Quick Start Guide
Microsoft Word 2013 looks different from previous versions, so we created
this guide to help you minimize the learning curve.
Quick Access Toolbar
Ribbon tabs
Commands here are always visible. Right-click
a command to add it here.
Click any tab on the ribbon to display its buttons and commands. When you open a document in Word 2013,
the ribbon’s Home tab is displayed. This tab contains many of the most frequently used commands in Word.
Manage your files
Need help?
Click File to open, save, print,
and manage your Word files.
Click here or press F1 for help.
Minimize the ribbon
Click here to close the ribbon
and show only the tab names.
Navigation pane
Contextual ribbon tabs
Dialog box launchers
Press Ctrl+F to show the
Navigation Pane. You can
reorganize a document
by dragging its headings
in this pane.
Some tabs appear on the
ribbon only when you
need them. For example,
if you select a table, you’ll
see Table Tools, which
includes two extra tabs —
Design and Layout.
If you see this icon
next to any group of
ribbon commands, you
can click it to see a box
with more options.
Or use the search box
to find your way around
long documents. Press
Ctrl+H to open the Find
and Replace dialog box.
Switch views
Switch to Read view, Print
view, or Web view.
Word count
Zoom in or out
Look here to see the word count.
Select some text to see the word
count in the selection.
Move the slider to adjust the
view magnification.
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What’s new on the ribbon
Sign in to Office
The new Design tab in Word 2013 makes it easier to use themes, styles, and other
Work whenever and wherever you want. By signing in to Microsoft Office, you can
formatting features and to understand how they relate to one another.
safely get to your Office files from anywhere.
You can easily customize the ribbon to suit your needs by creating new tabs and
filling them with the commands you use the most. To begin customizing ribbon
commands, click File > Options > Customize Ribbon.
Look for your name at the top right corner of the ribbon. After you sign in, you can
update your profile or switch accounts from here.
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Things you might be looking for
Use the list below to find some of the more common tools and commands
in Word 2013.
To...
Click...
And then look in the...
Open, save, print, preview, protect, send, convert files or connect to
locations to save your documents to the cloud
File
Backstage view (click the links on the left side in this view).
Change line spacing, apply formatting and styles to text
Home
Insert
Font, Paragraph, and Styles groups.
Insert blank pages, tables, pictures, hyperlinks, headers and footers, or
page numbers
Pages, Tables, Illustrations, Links, and Header & Footer groups.
Quickly change the look of your document, change the page background
color, add a border to the page, or add a watermark
Design
Document Formatting and Page Background groups.
Set margins, add page breaks, create newsletter-style columns, change
spacing between paragraphs, or rotate a page to landscape
Page Layout
Page Setup group.
Create a table of contents, or insert footnotes and endnotes
Create envelopes or labels, or do a mail merge
References
Mailings
Review
Table of Contents and Footnotes groups.
Create and Start Mail Merge groups.
Proofing and Tracking groups.
Check spelling and grammar, get a word count, or track changes
Switch between document views, open the Navigation pane, or show
the rulers
View
Views, Show, and Window groups.
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Where is Print Preview?
Where do I choose options?
Click File > Print to see a print preview of the current document to the right of
Click File > Options to open the Word Options dialog box. This is where you
other useful print-related settings.
can customize Word settings and preferences.
The right side of the window previews how the document will look when printed.
Use the left side of the window to choose a printer or fine-tune settings — for
example, to change from Portrait to Landscape, to change the paper size, or to
print only the current page.
Some setting in the Word Options dialog box apply only to Word. But some
preferences (for example, choosing Light Gray or Dark Gray for your Office
Theme) will apply to all of your installed Office programs.
To set more print options, click the Page Setup link at the bottom of the left side
of the window, below Settings.
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How to work with people
who don’t yet have Word 2013
Here are some of the things to keep in mind when sharing or exchanging files
with people who are using an older version of Word.
In Word 2013…
What happens?
What should I do?
You open a document that
was created in an earlier
version of Word.
In Word 2013, you’ll see the words [Compatibility Mode] next to
the file name on the title bar. Compatibility Mode makes sure that
no new features in Word 2013 are available in the document, so that
people using earlier versions of Word can work with it.
You can work in Compatibility Mode or you can convert your
document to the new format. To convert the document, click
File > Info > Convert. Converting your document lets you use
the new features, but people using earlier versions of Word might
have difficulty editing certain parts of the document.
You save your document
as a Word 2013 file.
If someone opens the document in an earlier version of Word,
they may not be able to change some items that were created
using Word 2013 features.
If you need to share a Word 2013 document with someone using
an earlier version of Word, run the Compatibility Checker tool to
make sure the file will work for them.
Word 2003 users will need the free Compatibility Pack. A prompt
to download the pack appears when Word 2003 user opens the
document.
Click File > Info > Check for Issues > Check Compatibility.
This tool tells you which new features in Word 2013 won’t work
in older versions.
You save your document
as a Word 2003 file.
If you’ve used new Word features or formatting in your document,
Word 2003 users may see warnings about unsupported features, or
the formatting or feature may not appear in the file.
You don’t have to do anything, necessarily. When you save your file
in the older Word 2003 file format, the Compatibility Checker will
run automatically and warn you about any unsupported features.
Then you can choose to make any changes to your document.
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