Compact Plain Paper Fax with DECT
Operating Instructions
Model No.
KX-FC195AL
Please read these Operating
Instructions before using the unit
and save for future reference.
This model is designed to be
used only in Australia.
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Location of controls
Please keep this page open when following operating instructions.
Base unit
A
B
C
D
E
F
G H
ON
BROADDCAST
OFF
MESSAGGE(S)
AUTO
ANSWER
LOCATOR/
HOLD
RECORD ERASE PLAY MESSAGES
COPY
MIC
VOLUME
DIGITAL
MENU
-
SP PHONE
STOP
NAVIGATOR
SLOW
QUICK
PREV
NEXT
RECALL
REDIAL
MUTE
FAX/START
SET
HELP
PAUSE
P
I
J
K
L
M
N O
Q
R
Keys
AUTO ANSWER F
BROADCAST G
COPY P
LOCATOR/HOLD H
MENU O
MUTE K
RECORD C
REDIAL/PAUSE J
SET Q
DIGITAL SP-PHONE L
ERASE D
FAX/START Q
HELP N
NAVIGATOR M
PLAY MESSAGES E
QUICK B
SLOW A
START Q
STOP R
VOLUME M
RECALL I
Handset
Keys
k (Phonebook) A
C (Talk) B
Navigator C
R (Redial/Pause) D
R (Recall) E
j (Menu/OK) F
ih (Off/Power) G
C (Clear) H
A
B
C
D
F
G
H
INT (Intercom) I
E
I
II
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Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L Note that the images of copied or received documents will remain on the used ink film. Use discretion
when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
L This model is designed for use on the Australian network.
Copyright:
L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under
the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior
written consent of PCC and its licensee.
© Panasonic Communications Co., Ltd. 2003
2
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Warning:
G
Please ensure that a separate telephone, not dependent on local power, is available for emergency
use.
G
This equipment will be inoperable when mains power fails.
G
When a failure occurs which results in the internal parts becoming accessible,disconnect the power
supply cord immediately and return this unit to an authorised service centre.
G
Disconnect the telephone connection before disconnecting power connection prior to relocating the
equipment, and reconnect the power first.
G
To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we
recommend that you:
A. Unplug the telephone line cord from the phone jack.
B. Unplug the power supply cord from the AC power outlet.
G
No “000” or other calls can be made from this device during a mains power failure.
G
The earcap on the handset is magnetised and may retain metallic objects.
3
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Important information
Instructions to customer
Installation
Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment”
which has been authorised to be connected to your telephone service.
Conditions relating to connection and operation of this Permitted Attachment are contained in
Telecommunications General By-Law 220 (5).
You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any
regular telephone. You may connect it in place of your existing telephone or to any spare telephone
socket installed in your premises.
To disconnect your existing telephone you must first remove its plug from the line socket. You can then
insert the plug of your Permitted Attachment into the socket and use your equipment.
If the plug of your existing telephone cannot be readily removed, you will have to remove the screw
securing it. To do this proceed as follows:
1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)
2. Remove screw “B” and withdraw the plug. (See Fig. 2.)
3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw
is too long, increase the hole depth or replace the screw with one 5 mm shorter.)
4. Replace socket cover and tighten screw “A”. (See Fig. 4.)
SOCKET PLUG
SCREW
“B”
SCREW “A”
Fig. 2
Fig. 1
TELEPHONE CORD
Connect to the PLUG
as shown in Fig. 1.
(
)
SCREW “A”
SCREW
“B”
SOCKET
Fig. 4
Fig. 3
If you are satisfied with the operation of your telephone service after plugging in your Permitted
Attachment, your installation is completed.
You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall
phone or an old style telephone which is not connected by means of a modern plug and socket. In such
cases a new socket will need to be installed.
Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable
for operation with your telephone service. It should be returned to the store where purchased.
Service difficulties
If at any time a fault occurs on your telephone service carry out the following checks before you call for
service:
L Disconnect the Permitted Attachment and try using the service with the normal telephone.
L
If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave the
Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair.
L If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults”
for attention.
You are required to keep this Permitted Attachment in good working order while it is connected to your
telephone service. Its construction or internal circuit must not be modified in any way without permission.
WARNING
This cordless telephone system does not incorporate provision for secrecy of conversations.
Appropriately tuned radio equipment and other cordless telephone systems in close proximity may be
used by a third party to monitor and possibly interrupt conversations in progress when this system is on
radio operation.
4
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For Best Performance
For Best Performance
Operating distance and noise
Calls are transmitted between the base unit and
the handset using wireless radio waves.
For maximum distance and noise-free
operation, we recommend the following:
For best performance
Battery charge
Place the handset on the cradle of the base
unit for about 7 hours before initial use.
B
A
C
L For details, see page 20.
A Placing the unit away from electrical
appliances such as a TV, radio, personal
computer or another phone.
B Placing the unit in a HIGH and CENTRAL
location with no obstructions such as
walls.
C Raising the antenna vertically.
5
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Safety Instructions
Safety Instructions
electric shock when the unit is subsequently
used.
Important safety
instructions
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. When the power cord is damaged or
frayed.
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near liquid-for example,
near a bath tub, washbowl, sink, etc. Damp
basements should also be avoided. The unit
should be kept away from heat sources such
as heaters, kitchen stoves, etc. It also should
not be placed in rooms where the
F. If the unit exhibits a distinct change in
performance.
temperature is less than 5°C or greater than
35°C.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L The cordless handset is magnetised and may
retain small metallic objects.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
OTHER INFORMATION:
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
6
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Safety Instructions
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of this unit.
L Do not touch the plug with wet hands.
L This unit should not be used near
emergency/intensive care medical
equipment and should not be used by people
with pacemakers.
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
CAUTION:
Battery
To reduce the risk of fire or injury to persons,
read and follow these instructions.
L Use only the battery(ies) specified.
L Do not dispose of the battery(ies) in a fire.
They may explode. Check with local waste
management codes for special disposal
instructions.
L Do not open or mutilate the battery(ies).
Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin. The
electrolyte may be toxic if swallowed.
L Do not let the battery(ies) come in contact
with conductive materials such as rings,
bracelets and keys or the battery(ies) and/or
conductor may overheat and cause burns.
L Charge the battery(ies) provided with or
identified for use with this product only in
accordance with the instructions and
limitations specified in this manual.
7
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Table of Contents
1. Table of Contents
Caller ID (Handset Only)
1. Introduction and
Accessories
Finding the Controls
3.9 Caller ID service (Handset only).......32
information (Handset only) ...............33
Installation (Base Unit)
1.11 Recording paper...............................17
Installation (Handset)
4. Fax
Sending Faxes
Receiving Faxes
4.6 Receiving a fax automatically...........39
1.12 Battery installation............................17
Distinctive Ring
2. Preparation
Help Button
Volume
6. Copy
2.5 Adjusting base unit volume...............22
Initial Programming
7. Answering Device
2.6 Date and time...................................23
7.2 Leaving a message for others or
Incoming Messages
Voice Mailbox
7.7 Listening to recorded mailbox
7.8 Listening to recorded mailbox
messages from a remote location ....49
Option
Making and Answering Calls
Automatic Dialling (Handset)
Automatic Dialling (Base Unit)
3.7 Storing names and telephone numbers
into the navigator directory...............31
3.8 Making a phone call using the navigator
directory............................................32
7.9 Transferring recorded messages to
another telephone ............................49
8
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Table of Contents
Features (Base Unit)
8.3 Advanced features............................52
Features (Handset)
8.4 Handset programming......................55
9. Options
Multi - Units
9.2 Registering a handset to a base unit 62
9.4 Intercom between handsets .............64
10.Help
Error Messages
Frequently Asked Questions
Jams
10.4 Recording paper jam........................70
10.5 Document jams – sending................72
Cleaning
11.General Information
Printed Reports
11.1 Reference lists and reports ..............75
Specifications
11.2 Technical data about this product.....76
12.Index
12.1 Index................................................ 79
9
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1. Introduction and Installation
1
Introduction and Installation
1.1 Included accessories
No.
1
2
3
4
5
6
7
8
Item
Quantity
Specifications
----------
Power cord
1
1
1
1
2
1
1
1
Telephone line cord
Cordless handset
Battery cover
----------
----------
----------
Rechargeable batteries
Paper tray
AAA size
----------
----------
Metal recording paper guide
Ink film (10 metres long)
prints about 28 A4-sized
pages.*1
9
j
Operating instructions
Quick start sheet
1
1
----------
----------
*1 For replacement film, see page 11.
Note:
L If any items are missing or damaged, check with the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
1
2
3
4
5
6
7
8
9
j
10
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1. Introduction and Installation
1.2 Accessory information
1.2.1 Available accessories
Model No.
Item
Specifications/Usage
KX-FA53A
Replacement film*1
50 m × 1 roll (prints about 140 A4-sized
pages.)
KX-FA55A
Replacement film*1
50 m × 2 rolls (Each roll will print about 140
A4-sized pages.)
P03P
Rechargeable batteries
Rechargeable batteries
Additional handset*2
Nickel metal hydride (Ni-MH) batteries.
Nickel cadmium (Ni-Cd) batteries.
----------
P03H
KX-A142AL
*1 We recommend that you buy a full-size replacement film for continuous use of your unit. Please use
genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink
film again.
*2 Additional handsets have answering device controls printed on their cases, however, remote
operation of the base unit’s answering device is not possible.
11
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1. Introduction and Installation
Finding the Controls
1.3.2 Handset
1.3 Overview
1
1.3.1 Base unit
1
3 4 5 6 7
8
2
2
1 Receiver
2 Microphone
1.4 Description of base
unit buttons
L Keep the front cover page open for button
locations.
k l m n
9 j
L To slow down message playback (page
45).
1 Speaker
2 Document guides
3 Paper tray
4 Metal recording paper guide
5 Recording paper entrance
6 Recording paper exit
7 Tension plate
8 Antenna
9 Front cover
j Document exit
k Microphone
L To speed up message playback (page
45).
C {RECORD}
L To record your greeting message (page
44).
D {ERASE}
L To erase messages (page 45).
E {PLAY MESSAGES}
L To play messages (page 45).
l Document entrance
L To turn on/off the auto answer setting
(page 38, 39).
m Green button (Back cover release button)
n Back cover
G {BROADCAST}
L To transmit a document to multiple parties
(page 37).
H {LOCATOR/HOLD}
L To locate the handset (page 29).
L To put a call on hold (page 28).
I {RECALL}
L To access special telephone services or
for transferring extension calls.
J {REDIAL/PAUSE}
L To redial the last number dialled from the
base unit (page 28).
L To insert a pause during dialling.
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1. Introduction and Installation
K {MUTE}
L To turn power on/off (page 18).
L To stop viewing caller information (page
33).
during a conversation. Press this button
again to resume the conversation.
L {DIGITAL SP-PHONE}
L To exit programming.
L For speakerphone operation (page 28,
29).
H {C} (Clear)
L To clear a digit (page 23).
M {NAVIGATOR}{VOLUME}
L To adjust volume (page 22).
I {INT} (Intercom)
L To select features or feature settings
during programming (page 51).
L To page or locate another handset.
L To navigate to the next operation.
1.6 Description of handset
display
N {HELP}
Icons
O {MENU}
Icons are used to show the status of the handset.
The icons and their meanings are as follows.
L To initiate or exit programming.
P {COPY}
L To initiate copying (page 42).
Icon
Meaning
Q {FAX/START}{SET}
w
Within range of base unit.
L To initiate fax transmission or reception.
L To store a setting during programming.
0w4
Out of range / No registration /
R {STOP}
(flashing) No power on base unit.
L To stop an operation or programming.
x
The handset is in use (e.g.
intercom mode).
0x4
(flashing)
The handset is being paged.
1.5 Description of handset
buttons
Making or answering calls.
Incoming call notification.
Phonebook mode.
L Keep the front cover page open for button
0
4
locations.
A {k} (Phonebook)
Setting mode.
B {C} (Talk)
0677794 Battery strength is high (when
(flashing) the handset is on the base unit).
C Navigator
L To adjust volume (page 21).
L To search for a stored entry (page 30).
during programming (page 55).
L To view caller information (page 33).
67779
Battery strength is high (when
the handset is off the base unit).
68779
68879
Battery strength is medium.
Battery strength is low.
D {R} (Redial/Pause)
0688794 Needs to be charged.
(flashing)
L To redial one of the last 10 numbers
dialled from the handset (page 27).
L To insert a pause during dialling.
Call BAR on (page 58).
E {R} (Recall)
L To access special telephone services or
Direct call on (page 58).
Key lock on (page 27).
F {j} (Menu/OK)
L To initiate programming.
L To store a setting during programming.
L To lock/unlock the handset buttons (page
27).
13
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1. Introduction and Installation
1.7.2 Raising the antenna
Raise the antenna vertically.
Icon
Meaning
Ringer volume off (page 21).
Digital symbols
The characters are shown on the handset
display as follows.
1.8 Ink film
1.8.1 Installing the ink film
1 Open the front cover (1) by pulling up the
centre part (2).
Installation (Base Unit)
2
1.7 Before installation
1.7.1 Removing the shipping
tape
Remove the shipping tape (1).
1
1
2 Release the back cover by pushing the green
button (1) on the right side of the unit.
OR
Release the back cover by pushing the green
lever (2) in the unit.
1
2
14
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1. Introduction and Installation
3 Open the back cover (1).
L Make sure that the ink film is wrapped
around the blue core (2) at least once.
1
Correct
1 turn
Tight
2
4 Insert the blue core of the front ink film roll
(1) into the right slot of the unit (2). Insert
the gear with the blue core (3) into the left
slot of the unit (4). Insert the rear ink film roll
(5).
Incorrect
L The ink film is safe to touch, and will not
rub off on your hands like carbon paper.
The ink film is not wrapped
around the blue core.
5
3
Slack/Crease
4
2
Reverse
1
6 First close the back cover securely (1) by
pushing down on the dotted area at both
ends (2). Then close the front cover
securely (3).
5 Turn the gear with the blue core (1) in the
direction of the arrow.
2
1
1
3
The included film roll is a starter ink film. To
ensure that the unit operates properly, we
recommend the use of Panasonic replacement
film. See page 11 for accessory information.
L We cannot be responsible for any damage to
the unit or degradation of print quality which
15
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1. Introduction and Installation
may occur from the use of non-Panasonic
replacement film.
1.9 Paper tray
1 Open the covers (see steps 1 to 3 on page
Insert the tab (1) on the paper tray (2) into the
14).
slot on the back of the unit (3).
2 Pull out the blue gear (1) and remove the
used ink film (2). Remove the used core
(3).
2
1
3
3
2
1
3 Remove the stoppers (1) and tags (2) from
the new ink film (3).
2
1
1.10 Metalrecordingpaper
guide
Attach the metal recording paper guide (1) into
the slots on the recording paper exit (2).
3
1
1
4 Insert the ink film and close the covers (see
steps 4 to 6 on page 15).
2
L The recording paper will be ejected from the
top of the unit after printing. The metal
recording paper guide prevents the printed
paper from curling.
16
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1. Introduction and Installation
Installation (Handset)
1.11 Recording paper
1.12 Battery installation
1 Insert the batteries negative (−) terminal first.
The unit can hold up to 50 sheets of 80 g/m2
paper. See the note for paper specifications
(page 77).
1 Before inserting a stack of paper, fan the
paper to prevent paper jams.
2 Close the battery cover.
2 Pull the tension plate forward (1) and hold
open while inserting the paper.
Side to be printed
face down.
Recording paper
entrance
If 0688794 flashes and/or the handset beeps
even when the handset batteries has been fully
charged, both batteries must be replaced.
Please use only Panasonic batteries. See
page 11 for accessory information.
2
1
When replacing the batteries, ensure that the
correct battery type is selected (page 59).
L The paper should not be over the tab
(2).
L If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Important:
L Only use rechargeable batteries. If you
install non-rechargeable batteries and
start charging, the batteries may leak
electrolyte.
Incorrect
Correct
Stack of
paper
L Do not mix old and new batteries.
L Use only 2 nickel metal hydride (Ni-MH)
batteries or 2 nickel cadmium (Ni-Cd)
batteries. Do not mix battery types.
17
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1. Introduction and Installation
1 Press the notch on the cover firmly and slide
it in the direction of the arrow.
2 Remove the batteries positive (+) terminal
first. Replace 2 batteries. See the battery
installation on page 17.
1.14 Turning the handset
power on/off
1.14.1 Power on
Press {ih} for more than 1 second.
L The display will change to the standby mode.
{ih}
1.14.2 Power off
Press {ih} for more than 2 seconds.
L The display will go blank.
18
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2. Preparation
2CoPnrenpeactriaotniosnand Setup
L If you use the unit with a computer and your
internet provider instructs you to install a
filter, please connect it as follows.
2.1 Connections
Plug in the power cord and the telephone line
cord.
To a single
telephone line
jack
Telephone
line cord
Filter
Telephone
line cord
To a single
telephone line
jack
To a power outlet
(220–240 V, 50/60 Hz)
Power cord
Caution:
L The power cord must remain connected at
all times.
L Never install telephone wiring during a
lightning storm.
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
Note:
L If any other device is connected on the same
line, this unit may disturb the network
condition of the device.
L Do not connect an answering machine to the
same telephone line. If connected, set the
automatic answer feature to off by pressing
{AUTO ANSWER}.
19
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2. Preparation
–
When using fully charged nickel cadmium
(Ni-Cd) batteries (250 mAh):
2.2 Battery charge
Talk time: Approx. 4 hours
Standby time: Approx. 40 hours
Place the handset on the cradle of the base
unit for about 7 hours before initial use.
L Times indicated are for peak performance.
L The batteries cannot be overcharged.
L For maximum battery life, it is recommended
that the handset is not recharged until
0688794 flashes or the handset beeps
intermittently while it is in use.
L Battery life is dependent on usage conditions
and ambient temperature.
1
2
Important:
L To prevent battery consumption, be sure
to press {ih} if a busy tone sounds
when/after using the handset.
e.g., After receiving fax documents using
the handset.
Help Button
Note:
L Clean the handset charge contacts (1) and
the base unit charge contacts (2) with a dry
cloth once a month, or the batteries may not
charge properly.
Battery strength
L During charging, the battery icon on the
handset display is shown as follows.
When the batteries are fully charged,
0677794 flashes.
The handset is automatically turned on when
placed on the base unit.
In normal use, the handset and the base unit
should be powered on at all times.
L While the handset is off the base unit, the
battery icon is shown as follows.
Battery icon
67779
Battery strength
High
68779
Medium
68879
Low
0688794
Needs to be recharged
Battery life
–
When using fully charged nickel metal
hydride (Ni-MH) batteries (700 mAh):
Talk time: Approx. 10 hours
Standby time: Approx. 120 hours
20
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2. Preparation
Vo lu me
2.3 Base unit help function
2.4 Adjusting handset
volume
The unit contains helpful information which can
be printed for quick reference.
Send guide:
How to send faxes with the voice guide. (This
information will not be printed.)
Quick set up:
How to set the date, time, your logo and fax
number.
{j}
{>}{e}{v}
{ih}
Feature list:
How to program the features.
Directory:
How to store names and numbers in the
navigator directory and how to dial them.
2.4.1 Ringer volume
7 levels (high to off) are available.
The default setting is high.
TAD operation:
How to use the answering device.
Fax receiving:
How to set the unit to receive faxes.
1 Press {j}.
Copier:
How to use the copier function.
2 Press {e} or {v} repeatedly to display the
Reports:
List of available reports.
following.
3 Press {>}.
4 Press {e} or {v} repeatedly to display the
following.
{<}{>}
{SET}
{HELP}
5 Press {>}.
1 Press {HELP}.
6 Press {e} or {v} repeatedly to display the
following.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
7 Press {>}.
8 Press {e} or {v} repeatedly to select the
desired volume.
L The current ringer will sound.
9 Press {>} or {j}.
10 Press {ih} to exit the program.
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2. Preparation
Note:
L When the ringer volume is set to off, the
following will be displayed.
2.5 Adjusting base unit
volume
Ringer pattern
L You can select one of 20 ringer patterns for
external calls, internal calls, paging and
alarm (page 56).
2.4.2 Handset receiver volume
3 levels (high/medium/low) are available.
While talking, press {e} or {v}.
The default setting is medium.
{A}{B}
{SET}
2.5.1 Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
The default setting is off.
L If any documents are in the document
entrance, you cannot adjust the ringer
volume. Confirm that there are no documents
in the entrance.
L To turn the ringer off, press {B} repeatedly
press {SET}.
Ringer pattern
L You can select one of three ringer patterns for
external calls (feature #17, page 52).
2.5.2 Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press {A} or
{B}.
2.5.3 Fax voice guidance volume
9 levels (high to off) are available.
While listening to fax voice guidance, press
{A} or {B}.
2.5.4 Answering device volume
9 levels (high to off) are available.
While listening to recorded messages, press
{A} or {B}.
22
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2. Preparation
Initial Programming
7 Press {>}.
2.6 Date and time
You must set the date and time for both the
handset and the base unit.
8 Press {*} 2 times.
2.6.1 Setting the time and date
on the handset
9 Enter the current day/month/year by
selecting 2 digits for each.
Example: 10 August, 2003
Press {1}{0} {0}{8} {0}{3}.
{j}
{>}{e}{v}
{ih}
L If you make a mistake, press {C}. Digits
are cleared from the right.
{C}
10 Press {>} or {j}.
Important:
11 Press {ih} to exit the program.
L Confirm that the power cord is connected.
L Ensure that w is not flashing.
L If a power failure occurs, the time and date
for the handset needs to be reset.
2.6.2 Setting the date and time
on the base unit
1 Press {j}.
2 Press {e} or {v} repeatedly to display the
following.
{<}{>}
{SET}
{MENU}
3 Press {>}.
1 Press {MENU}.
4 Press {*}.
SYSTEM SET UP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
5 Enter the current hour/minute by selecting 2
digits for each.
following.
Example: 15:15 (24 hour clock entry)
Press {1}{5}{1}{5}.
SET DATE & TIME
PRESS SET
3 Press {SET}.
L Cursor (|) will appear on the display.
L If you make a mistake, press {C}. Digits
D:|01/M:01/Y:03
TIME: 12:00AM
are cleared from the right.
6 Press {>} or {j}.
4 Enter the current day/month/year by
selecting 2 digits for each.
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2. Preparation
Example: 10 August, 2003
Press {1}{0} {0}{8} {0}{3}.
2.7 Your logo
D:10/M:08/Y:03
TIME: |12:00AM
The logo can be your company, division or name.
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
{STOP}
Example: 3:15PM (12 hour clock entry)
1. Press {0}{3} {1}{5}.
D:|10/M:08/Y:03
TIME: 03:15AM
2. Press {*} repeatedly to display “PM”.
D:|10/M:08/Y:03
TIME: 03:15PM
{<}{>}{A}{B}
{MUTE} {MENU}
{RECALL}
{SET}
6 Press {SET}.
L The next feature will be displayed.
7 Press {MENU} to exit the program.
1 Press {MENU}.
Note:
SYSTEM SET UP
PRESS NAVI.[( )]
L This information will be printed on each page
transmitted from your unit.
L The accuracy of the clock is approximately
60 seconds a month.
2 Press {<} or {>} repeatedly to display the
following.
YOUR LOGO
PRESS SET
To correct a mistake
incorrect number, and make the correction.
3 Press {SET}.
24 hour clock entry
LOGO=|
If you select the clock display to “24H” (feature
#19, page 52), enter the clock in step 5 as
follows:
Example: 15:15 (3:15PM)
Press {1}{5}{1}{5}.
4 Enter your logo, up to 30 characters. See the
character table on page 25 for details.
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU} to exit the program.
Note:
L This information will be printed on each page
transmitted from your unit.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
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2. Preparation
3. Press {5} 3 times.
Keys
{6}
Characters
M N O m n
LOGO=BI|L
o
q
v
x
!
6
r
4. Press {>} to move the cursor to the next
{7}
P
T
Q R
S
t
p
u
w
>
s
7
space and press {5} 3 times.
{8}
U
V
Y
)
8
y
"
LOGO=BILL|
{9}
W X
Z
<
@
z
9
$
{0}
0
(
#
To change capital or lower-case letters
Pressing the {#} key will change to capital or
lower-case alternately.
% &
¥
@ ^
’
→
{#}
To change capital or lower-
case letter.
1. Press {2} 2 times.
{RECALL} Hyphen button
LOGO=|B
{MUTE}
{STOP}
Note:
Insert button
2. Press {4} 3 times.
Delete button
LOGO=B|I
L To enter another character located on the
same number key, press {>} to move the
cursor to the next space.
3. Press {#}.
LOGO=B|i
4. Press {5} 3 times.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
LOGO=Bi|l
1. Press {A} or {B} repeatedly to display the
To correct a mistake
desired character.
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
2. Press {>} to move the cursor to the next
space.
L The character displayed is inserted.
To delete a character
3. Return to step 1 to enter the next character.
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
Display order of characters
Capital
alphabet
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
: Pressing {A}
Number
: Pressing {B}
2. Press {MUTE} to insert a space and enter
the character.
Symbol
To select characters with the dial keypad
Lower-case
alphabet
Keys
Characters
{1}
1
,
[
]
{
}
+
;
–
?
2
3
4
5
/
|
=
.
_
C
F
I
`
:
{2}
{3}
{4}
{5}
A
D
B
E
a
d
g
j
b
e
h
k
c
f
G H
i
J
K
L
l
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2. Preparation
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
2.8 Your fax number
{STOP}
{RECALL}
{<}{>}
{SET}
{MENU}
1 Press {MENU}.
SYSTEM SET UP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
following.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L Cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU} to exit the program.
Note:
L This information will be printed on each page
transmitted from your unit.
L The {*} button enters a “+” and the {#}
button enters a space.
Example: +64 9 1234567
Press {*}{6}{4}{#}{9}{#}{1}{2}{3}{4}
{5}{6}{7}.
L To enter a hyphen in a telephone number,
press {RECALL}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
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3. Telephone
3MTaeklienpgh
a
o
n
neAnswering Calls
d
6. Press {<} or {>} to move to the position to
the right of where you want to edit the
number.
3.1 Making phone calls
7. Edit the number.
3.1.1 With the handset
L To clear a digit, press {C}.
8. Press {C}.
{j}
To erase numbers in the redial list
1. Press {R}.
{C}
{ih}
2. Press {e} or {v} repeatedly to select the
{<}{>}{e}{v}
number.
{C}
{R}
3. Press {>}.
4. Press {e} or {v} repeatedly to display
“CLEAR”.
L If you want to erase all numbers in the list,
select “ALL CLEAR”.
Important:
L To prevent battery consumption, be sure
to press {ih} if a busy tone sounds
when/after using the handset.
5. Press {>}.
6. Press {e} or {v} to select “YES”.
7. Press {>} or {j}.
1 Lift the handset and press {C}.
L To erase other numbers, repeat steps 2 to
7.
2 Dial the telephone number.
8. Press {ih}.
3 When finished talking, press {ih} or place
the handset on the base unit.
To store a number from the redial list into
the phonebook
Numbers in the redial list can be stored into the
To redial the last number dialled from the
handset
phonebook (page 29).
Press {C}, then press {R}.
1. Press {R}.
2. Press {e} or {v} repeatedly to select the
To redial using the redial list
The last 10 numbers dialled with the handset are
stored in the redial list.
number.
3. Press {>}.
4. Press {e} or {v} repeatedly to display
1. Press {R}.
“SAVE TEL NO”.
L The last number dialled is displayed.
5. Press {>}.
2. Press {e} or {v} repeatedly to select the
number.
L The first 2 digits are the index number.
L To exit the list, press {ih}.
6. Press {j}.
3. Press {C}.
7. Enter the name, up to 9 characters (see the
character table on page 29).
To edit a number in the redial list before
calling back
8. Press {j}.
1. Press {R}.
Key lock
You can lock the handset dialling buttons. Only
incoming calls are accepted while the key lock is
on. Emergency calls cannot be made until
key lock is cancelled.
To turn on key lock, press and hold {j} for more
than 2 seconds.
2. Press {e} or {v} repeatedly to select the
number.
3. Press {>}.
4. Press {e} or {v} repeatedly to display
“EDIT CALL NO”.
5. Press {>}.
L A beep will sound and the following will be
displayed.
L The first digit of the number flashes.
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3. Telephone
To turn off key lock, press and hold {j} for more
than 2 seconds.
L Do not switch calls to the handset when direct
call (page 58) is turned on.
Note:
To redial the last number dialled from the
base unit
L The key lock is cancelled if the handset is
turned off.
Press {DIGITAL SP-PHONE}, then press
{REDIAL/PAUSE}.
3.1.2 With the base unit
Speakerphone operation
L Use the speaker in a quiet room.
L Adjust the speaker volume using {A} or {B}.
3.2 Answering phone calls
3.2.1 With the handset
{C}
{v}
{ih}
{A}{B}
{DIGITAL SP-PHONE}
{REDIAL/PAUSE} {LOCATOR/HOLD}
{INT}
1 Press {DIGITAL SP-PHONE}.
Important:
2 Dial the telephone number.
L When the other party answers, talk into
the microphone.
L To prevent battery consumption, be sure
to press {ih} if a busy tone sounds
when/after using the handset.
3 When finished talking, press {DIGITAL SP-
1 Lift the handset and press {C} when the
unit rings.
PHONE}.
L You can also answer a call by pressing
any dial key 0 to 9, {*}, {#}, or {INT}.
(Any key talk feature)
To switch a call to the handset
1. Press {LOCATOR/HOLD} to put a call on
hold.
2 When finished talking, press {ih} or place
L To release the hold, press {DIGITAL SP-
the handset on the base unit.
PHONE}.
2. Press {C} on the handset.
Auto talk feature (Handset)
Note:
You can answer a call by lifting the handset off
the base unit, without pressing {C}. This
feature is set to off. To activate this feature, see
page 59.
L When a call is on hold:
–
If you do not press a button for more than
6 minutes, a beep will sound every 30
seconds.
–
If you do not press a button for more than
10 minutes, the line will be disconnected.
To turn the ringer off temporarily
When an external call comes in, press and hold
{v} for more than 1 second.
L This function will not work for internal calls or
when the handset is on the base unit.
handset(s) is not hung up. Press {ih}.
L You cannot switch the call from the handset
to the base unit.
L If you set the call BAR feature (page 58) or
call restriction feature (page 60), do not press
the dialling buttons in step 2.
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3. Telephone
Automatic Dialling (Handset)
3.2.2 With the base unit
3.4 Storing names and
telephone numbers into
the phonebook
Up to 20 telephone numbers can be stored in the
handset’s phonebook for quick access.
{j}
{k}
{ih}
{<}{>}{e}{v}
{C}
{DIGITAL SP-PHONE}
1 When “INCOMING CALL” is displayed, press
{DIGITAL SP-PHONE} and talk into the
microphone.
1 Press {j}.
2 Press {>}.
2 When finished talking, press {DIGITAL SP-
PHONE}.
3 Enter the telephone number, up to 24 digits.
L The first 2 digits are the index number.
4 Press {j}.
3.3 Handset locator
5 Enter the name, up to 9 characters (see the
Using this feature, you can locate the handset if
it has been misplaced.
character table).
6 Press {j}.
L Keep the front cover page open for button
locations.
L To program other entries, repeat steps 3
to 6.
1 Press {LOCATOR/HOLD}.
L The base unit will page the handset for
about 1 minute.
7 Press {ih}.
To select characters with the dial keypad
2 To stop paging, press {LOCATOR/HOLD}
on the base unit or {C} / {INT} on the
handset.
Keys
{1}
{2}
{3}
{4}
{5}
{6}
{7}
{8}
{9}
{0}
Characters
#
[
]
* ,
–
/
1
Note:
A
D
G
J
B
E
H
K
N
Q
U
C
F
I
2
3
4
5
6
L This feature is not available while using
{DIGITAL SP-PHONE}.
L
O
R
V
Y
M
P
T
S
8
Z
7
W X
9
(Space) 0
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3. Telephone
Note:
L To erase other entries, repeat steps 2 to
same number key, press {>} to move the
cursor to the next space.
7.
8 Press {ih}.
L If there is no space to store new entries,
“MEMORY FULL” is displayed.
Erase unnecessary entries (page 30).
using the phonebook
To correct a mistake
Before using this feature, program the desired
names and telephone numbers into the
phonebook (page 29).
1. Press {<} or {>} to move to the position to
the right of where you want to correct the
character/number.
L Keep the front cover page open for button
locations.
2. Make the correction.
L To clear a digit, press {C}.
Important:
L To prevent battery consumption, be sure
to press {ih} if a busy tone sounds
when/after using the handset.
3.4.1 Editing a stored entry
1 Press {k}.
2 Press {e} or {v} repeatedly to display the
1 Press {k}.
desired entry.
2 Press {e} or {v} repeatedly to display the
3 Press {>}.
desired entry.
4 Press {e} or {v} repeatedly to select
3 Press {C}.
“EDIT”.
L The unit will start dialling automatically.
5 Press {>}.
number, skip to step 7.
3.6 Hot key
6 Edit the telephone number. For further
details, see the storing procedure on page
29.
3.6.1 Assigning an entry in the
phonebook to a hot key
You can assign the handset dialling buttons 1 to
9 as hot keys, choosing 9 entries from the
phonebook.
L If you do not need to edit the name, skip
to step 9.
L Keep the front cover page open for button
locations.
8 Edit the name (see the storing procedure on
page 29 for instructions).
1 Press {k}.
9 Press {j}.
2 Press {e} or {v} repeatedly to display the
desired entry.
3.4.2 Erasing a stored entry
1 Press {k}.
3 Press {>}.
4 Press {e} or {v} repeatedly to select “HOT
2 Press {e} or {v} repeatedly to display the
KEY REG”.
desired entry.
5 Press {>}.
3 Press {>}.
6 Press {e} or {v} repeatedly to select a
desired dialling button (1 to 9).
L If the dialling button is already assigned
as a hot key, the displayed number will
flash.
4 Press {e} or {v} repeatedly to display
“CLEAR”.
5 Press {>}.
6 Press {e} or {v} repeatedly to select
“YES”.
7 Press {>}.
L To cancel erasing, select “NO”.
8 Press {e} or {v} repeatedly to select
“YES”.
7 Press {>} or {j}.
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3. Telephone
9 Press {>} or {j}.
L You can also send faxes using the navigator
L To register other entries, repeat steps 2 to
directory (page 36).
9.
10 Press {ih}.
{ERASE}
{STOP}
3.6.2 Erasing a hot key
1 Press and hold the desired hot key (1 to 9).
2 Press {>}.
L “CLEAR” will be displayed.
3 Press {>}.
4 Press {e} or {v} repeatedly to select
{<}{>}{A}{B}
{SET}
“YES”.
{MENU}
5 Press {>} or {j}.
6 Press {ih}.
“DIRECTORY SET”.
Note:
2 Press {*}.
L The number erased from a hot key will not be
deleted from the phonebook. To erase from
the phonebook, see page 30.
3 Enter the name, up to 10 characters (see
page 25 for instructions).
3.6.3 Making a phone call using a
hot key
4 Press {SET}.
5 Enter the telephone number, up to 30 digits.
Important:
6 Press {SET}.
L To prevent battery consumption, be sure
to press {ih} if a busy tone sounds
when/after using the handset.
L To program other entries, repeat steps 3
to 6.
7 Press {MENU}.
1 Press and hold the desired hot key (1 to 9).
L You can view other hot key registrations
by pressing {e} or {v}.
Helpful hints:
L You can confirm the stored entries in the fax
number list (page 75).
2 Press {C}.
Note:
L The unit will start dialling automatically.
L If “SPACE= 5 DIRS.” is displayed, you can
store only 5 more entries.
Auomatic Dallng (Base Unit)
L A hyphen or a space entered in a telephone
number counts as 2 digits.
3.7 Storing names and
telephone numbers into
the navigator directory
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, and then make the
correction.
Up to 100 telephone numbers can be stored in
the base unit’s navigator directory for quick
access.
To delete a character/number
Press {<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
3.7.1 Editing a stored entry
1 Press {>}.
2 Press {A} or {B} repeatedly to display the
desired entry.
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3. Telephone
3 Press {MENU}.
To search for a name by initial
Example: “LISA”
L If you do not need to edit the name, skip
1. Press {>}.
to step 6.
2. Press {A} or {B} to initiate the navigator
5 Edit the name (see the storing procedure on
directory.
page 31 for instructions).
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 25).
6 Press {SET}.
number, skip to step 8.
L To search for symbols (not letters or
numbers), press {*}.
7 Edit the telephone number. For further
details, see the storing procedure on page
31.
4. Press {A} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed number, press
8 Press {SET}.
{DIGITAL SP-PHONE}.
CalleD (HandseOny)
3.7.2 Erasing a stored entry
1 Press {>}.
3.9 Caller ID service
(Handset only)
2 Press {A} or {B} repeatedly to display the
desired entry.
The handset is compatible with the Caller ID
service offered by your local telephone
company. To use this feature, you must
subscribe to a Caller ID service.
3 Press {MENU}.
4 Press {#}.
L To cancel erasing, press {STOP}.
3.9.1 How Caller ID is displayed
5 Press {SET}.
displayed after the first ring. You then have the
option of whether or not to answer the call
depending on the caller.
Another method to erase a stored entry
1. Press {>}.
The unit will automatically store the caller
information and you can view it (page 33).
When new calls have been received, the display
will show the number of new calls.
2. Press {A} or {B} repeatedly to display the
desired entry.
3. Press {ERASE}.
4. Press {SET}.
Note:
L When you receive a call from the same
telephone number you stored with a name in
the phonebook, the display will show the
stored name.
L If the unit is connected to a PBX (Private
Branch Exchange) system, you may not
receive the caller information. Consult your
PBX supplier.
L If the unit cannot receive caller information,
the following will be displayed:
“OUT OF AREA”: The caller dialled from an
area which does not provide Caller ID
service.
3.8 Making a phone call
using the navigator
directory
Before using this feature, program the desired
names and telephone numbers into the
navigator directory (page 31).
L Keep the front cover page open for button
locations.
1 Press {>}.
“PRIVATE”: The caller requested not to send
caller information.
L The area code will need to be stored with the
8-digit telephone number.
2 Press {A} or {B} repeatedly to display the
desired entry.
3 Press {DIGITAL SP-PHONE} on the base
unit.
L The unit will start dialling automatically.
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3. Telephone
2 Press {v} to search from the most recent
Visual Call Waiting (Call Waiting ID)
Service
If you hear a call-waiting tone during a
conversation with the handset, the handset
display will show the second caller’s information.
You can answer the second call, keeping the first
call on hold.
caller information.
1
Example:
Note:
L Please contact your telephone company for
details and availability of this service in your
area.
L (1) means this call has already been
viewed or answered.
3 Press {C} to call back the displayed party.
L The unit will start dialling automatically.
3.10 Viewing and calling
back using caller
Note:
L Telstra and Optus do not currently send caller
name information.
information (Handset only)
Up to 50 different caller’s telephone numbers are
stored from the most recent call to the oldest call.
When the 51st call is received, the oldest caller
information is cleared.
Display while viewing
When no calls have been received, the display
will show “NO ITEM”.
You can easily view caller information and call
back.
To stop viewing
Press {ih} after step 2.
Important:
3.10.1 Editing a caller’s
telephone number before calling
back
L Calling back will not be possible in the
following cases:
–
The telephone number includes data
other than numbers (i.e. * or #).
The caller information does not
include a telephone number.
–
Important:
L To prevent battery consumption, be sure
to press {ih} if a busy tone sounds
when/after using the handset.
L To prevent battery consumption, be sure
to press {ih} if a busy tone sounds
when/after using the handset.
1 Press {e} or {v} repeatedly to display the
desired entry.
2 Press {>}.
3 Press {e} or {v} repeatedly to display
{C}
{j}
{ih}
{C}
“EDIT CALL NO”.
{<}{>}{e}{v}
4 Press {>}.
5 Press {<} or {>} to move to the position to
the right of where you want to edit the
number.
6 Edit the telephone number.
1 Lift the handset and press {v}.
L To clear a digit, press {C}.
7 Press {C}.
Note:
L The edited telephone number will not be
saved in the caller information.
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3. Telephone
3.10.2 Erasing caller information
1 Press {e} or {v} until the desired entry is
displayed.
2 Press {>}.
3 Press {e} or {v} repeatedly to select
“CLEAR”.
L If you want to erase all caller information,
select “ALL CLEAR”.
4 Press {>}.
5 Press {e} or {v} repeatedly to select
“YES”.
6 Press {>} or {j}.
7 Press {ih}.
Note:
L Telstra and Optus do not currently send caller
name information.
3.11 Storing caller
information into the
phonebook (Handset only)
L Keep the front cover page open for button
locations.
Important:
L This feature is not available in the
following cases.
–
The telephone number includes data
other than numbers (i.e. * or #).
The caller information does not
include a telephone number.
–
1 Press {e} or {v} repeatedly to display the
desired entry.
2 Press {>}.
3 Press {e} or {v} repeatedly to display
“SAVE TEL NO”.
4 Press {>}.
5 Press {j}.
6 Enter the name, up to 9 characters (see the
character table on page 29).
7 Press {j}.
8 Press {ih}.
Note:
L Telstra and Optus do not currently send caller
name information.
34
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4. Fax
4SeFnadxing Faxes
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
4.1 Sending a fax manually
time.
L If the resolution setting is changed during
feeding, it will be effective from the next
sheet.
1
To redial the last number
Press {REDIAL/PAUSE}.
L If the line is busy, the unit will automatically
redial the number up to 2 times.
L To cancel redialling, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add
the other pages (up to 10 at a time) before the
last page feeds into the unit.
{HELP}
2
Predialling a fax number
{FAX/START}
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
{A}{B}
{SET}
{DIGITAL SP-PHONE}
{STOP}
{REDIAL/PAUSE}
1. Enter the fax number.
2. Insert the document.
1 Adjust the width of the document guides (1)
to the size of the document.
2 Insert the document (up to 10 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
Sending from memory (Quick scan feature)
You can scan the document into memory before
sending. To use this feature, activate feature #34
(page 53) beforehand.
3 If necessary, press {A} or {B} repeatedly to
select the desired resolution.
1. Insert the document.
2. Enter the fax number.
3. Press {FAX/START}.
4 Press {DIGITAL SP-PHONE}.
5 Dial the fax number.
6 When a fax tone is heard:
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data. If the document exceeds
the memory capacity, sending will be
cancelled and this feature will be turned off
automatically. You must transmit the entire
document manually.
Press {FAX/START}.
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press {FAX/START}.
To select the resolution
Select the desired resolution according to the
type of document.
To stop transmission
Press {STOP}.
–
“STANDARD”: For printed or typewritten
originals with normal-sized characters.
“FINE”: For originals with small printing.
“SUPER FINE”: For originals with very small
printing. This setting only works with other
compatible fax machines.
Sending a fax with the voice guide
guide.
–
–
1. Press {HELP} 2 times.
2. Press {SET}.
–
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
3. Follow steps 1 to 6 (page 35).
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4. Fax
L After transmission, the voice guide will turn
Effective scanning area
L Shaded area (1) will be scanned.
off automatically.
A sending report provides you with a printed
record of transmission results. To use this
feature, activate feature #04 (page 51). For an
explanation of error messages in the result
column, see page 65.
2 mm
1
2 mm
4 mm
Journal report
4 mm
A journal report provides you with a printed
manually, see page 75. To print automatically
after every 30 new fax communications, activate
feature #22 (page 52). For an explanation of
error messages in the result column, see page
65.
208 mm
216 mm
Document weight
L Single sheet: 45 g/m2 to 90 g/m2
L Multiple sheets: 60 g/m2 to 80 g/m2
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of
documents: (Use copies for fax
transmission.)
4.2 Documents you can
send
Minimum document size
–
Chemically treated paper such as carbon
or carbonless duplicating paper
Electrostatically charged paper
Badly curled, creased or torn paper
Paper with a coated surface
–
–
–
–
–
Paper with a faint image
128 mm
Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint.
Maximum document size
L Check that ink, paste or correction fluid has
dried completely.
L To transmit a document with a width of less
than 210 mm, we recommend using a copy
machine to copy the original document onto
A4 or letter-sized paper, then transmitting the
copied document.
216 mm
4.3 Sending a fax using
the navigator directory
Before using this feature, program the desired
names and telephone numbers into the
navigator directory (page 31).
L Keep the front cover page open for button
locations.
1 Adjust the width of the document guides to
the size of the document.
2 Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
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4. Fax
3 If necessary, press {A} or {B} repeatedly to
L Confirm the stored entries by printing a
select the desired resolution (page 35).
broadcast programming list (page 75).
4 Press {>}.
4.4.2 Adding a new entry into the
broadcast memory
After initial programming, you can add new
entries (up to a combined total of 20).
5 Press {A} or {B} repeatedly to display the
desired entry and press {FAX/START}.
Fax auto redial
1 Press {>}.
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 2
times.
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”.
L To cancel redialling, press {STOP}.
3 Press {MENU}.
If your unit does not send a fax
4 Press {*}.
display and check that the number dialled is
answered by the other party’s machine.
L The connecting tone will be heard during
dialling to tell you the status of the other
party’s machine (feature #76, page 55).
5 Press {A} or {B} repeatedly to display the
desired entry you want to add.
6 Press {SET}.
L To add other entries, repeat steps 5 and 6
(up to 20 entries).
7 Press {STOP}.
4.4 Broadcast
transmission
4.4.3 Erasing a stored entry from
the broadcast memory
By programming entries from the navigator
directory (page 31) into the broadcast memory,
you can send the same document to multiple
parties (up to 20). Your programmed entries will
remain in the broadcast memory, allowing
frequent re-use. See page 37 for broadcast
transmission instructions.
1 Press {>}.
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”.
3 Press {MENU}.
4 Press {#}.
L Keep the front cover page open for button
locations.
5 Press {A} or {B} repeatedly to display the
desired entry you want to erase.
L To cancel erasing, press {STOP}.
4.4.1 Programming entries into
the broadcast memory
6 Press {SET}.
7 Press {SET}.
1 Press {MENU} repeatedly to display
L To erase other entries, repeat steps 5 to
“DIRECTORY SET”.
7.
2 Press {#}.
8 Press {STOP}.
L The number in brackets indicates the
number of registered entries.
4.4.4 Sending the same
document to pre-programmed
parties
3 Press {A} or {B} repeatedly to display the
desired entry.
4 Press {SET}.
1 Insert the document FACE DOWN.
L To program other entries, repeat steps 3
and 4 (up to 20 entries).
2 If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 35).
5 Press {SET}.
3 Press {BROADCAST}.
Note:
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each entry, calling
each number sequentially.
L If you program the wrong entry, press
{STOP} after step 4 to erase the entry.
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4. Fax
Receiving Faxes
L After transmission, the stored document
will be erased automatically, and the unit
will automatically print a broadcast
sending report.
4.5 Receiving a fax
manually
Note:
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages that
the unit can transmit will decrease.
L If the document exceeds the memory
capacity, sending will be cancelled.
L If one of the entries is busy or does not
answer, it will be skipped and redialled later
up to 2 times.
To send the same document to a one-time
group of entries
You can also select a one-time group of entries
to send the same document to. After
transmission, this group will be deleted.
1. Insert the document.
{STOP}
2. Press {>}.
3. Press{A} or {B} repeatedly todisplay“<ONE
{AUTO ANSWER}
{FAX/START}
TIME BROAD>”.
{DIGITAL SP-PHONE}
4. Press {SET} to start programming the
entries you want to transmit to.
5. Press {A} or {B} repeatedly to display the
desired entry.
6. Press {SET}.
{C}
{ih}
L To program other entries, repeat steps 5
and 6 (up to 20 entries).
7. Press {SET} to start transmission to the
programmed entries.
To cancel broadcast transmission
1. Press {STOP} while the unit displays
“BROADCASTING”.
4.5.1 Activating TEL mode
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} repeatedly to display the
following.
L The display will show “SEND
CANCELLED?”.
2. Press {SET}.
TEL MODE
ON
OFF
How to receive calls with the base unit
1 Press {DIGITAL SP-PHONE} to answer the
call.
2 When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
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4. Fax
press {FAX/START}.
CONNECTING.....
remote fax activation to on (feature #41, page
53) beforehand.
L The unit will start fax reception.
4.6 Receiving a fax
automatically
How to receive calls with the handset
Important:
L To prevent battery consumption, be sure
to press {ih} if a busy tone sounds
when/after using the handset.
1 Lift the handset and press {C} to answer
the call.
2 When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {*}{#}{9} (pre-selected fax
activation code) firmly.
L A busy tone will be heard from the
handset and the unit will start fax
reception.
L You can also press {FAX/START} on the
base unit.
{AUTO ANSWER}
4.6.1 Activating FAX ONLY mode
Note:
1 Set feature #77 to “FAX ONLY” (page 55)
L To receive fax documents using the handset,
you must set the remote fax activation to on
(feature #41, page 53) beforehand.
beforehand.
2 Press {AUTO ANSWER} repeatedly to
display the following.
To stop receiving
FAX ONLY MODE
ON
Press {STOP}.
OFF
Extension telephone
You can receive fax documents using an
extension telephone.
How to receive calls
answer all calls and only receive fax documents.
Important:
L Use a touch tone telephone as the
extension telephone.
Note:
in FAX ONLY mode can be changed (feature
#06 on page 52).
1. When the extension telephone rings, lift the
handset of the extension telephone.
4.6.2 Activating TAD/FAX mode
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
1 Set feature #77 to “TAD/FAX” (page 55)
beforehand.
2 Press {AUTO ANSWER} repeatedly to
press *#9 (pre-selected fax activation code)
firmly.
display the following.
3. Replace the handset.
TAD/FAX MODE
ON
L The fax machine will start reception.
OFF
Note:
L To receive fax documents using the
extension telephone, you must set the
L The unit will play the pre-recorded
greeting message.
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4. Fax
L The remaining time for recording
incoming messages will be displayed.
4.7 Receive polling
Note:
time can be changed (feature #10, page 52).
L While an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, set feature #67 to off
(page 55).
(retrieving a fax placed on
another fax machine)
This feature allows you to retrieve a document
from another compatible machine. Therefore you
pay for the call.
How to receive calls
When receiving calls, the unit works as a fax
and/or answering device.
Make sure that no documents are fed into your
unit and that the other party’s machine is ready
for your call.
L If the call is a phone call, the unit will record a
voice message automatically.
L Keep the front cover page open for button
locations.
L If a fax calling tone is detected, the unit will
receive a fax automatically.
1 Press {MENU} repeatedly to display
“POLLING”.
Receiving a voice message and fax
document in one call
2 Press {SET}.
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
3 Dial the fax number.
4 Press {SET}.
L The unit will start reception.
1. The caller calls your unit.
L The answering device will answer the call.
2. The caller can leave a message after the
greeting message.
3. The caller presses *9.
L The unit will activate the fax function.
4. The caller presses the start button to send a
document.
Ring setting in TAD/FAX mode
You can choose from “2”, “3”, “4”, “5”, “6”, “7”,
“8”, “9”, “TOLL SAVER” and “RINGER OFF”. This
setting can be changed by feature #06, page 52.
–
“TOLL SAVER”: When you call the unit from a
remote location, the number of rings will tell
you if there are any new voice messages. If
the unit answers on the 2nd ring, there is at
least one new recorded message. If the unit
answers on the 4th ring, there are no new
recorded messages. To save the toll charges
for the call, hang up immediately when you
hear the 3rd ring. The 3rd ring indicates that
there are no new recorded messages.
“RINGER OFF”: The unit will answer without
ringing.
–
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5. Distinctive Ring
5DiDstiisntcinticvteivRe iRnging
5.1 Using with the ring
detection feature
This feature is only for use if you subscribe to
a Distinctive Ring pattern service from your
telephone company. For more information on
the availability of this service in your area,
please contact your telephone company
before setting this feature on your unit.
This service is called “Fax Stream Duet”.
The Distinctive Ring service gives you an
additional phone number on a single telephone
line, with a different ringing pattern.
When you wish to use the additional phone
number as a facsimile telephone number, set the
ring pattern detection feature to ON. When the
unit detects a call matching the Distinctive Ring
pattern, it will receive a fax automatically.
{
A}{B
}
{SET}
{MENU}
1 Press {MENU}.
2 Press {#}, then {3}{1}.
3 Press {A} or {B} to select “ON”.
L If this feature is not required, select “OFF”.
4 Press {SET}.
5 Press {MENU}.
How to receive calls
If the incoming call is for the fax number, the fax
machine will ring with the assigned ring pattern
and automatically start fax reception.
If the incoming call is for the phone number;
–
–
–
the fax machine will keep on ringing in TEL
mode.
the fax machine will record voice message in
TAD/FAX mode.
fax communication will be attempted in FAX
ONLY mode.
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6. Copy
6CoCopinyg
p
y
this feature, activate feature #34 (page 53)
beforehand.
6.1 Making a copy
L The document will be fed into the unit and
scanned into memory. The unit will then print
the data.
1
If the document exceeds the memory
capacity, copying of the exceeded document
will be cancelled and this feature will be
turned off automatically.
To stop copying
Press {STOP}.
6.1.1 More copying features
To enlarge a document
1. Press {>} after step 4 on page 42.
2. Press {A} repeatedly to select “150%” or
“200%”, then press {START}.
{>}{A}{B}
2
{START}
{COPY}
L The unit will only enlarge the centre of the
upper part of the document. To make an
enlarged copy of the bottom of the
document, turn the document around,
and then make a copy.
{STOP}
1 Adjust the width of the document guides (1)
to the size of the document.
2 Insert the document (up to 10 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
Example: 150% enlarged copy
Original document
Enlarged copy
A
B
A
B
3 If necessary, press {A} or {B} repeatedly to
C
D
C
D
select the desired resolution.
4 Press {COPY}.
L If necessary, enter the number of copies
(up to 50).
To reduce a document
5 Press {START}, or wait for 15 seconds.
L The unit will start copying.
1. Press {>} after step 4 on page 42.
Note:
2. Press {B} repeatedly to select “92%”, “86%”
L Any transmittable document can be copied
or “72%”, then press {START}.
(page 36).
Setting
Recording
paper size
Original
document
size
To select the resolution
Select the desired resolution according to the
type of document.
100%
(default)
Letter
Legal
Letter
–
–
–
“FINE”: For printed or typewritten originals
with small printing.
“SUPER FINE”: For originals with very small
printing.
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
A4, Legal,
Letter
A4
A4, Letter
A4
92%
86%
72%
A4, Letter
A4, Letter
Letter
A4
L If a resolution setting is not selected, “FINE”
A4
will be selected automatically.
Legal
Legal
Quick scan feature
This feature is helpful when you want to copy the
document, then remove it for other uses. To use
A4 = 210 mm × 297 mm
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6. Copy
Legal = 216 mm × 356 mm
Letter = 216 mm × 279 mm
Note:
L If the appropriate reduction rate is not
selected, the document may be divided and
the top of the second sheet will be deleted.
L If the image at the bottom of the document is
not copied when you copy a document that is
the same length as the recording paper, try
92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same
order as the original document pages.
1. After step 4 on page 42, press {>} 2 times.
“COLLATE OFF” will be displayed.
2. Press {A} or {B} repeatedly to display
“COLLATE ON”.
3. Press {START}.
Example: Making 2 copies of a 4-page
original document
4
3
1
2
1
1
2
2
4
3
3
3
4
2
4
1
Uncollated
pages
Collated
pages
Note:
L The unit will store the documents into
memory while collating the copies. If memory
becomes full while storing, the unit will only
print out the stored pages.
L After copying, the collating feature will turn off
automatically.
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7. Answering Device
7GrAenestiwnegring Device
seconds, your greeting message will be
deleted. When a call is received, the pre-
recorded greeting message will be
played.
7.1 Recording your
greeting message
You can record your own greeting message for
TAD/FAX mode, for a maximum of 16 (default) or
60 seconds in length. We recommend you
record a message of less than 12 seconds to
make it easier to receive faxes.
Checking the greeting message
1. Set feature #77 to “TAD/FAX” (page 55)
beforehand.
2. Press {AUTO ANSWER} repeatedly to
display the following.
TAD/FAX MODE
ON
OFF
{RECORD}
7.1.1 Erasing your recorded
greeting message
1 Set feature #77 to “TAD/FAX” (page 55)
beforehand.
2 Press {ERASE} 2 times.
3 Press {SET}.
L To cancel erasing, press {STOP}.
{ERASE}
{STOP}
4 Press {SET}.
Note:
L If you erase your TAD/FAX greeting
message, the pre-recorded greeting
message will be played when a call is
received.
1 Set feature #77 to “TAD/FAX” (page 55)
Memo Message
beforehand.
2 Press {RECORD} 2 times.
7.2 Leaving a message for
others or yourself
3 Press {SET}.
L A long beep will sound.
To leave a private message for yourself or
someone else, you can record a voice memo.
This memo can be played back later, either
directly or remotely.
4 Speak clearly about 20 cm away from the
microphone.
L The display will show the remaining
recording time.
L Keep the front cover page open for button
locations.
L The unit will repeat your message.
1 Press {RECORD}.
Note:
2 Press {SET}.
L You can choose 60 seconds for your
TAD/FAX greeting message (feature #54,
page 54).
L A long beep will sound.
3 Speak clearly about 20 cm away from the
–
If you change the maximum greeting
message time to 60 seconds, we
microphone.
4 When finished recording, press {STOP}.
recommend that you tell the caller in your
TAD/FAX greeting message to press *9
before starting fax transmission.
–
If you change the maximum greeting
message time from 60 seconds to 16
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7. Answering Device
Incoming Messages
To skip a message
Press {>} to play the next message.
7.3 Listening to recorded
messages
To stop playback temporarily
Press {STOP}.
L If you press {PLAY MESSAGES} within 1
minute, the unit will resume playing the rest of
the messages.
When the unit has recorded new voice
messages:
–
–
The PLAY MESSAGES indicator will flash.
The display will show the total number of
recorded messages.
Voice time/day stamp
Example:
During playback, a synthesised voice will
announce the day of the week and time that each
message was recorded.
02
–
The unit will beep slowly if the message alert
feature is activated (feature #42, page 53).
To change the playback speed
Press {QUICK} to play messages at one and a
half times the original speed. Press {SLOW} to
play messages at half the original speed.
L To return to the original speed, press either
{QUICK} or {SLOW} again during quick or
slow playback.
FLASH/LIGHT
PLAY MESSAGES
{ERASE}
7.3.1 Erasing recorded
messages
{SLOW}
To erase a specific message
Press {ERASE} while listening to the message
you want to erase.
To erase all the messages
1. Press {ERASE}.
2. Press {SET}.
{QUICK}
3. Press {SET} again.
{<}{>}{A}{B}
L Messages recorded in the voice mailbox will
{SET}
{STOP}
not be erased.
Remote Operation
Press {PLAY MESSAGES}.
L Only the new recorded messages will be
played.
L Adjust the speaker volume using {A} or {B}.
L After playing back all of the new messages,
the PLAY MESSAGES indicator will stop
flashing but will remain lit up. If you press
{PLAY MESSAGES} at this time, all the
recorded messages will be played.
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the
beginning of the message, the previous
message will be played.
L To play back a specific message, press {<}
or {>} and search for the message you want
to listen to.
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7. Answering Device
7.4 Operating from a remote location
You can call your unit from a remote location and access the answering device.
Important:
L Program the remote operation ID beforehand (feature #11, page 52).
L Set the unit to TAD/FAX mode before going out (page 39).
L Use a touch tone telephone for remote operations.
Helpful hints:
L When you press a key, press firmly.
L Please make a copy of the following table, and carry it with you when you go out.
Answering device remote operation
1. Call your unit.
{4}
{5}
{6}
{7}
{9}
New message playback
All message playback
Room monitor
2. Enter the remote operation ID during the
greeting message.
3. Enter the remote command key within 10
seconds.
Re-records the greeting message
L To record a message in a mailbox, call your
unit, press {*} and the mailbox no. (1 or 2),
then leave a message.
L To retrieve messages from a mailbox, call
your unit, press {*} and the mailbox no. (1 or
2), enter the mailbox password, then press
the remote command key.
Stops re-recording of the greeting
message
{*}{4}
{*}{5}
{8}{0}
Erases a specific message
Erases all messages
Changes to TEL mode
Key
{0}
{1}
{2}
Remote command
Skips the greeting message
Repeats a message
Skips a message
{8}{1}
{8}{2}
{8}{3}
{8}{4}
Turns on message transfer
Turns off message transfer
Turns on pager call
Turns off pager call
“Sorry, no more memory. Please erase
unnecessary messages.”
Erase unnecessary messages.
7.4.1 Listening to recorded
messages
1 Call your unit.
7.4.2 Remote operations using
the remote command key
{1}: repeats a message. If you press this key
within 5 seconds of the beginning of a message,
the previous message will be played.
2 Press the remote operation ID during the
TAD/FAX greeting message.
3 Start remote operations.
When there are new recorded messages
The voice guide will tell you the number of
new messages and they will be played
automatically.
{2}: skips a message.
{4}: plays back only the new messages.
When there are no new messages
Voice guide:
“No new messages.”
Note:
L If you do not enter a remote command key
within 10 seconds after the last operation, the
unit will ask you to leave a marker message
(page 47).
Wait for 4 seconds or press {5} to listen to all
the messages.
When voice memory is full
Voice guide:
46
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7.4.3 Other remote operations
Turning message transfer on or off
You must program a transfer telephone number
beforehand (feature #60, page 54).
Press {8}{1} to turn on message transfer.
Voice guide example:
“Message transfer is set. Transfer phone number
is 123...”
Erasing a specific message
Press {*}{4} while listening to the message you
want to erase.
Voice guide:
“The message has been erased.”
L A long beep will sound. The unit will then play
back the next message.
Press {8}{2} to turn off message transfer.
Voice guide example:
“Message transfer is off.”
Erasing all the messages
Press {*}{5} to erase all the messages.
Voice guide:
“All messages have been erased.”
L A long beep will sound.
Turning pager call on or off
You must program a pager number beforehand
(feature #70, page 50).
Press {8}{3} to turn on pager call.
Voice guide example:
“Pager call is set. Pager number is 098765432.”
Press {8}{4} to turn off pager call.
Voice guide example:
Monitoring the room
Press {6} to monitor the sound for about 30
seconds in the room where the unit is installed.
L After 30 seconds, a beep sounds. To
continue monitoring, press {6} again within
10 seconds.
“Pager call is off.”
Changing the receive mode
Press {8}{0} to change the receive mode from
TAD/FAX to TEL.
L You cannot return to TAD/FAX mode in the
same call. To return to TAD/FAX mode, see
the following.
Recording a marker message
After playing back the messages, you can leave
an additional message.
1. Wait for the voice guide.
Voice guide:
Setting to TAD/FAX or FAX ONLY mode
“All messages have been played.”
2. Wait about 10 seconds.
Voice guide:
1. Call your unit and wait for 10 rings.
L You will hear a beep signal.
“Please leave your name and message after
the beep.”
2. Enter the remote operation ID (feature #11,
page 52) within 8 seconds.
3. Leave a message after the beep.
L A beep will sound.
3. To switch to FAX ONLY mode:
Re-recording your greeting message
You can change the TAD/FAX greeting message.
Press {*} within 3 seconds.
1. Press {7} to start recording.
To switch to TAD/FAX mode:
L A long beep will sound.
Wait for 3 seconds, then the greeting
message will be played.
2. Speak clearly for up to 16 seconds.
L If you pause for over 2 seconds, 6 beeps
will sound and the recording will stop.
Repeat from step 1 within 10 seconds.
4. Hang up the handset.
Voice Mailbox
3. When finished recording, press {9}.
7.5 Allowing callers to
leave private messages
L The new greeting message will be played.
Skipping the greeting message
Press {0} during the greeting message
playback.
L The unit will skip the rest of the greeting
message.
This unit has two private mailboxes. A caller can
leave a private message in a specific mailbox.
Only the person who knows the password can
retrieve a message from a mailbox. This feature
is useful when you share this unit with other
people.
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1 Press {MENU}.
7.5.1 To use a mailbox
2 For mailbox 1:
1 Record your TAD/FAX greeting message
Press {#}, then {5}{5}.
(page 44).
Suggested message: “This is (your name).
We are unable to answer right now. To send
a fax, start transmission. To leave a
private message, press * and the desired
mailbox number 1 or 2. Thank you.”
For mailbox 2:
Press {#}, then {5}{6}.
3 Press {A} or {B} repeatedly to select
“RECORD”.
4 Press {SET}.
5 Speak clearly about 20 cm away from the
microphone.
necessary (page 48).
L The display will show the remaining
recording time.
3 Change the mailbox password if necessary.
–
For mailbox 1 password, see feature #51,
(page 54).
6 When finished recording, press {STOP}.
–
For mailbox 2 password, see feature #52,
(page 54).
L The unit will repeat your message.
7 Press {MENU}.
4 Set the unit to TAD/FAX mode (page 39).
To check the mailbox greeting message
7.5.2 Leaving messages in a
mailbox
1. For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
1 Call your unit from a remote touch tone
telephone.
L The TAD/FAX greeting message will be
2. Press {A} or {B} repeatedly to select
played.
“CHECK”.
2 Press {*} and the desired mailbox number
({1} or {2}).
3. Press {SET}.
L The unit will play the message.
L A mailbox greeting message will be
4. Press {MENU}.
played.
To erase your mailbox greeting message
3 After the beep, leave a message.
1. For mailbox 1:
Note:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
L If the caller does not enter a mailbox number
in step 2, the message will be recorded in the
common memory.
2. Press {A} or {B} repeatedly to select
“ERASE”.
7.6 Recording your
mailbox greeting
messages
3. Press {SET}.
L Your mailbox greeting message will be
erased.
4. Press {MENU}.
The recording time of each greeting is limited to
16 seconds for each mailbox.
7.7 Listening to recorded
mailbox messages
Suggested message: “This is (personal name).
Please leave your name and message after the
beep.”
L Keep the front cover page open for button
L Keep the front cover page open for button
locations.
locations.
1 Press {>} 2 times.
2 Press {A} or {B} repeatedly to display the
desired mailbox number.
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7. Answering Device
3 Press {PLAY MESSAGES}.
If you have programmed your mailbox
password, enter it.
Note:
L For details on remote operation, see page 46
to page 47. Remote commands {8}{1},
{8}{2}, {8}{3}, and {8}{4} cannot be used.
played.
L If there are no new messages, the unit
will play back all the recorded messages.
To listen to messages in another memory
after playback
Note:
Press {*} and {0} (for the common memory),
then enter the remote operation ID.
L See the following topics on page 45 for
details on features that can be used during
playback.
OR
Press {*} and the desired mailbox number ({1}
–
–
–
–
–
To repeat a message
To skip a message
To stop playback
To change the playback speed
To erase a specific message
or {2}), then enter the mailbox password.
Opion
7.9 Transferring recorded
messages to another
telephone
To record a memo message into a mailbox
1. Press {>} 2 times.
This feature allows your unit to call a designated
telephone number each time an incoming voice
message is recorded. You can retrieve the
transferred message via remote operation.
locations.
2. Press {A} or {B} repeatedly to display the
desired mailbox number.
3. Press {RECORD}.
L A long beep will sound.
4. Speak clearly about 20 cm away from the
microphone.
Important:
5. When finished recording, press {STOP}.
L To use this feature, program the transfer
telephone number first (feature #60, page
54) and set the unit to TAD/FAX mode.
To erase all messages in a mailbox
1. Press {>} 2 times.
7.9.1 How this feature works
2. Press {A} or {B} repeatedly to display the
1 An incoming voice message is recorded in
desired mailbox number.
your unit.
3. Press {ERASE}.
2 Your unit calls the transfer telephone
4. Press {SET}.
number.
3 You answer the call with the transfer
7.8 Listening to recorded
mailbox messages from a
remote location
telephone.
4 Your unit will play the pre-recorded transfer
greeting message.
message.
1 Call your unit from a remote touch tone
telephone.
5 You enter the remote operation ID, and
retrieve the message using remote operation
(page 46 to page 47).
2 Press {*} and the desired mailbox number
({1} or {2}) during TAD/FAX greeting
playback.
7.9.2 Recording your transfer
greeting message
The recording time is limited to 16 seconds.
L If you have recorded your mailbox
greeting message, it will be played.
3 Enter the mailbox password (default setting
Suggested message: “This is a transferred
message from (your name, business and/or
telephone number). Please enter your remote ID
for remote operation.”
“555”).
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7. Answering Device
1 Press {MENU}.
6. Press {SET}.
L The unit will dial the stored number.
2 Press {#}, then {6}{1}.
7. Check that your pager received the pager
3 Press {A} or {B} repeatedly to select
test call.
“RECORD”.
8. Press {DIGITAL SP-PHONE}.
4 Press {SET}.
When your pager receives a pager call
Your pager will display the message you entered
in step 5 (for example:5555).
5 Speak clearly about 20 cm away from the
microphone.
L The display will show the remaining
recording time.
6 When finished recording, press {STOP}.
L The unit will repeat your message.
7 Press {MENU}.
To check the transfer greeting message
1. Press {MENU}, {#}{6}{1}.
2. Press {A} or {B} repeatedly to select
“CHECK”.
3. Press {SET}.
L The unit will play the message.
4. Press {MENU}.
To erase your transfer greeting message
1. Press {MENU}, {#}{6}{1}.
2. Press {A} or {B} repeatedly to select
“ERASE”.
3. Press {SET}.
4. Press {MENU}.
Note:
L When transferring a call, the pre-recorded
transfer greeting message will be played.
Pager call
This feature allows your unit to call your pager
when your unit receives a fax document or an
incoming voice message.
1. Press {MENU}.
2. Press {#}, then {7}{0}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
5. Enter your pager number and/or pauses (up
to 46 digits).
Example:
1 202 555 1234PP12345678PP5555#
–
–
–
1 202 555 1234: Your pager number
PP: Pauses
12345678: Your pager access code, if
required.
–
5555 (example): Message you want
displayed on your pager.
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8. Programmable Features
8FeP
artougrerasm(Bm seleUFneita)tures
a
a
b
6 Press {SET}.
L The setting you selected is set, and the
8.1 Base unit
programming
next feature will be displayed.
7 To exit programming, press {MENU}.
Programming by entering the program
code number directly
You can select a feature by directly entering the
using {<} or {>}.
1. Press {MENU}.
2. Press {#} and the 2-digit code number
(page 51 to page 55).
{SET}
{<}{>}{A}{B}
{MENU}
3. Press {A} or {B} repeatedly to display the
desired setting.
4. Press {SET}.
8.1.1 Programming basic
features
5. To exit programming, press {MENU}.
To cancel programming
1 Press {MENU}.
Press {MENU} to exit the program.
2 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
8.2 Basic features
L The current setting of the feature will be
displayed.
Code #01: Setting the date and time
3 Press {A} or {B} repeatedly to display the
desired setting.
SET DATE & TIME
PRESS SET
L This step may be slightly different
depending on the feature.
See page 23 for details.
4 Press {SET}.
Code #02: Setting your logo
L The setting you selected is set, and the
next feature will be displayed.
YOUR LOGO
PRESS SET
5 To exit programming, press {MENU}.
See page 24 for details.
8.1.2 Programming advanced
features
Code #03: Setting your fax number
YOUR FAX NO.
PRESS SET
1 Press {MENU}.
See page 26 for details.
2 Press {<} or {>} repeatedly to display
“ADVANCED MODE”.
3 Press {SET}.
SENDING REPORT
=ERROR
[ ]
4 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
To print a sending report for fax transmission
results (page 36).
“ERROR” (default): A sending report will be
printed only when fax transmission fails.
“ON”: A sending report will be printed out after
every transmission.
L The current setting of the feature will be
displayed.
5 Press {A} or {B} repeatedly to display the
desired setting.
“OFF”: Sending reports will not be printed out.
L This step may be slightly different
depending on the feature.
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8. Programmable Features
Code #06: Changing the ring setting in
TAD/FAX mode
Code #19: Setting the clock entry/display
CLOCK DISPLAY
=12H
[ ]
TAD RING COUNT
RINGS=2
[ ]
This feature changes the clock format for when
the line is indicated in printed reports and lists, or
displayed on the base unit.
“12H” (default): 12 hour clock
“24H”: 24 hour clock
answers a call in TAD/FAX mode. You can select
“2” (default), “3”, “4”, “5”, “6”, “7”, “8”, “9”, “TOLL
SAVER” or “RINGER OFF”. See page 40 for
details.
L Set feature #77 to “TAD/FAX” (page 55)
beforehand.
8.3 Advanced features
Code #06: Changing the ring setting in FAX
ONLY mode
Code #22: Setting the journal report to print
automatically
FAX RING COUNT
AUTO JOURNAL
RINGS=2
[ ]
=ON
[ ]
To change the number of rings before the unit
answers a call in FAX ONLY mode.
You can select “2” (default), “3”, “4”, “5”, “6”, “7”,
“8” or “9”.
L Set feature #77 to “FAX ONLY” (page 55)
beforehand.
“ON” (default): The unit will print a journal report
automatically after every 30 new fax
communications (page 36).
“OFF”: The unit will not print a journal report, but
will keep a record of the last 30 fax
communications.
Code #10: Changing the maximum incoming
message recording time
Code #23: Sending documents overseas
OVERSEAS MODE
RECORDING TIME
=OFF
[ ]
=VOX
[ ]
If you have difficulty sending an overseas fax,
activate this feature before starting transmission.
L This feature is not available for broadcast
transmission.
L The calling charge may be higher as the
transmission speed is slowed down.
“VOX” (default): Unlimited.
“1-9 MIN”: 1 minute to 9 minutes.
Code #11: Setting the remote operation ID
REMOTE TAD ID
=ON
[ ]
“ON”: After transmission, this feature will turn off
automatically.
1. Press {MENU}.
2. Press {<} or {>} repeatedly to select this
“OFF” (default): Deactivates this feature.
feature.
Code #25: Sending a fax at a specific time
3. Press {A} or {B} repeatedly to select “ON”.
DELAYED SEND
4. Press {SET}.
=OFF
[ ]
5. Enter any 3-digit number except a number
using 0 or 7.
This feature allows you to take advantage of low-
cost calling hours offered by your telephone
company. This feature can be set up to 24 hours
in advance of the desired time.
L The default ID is “222”.
6. Press {SET}.
7. Press {MENU}.
To send a document:
1. Insert the document.
2. Press {MENU}.
Code #17: Setting the ringer pattern
RINGER PATTERN
3. Press {#} then {2}{5}.
4. Press {A} or {B} repeatedly to select “ON”.
5. Press {SET}.
=A
[ ]
You can select “A” (default), “B” or “C”.
6. Enter the fax number.
7. Press {SET}.
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8. Programmable Features
8. Enter the transmission start time.
L Press {*} repeatedly to select “AM” or
“PM”.
Setting
Recording
paper size
Original
document
size
L If you select the clock display to “24H”
(feature #19, page 52), the time is set
using 24 hour clock entry.
86%
72%
Letter
A4
A4
A4
9. Press {SET}.
Letter
A4
Legal
Legal
10.Press {MENU}.
Note:
L To cancel after programming, press {STOP}
Code #39: Changing the display contrast
then {SET}.
LCD CONTRAST
feature
=NORMAL
[ ]
“NORMAL” (default): For normal contrast.
“DARKER”: Used when the display contrast is too
light.
DISTINCTIVE RING
=OFF
[ ]
See page 41 for details.
Code #41: Changing the fax activation code
Code #34: Setting the quick scan
FAX ACTIVATION
=ON
[ ]
QUICK SCAN
=OFF
[ ]
If you use an extension telephone and wish to
use it to receive a fax, activate this feature and
program the activation code.
This feature is helpful when you want to remove
the document for other uses, because the unit
will release the document before sending or
copying.
L If the document exceeds the memory
capacity, sending of the whole document or
copying of the exceeded document will be
cancelled and this feature will be turned off
automatically.
1. Press {MENU}.
2. Press {#}, then {4}{1}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
5. Enter your code from 2 to 4 digits, using 0–9,
{*} and {#}.
L The default code is “@#9”.
“ON”: The unit will scan the document and store it
into memory first, then the unit will start sending
or copying.
6. Press {SET}.
7. Press {MENU}.
“OFF” (default): Deactivates this feature.
Note:
L Do not enter “0000”.
Code #36: Receiving oversized documents
L Do not program the same code number
as a restricted number of the call
restriction in the handset programming
(page 60).
RCV REDUCTION
=92%
[ ]
If the size of the document sent by the other
party is as large as, or larger than the recording
paper, the unit can reduce the document and
print it. Select the desired reduction rate.
Code #42: Setting the message alert
MESSAGE ALERT
=OFF
[ ]
Setting
Recording
paper size
Original
document
size
To alert you when a new voice message is
recorded. The unit beeps slowly until you listen
to the recorded messages.
“ON”: You will be alerted to new messages by a
beeping sound.
100%
Legal
A4
Letter, A4
Letter
Letter
Legal
A4
“OFF” (default): Deactivates this feature.
92%
(default)
Letter
Legal
A4
Code #43: Setting the recording time alert
REC. TIME ALERT
=OFF
[ ]
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8. Programmable Features
To alert you with beeps when there is less than
60 seconds of remaining recording time. The
slow beeps will continue until you erase the
recorded messages (page 45, 49).
“ON”: You will be alerted that you have reached
the recording time limit by a beeping sound.
“OFF” (default): Deactivates this feature.
4. Press {SET}.
5. Press {MENU}.
Code #52: Setting the mailbox 2 password
BOX2 PASSWORD
ID=
To prevent other users from retrieving your
messages, program a password for mailbox 2.
Code #44: Setting the memory reception alert
1. Press {MENU}.
RECEIVE ALERT
=ON
[ ]
2. Press {#}, then {5}{2}.
To alert you with a beeping sound when a
received fax document is stored into memory
due to some existing problem.
The slow beeps will continue until you clear the
printing problem and make sure the unit is
supplied with enough paper to print the stored
document.
3. Enter a 3-digit number except a number
using digits 0 or 7.
L The default ID is “555”.
4. Press {SET}.
5. Press {MENU}.
Code #54: Changing the recording time for
your TAD/FAX greeting message
“ON” (default): You will be alerted to a reception
problem by a beeping sound.
“OFF”: Deactivates this feature.
GREETING TIME
=16s
[ ]
Code #46: Setting friendly reception
“16s” (default): Maximum recording time is 16
seconds.
“60s”: Maximum recording time is 60 seconds.
See page 44 for details.
FRIENDLY RCV
=ON
[ ]
To receive a fax automatically when you answer
a call using the base unit and hear a fax calling
tone (slow beep).
Code #55: Greeting message for mailbox 1
“ON” (default): You do not have to press
{FAX/START} for fax reception.
“OFF”: You have to press {FAX/START} for fax
reception.
BOX1 GREETING
CHECK
[ ]
See page 48 for details.
Code #56: Greeting message for mailbox 2
Code #47: Setting the fax voice guidance
BOX2 GREETING
CHECK
FAX GUIDANCE
=ON
[ ]
[ ]
See page 48 for details.
If you wish to hear voice guidance, activate this
feature.
“ON” (default): You will hear voice guidance.
“OFF”: Deactivates this feature.
“ERROR”: To hear voice guidance only when fax
transmission/reception fails.
Code #58: Setting the original mode
ORIGINAL
=NORMAL
[ ]
To send or copy a document with faint or dark
writing, set this feature before starting
transmission or copying.
Code #51: Setting the mailbox 1 password
“NORMAL” (default): Used for normal writing.
“LIGHT”: Used for faint writing.
BOX1 PASSWORD
ID=
“DARKER”: Used for dark writing.
To prevent other users from retrieving your
messages, program a password for mailbox 1.
Code #60: Setting the message transfer
1. Press {MENU}.
MESSAGE TRANSFER
2. Press {#}, then {5}{1}.
=OFF
[ ]
3. Enter a 3-digit number except a number
using digits 0 or 7.
To transfer recorded incoming messages to
another telephone (page 49), activate this
feature and program the transfer telephone
number.
L The default ID is “555”.
54
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8. Programmable Features
1. Press {MENU}.
L If the ring back tone continues, the other
party’s machine may not be a facsimile or
may have run out of paper. Check with the
other party.
L The connecting tone volume cannot be
adjusted.
2. Press {#}, then {6}{0}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
5. Enter the transfer telephone number.
6. Press {SET}.
“ON” (default): You will hear connecting tones.
“OFF”: Deactivates this feature.
7. Press {MENU}.
Code #77: Changing the receiving mode in
the auto answer setting
transfer greeting message
AUTO ANSWER
=TAD/FAX
TRNS-GREETING
[ ]
CHECK
[ ]
“TAD/FAX” (default): Telephone Answering
Device/Facsimile mode (page 39)
See page 49 for details.
“FAX ONLY”: Facsimile only mode (page 39)
Code #67: Setting the incoming message
monitor
Code #80: Resetting advanced features to
their default settings
ICM MONITOR
=ON
[ ]
SET DEFAULT
RESET=NO
To hear an incoming message (ICM) from the
speaker when the answering device is recording
the message.
“ON” (default): You can monitor the incoming
message.
[ ]
To reset the advanced features:
1. Press {MENU}.
2. Press {#}, then {8}{0}.
4. Press {SET}.
“OFF”: Deactivates this feature.
Code #68: Setting the Error Correction Mode
(ECM)
5. Press {SET} again.
6. Press {MENU}.
ECM SELECTION
L ECM selection (feature #68, page 55) will
=ON
[ ]
not be reset.
This feature is available when the
transmitting/receiving fax machines are ECM
compatible.
Feaures (Handse)
8.4 Handset programming
“ON” (default): To send a fax even if there is static
interference on the telephone line.
“OFF”: Deactivates this feature.
L You cannot change the setting when received
documents are in memory.
{j}
Code #70: Calling your pager
{>}{e}{v}
{ih}
PAGER CALL
=OFF
[ ]
{C}
See page 50 for details.
Code #76: Setting the connecting tone
To exit programming, press {ih} any time.
CONNECTING TONE
=ON
[ ]
If you often have trouble when sending faxes,
this feature allows you to hear connecting tones;
fax tone, ring back tone and busy tone. You can
use these tones to confirm the status of the other
party’s machine.
Set the time and date on the handset beforehand
(page 23).
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8. Programmable Features
Setting the time of alarm
Ringer volume: See page 21.
1. Press {j}.
Ringer patterns for external calls / internal
calls / paging / alarm: There are 20 patterns
available for each ringer. To change the ringer
patterns, proceed as follows.
2. Press {e} or {v} repeatedly to display
“SETTING HS”.
3. Press {>}.
1. Press {j}.
4. Press {e} or {v} repeatedly to display
2. Press {e} or {v} repeatedly to display
“TIME ALARM”.
“SETTING HS”.
5. Press {>}.
3. Press {>}.
6. Press {e} or {v} repeatedly to display “SET
4. Press {e} or {v} repeatedly to display
TIME”.
“RINGER OPT”.
7. Press {>}.
5. Press {>}.
8. Enter the desired hour/minute by selecting 2
digits for each (24 hour clock entry).
L To clear, press {C}.
6. Press {e} or {v} repeatedly to display the
desired item.
For external calls, select “EXT RINGER”.
For internal calls, select “INT RINGER”.
For paging, select “PAGING”.
9. Press {>}.
10.Press {e} or {v} repeatedly to select the
desired setting.
For alarm, select “ALARM”.
“ONCE”: Alarm will ring only once.
“REPEAT DAILY”: Alarm will ring at the set
time everyday.
7. Press {>}.
8. Press {e} or {v} repeatedly to select the
desired setting from pattern “1” (default) to
“20”.
“OFF” (default): Deactivates this feature.
11.Press {>} or {j}.
9. Press {>} or {j}.
12.Press {ih}.
10.Press {ih}.
Note:
Note:
L Time alarm will sound for 3 minutes.
L To stop the alarm, press any dialling buttons.
L When in talk or intercom mode, the alarm will
not sound until the call is ended.
L If you select one of the melody ringer
patterns, the ringer will continue to sound for
10 seconds when the caller hangs up before
you answer. You may hear a dial tone or no
one on the line when you answer a call.
Changing the time alarm frequency
1. Press {j}.
Tone option settings
2. Press {e} or {v} repeatedly to display
“SETTING HS”.
3. Press {>}.
You can set the following tone/alarm on or off.
4. Press {e} or {v} repeatedly to display
“TIME ALARM”.
Key tone: Key tones, a confirmation tone or an
error tone will sound. The default setting is “ON”.
5. Press {>}.
Call waiting tone: A call waiting tone will sound
when an external call is received during an
intercom call. The default setting is “ON”.
6. Press {e} or {v} repeatedly to display “SET
ALARM”.
7. Press {>}.
Range warning alarm: An alarm will sound
when you move out of range of a base unit. The
default setting is “OFF”.
8. Press {e} or {v} to select “ONCE”, “REPEAT
DAILY” or “OFF”.
9. Press {>} or {j}.
Battery low alarm: An alarm will sound when
the batteries need to be charged. The default
setting is “ON”.
10.Press {ih}.
Ringer option settings
1. Press {j}.
2. Press {e} or {v} repeatedly to display
“SETTING HS”.
You can select the following ringer settings.
3. Press {>}.
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8. Programmable Features
4. Press {e} or {v} repeatedly to display
2. Press {e} or {v} repeatedly to display
“TONE OPT”.
“SETTING HS”.
5. Press {>}.
3. Press {>}.
6. Press {e} or {v} repeatedly to display the
desired item.
4. Press {e} or {v} repeatedly to display
“DISPLAY OPT”.
For the key tone, select “KEY TONE”.
For the call waiting tone, select “CALL
WAITING”.
For the range warning alarm, select
“RANGE ALARM”.
5. Press {>}.
6. Press {e} or {v} repeatedly to display
“TALK MODE”.
7. Press {>}.
For the battery low alarm, select “BATTERY
LOW”.
8. Press {e} or {v} repeatedly to select the
desired setting.
“TALK TIME” (default): Length of a call will
be displayed.
“PHONE NO”: A phone number will be
displayed.
7. Press {>}.
8. Press {e} or {v} repeatedly to select “ON”
or “OFF”.
9. Press {>} or {j}.
9. Press {>} or {j}.
10.Press {ih}.
10.Press {ih}.
Note:
Display option settings
L Even if you select “PHONE NO”, the other
party’s telephone number will not appear on
your display in the following cases:
Selecting the standby mode display
–
When you receive calls without
subscribing to a Caller ID service, or
When you switch a call from the base unit
to the handset.
1. Press {j}.
–
2. Press {e} or {v} repeatedly to display
“SETTING HS”.
Selecting the display language
3. Press {>}.
1. Press {j}.
4. Press {e} or {v} repeatedly to display
“DISPLAY OPT”.
2. Press {e} or {v} repeatedly to display
“SETTING HS”.
5. Press {>}.
3. Press {>}.
6. Press {e} or {v} repeatedly to display
“STANDBY MODE”.
4. Press {e} or {v} repeatedly to display
“DISPLAY OPT”.
7. Press {>}.
5. Press {>}.
8. Press {e} or {v} repeatedly to select the
desired setting.
6. Press {e} or {v} repeatedly to display
“CLOCK” (default): Time and date will be
displayed. Set the time and date on the
handset beforehand (page 23).
“OFF”: Deactivates this feature.
“BS NO”: The base unit number will be
displayed.
“LANGUAGE”.
7. Press {>}.
8. Press {e} or {v} repeatedly to select the
desired language from “ENGLISH” (default),
“GERMAN”, “SPANISH”, “FRENCH”,
“ITALIAN”, “DUTCH”, “TURKISH”,
“HUNGARIAN”, “PORTUGUESE”, “POLISH”
and “F43 00”.
“HS NO”: The handset number will be
displayed.
9. Press {>} or {j}.
9. Press {>} or {j}.
10.Press {ih}.
Note:
Note:
L If you subscribe to a Caller ID service, the
display will show the number of new calls
even if “CLOCK” has been selected.
L If you set a language you cannot read, reset
the handset settings to their default settings
(page 59).
L If “F43 00” is selected in step 8, the
Command Interface will be displayed instead
Selecting the talk mode display
1. Press {j}.
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8. Programmable Features
of a language. Each menu will be displayed
as an alphanumeric code. The Command
Interface codes for each menu item are
shown on page 59.
6. Press {e} or {v} repeatedly to display
“DIRECT NO”.
7. Press {>}.
8. Enter a direct call number, up to 24 digits.
L To correct a mistake, press {C}. Digits are
cleared from the right.
Call option settings
9. Press {j} 3 times.
10.Press {ih}.
Setting the call BAR
This feature prohibits outgoing calls. When call
BAR is turned on, only emergency calls and
intercom calls can be made.
Changing the direct call setting
1. Press {j}.
2. Press {e} or {v} repeatedly to display
1. Press {j}.
“SETTING HS”.
2. Press {e} or {v} repeatedly to display
3. Press {>}.
“SETTING HS”.
4. Press {e} or {v} repeatedly to display
3. Press {>}.
“CALL OPT”.
4. Press {e} or {v} repeatedly to display
5. Press {>}.
“CALL OPT”.
6. Press {e} or {v} repeatedly to display “SET
5. Press {>}.
DIRECT”.
6. Press {e} or {v} repeatedly to display
7. Press {>}.
“CALL BAR”.
8. Press {e} or {v} repeatedly to select the
desired setting.
7. Press {>}.
8. Enter the 4-digit handset PIN (Personal
Identification Number).
“ON”: The direct call feature is available.
“OFF” (default): Deactivates this feature.
L The default PIN is “0000”.
9. Press {>} or {j}.
9. Press {e} or {v} repeatedly to select the
desired setting.
10.Press {ih}.
Note:
“ON”: The call BAR feature is available.
“OFF” (default): Deactivates this feature.
L While this feature is activated, the following
will be displayed.
10.Press {>} or {j}.
11.Press {ih}.
Note:
L When this feature is activated, you cannot
L While this feature is activated, the following
receive faxes using the handset (page 39).
will be displayed.
Other option settings
L If you turn this feature on, receiving faxes with
the handset may not be possible (page 39).
Changing the handset PIN (Personal
Identification Number)
Setting the direct call number
The handset’s PIN is set at the factory to “0000”.
If you change the PIN, please write down your
new PIN as the unit will not reveal the PIN to
you. If you forget your PIN, consult your
nearest Panasonic service centre.
After the direct call number is set and this feature
is set to on, you can dial the direct call number
simply by pressing {C}. You can receive
incoming calls even if this feature is set.
1. Press {j}.
1. Press {j}.
2. Press {e} or {v} repeatedly to display
2. Press {e} or {v} repeatedly to display
“SETTING HS”.
“SETTING HS”.
3. Press {>}.
3. Press {>}.
4. Press {e} or {v} repeatedly to display
4. Press {e} or {v} repeatedly to display
“CALL OPT”.
“OTHER OPT”.
5. Press {>}.
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8. Programmable Features
5. Press {>}.
Resetting the handset settings to their
default settings
The handset can be reset to the following default
6. Press {e} or {v} repeatedly to display
“HSPIN CHANGE”.
7. Press {>}.
settings.
The words in parentheses indicate the codes
used if the Command Interface is selected for the
display language (page 57).
8. Enter the current 4-digit handset PIN.
9. Enter the new 4-digit handset PIN.
10.Enter the new 4-digit handset PIN again to
verify.
Feature
Default setting
11.Press {ih}.
Time alarm mode (“F1”)
Alarm time
“OFF”
Clear
High
“1”
Setting the auto talk
1. Press {j}.
Ringer volume (“F21”)
2. Press {e} or {v} repeatedly to display
External ringer pattern
“SETTING HS”.
(“F22”)
3. Press {>}.
Internal ringer pattern
(“F23”)
“1”
“1”
“1”
4. Press {e} or {v} repeatedly to display
“OTHER OPT”.
5. Press {>}.
Paging tone pattern
(“F24”)
6. Press {e} or {v} repeatedly to display
“AUTO TALK”.
Alarm tone pattern
(“F25”)
7. Press {>}.
8. Press {e} or {v} repeatedly to select the
desired setting.
Key tone (“F31”)
“ON”
Call waiting tone (“F32”)
“ON”
“ON”: You can answer a call by just lifting the
handset off the base unit without pressing
{C}.
Range warning alarm
(“F33”)
“OFF”
“OFF” (default): Deactivates this feature.
Battery low alarm (“F34”)
“ON”
9. Press {>} or {j}.
10.Press {ih}.
Standby mode display
(“F41”)
“CLOCK”
Setting the battery type
Talk mode display (“F42”) “TALK TIME”
1. Press {j}.
2. Press {e} or {v} repeatedly to display
Display language (“F43”)
Call BAR mode (“F51”)
Direct call mode (“F53”)
“ENGLISH”
“OFF”
“SETTING HS”.
3. Press {>}.
“OFF”
4. Press {e} or {v} repeatedly to display
“OTHER OPT”.
Direct call number (“F52”) Clear
5. Press {>}.
Handset PIN (“F61”)
“0000”
“OFF”
6. Press {e} or {v} repeatedly to display
Auto talk (“F62”)
“BATTERY TYPE”.
Base unit access (“F9”)
(page 63)
“AUTO”
7. Press {>}.
8. Press {e} or {v} repeatedly to select the
desired setting.
Redial memory
Receiver volume
All clear
Medium
“NI-MH” (default): Nickel metal hydride
batteries are used.
“NI-CD”: Nickel cadmium batteries are used.
1. Press {ih}.
2. Press {j}.
3. Press {v}.
4. Press {>}.
5. Press {e}.
9. Press {>} or {j}.
10.Press {ih}.
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8. Programmable Features
6. Press {>}.
connected and the restricted number will flash
on the display.
7. Enter the 4-digit handset PIN.
L The default PIN is “0000”.
1. Press {j}.
8. Press {e}.
2. Press {e} or {v} repeatedly to display
“SETTING BS”.
9. Press {>} or {j}.
10.Press {ih}.
3. Press {>}.
L “INPUT CODE” will be displayed.
Note:
4. Press {6}.
L Battery type selection (page 59) will not be
reset.
L The phonebook data (page 29) will be saved.
5. Enter the 4-digit base unit PIN.
L The default PIN is “0000”.
L All the registered handset numbers are
displayed.
L If you programmed previously, the pre-
selected handset number flashes.
8.5 Handset programming
using the base unit PIN
6. Press the desired handset number(s).
L The selected handset number will flash.
L To cancel the selected handset number,
press the number again. The number will
stop flashing.
{j}
7. Press {>}.
{>}{e}{v}
8. Enter the phone number to be restricted, up
to 8 digits.
{ih}
{C}
L Do not enter the same number as
programmed for the fax activation code
(feature #41, page 53).
9. Press {>} or {j}.
To exit programming, press {ih} any time.
L To enter other numbers, repeat steps 8
and 9 (up to 10 numbers).
Changing base unit PIN
10.Press {ih}.
The base unit’s PIN is set at the factory to
“0000”. If you change the PIN, please write
down your new PIN as the unit will not reveal
the PIN to you. If you forget your PIN, consult
your nearest Panasonic service centre.
Turning off/on call restriction
1. Press {j}.
2. Press {e} or {v} repeatedly to display
“SETTING BS”.
1. Press {j}.
3. Press {>}.
2. Press {e} or {v} repeatedly to display
L “INPUT CODE” will be displayed.
“SETTING BS”.
4. Press {6}.
3. Press {>}.
L “INPUT CODE” will be displayed.
5. Enter the 4-digit base unit PIN.
L The default PIN is “0000”.
4. Press {5}.
6. Press the desired handset number.
L Handset numbers will be displayed.
Flashing numbers indicate call restriction
is on; non-flashing numbers indicate call
restriction is off. Press the desired
handset number to turn off/on.
5. Enter the current 4-digit base unit PIN.
6. Enter the new 4-digit base unit PIN.
7. Enter the new 4-digit base unit PIN again to
verify.
8. Press {ih}.
7. Press {>} or {j}.
Setting call restriction
8. Press {ih}.
You can restrict selected handset(s) from dialling
selected phone numbers. You can assign up to
10 call restriction numbers (up to 8 digits). If you
dial a restricted number, the call will not be
Cancelling a call restricted number
1. Press {j}.
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8. Programmable Features
2. Press {e} or {v} repeatedly to display
“SETTING BS”.
3. Press {>}.
L “INPUT CODE” will be displayed.
4. Press {6}.
5. Enter the 4-digit base unit PIN.
L The default PIN is “0000”.
6. Press {>} repeatedly to display the desired
call restricted number.
7. Press {C}.
8. Press {>} or {j}.
9. Press {ih}.
Resetting the handset settings that use the
base unit PIN to their default settings
settings.
Feature
Default setting
Ringer mode (page
63)
“1”
Number of rings
(page 64)
“3”
Base unit PIN
Call restriction
“0000”
All clear
All clear
Caller information
(page 33)
1. Press {j}.
2. Press {e} or {v} repeatedly to display
“SETTING BS”.
3. Press {>}.
L “INPUT CODE” will be displayed.
4. Press {0}.
5. Enter the 4-digit base unit PIN.
L The default PIN is “0000”.
6. Press {>} or {j}.
7. Press {ih}.
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9. Options
9MOulptit-ioUnnsits
L Keep the front cover page open for button
locations.
9.1 Operating additional
units
Additional handsets: Additional handsets are
available for purchase (page 11). Up to 6
handsets can be registered to a single base unit.
Using additional handsets allows you to have an
intercom call while simultaneously conducting a
call to an outside line.
Important:
L After pressing {LOCATOR/HOLD} in step
8, the rest of the procedures must be
completed within 1 minute.
L Charge the optional handset batteries for
7 hours before initial use.
To exit programming, press {ih} any time.
1 Press {j}.
L Additional handsets have answering device
controls printed on their cases, however,
remote operation of the base unit’s
2 Press {e} or {v} repeatedly to display
“SETTING HS”.
3 Press {>}.
answering device is not possible.
Additional base units: You can register and
operate your handset with up to 4 base units.
Each base unit forms 1 radio cell. If the individual
base units are linked to the same telephone line
then you can extend the operating range of the
system by positioning the base units so that the
two radio cells overlap. If the handset is set to
“AUTO” in base unit selection (page 63), then in
standby mode the handset will automatically
swap to the second base if the range on the first
base is exceeded. It is not possible to transfer
calls between base units (only between
4 Press {e} or {v} repeatedly to display
“REGISTRATION”.
5 Press {>}.
6 Press {e} or {v} repeatedly to display
“REGISTER HS”.
7 Press {>}.
8 Press and hold {LOCATOR/HOLD} on the
base unit until the registration tone sounds.
L It may take up to about 10 seconds until
the registration tone sounds.
handsets linked to the same base unit).
L “REGISTRATION” will be displayed on
the base unit.
L If all registered handsets start ringing
(paging), press {LOCATOR/HOLD} to
stop paging then start over again.
Example: Additional handsets registered to 2
base units.
9 Using the handset, press {e} or {v}
repeatedly to select the desired base unit
number available to register the handset,
and press {>}.
2
4
1
10 After “BS PIN” is displayed, enter the 4-digit
base unit PIN, using the handset dial keypad.
L The default PIN is “0000”.
3
5
11 Press {>} or {j}.
Radio cell
L When a handset is registered
successfully, a confirmation tone will
sound and w will light.
Note:
L Calls are disconnected when the handset
moves from one radio cell to another.
9.2.1 Cancelling a handset
Each handset can cancel itself or another
handset.
9.2 Registering a handset
to a base unit
1 Press {j}.
2 Press {e} or {v} repeatedly to display
The handset supplied with the base unit is
already registered. If an optional handset is
purchased, it must be registered.
“SETTING BS”.
3 Press {>}.
L “INPUT CODE” will be displayed.
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9. Options
4 Press {7}.
1 Press {j}.
5 Enter the 4-digit base unit PIN.
2 Press {e} or {v} repeatedly to display
L The default PIN is “0000”.
“SETTING HS”.
6 Press the desired handset number.
3 Press {>}.
L The selected handset number will flash.
4 Press {e} or {v} repeatedly to display
7 Press {>} or {j}.
“SELECT BS”.
8 After “SETTING BS” is displayed, press
5 Press {>}.
{ih}.
6 Press {e} or {v} repeatedly to select
“AUTO” or a specific base unit number.
9.2.2 Cancelling a base unit
You can cancel any base unit that your handset
is registered to.
7 Press {>} or {j}.
L The handset starts searching for the base
unit.
1 Press {j}.
2 Press {e} or {v} repeatedly to display
“SETTING HS”.
9.3 Selecting the ringer
mode
3 Press {>}.
4 Press {e} or {v} repeatedly to display
You can select how the handsets ring for
incoming calls from 3 patterns:
“REGISTRATION”.
–
–
–
“1”: All handsets ring (default).
“2”: Selected handset(s) rings.
“3”: Selected handset(s) rings, then all
handsets ring.
5 Press {>}.
6 Press {e} or {v} repeatedly to display
“CANCEL BS”.
7 Press {>}.
Setting all handsets to ring
1 Press {j}.
8 Enter the 4-digit handset PIN.
L The default PIN is “0000”.
2 Press {e} or {v} repeatedly to display
“SETTING BS”.
9 Press {e} or {v} repeatedly to select the
desired base unit number.
3 Press {>}.
L “INPUT CODE” will be displayed.
10 Press {>}.
L The selected base unit number will flash.
4 Press {1}.
11 Press {>}.
5 Enter the 4-digit base unit PIN.
L The default PIN is “0000”.
12 Press {e} or {v} repeatedly to select
“YES”.
6 Press {1} to select “1”.
7 Press {>} or {j}.
8 Press {ih}.
L To stop cancelling, select “NO”.
13 Press {>} or {j}.
14 Press {ih}.
Setting the selected handset(s) to ring
9.2.3 Selecting a base unit
1 Press {j}.
When “AUTO” (automatic base unit access) is
selected, if you move outside of the radio range
of the current base unit, the handset
automatically searches for other registered base
units.
2 Press {e} or {v} repeatedly to display
“SETTING BS”.
3 Press {>}.
L “INPUT CODE” will be displayed.
When a specified base unit is selected, the
handset will access that base unit only. Calls
(both incoming and outgoing) can be conducted
only via the selected base unit, even if the radio
cells overlap with neighbouring base units.
L The default setting is “AUTO”.
4 Press {1}.
5 Enter the 4-digit base unit PIN.
L The default PIN is “0000”.
6 Press {2} to select “2”.
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9. Options
L All the registered handset numbers are
Example: When handset 1 calls handset 2
displayed and the pre-selected handset
number flashes.
1. Handset 1:
Press {INT} and {2} (desired handset
number).
7 Press the desired handset number(s).
L The selected handset number(s) will
flash.
2. Handset 2:
Press {C} to answer.
L To cancel a selected handset number,
press the number again. The number will
stop flashing.
3. When finished talking, press {ih}.
Note:
L Intercom calls can be conducted within the
radio cell of the current base unit, but not with
units in neighbouring radio cells.
8 Press {>} or {j}.
9 Press {ih}.
Setting the selected handset(s) then all
handsets to ring
9.5 Transferring calls
between
1 Press {j}.
2 Press {e} or {v} repeatedly to display
handsets/Conference call
“SETTING BS”.
Intercom can be used to transfer an external call
between handsets that are registered to the
same base unit.
3 Press {>}.
L “INPUT CODE” will be displayed.
L Keep the front cover page open for button
locations.
4 Press {1}.
5 Enter the 4-digit base unit PIN.
Example: When handset 1 transfers a call to
handset 2
L The default PIN is “0000”.
6 Press {3} to select “3”.
1. Handset 1:
L All the registered handset numbers are
displayed and the pre-selected handset
number flashes.
During an external call, press {INT} and {2}
(desired handset number).
L If there is no answer, press {INT} to return
to the external call.
7 Press the desired handset number(s).
L The selected handset number(s) will
flash.
2. Handset 2:
Press {C} to answer the page.
L Handset 2 can talk with handset 1.
L The external call will be put on hold.
L To cancel a selected handset number,
press the number again. The number will
stop flashing.
3. Handset 1:
To complete the call transfer, press {ih}.
OR
To establish the conference call, press {3}.
8 Press {>}.
9 Press the desired number of rings for the
selected handset(s) from “1” to “6”, using the
dial keypad.
To transfer a call directly, without speaking to
handset 2
After step 1, press {ih} on handset 1.
If the transferred call is not answered within 30
seconds, handset 1 will ring again.
L The default setting is “3”.
L The selected number of rings will be
shown on the right edge of the display.
10 Press {>} or {j}.
11 Press {ih}.
9.4 Intercom between
handsets
You can use your handsets as a 2-way intercom.
L Keep the front cover page open for button
locations.
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10. Help
1E0rroHreMlpessages
OK
L Fax communication was successful.
10.1 Error messages –
Reports
10.2 Error messages –
If a problem occurs during fax transmission or
reception, one of the following communication
messages will be printed on the sending and
journal reports (page 36).
Base unit display
If the unit detects a problem, one or more of the
following messages will appear on the display.
COMMUNICATION ERROR
(Code: 40-42, 46-72, FF)
CALL SERVICE
L A transmission or reception error occurred.
Try again or check with the other party.
CALL SERVICE 2
COMMUNICATION ERROR
(Code: 43, 44)
telephone line cord to a different jack and try
again.
L There is something wrong with the unit.
Contact our service personnel.
CHECK DOCUMENT
L The document was not fed into the unit
properly. Re-insert the document. If
misfeeding occurs frequently, clean the
document feeder rollers (page 73) and try
again.
L Attempted to transmit a document longer
than 600 mm. Press {STOP} to remove the
document. Divide the document into two or
more sheets and try again.
L An overseas transmission error occurred. Try
52).
DOCUMENT JAMMED
L The document is jammed. Remove the
jammed document (page 72).
ERROR-NOT YOUR UNIT
(Code: 54, 59, 70)
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
CHECK MEMORY
L The base unit memory (telephone numbers,
parameters, etc.) has been erased. Re-
program.
MEMORY FULL
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 17)
or clear the jammed paper (page 70).
CHECK PAPER
L The recording paper is not installed or the
unit has run out of paper. Install paper and
press {START} to clear the message.
properly (page 72). Reinstall paper (page 17)
and press {START} to clear the message.
L The recording paper has jammed near the
recording paper entrance. Clear the jammed
paper (page 70) and press {START} to clear
the message.
NO DOCUMENT
L The document was not fed into the unit
properly. Re-insert the document and try
again.
OTHER FAX NOT RESPONDING
run out of recording paper. Try again.
L The document was not fed properly. Re-
insert the document and try again.
COVER OPEN
L The other party’s fax machine rings too many
times. Send the fax manually (page 35).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialled is not in service.
b
CHECK FILM
L The covers are open. Close them.
L The ink film is empty. Replace the ink film
with a new one (page 15).
L The ink film is not installed. Install it (page
14).
PRESSED THE STOP KEY
L {STOP} was pressed and fax communication
was cancelled.
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10. Help
L The ink film is slack or creased. Tighten it
L The unit is checking that there is no slack or
crease on the ink film. Wait for a moment
while the check is completed.
(see step 5 on page 15).
DIRECTORY FULL
POLLING ERROR
L There is no space to store new entries in
navigator directory. Erase unnecessary
entries (page 32).
L The other party’s fax machine does not offer
the polling function. Check with the other
party.
FAX IN MEMORY
REDIAL TIME OUT
L The unit has a document in memory. See the
other displayed message instructions to print
out the document.
L The other party’s fax machine is busy or has
FAX MEMORY FULL
REMOVE DOCUMENT
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 17)
or clear the jammed paper (page 70).
L When performing memory transmission, the
document being stored exceeded the
memory capacity of the unit. Transmit the
entire document manually.
L The document is jammed. Remove the
jammed document (page 72).
SEND CANCELLED
L You pressed {C} while the unit was in redial
mode for fax transmission. The redialling was
cancelled.
TRANSMIT ERROR
HANG UP HANDSET
L A transmission error occurred. Try again.
L Handset(s) is not hung up. Press {ih} on
UNIT OVERHEATED
the handset(s).
MEMORY FULL
L The unit is too hot. Let the unit cool down.
Frequently Asked Quesions
L When making a copy, the document being
stored exceeded the memory capacity of the
unit. Press {STOP} to clear the message.
Divide the document into sections.
10.3 When a function does
not work, check here
MESSAGE FULL
If you still have difficulties after following the
instructions in this section, reset the unit.
Disconnect the power cord and turn off the
handset. Remove the batteries, then re-insert
them. Reconnect the power cord and turn on the
handset.
L There is no room left in memory to record
voice messages. Erase unnecessary
messages (page 45, 49).
MODEM ERROR
10.3.1 General
L There is something wrong with the modem
circuit. Contact our service personnel.
I cannot make and receive calls.
L The power cord or telephone line cord is not
connected. Check the connections.
L If you used a splitter to connect the unit,
remove the splitter and connect the unit to the
wall jack directly. If the unit operates properly,
check the splitter.
NO FAX REPLY
L The other party’s fax machine is busy or has
PAPER JAMMED
L A recording paper jam occurred. Clear the
The unit does not work.
jammed paper (page 70).
L Disconnect the unit from the telephone line
and connect the line to a known working
telephone. If the working telephone operates
PLEASE WAIT
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10. Help
properly, contact our service personnel to
have the unit repaired. If the working
your telephone company.
The speakerphone is not working.
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party,
adjust the volume.
The unit does not ring.
L The ringer volume is turned off. Adjust it
(page 21, 22).
L The ring setting of feature #06 is set to
“RINGER OFF”. Change to another ring
setting (page 52).
The {LOCATOR/HOLD} button does not
function.
L The handset is too far from the base unit.
L The handset is engaged in an external call.
The base unit rings even when its ringer
volume is set to off.
The handset display is blank.
on (page 18).
The unit displays “CHECK PAPER” though the
paper is inserted.
L The paper is inserted halfway. Insert it
correctly (page 17) and press {START} to
clear the message.
The handset does not work.
L Make sure that the batteries are installed
correctly (page 17).
L Charge the batteries fully (page 20).
L Clean the charge/battery contacts and
charge again (page 20).
fax tone and cannot talk.
L FAX ONLY mode is set. Tell the other party
the number is only used for faxes.
L Change to TEL mode (page 38) or TAD/FAX
mode (page 39).
L Turn the handset power off, then on (page
18).
Battery icon is not counting up while
charging.
L Clean the charge/battery contacts and
charge again (page 20).
L The power cord is disconnected. Plug in the
power cord.
The {REDIAL/PAUSE} / {R} button does not
function properly.
L If this button is pressed during dialling, a
pause will be inserted. If pressed
L The handset is not registered to the base
unit. Register it.
immediately after a dial tone is obtained, the
L The handset is too far from the base unit.
Move closer and try again.
L The power cord is not connected. Check the
connections.
The receiving mode does not function
properly.
L The Distinctive Ring is set (feature #31, page
41).
A busy tone is heard when {C} is pressed.
L The handset is too far from the base unit.
Move closer and try again.
L The base unit or another handset is in use.
Wait for the other user to complete the call.
L Another handset is not hung up after being
used. Press {ih} on that handset.
or ID number.
L All or part of the numbers are the same.
Change the number: feature #11 (page 52),
#41 (page 53), #51 (page 54) and #52 (page
54).
The ink film runs out quickly.
L The help printing function, copy function, and
reports also use ink film.
I cannot dial out.
L Call BAR mode is set. Turn it off (page 58).
L The dialled number is restricted. Remove the
number from the call restricted list (page 60).
L Key lock mode is on. Turn it off (page 27).
The unit beeps.
L Recording paper or ink film has run out.
Press {STOP} to stop the beeps and install
paper/ink film.
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10. Help
Static, sound cuts in/out, fades. Interference
from other electrical units.
L Locate the handset and the base unit away
from other electrical appliances.
L Move closer to the base unit.
L Raise the base unit antenna.
I cannot register a handset to a base unit.
L Maximum number of base units have already
registered to the handset. Delete unused
base unit registrations from the handset.
L Maximum number of handsets have already
registered to the base unit. Delete unused
handset registrations from the base unit.
L Wrong PIN number has been entered. If you
forget your PIN, consult your nearest
The handset stops working while being used.
L Disconnect the power cord and turn off the
cord, turn on the handset and try again.
L You pressed a dialling button when the call
BAR feature was turned on (page 58).
L You dialled a number registered for the call
restriction feature (page 60).
Panasonic service centre.
L Locate the handset and the base unit away
from other electrical appliances.
10.3.3 Fax – sending
I cannot send documents.
run out of recording paper. Try again.
L The other party’s machine is not a fax
machine. Check with the other party.
L The other party’s fax machine rings too many
times. Send the fax manually (page 35).
I cannot store a name and telephone number
in the phonebook or hot key.
L You cannot store a name and number while
the handset is in the talk or intercom mode.
L Do not pause for over 60 seconds while
storing.
The other party complains that letters on
their received document are distorted or not
clear.
While storing a name and telephone number
in the phonebook or hot key, the handset
starts to ring.
L If your line has special telephone services
such as call waiting, the service may have
been activated during fax transmission.
Connect the unit to a line that does not have
these services.
L To answer a call, press {C}. Programming
will be cancelled. Store the name and
number again.
I cannot redial by pressing {R}.
L An extension telephone on the same line is
off the hook. Hang up the extension
telephone and try again.
digits long, the number will not be redialled.
L Try copying the document. If the copied
image is clear, there may be something
wrong with the other party’s machine.
The handset beeps intermittently and/or
0688794 flashes.
The other party complains that smudges or
black lines appear on their received
document.
(page 73).
I charged the batteries fully, but 0688794 still
flashes.
L Clean the charge contacts and charge again
(page 20).
L It is time to replace the batteries (page 17).
I cannot send a fax overseas.
L Use the overseas transmission mode of
feature #23 (page 52).
L Add two pauses at the end of the telephone
number or dial manually.
68879 disappears and the unit stops
L Nickel cadmium batteries are inserted when
the battery type is set to “NI-MH” (nickel
metal hydride). Change the battery type
setting to “NI-CD” (nickel cadmium) (page
59).
I cannot receive documents automatically.
L The receiving mode is set to TEL mode. Set
to TAD/FAX mode (page 39) or FAX ONLY
mode (page 39).
The handset display exits the Caller ID List
while viewing the caller information.
L Do not pause for over 60 seconds while
searching.
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10. Help
L The time taken to answer the call is too long.
Decrease the number of rings in feature #06
(page 52).
handset. Change the code or cancel the
restrict number from call restriction feature
(page 60).
L The greeting message is too long. Record a
shorter message (page 44).
L The direct call feature (page 58) was
activated on the handset. Deactivate this
feature.
The display shows “CONNECTING.....”, but
faxes are not received.
L The incoming call is not a fax. Change the
receiving mode to TAD/FAX mode (page 39)
or TEL mode (page 38).
The other party complains that they cannot
send a document.
L The memory is full of received documents
recording paper jam. Install paper (page 17)
or clear the jammed paper (page 70).
L The unit is not in TAD/FAX or FAX ONLY
mode. Select the desired mode using feature
#77 (page 55) and press {AUTO ANSWER}
repeatedly until TAD/FAX or FAX ONLY mode
is displayed.
A blank sheet is ejected.
L If a blank sheet is ejected after the received
document is printed out, the receiving
reduction rate is not programmed correctly.
Program the proper rate in feature #36 (page
53).
L The other party placed the document in their
fax machine the wrong way. Check with the
I cannot select the desired receiving mode.
L If you want to set TAD/FAX or FAX ONLY
mode:
A white line or a smudge appears on your
recording paper.
–
select the desired mode using feature #77
(page 55), and
L The glass or rollers are dirty. Clean them
(page 73).
–
press {AUTO ANSWER} repeatedly until
the desired mode is displayed.
L If you want to set TEL mode:
The printing quality is poor.
–
press {AUTO ANSWER} repeatedly until
Please do not reuse the ink film!
TEL mode is displayed.
Please use genuine Panasonic replacement
film. Refer to page 11 for further details.
10.3.5 Copying
L The other party sent a faint document. Ask
them to send a clearer copy of the document.
L The thermal head is dirty. Clean it (page 73).
L Some paper has instructions recommending
which side to print on. Try turning the paper
over.
L You may have used paper with a cotton
and/or fibre content that is over 20%, such as
letterhead or resume paper.
The unit will not make a copy.
L You cannot make a copy during
programming. Make the copy after
programming.
L You cannot make a copy during telephone
conversation.
A black line, a white line or smudge appears
on the copied document.
L The glass or rollers are dirty. Clean them
(page 73).
I cannot receive documents by pressing {*}
{#} {9} on the handset.
L You must set the remote fax activation to on
(feature #41, page 53) beforehand.
L Press {*} {#} {9} firmly.
The copied image is distorted.
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 17)
handset. Deactivate this feature (page 58).
L The same number as the remote fax
activation code (feature #41 of base unit
programming on page 53) is programmed as
a call restricted number (page 60) on the
The printing quality is poor.
Please do not reuse the ink film!
Please use genuine Panasonic replacement
film. Refer to page 11 for further details.
Copy
Original
ABC
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10. Help
Jams
L Some paper has instructions recommending
which side to print on. Try turning the paper
over.
L You may have used paper with a cotton
and/or fibre content that is over 20%, such as
letterhead or resume paper.
10.4 Recording paper jam
10.4.1 When the recording paper
has jammed in the unit
The display will show the following.
PAPER JAMMED
I cannot retrieve recorded messages from a
remote location.
L Press the remote operation ID correctly and
firmly (page 46).
1 Open the front cover (1) by pulling up the
centre part (2).
Messages in the mailbox do not play back.
correct password.
–
For mailbox 1 password, see feature #51
(page 54).
2
–
For mailbox 2 password, see feature #52
(page 54).
The other party complains that they cannot
leave a voice message.
L The memory is full. Erase unnecessary
messages (page 45, 49).
1
L Panasonic Australia operates a toll free
Customer Care Centre. Please call
132600 for assistance.
2 Release the back cover by pushing the green
button (1) on the right side of the unit.
OR
<http://www.panasonic.com.au>
Release the back cover by pushing the green
lever (2) in the unit.
10.3.7 If a power failure occurs
L The unit will not function.
L The unit is not designed for making
emergency telephone calls when the power
made for access to emergency services.
L Fax transmission and reception will be
interrupted.
L If delayed transmission (feature #25, page
52) is programmed and the start time is
passed during a power failure, transmission
will be attempted soon after power is
restored.
1
L If any fax documents are stored in the
memory, they will be lost. When power is
restored, a power down report will be printed
out stating which contents in the memory
have been erased.
2
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10. Help
3 Open the back cover (1).
L Make sure that the ink film is wrapped
around the blue core (2) at least once.
Correct
1
1 turn
Tight
2
4 Remove the jammed recording paper (1).
1
Incorrect
The ink film is not wrapped
around the blue core.
5 Turn the gear with the blue core (1) in the
Slack/Crease
direction of the arrow.
1
Reverse
6 First close the back cover securely (1) by
pushing down on the dotted area at both
ends (2). Then close the front cover
securely (3).
2
1
3
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10. Help
7 Remove the recording paper and straighten.
Pull the tension plate forward (1) and hold
open while inserting the paper.
10.5 Document jams –
sending
1 Open the front cover (1) by pulling up the
centre part (2). Remove the jammed
document carefully (3).
2
1
10.4.2 When the recording paper
was not fed into the unit properly
The display will show the following.
1
3
CHECK PAPER
2 Close the front cover securely (1).
Remove the recording paper and straighten. Pull
the tension plate (1) forward and hold open
while inserting paper. Press {START} to clear
the message.
1
Note:
L Do not pull out the jammed paper forcibly
before opening the front cover.
1
{START}
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10. Help
Cleaning
4 Close the front cover securely (1).
10.6 Document feeder
cleaning
Clean the document feeder in the following
cases:
–
If misfeeding of the document occurs
frequently.
–
If smudges or black/white lines appear on the
original document when transmitting or
copying.
1
1 Disconnect the power cord and the
telephone line cord.
2 Open the front cover (1) by pulling up the
5 Connect the power cord and the telephone
centre part (2).
line cord.
10.7 Thermal head
cleaning
2
If smudges or black/white lines appear on a
copied/received document, check whether there
is dust on the thermal head. Clean the thermal
head to remove the dust.
1 Disconnect the power cord and the
1
telephone line cord.
2 Open the front cover (1) by pulling up the
centre part (2).
3 Clean the document feeder rollers (1) and
rubber flap (2) with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly. Clean the glass (3) with a
soft, dry cloth.
Caution:
2
L Do not use paper products, such as
paper towels or tissues.
2
1
1
3 Release the back cover by pushing the green
button (1) on the right side of the unit.
OR
3
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10. Help
Release the back cover by pushing the green
lever (2) in the unit.
7 Connect the power cord and the telephone
line cord.
1
2
4 Open the back cover (1). Remove the ink
film (2).
1
2
5 Clean the thermal head (1) with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
Caution:
L To prevent a malfunction due to static
electricity, do not use a dry cloth and
do not touch the thermal head directly.
1
6 Reinstall the ink film and close the covers
(see steps 4 to 6 on page 15).
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11. General Information
1P1rinGtedneRraepl Ionrftosrmation
11.1 Reference lists and
reports
for your reference.
Setup list:
provides you with the current settings of the
basic and advanced programming features
(page 51 to page 55).
Fax number list:
provides you with names and numbers which are
Journal report:
keeps records of fax transmission and reception.
This report will be printed automatically after
every 30 fax communications (feature #22, page
52).
Printer test:
allows you to check the print quality of your unit.
If the test print has a smudge, or blurred points or
lines, clean the thermal head (page 73).
Broadcast programming list:
provides you with names and numbers which are
stored in the broadcast memory (page 37).
{STOP}
{<}{>}
{SET}
{MENU}
1 Press{MENU} repeatedly todisplay “PRINT
REPORT”.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET} to start printing.
L To stop printing, press {STOP}.
4 Press {MENU}.
Specifications
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11. General Information
11.2 Technical data about this product
11.2.1 Base unit
Applicable lines:
Document size:
Effective scanning width:
Effective printing width:
Transmission time*1:
Scanning density:
Public Switched Telephone Network
Max. 216 mm in width, Max. 600 mm in length
208 mm
202 mm
Approx. 8 s/page (ECM-MMR)*2
Horizontal: 8 pels/mm
Vertical: 3.85 lines/mm – in standard resolution,
7.7 lines/mm – in fine/photo resolution,
15.4 lines/mm – in super fine resolution
64-level
Contact Image Sensor
Thermal Transfer on plain paper
Photo resolution:
Scanner type:
Printer type:
Data compression system: Modified Huffman (MH), Modified READ (MR), Modified Modified READ
(MMR)
Modem speed:
Operating environment:
Dimensions:
14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
5°C–35°C, 20%–80% RH (Relative Humidity)
Approx. height 199 mm × width 384 mm × depth 282 mm
Approx. 3.6 kg
Mass (Weight):
Power consumption:
Standby: Approx. 10 W
Transmission: Approx. 22 W
Reception: Approx. 43 W (When receiving a 20% black document)
Copy: Approx. 45 W (When copying a 20% black document)
Maximum: Approx. 135 W (When copying a 100% black document)
Power supply:
Fax memory capacity:
Approx. 25 pages of memory transmission
Approx. 28 pages of memory reception
(Based on the ITU-T No. 1 Test Chart in standard resolution, without
using the Error Correction Mode.)
Approx. 18 minutes of recording time including greeting messages
Voice memory capacity*3:
*1 Transmission speed depends upon the contents of the pages, resolution, telephone line conditions
and capability of the other party’s machine.
*2 Transmission speed is based upon the ITU-T No. 1 Test Chart. If the capability of the other party’s
machine is inferior to your unit, the transmission time may be longer.
*3 Recording time may be reduced by the calling party’s background noise.
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11. General Information
ITU-T No. 1 Test Chart
Paper specifications
Recording paper size:
Recording paper weight:
A4: 210 mm × 297 mm
60 g/m2 to 90 g/m2
Note for recording paper:
L Do not use the following types of paper:
–
Paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or paper used
for resumes
–
–
–
–
–
Extremely smooth or shiny paper, or paper that is highly textured
Coated, damaged or wrinkled paper
Paper with foreign objects attached, such as tabs or staples
Paper which has dust, lint or oil stains
Paper that will melt, vaporize, discolour, scorch or emit dangerous fumes near 200°C, such as
vellum paper. These materials may transfer onto the fusing roller and cause damage.
Moist paper
–
L Some paper only accepts print on one side. Try using the other side of the paper if you are not happy
with the print quality or if misfeeding occurs.
L For proper paper feeding and best print quality, we recommend using long-grained paper.
L Do not use paper of different types or thickness at the same time. This may cause a paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for double-sided printing with other copiers or printers. This
may cause a paper jam.
L To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper
in the original packaging, in a cool and dry location.
11.2.2 Handset
Standard:
DECT(Digital Enhanced Cordless Telecommunications)
GAP(Generic Access Profile)
120 Duplex Channels
1.88 GHz to 1.9 GHz
TDMA (Time Division Multiple Access)
1,728 kHz
Number of channels:
Frequency range:
Duplex procedure:
Channel spacing:
Bit rate:
1,152 kbit/s
Modulation:
GFSK
RF Transmission Power:
Voice coding:
Approx. 250 mW
ADPCM 32 kbit/s
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11. General Information
Operating environment:
Dimensions:
Mass (Weight):
5°C–35°C, 20%–80% RH (Relative Humidity)
Approx. height 143 mm × width 48 mm × depth 32 mm
Approx. 120 g
Note:
L Any details given in these instructions are subject to change without notice.
L The pictures and illustrations in these instructions may vary slightly from the actual product.
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12. Index
Battery
Charge: 20
12.1 Index
# #01 Date and time: 23
#02 Your logo: 24
Installation: 17
Replacement: 17
Battery low alarm: 56
Battery type: 59
Button description
Base unit: 12
#03 Your fax number: 26
#04 Sending report: 36, 51
#06 FAX ring setting: 52
#06 TAD ring setting: 40, 52
#10 Recording time for an incoming
message: 52
#11 Remote operation ID: 52
#17 Ringer pattern: 52
#19 Clock display: 52
Handset: 13
Caller ID: 32
Calling back: 33
Storing: 34
#22 Journal report: 36, 52
#23 Overseas mode: 52
#25 Delayed transmission: 52
#31 Distinctive Ring: 41, 53
#34 Quick scan: 35, 42, 53
#36 Receiving reduction: 53
#39 Display contrast: 53
#41 Fax activation code: 53
#42 Message alert: 53
#43 Recording time alert: 53
#44 Memory reception alert: 54
#46 Friendly reception: 54
#47 Fax voice guidance: 54
#51 Mailbox 1 password: 54
#52 Mailbox 2 password: 54
#54 Greeting time: 54
Caller’s recording time (Feature #10): 52
Call restriction: 60
Call waiting: 33
Call waiting tone: 56
Cancelling a base unit: 63
Cancelling a handset: 62
Character table: 25, 29
Cleaning: 73
Clock display (Feature #19): 52
Communication messages: 65
Conference call: 64
Connecting tone (Feature #76): 55
Connections: 19
Copy: 42
Collation: 43
Enlarge: 42
#55 Mailbox 1 greeting: 48
#56 Mailbox 2 greeting: 48
#58 Original mode: 54
#60 Message transfer: 49, 54
#61 Message transfer greeting message: 49
#67 Incoming message monitor: 55
#68 ECM selection: 55
#70 Pager call: 50
#76 Connecting tone: 55
#77 Auto answer: 55
Reduce: 42
D Date and time
Base unit (Feature #01): 23
Handset: 23
Delayed transmission (Feature #25): 52
Direct call: 58
Display (Base unit)
Contrast (Feature #39): 53
Error messages: 65
Display (Handset)
Description: 13
A Accessories: 10, 11
Metal recording paper guide: 16
Paper tray: 16
Language: 57
Standby mode: 57
Talk mode: 57
Additional units: 62
Document size: 36
Advanced features: 52
Auto talk feature: 28
Error messages: 65
B Base unit PIN: 60
Base unit selection: 63
Basic features: 51
F Fax activation code (Feature #41): 53
Fax number (Feature #03): 26
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12. Index
Fax Stream Duet: 41
Friendly reception (Feature #46): 54
Receiving alert (Feature #44): 54
Receiving faxes
G Greeting message
Automatically: 39
TAD/FAX: 44
Manually: 38
Recording
H Handset
Locator: 29
PIN: 58
Greeting message: 44, 48, 49
Memo message: 44, 49
Recording paper: 17
Recording paper size: 77
Recording time for TAD/FAX greeting
message (Feature #54): 54
Redialling
Power: 18
Registration: 62
Help: 21
Hold: 28
Hot key: 30
I
Incoming message monitor (Feature #67): 55
Ink film
Base unit: 28, 35, 37
Handset: 27
Installing: 14
Replacing: 15
Intercom: 64
Redial list: 27
Remote operation: 46
Remote operation ID (Feature #11): 52
Reports
Fax number: 75
Power down: 70
Printer test: 75
Sending: 36, 51
J Jams
Document: 72
Recording paper: 70
K Key lock: 27
Key tone: 56
Setup: 75
Reset
Base unit (Feature #80): 55
Handset: 59, 61
L Listening to recorded messages: 45
From a remote location: 46
Voice mailbox: 48, 49
Logo (Feature #02): 24
Resolution: 35, 42
Ringer mode: 63
Ringer pattern
M Message alert (Feature #42): 53
Making a phone call: 32
Selecting characters: 25
Sending faxes: 36
Base unit (Feature #17): 52
Handset: 56
Ring setting
Storing: 31
O Original mode (Feature #58): 54
S Sending faxes
Broadcast: 37
From memory: 35
Manually: 35
P Pager call (Feature #70): 50
Phonebook
Navigator directory: 36
Sending report (Feature #04): 36, 51
Storing
Broadcast: 37
Hot key: 30
Making a phone call: 30
Storing: 29
Polling: 40
Power failure: 70
Programming
Navigator directory: 31
Phonebook: 29
Base unit programming: 51
Handset programming: 55
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12. Index
T Time alarm: 55
Transferring a call: 28, 64
V Voice mailbox: 47
Voice mailbox password (Feature #51, #52):
54
Voice time/day stamp: 45
Volume
Base unit: 22
Handset: 21
81
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82
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83
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Panasonic Communications Co., Ltd.
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan
CM0903CM1113
PFQX1891YA
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