Panasonic Answering Machine KX FM189E User Manual

Operating Instructions

Compact Plain Paper FAX

Model No.

KX-FP181E

Compact Plain Paper FAX with

Telephone Answering System

Model No.

KX-FP185E

Multi-Function Plain Paper FAX

Model No.

KX-FM189E

The pictured model is KX-FP181.

This model is only designed to be

used in the United Kingdom and

Ireland.

Please read these Operating

Instructions before using the unit

and save for future reference.

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TERMS AND CONDITIONS

1. This warranty is in addition to and does not in any way affect any statutory or other right of

consumer purchasers. This warranty relates only to product used within Mainland Great

Britain, please refer to your dealer for warranty information relating to use elsewhere within

the United Kingdom.

2. This product is designed for use only on the United Kingdom and Ireland’s Public Switched

Telephone Network and should be used only for normal purposes and in accordance with

standard operating instructions.

3. You should complete the registration form overleaf and fax it to us within 7 days of

purchase; failure to do so may result in delays in providing warranty service.

4. This warranty covers breakdowns due to design or manufacturing faults; it does not apply to

damage, however caused, wear or tear, neglect, incorrect adjustment or repair, or to any

items of limited natural life.

5. This warranty does not cover consumables i.e, ink films, film refills, ink cartridges, paper and

paper loads or any optional accessories which may have been purchased either at the same

time, as or subsequent to, the main unit. Such accessories should be returned to the point

of purchase if found to be faulty.

6. In the event of a failure, please take the following action;

a. Refer to the “Help” section of your instruction manual in order to identify and possibly

correct the problem;

b. If the fault cannot be resolved and you require a trained operator, please contact our

customer helpline on 08701 580560 for UK.

For Republic of Ireland, please refer to place of purchase.

7. In the event the helpline cannot resolve the problem, a like for like exchange fax will be

dispatched overnight (if the call is received before 4pm) or, by a mutually convenient

arrangement. The helpline operator will give you specific instructions on how the exchange

will be executed. Failure to comply with these instructions may result in delay and cost to you.

8. The exchange fax will be delivered in a customised case by courier. It is the customer’s

responsibility to promptly remove the exchange fax and insert the faulty fax in the case

provided for collection, to enable the courier to return it to Panasonic.

9. The exchange fax is to be regarded as a like for like exchange under warranty and the

balance of the warranty period will transfer to the exchange unit.

The liability of Panasonic under the terms of this warranty is limited to the exchange of the

fax, or the repair and return of the original fax (subject to any additional charges, see

Condition 4).

10. Where the original fax is found to be faulty as a result of unauthorised repairs or

modifications or damage either by accident, misuse or improper installation then Panasonic

reserves the right to charge the customer the sum of £50.00 plus Vat, as a contribution

towards repair costs.

11. This warranty applies to the original purchaser only and is not transferable.

12.

^{The warranty period applicable to this product shall be 12 month}F ^{s f}a ^romx ^tht ^eo ^da0 ^te8 ^of7 ^pu0 ^rc1 ^has5 ^e.8 3 2 5 0

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Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines various facsimile and telephone features to provide you

with more efficient office or home use. By utilising these convenient features,

you can maximise the effectiveness of this unit.

For your future reference

Date of purchase

Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Model difference

Features

Facsimile,

Telephone and Copier

Answering

Device

Scanner, PC-Fax

and Printer

Model

Available

Not available

Available

Not available

Available

KX-FP181*

KX-FP185

KX-FM189

Available

Caution:

●

Note that the images of copied or received documents will remain on the used ink film. Use

discretion when disposing of the used ink film.

●

Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

In the event of problems, you should contact your equipment supplier in the first instance.

This equipment is designed for use on the UK and Republic of Ireland analogue telephone

network.

Note:

●

A suffix “E” in the model number is omitted in these instructions.

●

Most figures shown in these operating instructions are based on a KX-FP181.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.

Under the copyright laws, this manual may not be reproduced in any form, in whole or part,

without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2000

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Important safety instructions!

When using this unit, basic safety precautions

should always be followed to reduce the risk of

fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked

on this unit.

3. Unplug this unit from power outlets before

cleaning. Do not use liquid or aerosol

cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example

near a bath tub, wash bowl, kitchen sink, or

the like.

B. If liquid has been spilled into the unit.

C. If the unit has been exposed to rain or

water.

D. If the unit does not work normally by

following the operating instructions.

Adjust only controls covered by the

operating instructions. Improper

adjustment may require extensive work

by an authorised service centre.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change in

performance.

5. Place the unit securely on a stable surface.

Serious damage and/or injury may result if

the unit falls.

14. During thunderstorms, avoid using

telephones except cordless types. There

may be a remote risk of an electric shock

from lightning.

15. Do not use this unit to report a gas leak,

when in the vicinity of the leak.

6. Do not cover slots and openings on the

unit. They are provided for ventilation and

protection against overheating. Never place

the unit near radiators, or in a place where

proper ventilation is not provided.

7. Use only the power source marked on the

unit. If you are not sure of the type of power

supplied to your home, consult your dealer

or local power company.

SAVE THESE

INSTRUCTIONS

8. For safety purposes this unit is equipped

with a grounded plug. If you do not have

this type of outlet, please have one

installed. Do not use any type of adaptor

plug to defeat this safety feature.

9. Do not place objects on the mains lead.

Install the unit where no one can step or trip

on the cord.

10. Do not overload wall outlets and extension

cords. This can result in the risk of fire or

electric shock.

11. Never push any objects through slots in this

unit. This may result in the risk of fire or

electric shock. Never spill any liquid on the

unit.

12. To reduce the risk of electric shock, do not

disassemble this unit. Take the unit to an

authorised service centre when service is

required. Opening or removing covers may

expose you to dangerous voltages or other

risks. Incorrect reassembly can cause

electric shock when the unit is subsequently

used.

13. Unplug this unit from the wall outlet and

refer servicing to an authorised service

centre when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed.

INSTALLATION

1. Never install telephone wiring during a

lightning storm.

2. Never install telephone jacks in wet

locations unless the jack is specifically

designed for wet locations.

3. Never touch uninsulated telephone wires or

terminals unless the telephone line has

been disconnected at the network interface.

4. Use caution when installing or modifying

telephone lines.

WARNING

●

To prevent the risk of fire or electrical shock,

do not expose this product to rain or any type

of moisture.

OTHER INFORMATION

●

Keep the unit away from electrical noise

generating devices, such as fluorescent

lamps and motors.

●

The unit should be kept free from dust, high

temperature and vibration.

●

The unit should not be exposed to direct

sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

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Table of Contents

Initial Preparation

Accessories

Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Help Button

Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Finding the

Controls

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Setup

Removing the information leaflet . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Recording paper load . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Date and time, your logo and facsimile telephone number. . . . . . . . . 13

Volumes

Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Telephone

Making and

Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Answering Calls Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

RECALL and PAUSE buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

EASY DIAL

Storing names and telephone numbers in the EASY DIAL directory. 20

Making a voice call using the EASY DIAL directory . . . . . . . . . . . . . 23

Caller ID

(KX-FP185

Caller ID service from your phone company . . . . . . . . . . . . . . . . . . 24

Calling back using caller information . . . . . . . . . . . . . . . . . . . . . . . . 26

KX-FM189 only) Storing caller information in the EASY DIAL directory . . . . . . . . . . . 27

Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Voice Contact Talking to the other party after fax transmission or reception . . . . . . 29

Fax

Sending Faxes Sending a fax manually/using the EASY DIAL directory. . . . . . . . . . 30

Sending a fax with the voice guide (KX-FP185/KX-FM189 only) . . . 33

Sending from memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

One time broadcast transmission . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Broadcast transmission to pre-programmed parties . . . . . . . . . . . . . 35

Receiving

Faxes

Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 40

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 41

Using the unit with an answering machine (KX-FP181 only) . . . . . . . 42

To use with a computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

TEL/FAX mode (receiving voice calls with rings and fax calls

without rings when you are near the unit) . . . . . . . . . . . . . . . . . . 44

Turning the AUTO ANSWER mode on remotely . . . . . . . . . . . . . . . . 46

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Receive polling (retrieving a fax placed on another fax machine). . . 48

Pager call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

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Copy

Copying

Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

(KX-FP185/KX-FM189 only)

Answering Device

Setup

TAD/FAX mode (using the built-in answering device and receiving

voice and fax calls automatically) . . . . . . . . . . . . . . . . . . . . . . . . 52

Greeting

Pre-recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . 54

Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . 55

Incoming

Messages

Listening to recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Recording

Memo message (leaving a message for others or yourself) . . . . . . . 58

Telephone conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Remote

Operation

Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Operation from a remote touch tone telephone . . . . . . . . . . . . . . . . 60

Option

Transferring recorded messages to another telephone . . . . . . . . . . 62

Programmable Features

Features

Summary

Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Help

Error Messages Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Operations

Jams

When a function does not work, check here before

requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Sending document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Sending document does not feed, or multi-feeds. . . . . . . . . . . . . . . 81

Cleaning

Ink Film

Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Replacing the ink film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

General Information

Print Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Important

Information

Important Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Fitting a plug to the mains lead . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Condition of guarantee. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

Index

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

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Accessories

Included accessories!

Mains lead .........1 Telephone line

cord....................1

Handset .............1 Handset cord .....1 Recording paper load..1

Order No.

PFJXE0905Z

(For KX-FP181/

KX-FM189)

PFJA1029Z

(For KX-FP181/

KX-FM189)

PFKS1043Z1

(For KX-FP181/

KX-FM189)

Order No.

PQJA10039Z

Order No.

PQJA87S

PFJXE0901Z

(For KX-FP185)

PFJA1029Y

(For KX-FP185)

PFKS1043Z2

(For KX-FP185)

For KX-FM189 only

Ink film ...............1 Operating

Quick Start Sheet....1

(complimentary

test ink film)

Instructions ........1

Panasonic PC Software PANA LINK

for KX-FM189.............1 Software Guide...

(CD-ROM)

Order No.

—The ink film is

pre-installed.

Order No.

PFQX1520Z

PFQW1495Z

PFJKFM189E

PFQX1525Z

●

If any items are missing or damaged, check with the place of purchase.

The part numbers listed above are subject to change without notice.

Save the original carton and packing materials for future shipping and transportation of the

unit.

Accessory information!

Panasonic Accessories and Consumables DIRECT

●

Order accessory and consumable items for all Facsimile Products with ease and confidence

either by going on line through our Internet Accessory ordering application at

www.panasonic.co.uk.

●

Or telephone our Customer Care Centre on 08701 580560 Mon - Friday 9:00am - 5:30pm

Most major credit and debit cards accepted.

All enquires transactions and distribution facilities are provided directly by Panasonic UK Ltd.

It couldn’t be simpler!

●

KX-FP181 only

When using the unit with an external answering machine (p. 42), please purchase an extension

telephone adaptor by contacting one of the above or a local Panasonic authorised dealer.

The complimentary test ink film is 10 metres long, and will print about 28 A4 size pages.

We recommend that you buy full size replacement film – 50 metres for continuous use of your unit.

For best results, use genuine Panasonic replacement film Model No. KX-FA55X.

Model No.

Item

Specifications

2 rolls – 216 mm x 50 m

KX-FA55X

Replacement film

Note:

●

The ink film is not reusable. Do not rewind and use the ink film again.

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Help Button

Help function!

You can print a quick reference for assistance as follows.

HELP

Press

ROTATE

& SET

Display:

Rotate

until the desired item

EASY DIAL

is displayed.

■ For KX-FP181

■ For KX-FP185/KX-FM189

1. How to send faxes with the voice

1. How to set the date, time, your logo and

guide

fax number

1.SEND GUIDE

1.QUICK SET UP

2. How to set the date, time, your logo

2. How to program the features

and fax number

2.FEATURE LIST

2.QUICK SET UP

3. How to store names in the EASY DIAL

3. How to program the features

directory and how to dial them

3.FEATURE LIST

3.EASY DIAL

4. How to store names in the EASY DIAL

4. Help with problems receiving faxes

directory and how to dial them

4.FAX RECEIVING

4.EASY DIAL

5. How to use the copier function

5. Help with problems operating the

5.COPIER

answering device

6. List of available reports

5.TAD OPERATION

6.REPORTS

6. Help with problems receiving faxes

6.FAX RECEIVING

Press

SET

7. How to use the copier function

PRINTING

7.COPIER

8. List of available reports

8.REPORTS

9. How to use the Caller ID service

9.CALLER ID

Press

SET

Display

HELP

PRINTING

EASY DIAL SET

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Finding the Controls

Location!

■

For KX-FP181

●

To scan and store a document into memory, and then

transmit or copy the stored document (p. 33, 50).

●

To choose “Collated” (sorted) in the copy mode (p. 50).

●

To adjust volumes (p. 17).

●

To select an enlargement/reduction rate in the copy mode (p. 50, 51)

●

To print a quick reference (p. 7).

●

To turn on/off the AUTO

ANSWER mode (p. 38, 39).

●

For voice muting (p. 18).

●

To initiate or exit

programming.

Dial keypad

Display

HELP

VOLUME

MEMORY% ON

MUTE

IQ-FAX

AUTO ANSWER

COLLATE

QUICK SCAN

RESOLUTION

STOP

directory

●

The connecting tone will be heard during dialling

to tell you the status of the other party’s machine

(feature #76 on page 71).

If the line is busy or there is no answer when

using the EASY DIAL directory, the unit will

automatically redial the number up to 5 times.

●

This feature is also available for delayed

transmission (feature #25 on page 67).

●

During redial, the following will be displayed.

WAITING REDIAL

Display:

●

To cancel redialling, press STOP

Documents you can send

Document weight

Maximum size

Effective scanning area

Minimum size

Single sheet:

45 g/m²to 90 g/m²

Scanned

area

Multiple sheets:

60 g/m²to 80 g/m²

4 mm

128 mm

208 mm

Paper width

216 mm

Note:

●

Remove clips, staples or other similar fastening objects.

●

Check that ink, paste or correction fluid has dried.

Do not send the following types of documents. Use copies for fax transmission.

— Chemically treated paper such as carbon or

carbonless duplicating paper

— Paper with a coated surface

— Paper with a faint image

— Electrostatically charged paper

— Heavily curled, creased or torn paper

— Paper with printing on the opposite side that

can be seen through the front (e.g. newspaper)

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Sending Faxes

Reports for confirmation

To confirm the communication results, the following reports are available.

Sending report

This report will provide you with a printed record of transmission results. To change the setting,

see feature #04 on page 65.

Sample of a sending report

SENDING REPORT

20 Jan. 2000 09:19

YOUR LOGO

YOUR FAX NO. :

CODE

RESULT

COMMUNICATION ERROR 43

NO.

01 2345678

START TIME

20 Jan. 09:18 06'51

USAGE TIME MODE PAGES

OTHER FACSIMILE

SND

10(02,04,05)

Communication

message (p. 72)

Error code

Journal report

The unit stores the 30 most recent fax communication results. When a new communication

occurs, the oldest communication result will be erased.

—To print manually, see page 85.

—To print automatically after every 30 new fax communications, activate feature #22 (p. 67).

Sample of a journal report

JOURNAL

25 Jan. 2000 11:22

YOUR LOGO

YOUR FAX NO. :

USAGE TIME MODE PAGES

NO.

START TIME

RESULT

CODE

OTHER FACSIMILE

01 3332222

02 9998765

03 2345678

04 555556677

21 Jan. 07:14 00'45

21 Jan. 08:17 00'58

21 Jan. 09:18 00'48

21 Jan. 10:35 06'45

03'50

SND

RCV

SND

RCV

COMMUNICATION ERROR 43

10(02,04,05)

Communication Error code

message (p. 72)

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Sending Faxes

Sending a fax with the voice guide

(KX-FP185/KX-FM189 only)!

HELP

Press

twice.

Display:

1.SEND GUIDE

Voice guide:

Press

SET

To transmit, insert the

document face down until you

hear the beep.

Insert the document FACE DOWN until a

single beep is heard and the unit grabs the

document.

Press the speaker phone

button, then dial the phone

number. When the fax tone is

heard, press the start button.

Press

and dial the

DIGITAL SP-PHONE

fax number.

●

You can also use the handset.

When a fax tone is heard, press

Start transmission.

FAX START

Sending from memory!

The unit is able to scan documents, store them in memory, and then transmit them from

memory. The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in

standard resolution (p. 86).

Insert the document FACE DOWN.

●

RESOLUTION

repeatedly to select the desired setting

(p. 30).

If necessary, press

Display

Enter the fax number using the dial keypad

EASY DIAL

QUICK SCAN

Press

●

The document will be fed into the unit and

scanned into memory.

After storing all of the pages, the unit will

transmit the document.

●

The amount of memory used will be shown

as a percentage on the display.

EASY DIAL

STOP

QUICK SCAN

RESOLUTION

PAGES=01 05

Display:

Amount of memory used (%)

The stored document will be automatically

erased after transmission.

●

Note:

To cancel the memory transmission

●

If you select the “FINE”, “SUPER FINE” or “HALF

TONE” resolution, the number of pages that the unit

can transmit will decrease.

Press STOP while or after scanning the

document.

●

If the stored pages exceed the memory capacity, the

transmission will be cancelled.

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Sending Faxes

One time broadcast transmission!

This feature is useful for sending the same document to selected parties whose fax numbers are

stored in the EASY DIAL directory. If you only wish to send a document once, select the parties

for each transmission.

Before programming, make sure that the desired stations have been stored in the EASY

DIAL directory (p. 20).

Insert the document FACE DOWN.

●

RESOLUTION

repeatedly to select the desired setting

(p. 30).

If necessary, press

Display

Rotate

displayed.

until the following is

EASY DIAL

FACE DOWN

Display:

Press

SET

DIR=

[ ]

000

Rotate

is displayed.

until the desired name

EASY DIAL

STOP

Bill

[ ]

000

Example:

RESOLUTION

EASY DIAL

SET

FAX START

Press

SET

DIR=Bill [ ]

001

●

To program other stations, repeat steps 4

and 5 (up to 20 stations).

FAX START

Press

of the desired stations.

after programming all

Note:

●

If you select the “FINE”, “SUPER FINE” or

“HALF TONE” resolution, the number of

pages that the unit can transmit will decrease.

If one of the stations is busy or does not

answer, the station will be skipped. All

skipped stations will be redialed up to 5 times

after all of the other stations have been

called.

●

The document will be fed into the unit and

scanned into memory. The unit will then

transmit the data to each station, calling

each number sequentially.

●

After transmission, the stored document will

be erased automatically, and the unit will

automatically print a broadcast sending

report (p. 37).

To cancel the broadcast setting

STOP

1. Press

while the unit displays the following

message.

BROADCASTING

The display will show the following.

SEND CANCELLED?

Display:

●

YES:SET/NO:STOP

2. Press

SET

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Sending Faxes

Broadcast transmission to pre-programmed

parties!

This feature is useful for sending the same document often to selected parties whose fax

numbers are stored in the EASY DIAL directory. First program the parties (see below) then see

page 37 for transmission.

Before programming, make sure that the desired stations have been stored in the EASY

DIAL directory (p. 20).

Programming the stations in the broadcast memory

DIRECTORY PROGRAM

Press

twice.

Display

BROADCAST

PRESS SET

Display:

Press

SET

DIR=

[ ]

000

Rotate

is displayed.

until the desired name

EASY DIAL

STOP

EASY DIAL SET

DIRECTORY PROGRAM

John

[ ]

000

Example:

Press

SET

DIR=John [ ]

001

●

To program other stations, repeat steps 3

and 4 (up to 20 stations).

Press

desired stations.

after programming all of the

SET

REGISTERED

USE EASYDIAL OR

PRESS DIR.PROG.

STOP

Press

to exit the program.

Note:

●

If you enter the wrong station, press

STOP after step 4 to erase the station.

Confirm the stored numbers by printing a

broadcast programming list (p. 85).

●

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Sending Faxes

Adding a new station in the broadcast memory

Rotate

until the following is

EASY DIAL

displayed.

Display:

Display

DIRECTORY PROGRAM

Press

ADD= DELETE=#

to select “ADD”.

Press

Rotate

is displayed.

Example:

until the desired name

EASY DIAL

EASY DIAL SET

Mike

DIRECTORY PROGRAM

Press

SET

REGISTERED

Nikki

Example:

●

To add other stations, repeat steps 4 and 5

(up to 20 stations).

DIRECTORY PROGRAM

Press

to exit the

program.

Erasing a stored station in the broadcast memory

Rotate

until the following is

EASY DIAL

displayed.

Display:

Press

SET

DELETED

Bob

Example:

DIRECTORY PROGRAM

Press

●

To delete other stations, repeat

steps 4 to 6.

ADD= DELETE=#

to select “DELETE”.

Press

DIRECTORY PROGRAM

exit the program.

Press

Rotate

is displayed.

until the desired name

EASY DIAL

Display

Dick

Example:

●

STOP

To cancel erasing, press

Press

SET

DELETE OK?

YES:SET/NO:STOP

EASY DIAL SET

STOP

DIRECTORY PROGRAM

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Sending Faxes

Sending to pre-programmed parties in the broadcast memory

The same document will be sent to the specific parties whose numbers are stored in broadcast

memory.

The fax memory capacity for transmission is approx. 25 pages based on the ITU-T No. 1 Test

Chart in standard resolution (p. 86).

Insert the document FACE DOWN.

●

RESOLUTION

repeatedly to select the desired setting

(p. 30).

If necessary, press

Display

Rotate

displayed.

until the following is

EASY DIAL

Display:

FAX START

Press

●

The document will be fed into the unit and

scanned into memory. The unit will then

transmit the data to each station, calling

each number sequentially.

EASY DIAL

●

After transmission, the stored document will

be erased automatically, and the unit will

automatically print a broadcast sending

report (see below).

STOP

FAX START

SET

RESOLUTION

Note:

To cancel the broadcast setting

●

If you select the “FINE”, “SUPER FINE” or “HALF

TONE” resolution, the number of pages that the unit

can transmit will decrease.

STOP

following message.

1. Press

while the unit displays the

●

BROADCASTING

If one of the stations is busy or does not answer, the

station will be skipped. All skipped stations will be

redialled up to 5 times after all of the other stations

have been called.

Display:

●

The display will show the following.

SEND CANCELLED?

YES:SET/NO:STOP

2. Press

SET

Sample of a broadcast sending report

BROADCAST REPORT

10 Jan. 2000 09:36

RESULT

YOUR LOGO

YOUR FAX NO. :

NO. OTHER FACSIMILE START TIME

USAGE TIME

PAGES

Mike

Peter

Sam

10 Jan. 09:31

10 Jan. 09:33

10 Jan. 09:34

10 Jan. 09:35

01'10

01'08

01'09

01'10

Kim

TOTAL

004'37

008

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Receiving Faxes

Setting the unit to receive faxes!

Use only as fax

Use as answering device/fax

(KX-FP185/KX-FM189 only)

How you

want the unit

to receive

calls

You have a separate

telephone line just

for faxes.

You want to receive

all voice and fax

calls automatically.

FAX ONLY mode

TAD/FAX mode

(p. 41)

(p. 52)

Set feature #77 to “FAX ONLY”

(p. 71).

Set feature #77 to “TAD/FAX”

(p. 71).

Turn AUTO ANSWER on by

You have to

set this.

AUTO ANSWER

pressing

▼

MEMORY% ON

MEMORY% CALLS ON

AUTO ANSWER

When receiving voice calls:

The unit will activate the

answering device and record

voice messages.

When receiving fax calls:

The unit will activate the fax

function to receive documents.

When receiving calls:

All incoming calls will be

answered as faxes.

This is how

the unit will

operate.

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Receiving Faxes

Use as telephone/

automatic fax

Mostly voice calls

Other

options

With answering

machine

(KX-FP181 only)

You can use the

fax machine with

an answering

machine, see

pages 42 and 43.

You want to answer

the voice call yourself

and receive fax calls

without rings.

You plan to answer

the calls yourself.

With PC

If you have a

computer

attached to the

same telephone

line, see page 43.

TEL/FAX mode

TEL mode

(p. 40)

(p. 44)

Remote

fax activation

Set feature #77 to “TEL/FAX”

(p. 71).

Turn AUTO ANSWER off by

AUTO ANSWER

pressing

You can also

receive a fax

using an

Turn AUTO ANSWER on by

AUTO ANSWER

pressing

extension

telephone. While

hearing fax

▼

MEMORY% ON

calling tone with

an extension

telephone, press

AUTO AANSWER

(pre-selected fax

activation code)

to receive a fax

(p. 47).

When receiving voice calls:

The unit will ring.

When receiving calls:

You have to answer all calls

manually.

When receiving fax calls:

The unit will receive fax

documents without ringing.

To receive a fax document,

FAX START

press

each fax call.

for

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Receiving Faxes

TEL mode!

(answering all calls manually)

Activating the TEL mode

If the arrow (▼) is shown on the right of the

AUTO ANSWER

display, turn it off by pressing

TEL MODE

Display:

Display

Handset

Receiving a fax manually

When the unit rings, press

DIGITAL SP-PHONE (KX-FP185/KX-FM189)

or lift the handset to answer the call.

When:

— document reception is required,

— a fax calling tone (slow beep) is heard, or

— no sound is heard,

FAX START

STOP

Microphone

FAX START

press

(KX-FP185/KX-FM189)

CONNECTING.....

AUTO ANSWER

DIGITAL SP-PHONE

(KX-FP185/KX-FM189)

Replace the handset.

●

The unit will start fax reception.

Note:

●

Up to 30 sheets of printed paper can be held. Remove

the printed paper before it exceeds 30 sheets.

To stop receiving

Fax reception in memory

When a printing problem is detected, the unit will

temporarily store the received document into

memory.

While the document is in memory;

— the display will show an error message and the

following message alternately.

Press STOP

Friendly reception feature

When you answer a call and hear a fax calling

tone (slow beep), the unit will automatically start

fax reception.

FAX IN MEMORY

Display:

●

If this feature is not required, set feature #46 to

— slow beeps will sound (memory reception alert).

See feature #44 on page 69.

“OFF” (p. 69).

●

Follow the instructions on pages 73 and 74 to

solve the problem.

●

For memory capacity, see page 86.

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Receiving Faxes

FAX ONLY mode!

(all calls are received as faxes)

Activating the FAX ONLY mode

Set feature #77 to “FAX ONLY” (p. 71).

If the arrow (▼) is not shown on the right of

Display

the display, turn it on by pressing

AUTO ANSWER

FAX ONLY MODE

Display:

▼

●

The unit will automatically answer all calls

and only receive fax documents.

AUTO ANSWER

Note:

●

The number of rings before a call is answered in the

FAX ONLY mode can be changed (feature #06 on

page 65).

●

This mode should not be used with a telephone line

which is used for both voice and fax calls. Fax

communication will be attempted even if someone is

trying to call you.

If you have a telephone line just for faxes, we recommend the following setup.

Example: One telephone line is used for voice calls and a separate telephone line for faxes.

Line 1 – Voice calls

Line 2 – Fax calls

Only a fax machine is connected.

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Receiving Faxes

Using the unit with an answering machine

(KX-FP181 only)!

Setting up the fax machine and an answering machine

Connect the answering machine.

Remove the stopper with

your finger and connect

the cord to the EXT jack.

Stopper

Extension telephone adaptor

(not included)

Answering machine

(not included)

Telephone line cord

(not included)

Set the number of rings on the answering machine to less than 4.

●

This will allow the answering machine to answer the call first.

Record a greeting message on the answering machine.

Example: “This is (your name, business and/or telephone number). We are unable to

answer the phone right now. To send a fax, start transmission. To leave a

message, please speak after the beep. Thank you.”

Activate the answering machine.

Set the receive mode of the fax machine to the TEL mode (p. 40) or FAX ONLY mode

(p. 41).

●

If you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to

more than 5 (feature #06 on page 65). Using the FAX ONLY mode will allow you to

receive faxes if the answering machine is full.

Check the remote access code of the answering machine and program the same code into

the remote operation ID of the fax machine. See feature #12 on page 66.

Note:

●

We recommend you keep the greeting message around to 10 seconds long. If the greeting message is

too long, some incoming fax calls may not be answered by the fax machine.

Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the

answering machine.

●

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Receiving Faxes

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically when the machine detects a calling tone.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. The fax machine will then be

activated by the caller’s request and will receive the document.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call.

Inform the caller of the following procedure beforehand.

1. The caller calls your fax machine.

●

The answering machine will answer the call.

2. The caller can leave a message after the greeting message.

3. The caller presses

9 (pre-selected fax activation code).

●

The fax machine will activate the fax function.

4. The caller presses the start button to send a document.

Note:

●

The fax activation code can be changed in feature #41 (p. 68).

●

If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct

code.

To use with a computer!

We recommend that you always connect the fax machine directly to the wall jack.

(KX-FP181 only)

Wall jack

Fax machine

Wall jack

Computer

Answering machine

(KX-FP181 only, not included)

Note:

●

Set the fax machine to the TEL mode.

The device which has the shortest ring count will answer a call first.

If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to

the computer (KX-FP181 only).

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Receiving Faxes

TEL/FAX mode!

(receiving voice calls with rings and fax calls

without rings when you are near the unit)

Use this mode when you are always near the fax machine, and want to receive faxes without ringing.

When a call is received, the fax machine will work as follows. To set the TEL/FAX mode, see below.

A call is received.

The fax machine will not ring.

TEL/FAX delayed ring count

This message will be played to the calling

party (KX-FP185/KX-FM189 only).

Hello! To send a fax, start

transmission.

Voice call

To speak with someone,

please wait.

●

The call is connected.

The fax machine will ring up to 3 times.

Fax calling

tone*

Silent fax recognition ring count

●

The calling party

will hear a different

ring back tone.

The fax machine will automatically

receive documents without

ringing.

Answer the call.

●

If the call is not answered:

– This message will be played.**

(KX-FP185/KX-FM189 only)

No one is available to take

your call right now.

Please try again later.

Thank you.

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines

do not have this capability.

** You can record your own greeting message

(p. 54)(KX-FP185/KX-FM189 only).

– The fax machine will activate the fax

function for the other party’s fax

machine that does not send a fax

calling tone.

Note:

To set the TEL/FAX mode

●

The fax machine will display the following when

1. Set feature #77 to “TEL/FAX” (p. 71).

a call is received.

2. If the arrow (▼) is not shown on the right of the

AUTO ANSWER

display, turn it on by pressing

INCOMING CALL

The ringer should be on (p. 17).

Display:

TEL/FAX MODE

Display:

●

▼

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Receiving Faxes

When an extension telephone is connected

A call is received.

This message will be played to the calling

party (KX-FP185/KX-FM189 only).

The fax machine will not ring but

the extension telephone will ring

twice.

Hello! To send a fax, start

transmission.

Voice call

TEL/FAX delayed ring count

To speak with someone,

please wait.

●

The call is connected.

The extension telephone will not ring but

the fax machine will ring up to 3 times.

Silent fax recognition ring count

Fax calling

tone*

●

The calling

The fax machine will automatically

receive documents without

ringing.

party will hear a

different ring

back tone.

■For KX-FP181 only

You can answer the call with the

extension telephone.

1. Lift the handset.

2. Enter

(default code) while the

ring back tone is heard.**

The code number can be changed

●

in feature #49 (p. 69).

Answer the call.

●

If the call is not answered:

– This message will be played.***

(KX-FP185/KX-FM189 only)

No one is available to take

your call right now.

Please try again later.

Thank you.

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines

do not have this capability.

** If the fax machine activates the fax function,

STOP

press

on the fax machine in step 2 to

–

The fax machine will activate the fax

function for the other party’s fax machine

that does not send a fax calling tone.

talk with the calling party (KX-FP181 only).

*** You can record your own greeting message

(p. 54)(KX-FP185/KX-FM189 only).

TEL/FAX delayed ring count

Silent fax recognition ring count

The number of rings generated before the fax

machine answers depends on the setting of feature

#78 on page 71. The fax machine will not generate

an audible ring during this time.

The fax machine generates audible rings to

indicate that it is receiving a voice call. The number

of rings generated depends on the setting of

feature #30 on page 67. This signal will not ring at

an extension telephone.

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Receiving Faxes

Turning the AUTO ANSWER mode on remotely!!

When you are not in, and the AUTO ANSWER mode of your unit is set to off (TEL mode), you

can turn the AUTO ANSWER mode on from a remote location using a touch tone telephone.

AUTO ANSWER mode:

—

FAX ONLY mode

TEL/FAX mode

TAD/FAX mode (KX-FP185/KX-FM189 only)

■

For KX-FP181

1. Call your unit and wait for 10 rings.

●

You will hear a beep signal.

2. —To switch to the FAX ONLY mode:

Press

—To switch to the TEL/FAX mode:

Press within 8 seconds.

within 8 seconds.

3. Hang up the handset.

Note:

●

Press

within 8 seconds after hearing the beep, otherwise the call will be interrupted and the

unit will remain in the TEL mode.

■

For KX-FP185/KX-FM189

1. Call your unit and wait for 10 rings.

●

You will hear a beep signal.

2. Enter the remote operation ID (feature #11 on page 66) within 8 seconds.

●

You will hear a beep signal.

3. —To switch to the FAX ONLY mode:

Press

—To switch to the TEL/FAX mode:

Press within 3 seconds.

within 3 seconds.

—To switch to the TAD/FAX mode:

Wait for 3 seconds, then the greeting message will be played.

4. Hang up the handset.

Note:

●

Enter the remote operation ID within 8 seconds after hearing the beep, otherwise the call will be

interrupted and the unit will remain in the TEL mode.

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Receiving Faxes

Extension telephone!

If you use the fax machine with an extension telephone, you can receive fax documents using

the extension telephone.

FAX START

You do not have to press

on the fax machine.

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

When the extension telephone rings, lift the

handset of the extension telephone.

When:

To the EXT jack or

same line

— document reception is required,

— a fax calling tone (slow beep) is heard, or

— no sound is heard,

press

code) firmly.

9 (pre-selected fax activation

Extension telephone

Hang up the handset.

●

The fax machine will start reception.

Note:

●

You can change the fax activation code in

feature #41 (p. 68).

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Receiving Faxes

Receive polling!

(retrieving a fax placed on another fax machine)

This feature allows you to retrieve a document from another compatible machine. Therefore you

pay for the call.

Make sure that no documents are fed into your unit and that the other party’s machine is ready

for your call.

For KX-FP181

Press

three times.

3.POLLING

For KX-FP185/KX-FM189

Display:

Display

Press

four times.

4.POLLING

Press

SET

Dial the fax number.

Example:

FAX=3331111

SET

Press

SET

CONNECTING.....

●

The unit will start reception.

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Receiving Faxes

Pager call!

This feature allows your unit to call your pager when your unit receives an incoming voice

message (KX-FP185/KX-FM189 only) or a fax document.

Press

Press SET

●

The unit will dial the stored

number.

1.SYSTEM SET UP

Display:

PAGER TEST

Press

, then 7 0 .

Check that your pager receives a

pager test call.

FAX PAGER CALL

PAGER CALL

For KX-FP181:

For KX-FP185/

KX-FM189:

MONITOR

Press

DIGITAL SP-PHONE

Press

SET

MODE=OFF

Rotate

to select “ON”.

EASY DIAL

Display

MODE=ON

●

If this feature is not required, select “OFF”.

Press

SET

NO.=

Enter your pager number.

You can enter a total of 46 digits and/or

●

pauses.

EASY DIAL

(KX-FP181)

SET

Example:

MONITOR

1 202 555 1234PP12345678PP5555#

DIGITAL SP-PHONE

(KX-FP185/KX-FM189)

Pauses

Your pager

number

REDIAL/PAUSE

(Pause)

Your pager access

code, if required.

Message you want displayed on

your pager.

When your pager receives a pager call

Pager

Your pager will display the message you

entered in step 6 above.

(For example: 5555)

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Copying

Making a copy!

The unit can make single or multiple copies (up to 50). Any transmittable document (p. 31) can

be copied.

Adjust the width of the document guides to

the size of the document.

Insert the document (up to 10 pages) FACE

DOWN until a single beep is heard and the

unit grabs the document.

Document guides

STANDARD

Display:

Make sure the handset is on the cradle.

RESOLUTION

●

If necessary, press

repeatedly to select the desired setting

(p. 30).

Display

COPY START

Press

QUICK SCAN

RESOLUTION

NUMBER=1 [100%]

STOP

COLLATE

COPY ZOOM

●

If necessary, enter the number of copies

(up to 50).

COPY START

●

If necessary, choose an enlargement/

COPY ZOOM

reduction rate by pressing

See next page.

f you want to print collated (sorted) copies,

COLLATE

press

displayed.

until the following is

Note:

●

If a resolution is not selected, “FINE”

resolution will automatically be selected.

You can make or receive a voice call while

making copies.

After copying, the enlargement/reduction

rate setting will return to “100%”.

COLLATE=ON

●

COPY START

Press

●

The unit will start printing.

●

If you want to remove the copy document

QUICK SCAN

for other uses, press

instead of

COPY START

To stop copying

The unit will feed the document and scan it

into memory, then start printing.

STOP

Press

Printing collated (sorted) copies

Example: Making two copies of a 4-page original document

Note:

●

If you turn the collating feature on, the unit

will store the documents into memory.

If memory becomes full while storing, the

unit will only print out the stored pages.

After copying, the collating feature will turn

off automatically.

●

Collated (sorted)

Uncollated

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Copying

To enlarge a document

Select “200%” or “150%” by pressing COPY ZOOM ( ). The unit will only enlarge the centre

part of the document and print it on two pages.

Example of a 200% enlarged copy

Original document Enlarged copy

Example of a 150% enlarged copy

Original document Enlarged copy

B C

F G

B C

F G

Area to be

enlarged

Area to be

enlarged

To reduce a document

The unit can reduce the original document.

Select the desired setting by pressing COPY ZOOM (–).

Recommended reduction rates:

Setting

100% (default)

92%

Size of recording paper

Size of original document

A4, Letter

86%

72%

Legal

= 210 mm x 297 mm

Letter = 216 mm x 279 mm

Legal = 216 mm x 356 mm

Note:

●

If the appropriate reduction rate is not programmed, the document may be divided and the top of the

second sheet will be deleted.

●

If the image at the bottom of the document is not copied when you copy a document as long as the

recording paper, try 92% or 86%.

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Setup (KX-FP185/KX-FM189 only)

TAD/FAX mode!

(using the built-in answering device and receiving

voice and fax calls automatically)

When the TAD/FAX mode is set, the unit will work as a fax machine and/or answering device.

If a fax call is detected, the unit will automatically receive the fax. If a voice call is detected, the

answering device will play a greeting message and the caller can leave a voice message.

●

You can use either the pre-recorded greeting messages (see next page) or your own greeting

message (p. 54).

Setting up the voice and fax message reception

Set feature #77 to “TAD/FAX” (p. 71).

If the arrow (▼) is not shown on the right of

the display, turn it on by pressing

Display

AUTO ANSWER

Display:

TAD/FAX MODE

●

The unit will play the greeting message.

The remaining time for recording incoming

messages will be displayed.

Example:

TIME = 10m13s

▼

AUTO ANSWER

Note:

●

The incoming message recording time can be

changed (feature #10 on page 65).

●

For voice memory capacity for incoming messages,

see page 86.

When the remaining time is low, erase unnecessary

messages (p. 57).

While an incoming call is being recorded, you can

monitor it through the speaker. If this feature is not

required, set to “OFF” (feature #67 on page 70).

Ring count in the TAD/FAX mode

The number of rings before a call is answered can be changed on feature #06 (p. 65).

You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.

TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are

any new voice messages. If the unit answers on the second ring, there is at least one

new recorded message. If the unit answers on the fourth ring, there are no new recorded

messages. To save the toll charges for the call, hang up immediately when you hear the

third ring. The third ring indicates that there are no new recorded messages.

RINGER OFF: The unit will answer without ringing.

●

If you subscribe to a Caller ID service, set to 2 or more rings.

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Greeting (KX-FP185/KX-FM189 only)

Pre-recorded greeting messages!

The unit has pre-recorded greeting messages. Depending on the situation, one of the following

messages will be played to the caller. For your own greeting message, see page 54.

■ When the unit is ready to receive voice and fax calls:

Hello! We are unable to answer right now.

To send a fax, please start transmission.

To leave a voice message, please speak

after the beep.

Thank you.

■ When voice or fax memory is full:

Display:

MESSAGE FULL

FAX MEMORY FULL

MESSAGE FULL

Hello! We are unable to answer right now.

To send a fax, please start transmission.

To leave a voice message, please try again

later.

Thank you.

Hello! We are unable to answer right now.

To send a fax, please try again later.

To leave a voice message, please speak

after the beep.

Thank you.

Hello! We are unable to answer right now.

Please try again later.

Thank you.

and

FAX MEMORY FULL

Note:

●

To clear the problem, see pages 73 and 74.

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Greeting (KX-FP185/KX-FM189 only)

Recording your own greeting messages!

You can record your own greeting messages for the TAD/FAX and TEL/FAX modes. When

receiving a call, your own greeting message will be played instead of the pre-recorded message.

The recording time will be limited to 16 seconds. We recommend you record your message

within 12 seconds to make it easier to receive faxes.

Suggested messages

“This is (your name, business and/or telephone number). We are

TAD/FAX greeting message unable to answer right now. To send a fax, start transmission. To

leave a message, speak after the beep. Thank you.”

“This is (your name, business and/or telephone number). We are

TEL/FAX greeting message

unable to answer right now. Please try again later. Thank you.”

Select the desired mode (TAD/FAX or

TEL/FAX) where you want to record a greeting

message (feature #77 on page 71).

Display

Press RECORD twice.

●

The display will show the following

according to your selection in step 1.

TAD/FAX mode:

2.TAD GREETING

TEL/FAX mode:

2.T/F GREETING

PRESS START

RECORD

Microphone

START

Press

START

●

A long beep will sound.

Speak clearly about 20 cm away from the

microphone.

STOP

●

The display will show the remaining

Note:

●

recording time.

If you make a mistake while recording, start

again from step 2.

You can choose 60-seconds for your own

TAD/FAX greeting message (feature #54 on

page 69).

TAD/FAX mode:

TEL/FAX mode:

TAD REC. 15s

T/F REC. 15s

●

– If you change to 60-seconds, we

recommend that you tell the caller in your

own TAD/FAX greeting message to press

9 before starting fax transmission.

– If you change to 16-seconds from 60-

seconds, your own recorded TAD/FAX

greeting message will be deleted and the

pre-recorded message will be played.

STOP

When finished recording, press

●

The unit will repeat your message.

Adjust the volume using or

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Greeting (KX-FP185/KX-FM189 only)

Checking the greeting messages

Select the desired mode (TAD/FAX or

TEL/FAX) where you want to listen to a

greeting message (feature #77 on page 71).

Display

If the arrow (▼) is not shown on the right of

the display, turn it on by pressing

AUTO ANSWER

If the arrow (▼) is shown on the right of the

display, turn it off once then on again.

TAD/FAX MODE

TAD/FAX mode:

TEL/FAX mode:

TEL/FAX MODE

●

The unit will play the greeting message.

AUTO ANSWER

Erasing your own recorded greeting messages

Select the desired mode (TAD/FAX or

TEL/FAX) where you want to erase the

greeting message (feature #77 on page 71).

Display

Press

two times.

ERASE

●

The display will show the following

according to your selection in step 1.

TAD/FAX mode:

TEL/FAX mode:

2.TAD GREETING

2.T/F GREETING

PRESS START

ERASE

START STOP

SET

Press

START

ERASE GREETING?

YES:SET/NO:STOP

●

STOP

To cancel erasing, press

Press

SET

GREETING ERASED

●

When receiving a call, the pre-recorded

greeting message will be played.

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Incoming Messages (KX-FP185/KX-FM189 only)

Listening to recorded messages!

When the unit has recorded new voice messages:

— the PLAY MESSAGES indicator will flash,

— the call counter will show the total number of recorded messages, and

— slow beeps will sound if the message alert feature is activated (feature #42 on page 68).

Press PLAY MESSAGES

Example (total 2 recorded

●

Only the new recorded messages will be played.

messages):

Call counter

●

Adjust the speaker volume using

After playing back all of the new messages, the

PLAY MESSAGES indicator will stop flashing and

just light up.

If you press PLAY MESSAGES at this time, all

the recorded messages will be played.

SLOW

QUICK

STOP

PLAY MESSAGES

EASY DIAL

FLASH/LIGHT

Changing the playback speed

Repeating a message

Rotate

listening to the message.

one click to the left while

Press

to play messages at one and a

EASY DIAL

QUICK

half times the original speed.

Press to play messages at half the

●

If you rotate

to the left within 5

EASY DIAL

SLOW

seconds of the beginning of the message, the

previous message will be played.

original speed.

●

To return to the original speed, press

QUICK

●

To play back a specific message, rotate

again during quick or slow playback.

SLOW

to the left or right and search for

EASY DIAL

the message you want to listen to.

Voice time/day stamp

During playback, a synthesised voice will

announce the time and day of the week that each

message was recorded.

Skipping a message

Rotate

one click to the right to play

EASY DIAL

the next message.

Stopping playback

Press STOP

●

If you press

within 1

PLAY MESSAGES

minute, the unit will resume playing the rest of

the messages.

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Incoming Messages (KX-FP185/KX-FM189 only)

Erasing recorded messages!

Erase unnecessary messages to prevent memory from becoming full.

Erasing a specific message

Press

while listening to the

ERASE

Display

message you want to erase.

Display:

ERASING

MESSAGE ERASED

Erasing all the messages

Check that you have listened to all of the recorded

messages.

ERASE

START STOP

SET

Press

●

ERASE

Display:

1.ALL MESSAGES

PRESS START

START

ERASE MESSAGES?

YES:SET/NO:STOP

STOP

To cancel erasing, press

Press

SET

ERASING

ERASE COMPLETED

Note:

●

Greeting messages can not be erased this way.

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Recording (KX-FP185/KX-FM189 only)

Memo message!

(leaving a message for others or yourself)

To leave a private message for yourself or someone else, you can record a voice memo. This

memo can be played back later, either directly or remotely.

Press RECORD

Display:

1.MEMO MESSAGE

PRESS START

Display

Press

●

START

A long beep will sound.

MEMO RECORDING

Speak clearly about 20 cm away from the

microphone.

RECORD

Microphone

START

STOP

When finished recording, press

STOP

Telephone conversation!

You can record a telephone conversation. This conversation can be played back later, either

directly or remotely.

During a telephone conversation, press

RECORD

Display:

2WAY RECORDING

STOP

To stop recording, press

the handset.

or replace

Note:

●

There may be legal restrictions on recording two-way

telephone conversations. Inform the other party that

the conversation is being recorded.

RECORD

STOP

Display

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Remote Operation (KX-FP185/KX-FM189 only)

Operating from a remote location!

The following operations can be performed from a remote location using a touch tone telephone.

Program the remote operation ID (feature #11 on page 66) and set the unit to the TAD/FAX

mode before going out (p. 52).

Dial key

Remote command

Page Dial key

Remote command

Page

Stops re-recording of a greeting

message

Skips the greeting message

Erases a specific message

Erases all messages

Repeats a message

Skips a message

8 0 Changes to the TEL mode

New message playback

All message playback

8 1

8 2

8 3

8 4

Turns ON message transfer

Turns OFF message transfer

Turns ON pager call

Re-records a greeting message 61

See

Continues operation

note

Turns OFF pager call

Note:

●

During remote operation, the unit will stop and two beeps will be heard in the following conditions:

— 2 minutes 40 seconds after your unit answered.

— Every 2 minutes 40 seconds after pressing any command key.

To listen to further messages, press

within 10 seconds after hearing the two beeps.

Remote operation card

Please cut out and carry this card for assistance when using the remote operation.

Answering Device

Remote Operation

Notice of Remote Operation

●

1. Call your unit.

The remote operation is

available only from a touch

tone telephone when the unit

is in the TAD/FAX mode.

When the unit is in the TEL

mode, call your unit and wait

for 10 rings. Enter the remote

operation ID within 8 seconds

and wait for 3 seconds. The

unit will switch to the TAD/FAX

mode.

2. Enter the remote operation ID

during the greeting

message.

●

The new messages will be

played automatically.

●

If there are no new

messages, wait for 4

seconds. All the messages

will be played back.

3. Press the remote command

key(s) within 10 seconds (see

the reverse side).

●

When you press a key, press

firmly.

To send a document, press

. When a fax tone is

heard, start transmission.

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Remote Operation (KX-FP185/KX-FM189 only)

Operation from a remote touch tone telephone!

Listening to recorded messages

Call your unit.

Enter the remote operation ID during the

TAD/FAX greeting playback.

When there are new recorded messages

When there are no new recorded

messages

The voice guide will tell you the number of

new recorded messages and they will be

played automatically.

No new messages.

Voice guide example:

Press 5 or wait for 4 seconds to listen to

all the messages.

3 new messages.

When voice memory is full

●

To repeat only the new messages:

Press 4 .

Sorry, no more memory.

Please erase unnecessary

messages.

●

To repeat the current message:

Press

If you press

beginning of a message, the previous

message will be played.

within 5 seconds of the

Erase some or all of the messages

(see next page).

●

To listen to all the messages:

Press 5 .

To skip a message:

Press 2 .

Key

Remote command

Key

Remote command

Skips the greeting

message

Erases a specific

message

Repeats a message

Skips a message

Erases all messages

Changes to the TEL

mode

8 0

New message playback

All message playback

Turns ON message

transfer

8 1

8 2

Re-records a greeting

message

Turns OFF message

transfer

Continues operation

8 3

8 4

Turns ON pager call

Turns OFF pager call

Stops re-recording of a

greeting message

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Remote Operation (KX-FP185/KX-FM189 only)

Other remote operations

■

Erasing a specific message

Turning the message transfer on or off

Press

while listening to the message you

You must pre-program a transfer telephone

number beforehand (feature #60 on page 70).

want to erase.

Voice guide example:

Press

to turn ON the message transfer.

Message transfer is set.

Transfer phone number is

123456789.

The message has been erased.

●

A long beep will also sound. The unit will then

play back the next message.

Press

to turn OFF the message transfer.

■

Erasing all the messages

Message transfer is off.

Press

to erase all the messages.

All messages have been erased.

A long beep will also sound.

●

If a transfer telephone number is not

programmed, you cannot turn this feature ON.

●

Transfer phone number is not set.

■

Recording a marker message

■

You can leave an additional message.

Turning the pager call on or off

1. Wait for the voice guide.

You must program a pager number beforehand

(feature #70 on page 49).

All messages have been played.

Press

to turn ON the pager call.

2. Wait about 10 seconds.

Pager call is set.

Please leave your name and

message after the beep.

Pager number is 098765432.

Press

to turn OFF the pager call.

Pager call is off.

3. Leave a message after the beep.

■

Re-recording a greeting message

You can change the contents of the TAD/FAX

greeting message.

●

If a pager number is not programmed, you

cannot turn this feature ON.

1. Press

to start recording.

Pager number is not set.

●

A long beep will sound.

2. Speak clearly up to 16 seconds.

●

If you pause for over 2 seconds, 6 beeps

will sound and the recording will stop.

Repeat from step 1 within 10 seconds.

■

Changing the receive mode

Press

to change the receive mode from

TAD/FAX to TEL.

3. When finished recording, press

●

You cannot return to the TAD/FAX mode in the

●

The new greeting message will be played.

same call. To return to the TAD/FAX mode, see

page 46.

■

Skipping the greeting message

Press

during the greeting message playback.

●

The unit will skip the rest of the greeting

message.

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Option (KX-FP185/KX-FM189 only)

Transferring recorded messages to another

telephone!

This feature allows your unit to call a designated telephone number each time an incoming voice

message is recorded. You can retrieve the transferred message during the same call using the

remote operation.

Program the transfer telephone number first (feature #60 on page 70) and set to the TAD/FAX

mode.

An incoming voice message is recorded in your unit.

Your unit calls the transfer telephone number.

Answer the call with the transfer telephone.

Your unit will play the transfer greeting message.*

Pre-recorded message:

This is a telephone answering system.

Please enter your remote ID for remote operation.

Enter the remote operation ID (feature #11 on page 66).

Retrieve the message using the remote operation (p. 59–61).

* This message can be changed (see next page).

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Option (KX-FP185/KX-FM189 only)

Recording your own transfer greeting message

The recording time is limited to 16 seconds.

Suggested message

“This is a transferred message from (your name, business and/or telephone number). Please

enter your remote ID for remote operation.”

Press

When finished recording, press

STOP

Display:

1.SYSTEM SET UP

●

The unit will repeat your message.

Adjust the volume using

, then 6 1 .

TRNS-GREETING

Press

SET

CHECK

Display

Rotate EASY DIAL to select “RECORD”.

RECORD

Press

SET

TRNS REC. 16s

Speak clearly about 20 cm away from the

microphone.

SET

STOP

EASY DIAL

Microphone

●

The display will show the remaining

recording time.

Example:

TRNS REC. 15s

To check your transfer greeting message

To erase your transfer greeting message

6 1

1. Press

, then

6 1

SET

1. Press

, then

SET

2. Rotate EASY DIAL to select “ERASE”.

2. Rotate EASY DIAL to select “CHECK”.

3. Press

SET

●

Your own message will be erased.

●

The unit will play your message.

4. Press

●

The pre-recorded greeting message will be

played when transferring a call.

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Features Summary

Programming!

The unit provides various programming features. Program the desired setting by referring to the

programming tables (p. 65–71).

General programming method

Press

Display

1.SYSTEM SET UP

Display:

Select the feature you wish to program.

■

For basic features (p. 65, 66)

Rotate EASY DIAL until the desired

feature is displayed.

■

For advanced features (p. 67–71)

Rotate EASY DIAL until the following is

displayed.

ADVANCED MODE

EASY DIAL SET

Press

and rotate EASY DIAL

SET

until the desired feature is displayed.

Press

SET

●

The current setting of the feature will be

displayed.

Rotate EASY DIAL until the desired setting

is displayed.

●

This step may be slightly different

depending on the feature.

Press

SET

●

The setting you selected is set, and the

next feature will be displayed.

To exit programming, press

Programming by entering the program

code number directly

To cancel programming

Press MENU to exit the program.

You can select a feature by directly entering the

program code (# and 2-digit number) instead of

using EASY DIAL

1. Press MENU

2. Press and the 2-digit code number.

3. Follow steps 3 to 6 above.

●

See programming tables (p. 65–71) for codes.

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Features Summary

Basic features!

Programming table

Code

#01

Display & Feature

Settings

How the unit operates

dd/mm/yy

hh:mm

(2 digits for

each entry)

See page 13 for details.

SET DATE & TIME

To set the date and time

See pages 14 and 15 for details.

See page 16 for details.

YOUR LOGO

(Up to 30

characters)

#02

#03

To set your logo

YOUR FAX NO.

(Up to 20

digits)

To set your facsimile telephone

number

“ERROR”: The sending report will

be printed only when fax

transmission fails.

“ON”: The sending report will be

printed after every transmission.

SENDING REPORT

ERROR

To print and check the sending

report for fax transmission results

(p. 32)

#04

#06

OFF

■

For KX-FP181 only

If you are using the unit with an

answering machine, set the ring

count to more than 5.

FAX RING COUNT

1, 2, 3, 4, 5,

6, 7, 8, 9

To change the number of rings

before the unit answers a call in the

FAX ONLY mode

■

For KX-FP185/KX-FM189 only

This setting can be changed when

the unit is in FAX ONLY mode.

FAX RING COUNT

1, 2, 3, 4, 5,

To change the number of rings

before the unit answers a call in the

FAX ONLY mode

6, 7, 8, 9

#06

■

For KX-FP185/KX-FM189 only

This setting can be changed when

the unit is in TAD/FAX mode.

1, 2, 3, 4

TAD RING COUNT

●

See page 52 for details.

TOLL SAVER

RINGER OFF

To change the number of rings

before the unit answers a call in the

TAD/FAX mode

■

For KX-FP185/KX-FM189 only

“VOX”: Unlimited

“1–9”: 1 minute to 9 minutes

VOX

RECORDING TIME

#10

1, 2, 3, 4, 5,

6, 7, 8, 9

To change the recording time for an

incoming message

(The default setting is in bold type.)

(continued)

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Features Summary

Basic features (cont.)!

How to set menu options

1. Press

3. Press

SET

2. Rotate EASY DIAL until the desired

4. Rotate EASY DIAL until the desired

feature is displayed.

setting is displayed.

5. Press

SET

6. Press

Note:

●

Step 4 may be slightly different depending on the

feature.

●

See page 64 for more details.

Programming table (cont.)

Code

Display & Feature

Settings

How the unit operates

■

For KX-FP185/KX-FM189 only

To select “ON” and enter ID:

1. Press MENU

2. Rotate EASY DIAL and select

REMOTE TAD ID

ON / ID=111

To operate the answering device

from a remote location

this feature.

3. Press

SET

4. Rotate EASY DIAL to select

#11

“ON”.

5. Press

SET

6. Enter any 3-digit number except a

OFF

number using 0 or 7.

7. Press

SET

8. Press MENU

■

For KX-FP181 only

To select “ON” and enter ID:

1. Press MENU

2. Rotate EASY DIAL and select

REMOTE TAM ACT.

ON / ID=11

If you use the unit with an

answering machine, activate this

feature and set the remote

activation ID to secure the remote

operation for the answering

machine.

this feature.

3. Press

SET

4. Rotate EASY DIAL to select

#12

“ON”.

5. Press

SET

6. Enter your ID from 1 to 5 digits,

OFF

using 0–9,

7. Press

8. Press MENU

and #.

SET

■

For KX-FM189 only

See PANA LINK Software Guide for

details.

PC LINK

#14

OFF

To set the PC link

(The default setting is in bold type.)

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Features Summary

Advanced features!

How to set menu options

1. Press

3. Press

SET

2. Rotate EASY DIAL until “ADVANCED

4. Rotate EASY DIAL until the desired

MODE” is displayed.

setting is displayed.

Press

and rotate EASY DIAL until 5. Press

SET

the desired feature is displayed.

6. Press

Note:

●

Step 4 may be slightly different depending on the

feature.

●

See page 64 for more details.

Programming table

Code

Display & Feature

Settings

How the unit operates

“ON”: The unit will print the journal

report automatically after every 30

new fax communications (p. 32).

AUTO JOURNAL

#22

To print the journal report

automatically for fax communications

OFF

After transmission, the unit will turn

off automatically.

This feature is not available for

broadcast transmission.

The calling charge may be higher.

OVERSEAS MODE

If you have difficulty sending an

overseas fax, activate this feature

before starting transmission. This

feature makes sending documents

easier as the transmission speed is

slowed down.

●

#23

●

OFF

To send a document:

1. Insert the document.

2. Follow steps 1–3 above.

3. Rotate EASY DIAL to select “ON”.

DELAYED SEND

ON /

fax no. /

hh:mm

To send a fax automatically at a

specified time.

This allows you to take advantage

of low-cost calling hours offered by

your telephone company.

The setting can be reserved to

take place up to 24 hours in

advance.

4. Press

5. Enter the fax number.

6. Press

7. Enter the transmission start time.

8. Press

SET

#25

SET

●

SET

OFF

9. Press MENU

●

To cancel after programming,

press STOP then

SET

■

For KX-FP185/KX-FM189 only

“ON”: The unit will print the Caller

ID list automatically after every 30

new calls (p. 26).

AUTO CALL. LIST

#26

OFF

To print Caller ID list automatically

See pages 44 and 45 for details.

SILENT FAX RING

3, 4, 5, 6, 7,

8, 9

#30 To change the number of rings

when the unit detects a voice call in

the TEL/FAX mode

(The default setting is in bold type.)

(continued)

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Features Summary

Advanced features (cont.)!

How to set menu options

1. Press

3. Press

SET

2. Rotate EASY DIAL until “ADVANCED

4. Rotate EASY DIAL until the desired

MODE” is displayed.

setting is displayed.

Press

and rotate EASY DIAL until 5. Press

SET

the desired feature is displayed.

6. Press

Note:

●

Step 4 may be slightly different depending on the

feature.

●

See page 64 for more details.

Programming table (cont.)

Code

Display & Feature

Settings

How the unit operates

RCV REDUCTION

Setting Recording paper Original document

100%

92%

86%

72%

Letter

If the size of the document sent by

the other party is as large as, or

larger than the recording paper, the

unit can reduce and print the

document.

92%

86%

72%

#36

Legal

Select the desired reduction rate.

●

If most of document sent from the

other party are as long as your

recording paper and they have a

long heading using a few lines,

we recommend selecting 86%.

“NORMAL”: For normal contrast

“DARKER”: Used when the display

contrast is too light.

NORMAL

LCD CONTRAST

#39

#41

To adjust the display contrast

DARKER

1. Follow steps 1–3 above.

2. Rotate EASY DIAL to select “ON”.

FAX ACTIVATION

ON /

CODE=

If you use an extension telephone

and wish to use it to receive a fax,

activate this feature, and enter the

code (p. 47).

This code is also used to receive

a voice message and a fax in the

same call (p. 43)(KX-FP181 only).

3. Press

4. Enter your code from 2 to 4 digits,

using 0–9 and

5. Press

SET

●

6. Press MENU

OFF

●

Do not enter “0000”.

■

For KX-FP185/KX-FM189 only

If you hear slow beeps, press

and listen to

PLAY MESSAGES

MESSAGE ALERT

#42

recorded messages (p. 56). The

beeps will stop.

To alert you with beeps when a

new voice message is recorded

OFF

(The default setting is in bold type.)

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Features Summary

Code

#43

Display & Feature

Settings

How the unit operates

■

For KX-FP185/KX-FM189 only

If you hear slow beeps, erase the

recorded messages (p. 57). The

beeps will stop.

REC. TIME ALERT

To alert you with beeps when there

is less than 60 seconds of

remaining recording time

OFF

If you hear slow beeps, clear the

printing problem or supply paper to

print the stored document. The

beeps will stop.

RECEIVE ALERT

To alert you with beeps when a

received document is stored into

memory due to a problem.

#44

#46

OFF

“ON”: You do not have to press

FAX START for fax reception.

FRIENDLY RCV

To receive a fax automatically

when you answer a call and hear

a fax calling tone (slow beep).

OFF

■

For KX-FP185/KX-FM189 only

Voice guidance examples:

“Start transmission.”

“Transmission is complete.”

“Transmission has failed.”

“Transmission has been interrupted.”

“Start reception.”

“Reception is complete.”

“Reception has failed.”

“Reception has been interrupted.”

FAX GUIDANCE

If you wish to hear the voice

guidance (see right) at each fax

transmission/reception, set this

feature to “ON”.

#47

OFF

●

To hear the voice guidance only

when fax transmission/reception

fails, select “ERROR”.

“

Please hang up the handset for

ERROR

reception.”

“Start reception.”

■

For KX-FP181 only

1. Follow steps 1–3 on page 68.

ON /

CODE=

2. Rotate EASY DIAL to select “ON”.

AUTO DISCONNECT

3. Press

4. Enter your code from 2 to 4 digits,

using 0–9 and

5. Press

6. Press MENU

SET

To answer a call with an extension

telephone in the TEL/FAX mode

(p. 45)

#49

#54

SET

OFF

■

For KX-FP185/KX-FM189 only

“16s”: Up to 16 seconds

“60s”: Up to 60 seconds

16s

GREETING TIME

To change the recording time for

your own TAD/FAX greeting

message (p. 54)

60s

(The default setting is in bold type.)

(continued)

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Features Summary

Advanced features (cont.)!

How to set menu options

1. Press

3. Press

SET

2. Rotate EASY DIAL until “ADVANCED

4. Rotate EASY DIAL until the desired

MODE” is displayed.

setting is displayed.

Press

and rotate EASY DIAL until 5. Press

SET

the desired feature is displayed.

6. Press

Note:

●

Step 4 may be slightly different depending on the

feature.

●

See page 64 for more details.

Programming table (cont.)

Code

Display & Feature

Settings

How the unit operates

■

For KX-FP185/KX-FM189 only

1. Follow steps 1–3 above.

2. Rotate EASY DIAL to select “ON”.

MESSAGE TRANS.

3. Press

SET

To transfer a recorded incoming

message to another telephone

(p. 62)

4. Enter the transfer telephone

#60

number.

5. Press

SET

6. Press MENU

OFF

●

This feature can be turned on/off

from a remote location (p. 61).

■

For KX-FP185/KX-FM189 only

See page 63 for details.

CHECK

RECORD

ERASE

TRNS-GREETING

#61

#67

To check, record or erase a transfer

greeting message

■

For KX-FP185/KX-FM189 only

If you select “OFF”, you cannot

monitor the incoming message.

ICM MONITOR

To hear an incoming message

(ICM) from the speaker while the

answering device is recording the

message

OFF

This feature is available when the

transmitting/receiving station are

ECM compatible.

ECM SELECTION

ECM stands for Error Correction

Mode. To send a fax even if there

is static interference on the

telephone line

#68

●

If the documents are in memory,

clear them before the setting

(p. 40).

OFF

(The default setting is in bold type.)

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Features Summary

Code

#70

Display & Feature

Settings

How the unit operates

See page 49 for details.

FAX PAGER CALL

PAGER CALL

(KX-FP181)

(KX-FP185/

KX-FM189)

If you have a pager and wish to

know when your unit receives an

incoming message (KX-FP185/

KX-FM189 only) or a fax, activate

this feature.

OFF

MELODY RINGER

#71

#76

To set the ring melody

You can confirm the status of the

other party’s machine.

CONNECTING TONE

If you often have trouble when

sending a fax, this feature allows

you to hear connecting tones; fax

tone, ring back tone and busy tone.

●

If the ring back tone continues, the

other party’s machine may not be

a facsimile or may have run out of

paper. Check with the other party.

OFF

●

The connecting tone volume

cannot be adjusted.

■

For KX-FP181 only

“FAX ONLY”: Facsimile only mode

(p. 41)

“TEL/FAX”: Telephone/Facsimile

mode (p. 44, 45)

FAX ONLY

AUTO ANSWER

#77

To change the receive mode in the

AUTO ANSWER setting

TEL/FAX

■

For KX-FP185/KX-FM189 only

“TAD/FAX”: Telephone Answering

Device/Facsimile mode (p. 52)

“FAX ONLY”: Facsimile only mode

(p. 41)

“TEL/FAX”: Telephone/Facsimile

mode (p. 44, 45)

TAD/FAX

FAX ONLY

TEL/FAX

AUTO ANSWER

To change the receive mode in the

AUTO ANSWER setting

See pages 44 and 45 for details.

TEL/FAX RING

If you use an extension telephone

in the TEL/FAX mode, select the

desired number of rings of the

extension telephone.

1, 2, 3, 4, 5,

6, 7, 8, 9

#78

#80

1. Follow steps 1–3 on page 70.

2. Rotate EASY DIAL to select

“YES”.

SET DEFAULT

YES

To reset the advanced features,

except ECM selection (feature #68

on page 70) to their default settings

3. Press

4. Press

SET

again.

5. Press MENU

(The default setting is in bold type.)

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Error Messages

Reports!

If your unit cannot send a fax, check the following.

– The number you dialled is correct.

– The other party’s machine is a facsimile.

If the problem remains, correct it by following the communication message printed on the

sending and journal reports (p. 32).

Error

code

Communication message

Cause & Remedy

●

COMMUNICATION ERROR

40–42

46–52

58, 65

68, 72

A transmission or reception error occurred. Try

again or check with the other party.

●

An overseas transmission error occurred. Try using

the overseas mode (feature #23 on page 67).

DOCUMENT JAMMED

—

The document is jammed. Remove the jammed

document (p. 81).

ERROR-NOT YOUR UNIT

A transmission or reception error occurred

because of a problem with the other party’s fax

machine. Check with the other party.

●

MEMORY FULL

—

The document was not received due to memory

being full.

NO DOCUMENT

The document was not fed into the unit properly.

Reinsert the document and try again.

●

OTHER FAX NOT RESPOND

The other party’s fax machine is busy or has run

out of recording paper. Try again.

The document was not fed properly. Reinsert the

document and try again.

The other party’s fax machine rings too many

times. Send a fax manually – dial the number,

FAX START

confirm the fax tone, and press

●

The other party’s machine is not a facsimile.

Check with the other party.

●

The number you dialled is not in service.

PC FAIL OR BUSY

(KX-FM189 only)

—

The PC cannot control the fax functions. The

printer cable is not connected correctly, or the

software is not running on the PC.

●

PRESSED THE STOP KEY

THE COVER WAS OPENED

—

STOP

was pressed and fax communication was

cancelled.

The covers were opened. Close them and try

again.

Fax communication was successful.

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Error Messages

Display!

If the unit detects a problem, one or more of the following messages will appear on the display.

Display message

Cause & Remedy

●

There is something wrong with the unit. Contact our service

personnel.

CALL SERVICE

CALL SERVICE2

●

The covers are open. Close them.

COVER OPEN

CHECK FILM

The ink film is empty. Replace the ink film with a new one

(p. 83, 84).

●

The ink film is not installed. Install it (p. 83, 84).

The ink film is slack. Tighten it (see step 6 on page 84).

●

The document is not fed into the unit properly. Reinsert the

document. If misfeeding occurs frequently, clean the document

feeder rollers (p. 82) and try again. If the problem remains, adjust

the feeder pressure (p. 81).

CHECK DOCUMENT

Memory (telephone numbers, parameters, etc.) has been erased.

Re-program.

CHECK MEMORY

CHECK PAPER

●

The recording paper is not installed or the unit has run out of

paper. Install paper and press

to clear the message.

SET

The recording paper is not fed into the unit properly. Reinstall

paper (p. 11) and press to clear the message.

SET

The recording paper has jammed near the recording paper

entrance. Clear the jammed paper (p. 80) and press

SET

clear the message. Do not install folded or heavily curled paper.

●

There is no space to store new stations in the EASY DIAL

directory. Erase unnecessary stations (p. 22).

EASY DIAL FULL

FAX IN MEMORY

FAX MEMORY FULL

The unit has a document in memory. See the other displayed

message instructions to print out the document.

Memory is full of received documents due to a lack of recording

paper or a recording paper jam etc. Install paper or clear the

jammed paper.

When performing memory transmission, the document being

stored exceeds the memory capacity of the unit. Transmit the

entire document manually.

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Error Messages

Display message

Cause & Remedy

●

When making a copy, the document being stored exceeds the

memory capacity of the unit. Press to clear the

MEMORY FULL

STOP

message. Divide the document and try again.

●

There is no memory left to record a voice message. Erase

unnecessary messages (p. 57) (KX-FP185/KX-FM189 only).

MESSAGE FULL

MODEM ERROR

NO FAX REPLY

There is something wrong with the modem circuit. Contact our

service personnel.

The other party’s fax machine is busy or has run out of recording

paper. Try again.

●

A recording paper jam occurred. Clear the jammed paper (p. 80).

PAPER JAMMED

The fax function cannot be operated by the PC. The RS232C cable

is not connected correctly, or the software is not running on the PC

(KX-FM189 only).

PC FAIL OR BUSY

●

The unit is checking that there is no slack on the ink film. Wait for

a while.

PLEASE WAIT

POLLING ERROR

REDIAL TIME OUT

REMOVE DOCUMENT

The other party’s fax machine does not provide the polling

function. Check with the other party.

The other party’s fax machine is busy or has run out of recording

paper. Try again.

●

The document is jammed. Remove the jammed document (p. 81).

Attempted to transmit a document longer than 600 mm. Press

STOP

to remove the document. Divide the document into two

or more sheets and try again.

●

A transmission error occurred. Try again.

TRANSMIT ERROR

UNIT OVERHEATED

The unit is too hot. Let the unit cool down.

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Operations

When a function does not work, check here

before requesting help!

General

Problem

●

Cause & Remedy

I cannot make and receive

calls.

The mains lead or telephone line cord is not connected.

Check the connections (p. 12).

●

If you used a splitter to connect the unit, remove the

splitter and connect the unit to the wall jack directly. If the

unit operates properly, check the splitter.

●

The unit does not work.

The unit does not ring.

Disconnect the unit from the telephone line and connect

the line to a known working telephone. If the working

telephone operates properly, contact our service personnel

to have the unit repaired. If the working telephone does

not operate properly, contact your telephone company.

●

The ringer volume is set to off. Adjust it (p. 17).

The TAD ring count of feature #06 is set to “RINGER OFF”.

Change to another ring count (p. 65)(KX-FP185/KX-FM189

only).

●

The unit displays the following

message though the paper is

inserted.

The paper is inserted halfway. Insert it correctly (p. 11)

and press

to clear the message.

SET

CHECK PAPER

The other party complains

they only hear a fax tone and

cannot talk.

The FAX ONLY mode is set. Tell them the number is only

used for faxes or change to TEL, TEL/FAX or TAD/FAX

(KX-FP185/KX-FM189 only) mode (p. 38, 39).

_●Use the speakerphone in a quiet room.

_●If you have difficulty hearing the other party, adjust the

The speakerphone is not

working. (KX-FP185/KX-FM189

only)

volume using

_●If you and the other party speak at the same time, parts of

your conversation will be cut off. Speak alternately.

●

REDIAL/PAUSE

The

button

If this button is pressed during dialling, a pause will be

does not function properly.

inserted. If pressed immediately after a dial tone is

obtained, the last number dialled will be redialled.

●

During programming, I cannot

enter the code or ID number.

All or part of the numbers are the same. Change the code

or ID number of features #11 (p. 66), #12 (p. 66), #41

(p. 68) and #49 (p.69).

●

The ink film runs out quickly.

The unit beeps.

The HELP printing function, copy function, and reports

also use ink film.

●

STOP

Recording paper or ink film has run out. Press

stop the beeps and install paper/ink film.

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Operations

Fax – sending

Problem

Cause & Remedy

●

I cannot send documents.

The telephone line cord is connected to the EXT jack on

the unit. Connect to the LINE jack (p. 12) (KX-FP181 only).

The other party’s fax machine is busy or has run out of

recording paper. Try again.

The other party’s machine is not a facsimile. Check with

the other party.

The other party’s fax machine rings too many times. Send

a fax manually – dial the number, confirm the fax tone,

FAX START

then press

●

The other party complains that

letters on their received

document are distorted or not

clear.

If your line has special telephone services such as call

waiting, the service may have been activated during fax

transmission. Connect the unit to a line that does not have

these services.

●

The extension telephone on the same line is off the hook.

Hang up the extension telephone and try again.

Try copying the document. If the copied image is clear,

there may be something wrong with the other party’s

machine.

●

The other party complains that

dirty patterns or black lines

appear on their received

document.

The glass or rollers are dirty. Clean them (p. 82).

●

I cannot make an international

fax call.

Use the overseas transmission mode of feature #23 (p. 67).

Add two pauses at the end of the telephone number

(p. 19) or dial manually.

Fax – receiving

Problem

Cause & Remedy

●

I cannot receive documents.

(KX-FP181 only)

The telephone line cord is connected to the EXT jack on

the unit. Connect to the LINE jack (p. 12).

I cannot receive documents

automatically.

The receive mode is set to the TEL mode. Set to the FAX

ONLY, TEL/FAX or TAD/FAX (KX-FP185/KX-FM189 only)

mode (p. 38, 39).

●

The time taken to answer the call is too long. Decrease the

number of rings of features #06 (p. 65), #30 (p. 67) and

#78 (p. 71).

●

The greeting message is too long. Shorten the message

(p. 54)(KX-FP185/KX-FM189 only)

The display shows the

following message but faxes

are not received.

The incoming call is not a fax. Change the receive mode

to the TEL or TAD/FAX (KX-FP185/KX-FM189 only) mode

(p. 38, 39).

CONNECTING.....

(continued)

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Operations

Fax – receiving (cont.)

Problem

Cause & Remedy

●

The recording image is faint.

The other party sent a faint document. Ask them to send a

clearer copy of the document.

●

The thermal head is dirty. Clean it (p. 82).

The printing quality is poor.

A blank sheet is ejected.

Some paper has instructions recommending which side to

print on. Try turning the paper over.

Check the document of the other party.

●

If a blank sheet is ejected after the received document is

printed out, the receiving reduction rate is not

programmed correctly. Program the proper rate in feature

#36 (p. 68).

●

The other party placed the document in their fax machine

the wrong way. Check with the other party.

Receive mode

Problem

Cause & Remedy

●

I cannot select the desired

receive mode.

If you want to set the FAX ONLY, TEL/FAX or TAD/FAX

(KX-FP185/KX-FM189 only) mode:

— Select the desired mode using feature #77 (p. 71), and

AUTO ANSWER

— Press

the right of the display.

Display:

to turn on the arrow ( ) on

▼

●

If you want to set the TEL mode:

AUTO ANSWER

— Press

to turn off the arrow ( ) on

▼

the right of the display.

The other party complains that

they cannot send a document.

The unit is not in AUTO ANSWER mode. Press

AUTO ANSWER

to turn on the arrow ( ) on the right of

▼

the display.

▼

Copying

Problem

Cause & Remedy

●

The unit does not make a copy.

You cannot make a copy during programming. Make the

copy after programming or stop the programming.

A dirty pattern or a black line

appears on the copied

document.

The glass or rollers are dirty. Clean them (p. 82).

●

The copied image is distorted.

The thermal head is dirty. Clean it (p. 82).

(continued)

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Operations

Copying (cont.)

Problem

Cause & Remedy

●

The printing quality is poor.

Some paper has instructions recommending which side to

print on. Try turning the paper over.

The printing is faint.

You may have used paper with a cotton and/or fiber

content that is over 20%, such as letterhead or resume

paper.

Copy

Original

ABC

Using an answering machine (KX-FP181 only)

Problem

Cause & Remedy

●

I cannot receive documents

automatically.

Your greeting message on the answering machine is too

long. Shorten the message (up to 10 seconds).

The answering machine rings too many times. Set to 1 or

2 rings.

●

I cannot receive voice

messages.

Check if the answering machine is turned on and

connected to the fax machine properly (p. 42).

Set the number of rings on the answering machine to 1

or 2.

●

I cannot retrieve recorded voice

messages on the answering

machine from a remote

location.

The remote access code on your answering machine is

the same as your fax activation code. Set a different

number for features #12 (p. 66) and #41 (p. 68).

You did not program your remote access code in your fax

machine correctly. Program the same code that is

programmed on the answering machine to the fax

machine with feature #12 (p. 66).

●

I pressed the remote access

code to access the answering

machine remotely, but the line

was disconnected.

The code may include “#” which is used for certain

features provided by telephone companies. Change the

code on the answering machine to another number which

does not include “#”. Also change the code of the fax

machine with feature #12 (p. 66).

●

Callers complain that they

cannot send a document.

Your answering machine has run out of recording tape.

Rewind the tape to record messages.

You set the answering machine to only give a greeting

message.

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Operations

Answering device (KX-FP185/KX-FM189 only)

Problem

Cause & Remedy

●

New voice messages cannot be

recorded in the TAD/FAX mode.

The memory is full. Erase unnecessary messages

(p. 57).

I cannot retrieve recorded

messages from a remote

location.

Press the remote operation ID (feature #11 on page 66)

correctly and firmly.

If a power failure occurs!

●

The unit will not function.

●

The unit is not designed for making emergency telephone calls when the power fails.

Alternative arrangements should be made for access to emergency services.

●

Fax transmission and reception will be interrupted.

●

If delayed transmission of feature #25 (p. 67) is programmed and the start time has passed

during a power failure, transmission will be attempted soon after power is restored.

●

If an extension telephone/answering machine is connected to the EXT jack of the fax machine,

you may be able to use it during a power failure (KX-FP181 only).

●

If fax documents are stored in memory, they will be lost. When power is restored, a power

down report will be printed out stating which contents in memory have been erased.

Sample of a power down report

POWER DOWN REPORT

POWER DOWN AT:05 Jan. 2000 04:30

RESTARTED AT:05 Jan. 2000 04:31

YOUR LOGO

YOUR FAX NO. :

<< WARNING >>

CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.

FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.

NO. OTHER FACSIMILE

01 <FAX # NOT AVAIL.>

MODE

RCV

PAGES

FUNCTION

MEMORY RECEIVE

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Jams

Recording paper jam!

If the unit does not eject any recording paper during fax reception or copying, the recording

paper has jammed and the display will show the following message.

PAPER JAMMED

Display:

Remove the jammed paper as follows.

Open the front cover by pulling up the centre

part.

Centre part

Front

cover

Back cover

Push the back cover open button ( ) and

open the back cover ( ).

Back cover

open button

Remove the jammed recording paper.

Jammed

recording

paper

Dotted area

If the ink film is slack, tighten it by winding

the gear.

Ink film

Incorrect

Correct

Tight

Close the back cover securely by pushing

down on the dotted area at both ends ( ).

Close the front cover securely ( ).

Gear

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Jams

Sending document jams!

If the unit does not release the document during feeding, remove the jammed document as

follows.

Open the front cover by pulling up the centre

part.

Remove the jammed document carefully.

Centre part

Close the front cover securely.

Note:

●

Do not pull out the jammed paper forcibly before

opening the front cover.

Front

cover

Jammed

document

Sending document does not feed, or multi-feeds

If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

Open the front cover by pulling up the centre

Green lever

part.

Shift the position of the green lever by using

an instrument with a pointed end, such as a

paper clip.

Left

Right

Left:

Centre: Standard position (pre-selected)

Right: When documents do not feed.

When documents multiple feed.

Centre part

Close the front cover securely.

Rubber

flap

Note:

●

When shifting the green lever, do not touch the rubber

flap.

Front cover

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Cleaning

Document feeder!

If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted

document or on the original of a copied document, clean the document feeder.

Disconnect the mains lead and the

telephone line cord.

Open the front cover by pulling up the centre

part.

Telephone

line cord

Clean the document feeder rollers and

rubber flap with a cloth moistened with

isopropyl rubbing alcohol, and let all parts

dry thoroughly.

Mains lead

Document

feeder rollers

Rubber flap

Centre part

Clean the glass with a soft dry cloth.

Close the front cover securely.

Connect the mains lead and the telephone

line cord.

Caution:

●

Do not use paper products, such as paper

Front

cover

towels or tissues, to clean the inside of the

unit.

Glass

Thermal head!

If dirty patterns or black or white bands appear on a copied or received document, clean the

thermal head.

Disconnect the mains lead and the

telephone line cord.

Thermal head

Dotted

area

Centre part

Open the front cover by pulling up the centre

part.

Open the back cover by pushing the back

cover open button.

Clean the thermal head with a cloth

moistened with isopropyl rubbing alcohol,

and let it dry thoroughly.

Front cover

Back cover

open button

Close the back cover securely by pushing

down on the dotted area at both ends. Close

the front cover securely.

Back

cover

Caution:

Connect the mains lead and the telephone

line cord.

●

To prevent malfunction due to static

electricity, do not use a dry cloth and

do not touch the thermal head

directly.

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Ink Film

Replacing the ink film!

When the unit runs out of ink film, the following message will be displayed.

CHECK FILM

Display:

Install a new ink film. The following ink film is available for replacement. Each roll prints about

140 A4 size pages. See page 6 for accessory information.

Model No. KX-FA55X: Replacement film (2 rolls)

Open the front cover by pulling up the centre

part.

Centre part

Front

cover

Back cover

Push the back cover open button ( ) and

open the back cover ( ).

Back cover

open button

Used core

Pull up the blue gear side and remove the

used ink film. Remove the used core.

Used

ink film

Blue

gear

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Ink Film

Remove the stoppers and tags from the new

ink film. Find the “T” shaped gear (blue).