
Recording your own greeting messages!
You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When
receiving a call, your own greeting message will be played instead of the pre-recorded message.
The recording time will be limited to 16 seconds. We recommend you record your message
within 12 seconds to make it easier to receive faxes.
Suggested messages
“This is (your name, business and/or telephone number). We are
TAD/FAX greeting message unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”
“This is (your name, business and/or telephone number). We are
TEL/FAX greeting message
unable to answer right now. Please try again later. Thank you.”
Select the desired mode (TAD/FAX or
1
2
TEL/FAX) where you want to record a greeting
message (feature #77 on page 73).
Press RECORD twice.
Display
●
The display will show the following
according to your selection in step 1.
TAD/FAX mode:
2.TAD GREETING
TEL/FAX mode:
2.T/F GREETING
PRESS START
RECORD
Microphone
START
Press
.
START
/
●
3
4
A long beep will sound.
Speak clearly about 20 cm away from the
microphone.
STOP
●
The display will show the remaining
Note:
●
recording time.
If you make a mistake while recording, start
again from step 2.
You can choose 60-seconds for your own
TAD/FAX greeting message (feature #54 on
page 71).
TAD/FAX mode:
TEL/FAX mode:
TAD REC. 15s
T/F REC. 15s
●
– If you change to 60-seconds, we
recommend that you tell the caller in your
own TAD/FAX greeting message to press
9 before starting fax transmission.
– If you change to 16-seconds from 60-
seconds, your own recorded TAD/FAX
greeting message will be deleted and the
pre-recorded message will be played.
STOP
When finished recording, press
●
.
5
The unit will repeat your message.
Adjust the volume using or
.
56
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Greeting (KX-FP85 only)
Checking the greeting messages
Select the desired mode (TAD/FAX or
TEL/FAX) where you want to listen to a
greeting message (feature #77 on page 73).
1
2
Display
If the arrow (▼) is not shown on the right of
the display, turn it on by pressing
AUTO ANSWER
.
If the arrow (▼) is shown on the right of the
display, turn it off once then on again.
TAD/FAX MODE
TAD/FAX mode:
TEL/FAX mode:
TEL/FAX MODE
●
The unit will play the greeting message.
AUTO ANSWER
Erasing your own recorded greeting messages
!
Select the desired mode (TAD/FAX or
TEL/FAX) where you want to erase the
greeting message (feature #77 on page 73).
1
Display
Press
two times.
ERASE
2
●
The display will show the following
according to your selection in step 1.
TAD/FAX mode:
TEL/FAX mode:
2.TAD GREETING
2.T/F GREETING
PRESS START
ERASE
START STOP
SET
Press
.
START
3
4
ERASE GREETING?
YES:SET/NO:STOP
●
STOP
To cancel erasing, press
.
Press
.
SET
GREETING ERASED
●
When receiving a call, the pre-recorded
greeting message will be played.
57
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Incoming Messages (KX-FP85 only)
Listening to recorded messages!
When the unit has recorded new voice messages:
— the PLAY MESSAGES indicator will flash,
— the call counter will show the total number of recorded messages, and
— slow beeps will sound if the message alert feature is activated (feature #42 on page 71).
Press PLAY MESSAGES
.
Example (total 2 recorded
●
Only the new recorded messages will be played.
messages):
Call counter
●
●
Adjust the speaker volume using
or
.
02
After playing back all of the new messages, the
PLAY MESSAGES indicator will stop flashing and
just light up.
If you press PLAY MESSAGES at this time, all
the recorded messages will be played.
SLOW
QUICK
/
STOP
PLAY MESSAGES
EASY DIAL
FLASH/LIGHT
Changing the playback speed
Repeating a message
Rotate
listening to the message.
one click to the left while
Press
to play messages at one and a
EASY DIAL
QUICK
half times the original speed.
Press to play messages at half the
●
If you rotate
to the left within 5
EASY DIAL
SLOW
seconds of the beginning of the message, the
previous message will be played.
original speed.
●
To return to the original speed, press
QUICK
●
To play back a specific message, rotate
or
again during quick or slow playback.
SLOW
to the left or right and search for
EASY DIAL
the message you want to listen to.
Voice time/day stamp
During playback, a synthesized voice will
announce the time and day of the week that each
message was recorded.
Skipping a message
Rotate
one click to the right to play
EASY DIAL
the next message.
Stopping playback
Press STOP
.
●
If you press
within 1
PLAY MESSAGES
minute, the unit will resume playing the rest of
the messages.
58
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Incoming Messages (KX-FP85 only)
Erasing recorded messages!
Erase unnecessary messages to prevent memory from becoming full.
Erasing a specific message
Press
while listening to the
ERASE
Display
1
message you want to erase.
Display:
ERASING
MESSAGE ERASED
Erasing all the messages
Check that you have listened to all of the recorded
messages.
ERASE
START STOP
SET
Press
Press
●
.
ERASE
1
2
Display:
1.ALL MESSAGES
PRESS START
.
START
ERASE MESSAGES?
YES:SET/NO:STOP
STOP
To cancel erasing, press
Press
.
.
SET
3
ERASING
ERASE COMPLETED
Note:
●
Greeting messages can not be erased this way.
59
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Recording (KX-FP85 only)
Memo message!
(leaving a message for others or yourself)
To leave a private message for yourself or someone else, you can record a voice memo. This
memo can be played back later, either directly or remotely.
Press RECORD
.
1
2
Display:
1.MEMO MESSAGE
PRESS START
Display
Press
●
.
START
A long beep will sound.
MEMO RECORDING
Speak clearly about 20 cm away from the
microphone.
RECORD
3
4
Microphone
STOP
When finished recording, press
.
STOP
START
Telephone conversation!
You can record a telephone conversation. This conversation can be played back later, either
directly or remotely.
During a telephone conversation, press
1
2
RECORD
.
Display:
2WAY RECORDING
STOP
To stop recording, press
the handset.
or replace
Note:
●
There may be legal restrictions on recording two-way
telephone conversations. Inform the other party that
the conversation is being recorded.
●
A beep sounds every 15 seconds to notify the caller
that the conversation is being recorded.
Note for New Zealand Users:
RECORD
STOP
Display
All persons using this device for recording telephone
conversations shall comply with New Zealand law. This
requires that at least one party to the conversation is to
be aware that it is being recorded. In addition, the
principles enumerated in the Privacy Act 1993 shall be
complied with in respect to the nature of the personal
information collected, the purpose for its collection, how
it is to be used and what it disclosed to any other party.
60
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Remote Operation (KX-FP85 only)
Operating from a remote location!
The following operations can be performed from a remote location using a touch tone telephone.
Program the remote operation ID (feature #11 on page 68) and set the unit to the TAD/FAX
mode before going out (p. 54).
Dial key
Remote command
Page Dial key
Remote command
Page
63
Stops re-recording of a greeting
message
0
Skips the greeting message
63
62
62
62
62
9
Erases a specific message
Erases all messages
4
5
63
63
63
63
63
63
63
Repeats a message
Skips a message
1
2
4
5
6
7
8 0 Changes to the TEL mode
New message playback
All message playback
8 1
8 2
8 3
8 4
Turns ON message transfer
Turns OFF message transfer
Turns ON pager call
Room monitor (KX-FP85AL only) 63
Re-records a greeting message
63
Turns OFF pager call
Remote operation card
Please copy, cut out and carry this card for assistance when using the remote operation.
Answering Device
Remote Operation
Notice of Remote Operation
●
1. Call your unit.
2. Enter the remote operation
ID during the
The remote operation is
available only from a touch
tone telephone when the
unit is in the TAD/FAX mode.
When the unit is in the TEL
mode, call your unit and wait
for 10 rings. Enter the
greeting message.
●
●
The new messages will
be played automatically.
●
If there are no new
messages, wait for 4
seconds. All the
messages will be played
back.
remote operation ID within 8
seconds and wait for 3
seconds. The unit will switch
to the TAD/FAX mode.
●
●
3. Press the remote command
key(s) within 10 seconds
(see the reverse side).
When you press a key,
press firmly.
To send a document, press
9
. When a fax tone is
heard, start transmission.
61
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Remote Operation (KX-FP85 only)
Operation from a remote touch tone telephone!
Listening to recorded messages
Call your unit.
1
Enter the remote operation ID during the
2
TAD/FAX greeting playback.
When there are new recorded messages
When there are no new recorded
messages
The voice guide will tell you the number of
new recorded messages and they will be
played automatically.
No new messages.
Voice guide example:
Press 5 or wait for 4 seconds to listen to
all the messages.
3 new messages.
When voice memory is full
●
To repeat only the new messages:
Press 4 .
Sorry, no more memory.
Please erase unnecessary
messages.
●
To repeat the current message:
Press
.
1
If you press
beginning of a message, the previous
message will be played.
within 5 seconds of the
1
Erase some or all of the messages
(see next page).
●
●
To listen to all the messages:
Press 5 .
To skip a message:
Press 2 .
Key Remote command
Key Remote command
Stops re-recording of
a greeting message
Skips the greeting
message
9
0
Erases a specific
message
4
1
Repeats a message
5
Erases all messages
2
4
5
6
Skips a message
Changes to the TEL
mode
8 0
New message
playback
Turns ON message
transfer
8 1
All message playback
Turns OFF message
transfer
8 2
Room monitor
(KX-FP85AL only)
Turns ON pager call
Turns OFF pager call
8 3
8 4
Re-records a greeting
message
7
62
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Remote Operation (KX-FP85 only)
Other remote operations
■
■
Erasing a specific message
Turning the message transfer on or off
4
Press
while listening to the message you
You must pre-program a transfer telephone
number beforehand (feature #60 on page 72).
want to erase.
Voice guide example:
8
8
1
Press
to turn ON the message transfer.
Message transfer is set.
Transfer phone number is
123456789.
The message has been erased.
●
A long beep will also sound. The unit will then
play back the next message.
2
Press
to turn OFF the message transfer.
■
Erasing all the messages
Message transfer is off.
5
Press
to erase all the messages.
All messages have been erased.
A long beep will also sound.
●
If a transfer telephone number is not
programmed, you cannot turn this feature ON.
●
Transfer phone number is not set.
■
■
Monitoring the room (KX-FP85AL only)
6
Press
to monitor the sound for about 30
■
Turning the pager call on or off
seconds in the room where the unit is installed.
You must program a pager number beforehand
(feature #70 on page 51).
●
After 30 seconds, a beep sounds. To continue
6
monitoring, press
again within 10 seconds.
8
3
Press
to turn ON the pager call.
Recording a marker message
Pager call is set.
You can leave an additional message.
1. Wait for the voice guide.
Pager number is 098765432.
8
4
Press
to turn OFF the pager call.
Pager call is off.
All messages have been played.
2. Wait about 10 seconds.
●
If a pager number is not programmed, you
cannot turn this feature ON.
Please leave your name and
message after the beep.
3. Leave a message after the beep.
Pager number is not set.
■
Re-recording a greeting message
■
Changing the receive mode
You can change the contents of the TAD/FAX
greeting message.
8
0
Press
to change the receive mode from
TAD/FAX to TEL.
7
1. Press
to start recording.
●
A long beep will sound.
●
You cannot return to the TAD/FAX mode in the
same call. To return to the TAD/FAX mode, see
page 48.
2. Speak clearly up to 16 seconds.
●
If you pause for over 2 seconds, 6 beeps will
sound and the recording will stop. Repeat
from step 1 within 10 seconds.
9
3. When finished recording, press
.
●
The new greeting message will be played.
■
Skipping the greeting message
0
Press
during the greeting message playback.
●
The unit will skip the rest of the greeting
message.
63
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Option (KX-FP85 only)
Transferring recorded messages to another
telephone!
This feature allows your unit to call a designated telephone number each time an incoming voice
message is recorded. You can retrieve the transferred message during the same call using the
remote operation.
Program the transfer telephone number first (feature #60 on page 72) and set to the TAD/FAX
mode.
An incoming voice message is recorded in your unit.
Your unit calls the transfer telephone number.
Answer the call with the transfer telephone.
Your unit will play the transfer greeting message.*
Pre-recorded message:
This is a telephone answering system.
Please enter your remote ID for remote operation.
Enter the remote operation ID (feature #11 on page 68).
Retrieve the message using the remote operation (p. 61–63).
* This message can be changed (see next page).
64
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Option (KX-FP85 only)
Recording your own transfer greeting message
!
The recording time is limited to 16 seconds.
Suggested message
“This is a transferred message from (your name, business and/or telephone number). Please
enter your remote ID for remote operation.”
MENU
Press
Press
Press
.
When finished recording, press
1
2
3
4
5
6
7
8
STOP
.
Display:
1.SYSTEM SET UP
●
The unit will repeat your message.
Adjust the volume using
.
or
, then 6 1 .
TRNS-GREETING
MENU
Press
.
.
SET
CHECK
MENU
Display
/
Rotate EASY DIAL to select “RECORD”.
RECORD
Press
.
SET
TRNS REC. 16s
Speak clearly about 20 cm away from the
microphone.
SET
STOP
EASY DIAL
Microphone
●
The display will show the remaining
recording time.
Example:
TRNS REC. 15s
To check your transfer greeting message
To erase your transfer greeting message
6 1
MENU
1. Press
,
, then
.
6 1
SET
MENU
1. Press
,
, then
.
SET
2. Rotate EASY DIAL to select “ERASE”.
2. Rotate EASY DIAL to select “CHECK”.
3. Press
3. Press
.
SET
.
SET
●
Your own message will be erased.
●
The unit will play your message.
MENU
4. Press
.
MENU
4. Press
.
●
The pre-recorded greeting message will be
played when transferring a call.
65
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Features Summary
Programming!
The unit provides various programming features. Program the desired setting by referring to the
programming tables (p. 67–73).
General programming method
MENU
Press
.
1
2
Display
MENU
1.SYSTEM SET UP
Display:
Select the feature you wish to program.
■
For basic features (p. 67, 68)
Rotate EASY DIAL until the desired
feature is displayed.
■
For advanced features (p. 69–73)
Rotate EASY DIAL until the following is
displayed.
ADVANCED MODE
EASY DIAL SET
Press
and rotate EASY DIAL
SET
until the desired feature is displayed.
Press
.
SET
●
3
4
The current setting of the feature will be
displayed.
Rotate EASY DIAL until the desired setting
is displayed.
●
This step may be slightly different
depending on the feature.
Press
.
SET
●
5
6
The setting you selected is set, and the
next feature will be displayed.
MENU
To exit programming, press
.
Programming by entering the program
code number directly
To cancel programming
Press MENU to exit the program.
You can select a feature by directly entering the
program code (# and 2-digit number) instead of
using EASY DIAL
1. Press MENU
2. Press and the 2-digit code number.
.
.
3. Follow steps 3 to 6 above.
●
See programming tables (p. 67–73) for codes.
66
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Features Summary
Basic features!
Programming table
Code
#01
Display & Feature
Settings
How the unit operates
mm/dd/yy
hh:mm
(2 digits for
each entry)
See page 15 for details.
SET DATE & TIME
To set the date and time
See pages 16 and 17 for details.
See page 18 for details.
YOUR LOGO
(Up to 30
characters)
#02
#03
To set your logo
YOUR FAX NO.
(Up to 20
digits)
To set your facsimile telephone
number
“ERROR”: The sending report will
be printed only when fax
transmission fails.
“ON”: The sending report will be
printed after every transmission.
SENDING REPORT
ERROR
ON
To print and check the sending
report for fax transmission results
(p. 34)
#04
#06
OFF
■
For KX-FP81 only
If you are using the unit with an
answering machine, set the ring
count to more than 5.
FAX RING COUNT
2, 3, 4, 5,
6, 7, 8, 9
To change the number of rings
before the unit answers a call in the
FAX ONLY mode
■
For KX-FP85 only
This setting can be changed when
the unit is in FAX ONLY mode.
FAX RING COUNT
2, 3, 4, 5,
To change the number of rings
before the unit answers a call in the
FAX ONLY mode
6, 7, 8, 9
#06
■
For KX-FP85 only
2, 3, 4, 5,
6, 7, 8, 9
This setting can be changed when
the unit is in TAD/FAX mode.
TAD RING COUNT
●
See page 54 for details.
To change the number of rings
before the unit answers a call in the
TAD/FAX mode
TOLL SAVER
RINGER OFF
■
For KX-FP85 only
“VOX”: Unlimited
“1–9”: 1 minute to 9 minutes
VOX
RECORDING TIME
#10
1, 2, 3, 4, 5,
6, 7, 8, 9
To change the recording time for an
incoming message
(The default setting is in bold type.)
(continued)
67
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Features Summary
Basic features (cont.)!
How to set menu options
MENU
1. Press
.
3. Press
.
SET
2. Rotate EASY DIAL until the desired
4. Rotate EASY DIAL until the desired
feature is displayed.
setting is displayed.
5. Press
.
SET
MENU
6. Press
.
Note:
●
Step 4 may be slightly different depending on the
feature.
●
See page 66 for more details.
Programming table (cont.)
Code
Display & Feature
For KX-FP85 only
REMOTE TAD ID
Settings
How the unit operates
■
To select “ON” and enter ID:
1. Press MENU
.
2. Rotate EASY DIAL and select
ON / ID=111
To operate the answering device
from a remote location
this feature.
3. Press
.
SET
4. Rotate EASY DIAL to select
#11
“ON”.
5. Press
.
SET
6. Enter any 3-digit number except a
OFF
number using 0 or 7.
7. Press
.
SET
8. Press MENU
.
■
For KX-FP81 only
To select “ON” and enter ID:
1. Press MENU
2. Rotate EASY DIAL and select
.
REMOTE TAM ACT.
ON / ID=11
If you use the unit with an
answering machine, activate this
feature and set the remote
activation ID to secure the remote
operation for the answering
machine.
this feature.
3. Press
.
SET
4. Rotate EASY DIAL to select
#12
“ON”.
5. Press
.
SET
6. Enter your ID from 1 to 5 digits,
OFF
using 0–9,
7. Press
8. Press MENU
and #.
.
.
SET
“TONE”: For tone dial service.
“PULSE”: For rotary pulse dial
service.
■
For KX-FP81AL/KX-FP85AL
only
TONE
DIALING MODE
#13
If you cannot dial, change the
setting depending on your
telephone line service.
PULSE
(The default setting is in bold type.)
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Features Summary
Advanced features!
How to set menu options
4. Rotate EASY DIAL until the desired
MENU
1. Press
.
setting is displayed.
2. Rotate EASY DIAL until “ADVANCED
5. Press
.
SET
MODE” is displayed.
MENU
6. Press
.
Press
and rotate EASY DIAL until
SET
the desired feature is displayed.
3. Press
Note:
●
.
SET
Step 4 may be slightly different depending on the
feature.
●
See page 66 for more details.
Programming table
Code
Display & Feature
Settings
ON
How the unit operates
“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 34).
AUTO JOURNAL
#22
To print the journal report
automatically for fax communications
OFF
ON
After transmission, the unit will turn
off automatically.
This feature is not available for
broadcast transmission.
The calling charge may be higher.
OVERSEAS MODE
If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.
●
#23
●
OFF
To send a document:
1. Insert the document.
2. Follow steps 1–3 above.
3. Rotate EASY DIAL to select “ON”.
DELAYED SEND
ON /
fax no. /
hh:mm
To send a fax automatically at a
specified time.
This allows you to take advantage
of low-cost calling hours offered by
your telephone company.
The setting can be reserved to
take place up to 24 hours in
advance.
4. Press
5. Enter the fax number.
6. Press
7. Enter the transmission start time.
.
SET
#25
.
SET
●
Press
to select “AM” or “PM”.
OFF
8. Press
.
SET
9. Press MENU
.
●
To cancel after programming,
press STOP then
.
SET
■
For KX-FP85 only
“ON”: The unit will print the Caller
ID list automatically after every 30
new calls (p. 28).
ON
#26 AUTO CALL. LIST
To print Caller ID list automatically
SILENT FAX RING
OFF
See pages 46 and 47 for details.
3, 4, 5, 6, 7,
8, 9
#30 To change the number of rings
when the unit detects a voice call in
the TEL/FAX mode
(The default setting is in bold type.)
(continued)
69
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Features Summary
Advanced features (cont.)!
How to set menu options
4. Rotate EASY DIAL until the desired
MENU
1. Press
.
setting is displayed.
2. Rotate EASY DIAL until “ADVANCED
5. Press
.
SET
MODE” is displayed.
MENU
6. Press
.
Press
and rotate EASY DIAL until
SET
the desired feature is displayed.
3. Press
Note:
●
Step 4 may be slightly different depending on the
feature.
.
SET
●
See page 66 for more details.
Programming table (cont.)
Code
Display & Feature
Settings
ON
How the unit operates
See page 50 for details.
RING DETECTION
If you subscribe to a Distinctive
Ring Service from your telephone
company, activate this feature.
#31
OFF
RCV REDUCTION
Setting Recording paper Original document
100%
100%
92%
86%
72%
A4
A4
A4
A4
Letter
A4
If the size of the document sent by
the other party is as large as, or
larger than the recording paper, the
unit can reduce and print the
document.
92%
86%
72%
A4
#36
Legal
Select the desired reduction rate.
●
If most of document sent from the
other party are as long as your
recording paper and they have a
long heading using a few lines,
we recommend selecting 86%.
“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light.
NORMAL
LCD CONTRAST
#39
#41
To adjust the display contrast
DARKER
1. Follow steps 1–3 above.
2. Rotate EASY DIAL to select “ON”.
FAX ACTIVATION
ON /
CODE=
If you use an extension telephone and
wish to use it to receive a fax, activate
this feature, and enter the code (p. 47).
This code is also used to receive
a voice message and a fax in the
same call (p. 45)(KX-FP81 only).
3. Press
4. Enter your code from 2 to 4 digits,
using 0–9 and
5. Press
.
9
SET
.
●
.
SET
OFF
6. Press MENU
.
●
Do not enter “0000”.
(The default setting is in bold type.)
70
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Features Summary
Code
#42
Display & Feature
For KX-FP85 only
MESSAGE ALERT
Settings
How the unit operates
■
If you hear slow beeps, press
ON
and listen to
PLAY MESSAGES
recorded messages (p. 58). The
beeps will stop.
To alert you with beeps when a
new voice message is recorded
OFF
■
For KX-FP85 only
If you hear slow beeps, erase the
recorded messages (p. 59). The
beeps will stop.
ON
REC. TIME ALERT
#43
To alert you with beeps when there
is less than 60 seconds of
remaining recording time
OFF
If you hear slow beeps, clear the
printing problem or supply paper to
print the stored document. The
beeps will stop.
RECEIVE ALERT
ON
To alert you with beeps when a
received document is stored into
memory due to a problem.
#44
#46
OFF
ON
“ON”: You do not have to press
FAX START for fax reception.
FRIENDLY RCV
To receive a fax automatically
when you answer a call and hear
a fax calling tone (slow beep).
OFF
■
For KX-FP85 only
Voice guidance examples:
“Start transmission.”
“Transmission is complete.”
“Transmission has failed.”
“Transmission has been interrupted.”
“Start reception.”
“Reception is complete.”
“Reception has failed.”
“Reception has been interrupted.”
FAX GUIDANCE
ON
If you wish to hear the voice
guidance (see right) at each fax
transmission/reception, set this
feature to “ON”.
#47
OFF
●
To hear the voice guidance only
when fax transmission/reception
fails, select “ERROR”.
“
Please hang up the handset for
ERROR
reception.”
“Start reception.”
■
For KX-FP81 only
1. Follow steps 1–3 on page 70.
ON /
CODE=
2. Rotate EASY DIAL to select “ON”.
AUTO DISCONNECT
0
3. Press
4. Enter your code from 2 to 4 digits,
using 0–9 and
5. Press
6. Press MENU
.
SET
To answer a call with an extension
telephone in the TEL/FAX mode
(p. 47)
#49
#54
.
.
SET
OFF
.
■
For KX-FP85 only
“16s”: Up to 16 seconds
“60s”: Up to 60 seconds
16s
GREETING TIME
To change the recording time for
your own TAD/FAX greeting
message (p. 56)
60s
(The default setting is in bold type.)
(continued)
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Features Summary
Advanced features (cont.)!
How to set menu options
4. Rotate EASY DIAL until the desired
MENU
1. Press
.
setting is displayed.
2. Rotate EASY DIAL until “ADVANCED
5. Press
.
SET
MODE” is displayed.
MENU
6. Press
.
Press
and rotate EASY DIAL until
SET
the desired feature is displayed.
3. Press
Note:
●
.
Step 4 may be slightly different depending on the
feature.
SET
●
See page 66 for more details.
Programming table (cont.)
Code
Display & Feature
Settings
How the unit operates
“NORMAL”: Used for normal writing.
“LIGHT”: Used for faint writing.
“DARKER”: Used for dark writing.
ORIGINAL
NORMAL
To send or copy a document with
faint or dark writing, set this feature
before starting transmission or
copying.
#58
LIGHT
●
This feature will return to the
normal mode after transmission or
copying.
DARKER
■
For KX-FP85 only
1. Follow steps 1–3 above.
2. Rotate EASY DIAL to select “ON”.
MESSAGE TRANS.
ON
3. Press
.
SET
To transfer a recorded incoming
message to another telephone
(p. 64)
4. Enter the transfer telephone
#60
number.
5. Press
.
SET
6. Press MENU
.
OFF
●
This feature can be turned on/off
from a remote location (p. 63).
■
For KX-FP85 only
See page 65 for details.
CHECK
RECORD
ERASE
TRNS-GREETING
#61
#67
To check, record or erase a transfer
greeting message
■
For KX-FP85 only
If you select “OFF”, you cannot
monitor the incoming message.
ON
ICM MONITOR
To hear an incoming message
(ICM) from the speaker while the
answering device is recording the
message
OFF
This feature is available when the
transmitting/receiving station are
ECM compatible.
ECM SELECTION
ON
ECM stands for Error Correction
Mode. To send a fax even if there
is static interference on the
telephone line
#68
●
If the documents are in memory,
clear them before the setting
(p. 42).
OFF
(The default setting is in bold type.)
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72
Features Summary
Code
#70
Display & Feature
Settings
How the unit operates
See page 51 for details.
FAX PAGER CALL
PAGER CALL
(KX-FP81)
(KX-FP85)
ON
If you have a pager and wish to
know when your unit receives an
incoming message (KX-FP85 only)
or a fax, activate this feature.
OFF
A
B
C
MELODY RINGER
#71
#76
To set the ring melody
You can confirm the status of the
other party’s machine.
CONNECTING TONE
ON
If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones; fax
tone, ring back tone and busy tone.
●
If the ring back tone continues, the
other party’s machine may not be
a facsimile or may have run out of
paper. Check with the other party.
OFF
●
The connecting tone volume
cannot be adjusted.
■
For KX-FP81 only
“FAX ONLY”: Facsimile only mode
(p. 43)
“TEL/FAX”: Telephone/Facsimile
mode (p. 46, 47)
FAX ONLY
AUTO ANSWER
#77
#77
To change the receive mode in the
AUTO ANSWER setting
TEL/FAX
■
For KX-FP85 only
“TAD/FAX”: Telephone Answering
Device/Facsimile mode (p. 54)
“FAX ONLY”: Facsimile only mode
(p. 43)
“TEL/FAX”: Telephone/Facsimile
mode (p. 46, 47)
TAD/FAX
FAX ONLY
TEL/FAX
AUTO ANSWER
To change the receive mode in the
AUTO ANSWER setting
See pages 46 and 47 for details.
TEL/FAX RING
If you use an extension telephone
in the TEL/FAX mode, select the
desired number of rings of the
extension telephone.
2, 3, 4, 5, 6,
7, 8, 9
#78
#80
1. Follow steps 1–3 on page 72.
2. Rotate EASY DIAL to select
“YES”.
SET DEFAULT
YES
To reset the advanced features,
except ECM selection (feature #68
on page 72) to their default settings
3. Press
4. Press
.
SET
SET
again.
.
NO
5. Press MENU
(The default setting is in bold type.)
73
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Error Messages
Reports!
If your unit cannot send a fax, check the following.
– The number you dialled is correct.
– The other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 34).
Error
code
Communication message
Cause & Remedy
●
COMMUNICATION ERROR
40–42
46–52
58, 65
68, 72
FF
A transmission or reception error occurred. Try
again or check with the other party.
●
●
●
43
44
An overseas transmission error occurred. Try using
the overseas mode (feature #23 on page 69).
DOCUMENT JAMMED
—
The document is jammed. Remove the jammed
document (p. 83).
ERROR-NOT YOUR UNIT
54
59
70
A transmission or reception error occurred
because of a problem with the other party’s fax
machine. Check with the other party.
●
●
MEMORY FULL
—
—
—
The document was not received due to memory
being full.
NO DOCUMENT
The document was not fed into the unit properly.
Reinsert the document and try again.
●
●
●
OTHER FAX NOT RESPOND
The other party’s fax machine is busy or has run
out of recording paper. Try again.
The document was not fed properly. Reinsert the
document and try again.
The other party’s fax machine rings too many
times. Send a fax manually – dial the number,
FAX START
confirm the fax tone, and press
.
●
●
●
The other party’s machine is not a facsimile.
Check with the other party.
The number you dialled is not in service.
STOP
PRESSED THE STOP KEY
THE COVER WAS OPENED
OK
—
—
—
was pressed and fax communication was
cancelled.
●
●
The covers were opened. Close them and try
again.
Fax communication was successful.
74
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Error Messages
Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Display message
Cause & Remedy
●
There is something wrong with the unit. Contact our service
personnel.
CALL SERVICE
CALL SERVICE2
●
●
The covers are open. Close them.
COVER OPEN
CHECK FILM
The ink film is empty. Replace the ink film with a new one
(p. 86, 87).
●
●
The ink film is not installed. Install it (p. 86, 87).
The ink film is slack. Tighten it (see step 6 on page 87).
●
●
The document is not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 84) and try again. If the problem remains, adjust
the feeder pressure (p. 83).
CHECK DOCUMENT
Memory (telephone numbers, parameters, etc.) has been erased.
Re-program.
CHECK MEMORY
CHECK PAPER
●
●
●
The recording paper is not installed or the unit has run out of
paper. Install paper and press
to clear the message.
SET
The recording paper is not fed into the unit properly. Reinstall
paper (p. 13) and press to clear the message.
SET
The recording paper has jammed near the recording paper
entrance. Clear the jammed paper (p. 82) and press
to
SET
clear the message. Do not install folded or heavily curled paper.
●
●
●
●
There is no space to store new stations in the EASY DIAL
directory. Erase unnecessary stations (p. 24).
EASY DIAL FULL
FAX IN MEMORY
FAX MEMORY FULL
The unit has a document in memory. See the other displayed
message instructions to print out the document.
Memory is full of received documents due to a lack of recording
paper or a recording paper jam etc. Install paper or clear the
jammed paper.
When performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually.
75
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Error Messages
Display message
Cause & Remedy
●
When making a copy, the document being stored exceeds the
memory capacity of the unit. Press to clear the
MEMORY FULL
STOP
message. Divide the document and try again.
●
●
●
There is no memory left to record a voice message. Erase
unnecessary messages (p. 59) (KX-FP85 only).
MESSAGE FULL
MODEM ERROR
NO FAX REPLY
There is something wrong with the modem circuit. Contact our
service personnel.
The other party’s fax machine is busy or has run out of recording
paper. Try again.
●
●
A recording paper jam occurred. Clear the jammed paper (p. 82).
PAPER JAMMED
PLEASE WAIT
The unit is checking that there is no slack on the ink film. Wait
until the message clears.
●
●
The other party’s fax machine does not provide the polling
function. Check with the other party.
POLLING ERROR
The other party’s fax machine is busy or has run out of recording
paper. Try again.
REDIAL TIME OUT
REMOVE DOCUMENT
●
●
The document is jammed. Remove the jammed document (p. 83).
Attempted to transmit a document longer than 600 mm. Press
STOP
to remove the document. Divide the document into two
or more sheets and try again.
●
●
A transmission error occurred. Try again.
TRANSMIT ERROR
UNIT OVERHEATED
The unit is too hot. Let the unit cool down.
76
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Operations
When a function does not work, check here
before requesting help!
General
Problem
●
Cause & Remedy
I cannot make and receive
calls.
The power cord or telephone line cord is not connected.
Check the connections (p. 14).
●
If you used a splitter to connect the unit, remove the
splitter and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter.
●
●
I cannot make calls.
The dialling mode setting is wrong. Change the setting of
feature #13 (p. 68)(KX-FP81AL/KX-FP85AL only).
The unit does not work.
Disconnect the unit from the telephone line and connect
the line to a known working telephone. If the working
telephone operates properly, contact our service personnel
to have the unit repaired. If the working telephone does
not operate properly, contact your telephone company.
●
●
The unit does not ring.
The ringer volume is set to off. Adjust it (p. 19).
The TAD ring count of feature #06 is set to “RINGER OFF”.
Change to another ring count (p. 67)(KX-FP85 only).
●
The unit displays the following
message though the paper is
inserted.
The paper is inserted halfway. Insert it correctly (p. 13)
and press
to clear the message.
SET
CHECK PAPER
●
The FAX ONLY mode is set. Tell them the number is only
used for faxes or change to TEL, TEL/FAX or TAD/FAX
(KX-FP85 only) mode (p. 40, 41).
The other party complains
they only hear a fax tone and
cannot talk.
● Use the speakerphone in a quiet room.
● If you have difficulty hearing the other party, adjust the
The speakerphone is not
working (KX-FP85 only).
volume using
or
.
● If you and the other party speak at the same time, parts of
your conversation will be cut off. Speak alternately.
●
If this button is pressed during dialling, a pause will be
REDIAL/PAUSE
The
button
inserted. If pressed immediately after a dial tone is
obtained, the last number dialled will be redialled.
does not function properly.
●
A Distinctive Ring pattern of feature #31 is set (p. 70).
The TEL/FAX mode is set (p. 46, 47).
The receive mode does not
function as explained on pages
38 and 39.
●
●
All or part of the numbers are the same. Change the code or
ID number of features #11 (p. 68), #12 (p. 68), #41 (p. 70)
and #49 (p.71).
During programming, I cannot
enter the code or ID number.
●
The HELP printing function, copy function, and reports
also use ink film.
The ink film runs out quickly.
The unit beeps.
●
STOP
Recording paper or ink film has run out. Press
stop the beeps and install paper/ink film.
to
(continued)
77
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Operations
Fax – sending
Problem
Cause & Remedy
●
●
●
●
I cannot send documents.
The telephone line cord is connected to the EXT jack on
the unit. Connect to the LINE jack (p. 14) (KX-FP81 only).
The other party’s fax machine is busy or has run out of
recording paper. Try again.
The other party’s machine is not a facsimile. Check with
the other party.
The other party’s fax machine rings too many times. Send
a fax manually – dial the number, confirm the fax tone,
FAX START
then press
.
●
The other party complains that
letters on their received
document are distorted or not
clear.
If your line has special telephone services such as call
waiting, the service may have been activated during fax
transmission. Connect the unit to a line that does not have
these services.
●
●
The extension telephone on the same line is off the hook.
Hang up the extension telephone and try again.
Try copying the document. If the copied image is clear,
there may be something wrong with the other party’s
machine.
●
The other party complains that
dirty patterns or black lines
appear on their received
document.
The glass or rollers are dirty. Clean them (p. 84).
●
●
I cannot make an international
fax call.
Use the overseas transmission mode of feature #23 (p. 69).
Add two pauses at the end of the telephone number
(p. 21) or dial manually.
Fax – receiving
Problem
Cause & Remedy
●
●
I cannot receive documents.
(KX-FP81 only)
The telephone line cord is connected to the EXT jack on
the unit. Connect to the LINE jack (p. 14).
I cannot receive documents
automatically.
The receive mode is set to the TEL mode. Set to the FAX
ONLY, TEL/FAX or TAD/FAX (KX-FP85 only) mode
(p. 40, 41).
●
●
The time taken to answer the call is too long. Decrease the
number of rings of features #06 (p. 67), #30 (p. 69) and
#78 (p. 73).
The greeting message is too long. Shorten the message
(p. 56)(KX-FP85 only)
.
(continued)
78
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Operations
Fax – receiving (cont.)
Problem
Cause & Remedy
●
●
The display shows the
following message but faxes
are not received.
The incoming call is not a fax. Change the receive mode
to the TEL or TAD/FAX (KX-FP85 only) mode (p. 40, 41).
CONNECTING.....
The other party sent a faint document. Ask them to send a
clearer copy of the document.
The recording image is faint.
●
●
The thermal head is dirty. Clean it (p. 85).
Some paper has instructions recommending which side to
print on. Try turning the paper over.
Check the document of the other party.
The printing quality is poor.
A blank sheet is ejected.
●
●
If a blank sheet is ejected after the received document is
printed out, the receiving reduction rate is not
programmed correctly. Program the proper rate in feature
#36 (p. 70).
●
The other party placed the document in their fax machine
the wrong way. Check with the other party.
Receive mode
Problem
Cause & Remedy
●
I cannot select the desired
receive mode.
If you want to set the FAX ONLY, TEL/FAX or TAD/FAX
(KX-FP85 only) mode:
— Select the desired mode using feature #77 (p. 73), and
AUTO ANSWER
— Press
the right of the display.
Display:
to turn on the arrow ( ) on
▼
▼
ON
●
●
If you want to set the TEL mode:
AUTO ANSWER
— Press
to turn off the arrow ( ) on
▼
the right of the display.
ON
The other party complains that
they cannot send a document.
The unit is not in AUTO ANSWER mode. Press
AUTO ANSWER
to turn on the arrow ( ) on the right of
▼
the display.
▼
ON
79
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Operations
Copying
Problem
Cause & Remedy
●
●
The unit does not make a copy.
You cannot make a copy during programming. Make the
copy after programming or stop the programming.
A dirty pattern or a black line
appears on the copied
document.
The glass or rollers are dirty. Clean them (p. 84).
●
●
The copied image is distorted.
The printing quality is poor.
The thermal head is dirty. Clean it (p. 85).
Some paper has instructions recommending which side to
print on. Try turning the paper over.
●
The printing is faint.
You may have used paper with a cotton and/or fiber
content that is over 20%, such as letterhead or resume
paper.
Copy
Original
ABC
Using an answering machine (KX-FP81 only)
Problem
Cause & Remedy
●
●
I cannot receive documents
automatically.
Your greeting message on the answering machine is too
long. Shorten the message (up to 10 seconds).
The answering machine rings too many times. Set to 1 or
2 rings.
●
●
I cannot receive voice
messages.
Check if the answering machine is turned on and
connected to the fax machine properly (p. 44).
Set the number of rings on the answering machine to 1
or 2.
●
●
I cannot retrieve recorded voice
messages on the answering
machine from a remote
location.
The remote access code on your answering machine is
the same as your fax activation code. Set a different
number for features #12 (p. 68) and #41 (p. 70).
You did not program your remote access code in your fax
machine correctly. Program the same code that is
programmed on the answering machine to the fax
machine with feature #12 (p. 68).
●
I pressed the remote access
code to access the answering
machine remotely, but the line
was disconnected.
The code may include “#” which is used for certain
features provided by telephone companies. Change the
code on the answering machine to another number which
does not include “#”. Also change the code of the fax
machine with feature #12 (p. 68).
●
●
Callers complain that they
cannot send a document.
Your answering machine has run out of recording tape.
Rewind the tape to record messages.
You set the answering machine to only give a greeting
message.
80
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Operations
Answering device (KX-FP85 only)
Problem
Cause & Remedy
●
New voice messages cannot be
recorded in the TAD/FAX mode.
The memory is full. Erase unnecessary messages
(p. 59).
●
I cannot retrieve recorded
messages from a remote
location.
Press the remote operation ID (feature #11 on page 68)
correctly and firmly.
Note for KX-FP81NZ/KX-FP85NZ users:
●
Panasonic New Zealand operates a toll free Customer Support Centre.
Please call 0800-Panasonic (0800-726276) for assistance.
If a power failure occurs!
●
The unit will not function.
●
The unit is not designed for making emergency telephone calls when the power fails.
We recommend that a standard phone which can be used in the case of a power failure be
connected to the telephone line at all times.
●
Fax transmission and reception will be interrupted.
●
If delayed transmission of feature #25 (p. 69) is programmed and the start time has passed
during a power failure, transmission will be attempted soon after power is restored.
●
If an extension telephone/answering machine is connected to the EXT jack of the fax machine,
you may be able to use it during a power failure (KX-FP81 only).
●
If fax documents are stored in memory, they will be lost. When power is restored, a power
down report will be printed out stating which contents in memory have been erased.
Sample of a power down report
POWER DOWN REPORT
POWER DOWN AT:Jan. 05 2000 04:30PM
RESTARTED AT:Jan. 05 2000 04:31PM
YOUR LOGO
:
YOUR FAX NO. :
<< WARNING >>
CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.
FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.
NO. OTHER FACSIMILE
01 <FAX # NOT AVAIL.>
MODE
RCV
PAGES
01
FUNCTION
MEMORY RECEIVE
81
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Jams
Recording paper jam!
If the unit does not eject any recording paper during fax reception or copying, the recording
paper has jammed and the display will show the following message.
PAPER JAMMED
Display:
Remove the jammed paper as follows.
Open the front cover by pulling up the centre
part.
Centre part
1
2
Front
cover
Push the back cover open button ( ) and
1
open the back cover ( ).
2
Back cover
2
1
Back cover
open button
Remove the jammed recording paper.
Jammed
3
4
recording paper
Dotted area
1
If the ink film is slack, tighten it by winding
the gear.
Ink film
Incorrect
Correct
Tight
2
Close the back cover securely by pushing
5
down on the dotted area at both ends ( ).
1
Close the front cover securely ( ).
2
Gear
82
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Jams
Sending document jams!
If the unit does not release the document during feeding, remove the jammed document as
follows.
Open the front cover by pulling up the centre
1
2
3
part.
Remove the jammed document carefully.
Centre part
Close the front cover securely.
Note:
●
Do not pull out the jammed paper forcibly before
opening the front cover.
Front
cover
Jammed
document
Sending document does not feed, or multi-feeds
!
If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Open the front cover by pulling up the centre
Green lever
1
2
part.
Shift the position of the green lever by using
an instrument with a pointed end, such as a
paper clip.
Left
Right
Left:
Centre: Standard position (pre-selected)
Right: When documents do not feed.
When documents multiple feed.
Centre part
Close the front cover securely.
Rubber
flap
3
Note:
●
When shifting the green lever, do not touch the rubber
flap.
Front cover
83
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Cleaning
Document feeder!
If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted
document or on the original of a copied document, clean the document feeder.
Disconnect the power cord and the
1
2
3
telephone line cord.
Open the front cover by pulling up the centre
part.
Telephone
line cord
Clean the document feeder rollers and
rubber flap with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly.
Power cord
Document
feeder rollers
Rubber flap
Centre part
Clean the glass with a soft dry cloth.
Close the front cover securely.
4
5
6
Connect the power cord and the telephone
line cord.
Front
cover
Caution:
Glass
●
Do not use paper products, such as paper
towels or tissues, to clean the inside of the
unit.
84
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Cleaning
Thermal head!
If dirty patterns or black or white bands appear on a copied or received document, clean the
thermal head.
Disconnect the power cord and the
1
2
3
4
telephone line cord.
Open the front cover by pulling up the centre
part.
Telephone
line cord
Open the back cover by pushing the back
cover open button.
Power cord
Thermal head
Centre part
Clean the thermal head with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
Dotted
area
Close the back cover securely by pushing
down on the dotted area at both ends. Close
the front cover securely.
5
6
Connect the power cord and the telephone
line cord.
Front cover
Back cover
Back
cover
Caution:
open button
●
To prevent malfunction due to static
electricity, do not use a dry cloth and do not
touch the thermal head directly.
85
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Ink Film
Replacing the ink film!
When the unit runs out of ink film, the following message will be displayed.
CHECK FILM
Display:
Install a new ink film. The following ink films are available for replacement. Each roll prints about
140 A4 size pages. See page 6 for accessory information.
Model No. KX-FA53A: Replacement film (1 roll)
Model No. KX-FA55A: Replacement film (2 rolls)
Open the front cover by pulling up the centre
1
part.
Centre part
Front cover
Push the back cover open button ( ) and
1
open the back cover ( ).
2
2
Back cover
2
3
1
Back cover
open button
Used core
Pull up the blue gear side and remove the
used ink film. Remove the used core.
Used
ink film
Blue
gear
86
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Ink Film
Remove the stoppers and tags from the new
ink film. Find the “T” shaped gear (blue).
Tags
4
5
Stopper
New ink film
Stopper
“T” shaped gear (blue)
Insert the blue core of the front ink film roll
into the right slot of the unit ( ). Insert the
1
“T” shaped gear (blue) into the left slot of the
“T” shaped
Back ink film roll
gear (blue)
2
unit ( ).
2
3
Insert the back ink film roll ( ).
3
Left
slot
1
Front ink
film roll
Right
slot
Blue core
If the ink film is slack, tighten it by winding
the gear.
6
7
Incorrect
Correct
Tight
Ink film
Gear
Close the back cover securely by pushing
down on the dotted area at both ends ( ).
1
Close the front cover securely ( ).
2
Dotted area
1
●
The following message will be displayed
while the unit is checking that there is no
slack on the ink film.
2
PLEASE WAIT
Display:
Back cover
Front cover
Note:
Display
●
The ink film is completely safe to touch, and will not
rub off on your hands like carbon paper.
87
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Print Reports
Reference lists and reports!
You can print out the following lists and reports for your reference.
Setup list: provides you with the current settings of the basic and advanced programming
features (p. 67–73).
Telephone number list: provides you with names and telephone numbers which are stored in
the EASY DIAL directory. The telephone number codes are as shown below.
P: A pause has been entered.
F: A recall has been entered.
Journal report: keeps records of fax transmission and reception. This report will be printed
automatically after every 30 fax communications (p. 34).
Printer test list: allows you to check the print quality of your unit. If the test print has a dirty
pattern, or blurred points or lines, clean the thermal head (p. 85).
Broadcast programming list: provides you with names and telephone numbers which are
stored in the broadcast feature (p. 37).
Caller ID list (KX-FP85 only): keeps records of the last 30 callers after subscribing to a Caller
ID service. This report will be printed automatically after every 30 callers (p. 28).
MENU
Press
twice.
2.PRINT REPORT
1
2
Display
MENU
Display:
Rotate
displayed.
until the desired item is
EASY DIAL
SETUP LIST
TEL NO. LIST
JOURNAL REPORT
PRINTER TEST
BROADCAST LIST
CALLER ID LIST
STOP
SET
EASY DIAL
Press
to start printing.
SET
3
PRINTING
●
To stop printing, press
.
STOP
●
After printing, the printed item will be
displayed.
MENU
Press
.
4
88
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Specifications
Technical data about this product!
Applicable Lines:
Document Size:
Public Switched Telephone Network
Max. 216 mm in width / Max. 600 mm in length
Effective Scanning Width: 208 mm
Recording Paper Size:
A4: 210 mm x 297 mm
Effective Printing Width: 202 mm
■
Transmission Time*:
KX-FP81: Approx. 12 s/page (Original mode)**
■
KX-FP85: Approx. 8 s/page (Original mode)**
Scanning Density:
Horizontal: 8 pels/mm
Vertical: 3.85 lines/mm –“STANDARD” mode
7.7 lines/mm –“FINE”/“HALF TONE” mode
15.4 lines/mm –“SUPER FINE” mode
64-level
Contact Image Sensor (CIS)
Thermal Transfer on plain paper
Halftone Level:
Scanner Type:
Printer Type:
Data Compression System: Modified Huffman (MH), Modified READ (MR),
Modified Modified READ (MMR)
■
Modem Speed:
KX-FP81: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
■
KX-FP85: 14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps;
Automatic Fallback
Operating Environment:
5 °C – 35 °C, 20 % – 80 % RH (Relative Humidity)
Dimensions (H x W x D): 185 mm x 345 mm x 276 mm
Mass (Weight):
Approx. 3.75 kg
■
Power Consumption:
Standby: KX-FP81: Approx. 5 W
■
KX-FP85: Approx. 6 W
Transmission: Approx. 20 W
Reception:
Copy:
Maximum:
Approx. 40 W (When receiving a 20% black document)
Approx. 40 W (When copying a 20% black document)
Approx. 120 W (When copying a 100% black document)
Power Supply:
220–240 V AC, 50/60 Hz
Memory Capacity:
Voice memory (KX-FP85 only): Approx. 18 minutes of recording
time including greeting message***
Fax memory: Approx. 28 pages of memory reception
Approx. 25 pages of memory transmission
(Based on the ITU-T No. 1 Test Chart in standard resolution,
without using the Error Correction Mode.)
ITU-T No. 1 Test Chart
* Transmission speed depends upon the contents of the pages,
resolution, telephone line conditions and capability of the other
party’s machine.
** Transmission speed mentioned here is based upon the ITU-T
No. 1 Test Chart and original mode.
If the capability of the other party’s machine is inferior to your
unit, the transmission time may be longer.
*** Recording time may be reduced by the calling party’s
background noise.
Note:
●
Any details given in these instructions are subject to change without
notice.
●
The pictures and illustrations in these instructions may vary slightly from
the actual product.
89
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Index
Index!
A
Accessories . . . . . . . . . . . . . . . . . . . .8
F
Facsimile telephone number
Advanced features . . . . . . . . . . .69–73
Alert
(Feature #03) . . . . . . . . . . . . .18, 67
FaxAbility . . . . . . . . . . . . . . . . . . . . .50
Fax activation code (Feature #41) . . .70
Fax auto redial . . . . . . . . . . . . . . . . .33
FAX ONLY mode . . . . . . . . . . . . .40, 43
FAX ONLY ring count
(Feature #06) . . . . . . . . . . . . . . . .67
Fax pager (Feature #70) . . . . . . . . . .73
Fax Stream Duet . . . . . . . . . . . . . . . .50
Fax voice guidance (Feature #47) . . .71
Fax voice guide . . . . . . . . . . . . . . . . .35
Feature programming . . . . . . . . .66–73
Feeder pressure . . . . . . . . . . . . . . . .83
Film . . . . . . . . . . . . . . . . . . . . .8, 86, 87
Friendly reception (Feature #46) . .42, 71
(Memory reception)(Feature #44) .42, 71
(Message)(Feature #42) . . . . . . . .71
(Recording time)(Feature #43) . . .71
AUTO ANSWER mode . . . . . . . .40, 41
AUTO ANSWER setting (Feature #77) . .73
Auto disconnection (Feature #49) . . .71
B
C
Basic features . . . . . . . . . . . . . . .67, 68
Broadcast programming list . . . . . . . .88
Broadcast sending report . . . . . . . . .39
Broadcast transmission . . . . . . . .36–39
Call counter . . . . . . . . . . . . . . . . . . .58
Caller ID list (Feature #26) . . .28, 69, 88
Caller’s recording time (Feature #10) .67
Character table . . . . . . . . . . . . . .17, 23
Cleaning . . . . . . . . . . . . . . . . . . .84, 85
Collated copy . . . . . . . . . . . . . . . . . .52
Communication messages . . . . . . . .74
Connecting tone (Feature #76) . . . . .73
Connections . . . . . . . . . . . . . . . . . . .14
Copy . . . . . . . . . . . . . . . . . . . . . .52, 53
G
Greeting message
(Message transfer) (Feature #61) .65
(TAD/FAX) . . . . . . . . . . . . . . .55–57
(TEL/FAX) . . . . . . . . . . . .46, 47, 56
H
I
HELP button . . . . . . . . . . . . . . . . . . . .9
Hyphen button . . . . . . . . . . . . . . .22, 23
Incoming message monitor
D
Date and time (Feature #01) . . . .15, 67
Delayed transmission (Feature #25) . .69
DIGITAL SP-PHONE button . . . . .20, 31
Directory feature . . . . . . . . . . . . . . . .22
Display
(Contrast)(Feature #39) . . . . . . . .70
(Error messages) . . . . . . . . . .75, 76
Distinctive Ring Service
(Feature #67) . . . . . . . . . . . . . . . .72
Ink film . . . . . . . . . . . . . . . . . .8, 86, 87
Insert button . . . . . . . . . . . . . . . .16, 17
J
L
Jams . . . . . . . . . . . . . . . . . . . . . .82, 83
Journal report (Feature #22) .34, 69, 88
List / Report
(Feature #31) . . . . . . . . . . . . .50, 70
Document feeder . . . . . . . . . . . . . . .84
Document jam . . . . . . . . . . . . . . . . . .83
Document size . . . . . . . . . . . . . .33, 89
(Broadcast programming) . . . . . . .88
(Broadcast sending) . . . . . . . . . . .39
(Caller ID) . . . . . . . . . . . . 28, 69, 88
(Journal) . . . . . . . . . . . . . .34, 69, 88
(Power down) . . . . . . . . . . . . . . . .81
(Printer test) . . . . . . . . . . . . . . . . .88
(Sending) . . . . . . . . . . . . . . . .34, 67
(Setup) . . . . . . . . . . . . . . . . . . . . .88
(Telephone number) . . . . . . . . . . .88
Logo (Feature #02) . . . . . . . . . . .16, 67
E
EASY DIAL
(Making a voice call) . . . . . . . . . . .25
(Selecting characters) . . . . . . . . . .23
(Sending faxes) . . . . . . . . . . . . . .32
(Storing) . . . . . . . . . . . . . . . . .22–24
ECM selection (Feature #68) . . . . . . .72
Enlarge copy . . . . . . . . . . . . . . . .54, 55
Error messages . . . . . . . . . . . . . .74–76
Extension telephone . . . . . . . . . .47, 49
M
Melody ring (Feature #71) . . . . . . . . .73
Memory reception alert
(Feature #44) . . . . . . . . . . . . .42, 71
Memory transmission . . . . . . . . . . . .35
Message alert (Feature #42) . . . . . . .71
90
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Index
Message transfer (Feature #60) . . . .72
MONITOR button . . . . . . . . . . . . . . .20
Mute . . . . . . . . . . . . . . . . . . . . . . . . .20
Ringer volume . . . . . . . . . . . . . . . . . .19
S
Sending report (Feature #04) . . . .34, 67
Set default (Feature #80) . . . . . . . . .73
Setup list . . . . . . . . . . . . . . . . . . . . . .88
Silent fax recognition ring
O
P
Overseas transmission mode
(Feature #23) . . . . . . . . . . . . . . . .69
(Feature #30) . . . . . . . . . . . . .47, 69
Specifications . . . . . . . . . . . . . . . . . .89
Storing
Pager call (Feature #70) . . . . . . . . . .73
Paper jam . . . . . . . . . . . . . . . . . . . . .82
Paper tray . . . . . . . . . . . . . . . . . . . . .12
PAUSE button . . . . . . . . . . . . . . . . . .21
Power down report . . . . . . . . . . . . . .81
Power failure . . . . . . . . . . . . . . . . . . .81
Power supply . . . . . . . . . . . . . . .14, 89
Printer test list . . . . . . . . . . . . . . . . . .88
Printing paper size . . . . . . . . . . . . . .89
Printing reports . . . . . . . . . . . . . . . . .88
Problem solving . . . . . . . . . . . . . .77–80
Programmable features . . . . . . . .66–73
(Broadcast) . . . . . . . . . . . . . .37, 38
(Caller information) . . . . . . . . . . . .29
(EASY DIAL) . . . . . . . . . . . . .22–24
T
TAD/FAX mode . . . . . . . . . . . . . .40, 54
TAD/FAX ring count (Feature #06) . .54, 67
TEL mode . . . . . . . . . . . . . . . . . .41, 42
TEL/FAX delayed ring count
(Feature #78) . . . . . . . . . . . . . . . .73
TEL/FAX mode . . . . . . . . . . .41, 46, 47
Telephone number list . . . . . . . . . . . .88
Thermal head cleaning . . . . . . . . . . .85
Toll saver . . . . . . . . . . . . . . . . . .54, 67
TONE button . . . . . . . . . . . . . . . . . . .21
Transmission
Q
R
QUICK SCAN button . . . . . . . . . .35, 52
RECALL button . . . . . . . . . . . . . . . . .21
Receiving
(Broadcast) . . . . . . . . . . . . . . .36–39
(EASY DIAL) . . . . . . . . . . . . . . . .32
(From memory) . . . . . . . . . . . . . .35
(Manually) . . . . . . . . . . . . . . . . . .32
(Voice guide) . . . . . . . . . . . . . . . .35
Transmittable document . . . . . . . . . .33
(Fax) . . . . . . . . . . . . . . . . . . . . . .42
(Setting) . . . . . . . . . . . . . . . . .40, 41
Receiving alert (Feature #44) . . . . . .71
Receiving reduction (Feature #36) . . .70
Recording
(Greeting message) . . . . . . . . . . .56
(Memo message) . . . . . . . . . . . . .60
(Telephone conversation, two-way) .60
Recording paper . . . . . . . . . . . . .13, 89
Recording paper jam . . . . . . . . . . . . .82
Recording time alert (Feature #43) . .71
Recording time for TAD/FAX greeting
message (Feature #54) . . . . . . . .71
Redial . . . . . . . . . . . . . . . . . . . . .20, 33
Reduce copy . . . . . . . . . . . . . . . .52, 53
Remote activation ID (Feature #12) . .64
Remote operation card . . . . . . . .61, 62
Remote operation ID (Feature #11) . .68
Replacement film . . . . . . . . . . .8, 86, 87
Reset (Feature #80) . . . . . . . . . . . . .73
Resolution . . . . . . . . . . . . . . . . . . . . .32
Ring count
V
Voice call
(Answering) . . . . . . . . . . . . . . . . .20
(EASY DIAL) . . . . . . . . . . . . . . . .25
(Making) . . . . . . . . . . . . . . . . . . . .20
Voice contact . . . . . . . . . . . . . . . . . .31
Volume . . . . . . . . . . . . . . . . . . . . . . .19
(FAX ONLY) (Feature #06) . . . . . .67
(Silent fax recognition) (Feature #30) .47, 69
(TAD/FAX) (Feature #06) . . . .54, 67
(TEL/FAX) (Feature #78) . . . .47, 73
91
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Kyushu Matsushita Electric Co., Ltd.
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan
PFQX1462ZA
WM0900NK0
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