Kyocera Fax Machine km f1050 User Manual

Operation Guide

Please read the Operation Guide before using the facsimile.

Keep it close to the facsimile for easy reference.

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Table of Contents

Getting to KnowYour Machine

Safety Information...............................................................................................................7

Function Key..................................................................................................................... 12

External View .................................................................................................................... 13

Control Panel .................................................................................................................... 14

InstallingYour Machine

Main Unit and Accessories ..............................................................................................16

Installing the Accessories............................................................................................... 17

Installing the Toner Cartridge.......................................................................................... 18

Loading the Recording Paper ......................................................................................... 20

I Paper Specifications.......................................................................................... 20

Connecting the Telephone Line Cable and Power Cord ............................................... 22

Setting the Dialing Method (Tone or Pulse) ................................................................... 24

Adjusting the Volume ....................................................................................................... 25

I Setting the Monitor Volume ............................................................................... 25

I Setting the Ringer Volume................................................................................. 25

User Parameters............................................................................................................... 26

I General Description .......................................................................................... 26

I Setting the Date and Time................................................................................. 26

I Setting Your LOGO ............................................................................................ 27

I Setting Your Character ID .................................................................................. 28

I Setting Your ID Number (Fax Telephone Number) ............................................ 29

ProgrammingYour Machine

One-Touch/Abbreviated Dialing Numbers ..................................................................... 30

I Entering One-Touch/Abbreviated Dialing Numbers........................................... 30

I Editing One-Touch/Abbreviated Dialing Numbers ............................................. 32

I Printing Out a Directory Sheet .......................................................................... 34

CustomizingYour Machine ...............................................................................................35

I General Description .......................................................................................... 35

I Setting the Fax Parameters .............................................................................. 35

I Fax Parameter Table ..........................................................................................36

Basic Operations

Loading Documents..........................................................................................................40

I Documents You Can Send .................................................................................40

I Documents You Cannot Send ........................................................................... 40

I How to Load Documents ................................................................................... 41

Basic Transmission Settings............................................................................................42

I General Description .......................................................................................... 42

I Contrast............................................................................................................. 42

I Resolution ..........................................................................................................42

I Halftone ............................................................................................................. 43

I Verification Stamp ............................................................................................. 43

I Communication Journal (COMM. JOURNAL) ................................................... 44

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Table of Contents

Sending Documents ........................................................................................................ 45

I General Description .......................................................................................... 45

I Memory Transmission ....................................................................................... 45

I Direct Transmission ........................................................................................... 52

I Voice Mode Transmission .................................................................................. 55

I Transmission Reservation ................................................................................. 57

I Redialing ............................................................................................................60

Receiving Documents...................................................................................................... 61

I General Description .......................................................................................... 61

I Automatic Reception ......................................................................................... 61

I Manual Reception ............................................................................................. 61

I Print Reduction.................................................................................................. 62

I Selecting the Print Reduction Mode .................................................................. 62

I Receiving Oversize Documents ........................................................................ 63

I Substitute Memory Reception ........................................................................... 64

I Print Collation Mode .......................................................................................... 64

Making Copies .................................................................................................................. 65

Advanced Features

Batch Transmission ......................................................................................................... 66

I General Description .......................................................................................... 66

I Real-time Batch Transmission ........................................................................... 66

I Delayed Batch Transmission ............................................................................. 66

Timer Controlled Communications ................................................................................ 67

I General Description .......................................................................................... 67

I Deferred Transmission....................................................................................... 67

I Deferred Polling................................................................................................. 68

Polling ............................................................................................................................... 69

I General Description .......................................................................................... 69

I Setting the Polling Password ............................................................................. 69

I Preparing to be Polled ....................................................................................... 70

I To Poll Documents from Another Station .......................................................... 71

Program Keys ....................................................................................................................72

I General Description ...........................................................................................72

I Setting for Group Dialing ....................................................................................72

I Setting for Deferred Transmission ......................................................................73

I Setting for Deferred Polling ................................................................................74

I Setting for Normal Polling...................................................................................75

I Setting for One-Touch Key .................................................................................76

I Changing or Erasing the Program Key Settings .................................................77

Edit File Mode ....................................................................................................................78

I General Description ...........................................................................................78

I Printing a File List...............................................................................................78

I Viewing the Contents of a File List .....................................................................79

I Changing the Start Time or the Station of a File ................................................80

I Deleting a File ....................................................................................................82

I Printing Out a File ..............................................................................................83

I Adding Documents into a File ............................................................................84

I Retry an Incomplete File ....................................................................................85

Access Code......................................................................................................................86

I General Description ...........................................................................................86

I Setting the Access Code ....................................................................................86

I Operating Your Machine with the Access Code (Restrict all operations) ...........87

I Operating Your Machine with the Access Code

(Restrict access of Fax Parameters and Journal) ..............................................87

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Table of Contents

Receive To Memory ...........................................................................................................88

I General Description ...........................................................................................88

I Setting the RCV To Memory Password ..............................................................88

I Setting RCV To Memory.....................................................................................88

I Printing Out Documents .....................................................................................89

Distinctive Ring Detector (DRD) ......................................................................................90

I General Description ...........................................................................................90

Fax Cover Sheet ................................................................................................................91

I General Description ...........................................................................................91

I To use the Fax Cover Sheet ...............................................................................91

PIN Code Access...............................................................................................................93

I General Description ...........................................................................................93

I Selecting the Access Method (Prefix or Suffix) ..................................................93

I Dialing with a PIN Code .....................................................................................94

Fax Forward .......................................................................................................................95

I Setting Fax Forward ...........................................................................................95

File Transmission ..............................................................................................................96

I General Description ...........................................................................................96

I Storing the Document(s) ....................................................................................96

I Sending the Stored Document(s) .......................................................................97

I Deleting the Stored Document(s) .......................................................................98

I Printing the Stored Document(s) ........................................................................98

Department Code ..............................................................................................................99

I General Description ...........................................................................................99

I Setting the Department Code ..........................................................................100

I Changing or Erasing the Department Code .....................................................101

I Sending Document with Department Code......................................................103

I Sending Document with Department Code (Voice Mode Transmission) ..........104

I Printing a Department Code List ......................................................................105

I Printing a Department Code Journal................................................................106

Multiple LOGO .................................................................................................................108

I General Description .........................................................................................108

I Setting the Multiple LOGO ...............................................................................108

I Changing or Erasing the Multiple LOGO..........................................................109

I Sending Document with Multiple LOGO ..........................................................110

I Printing a Multiple Logo List .............................................................................111

Network Features

Selective Reception ........................................................................................................112

I General Description .........................................................................................112

I Setting the Selective Reception .......................................................................112

Password Communications ...........................................................................................113

I General Description .........................................................................................113

I Compatibility with Other Machines ...................................................................113

I Setting Password Transmission ........................................................................114

I Setting Password Reception ............................................................................115

I Using Password Transmission ..........................................................................116

I Using Password Reception ..............................................................................117

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Table of Contents

Confidential Mailbox .......................................................................................................118

I General Description .........................................................................................118

I Confidential Mailbox .........................................................................................118

I Sending a Confidential Document to a Remote Station’s Mailbox ...................119

I Polling a Confidential Document from a Remote Station’s Mailbox .................120

I Receiving a Confidential Document to Your Machine’s Mailbox .......................121

I Storing a Confidential Document in Your Machine’s Mailbox............................122

I Printing Out a Confidential Document from Your Machine’s Mailbox................123

I Deleting a Confidential Document Stored in Your Machine’s Mailbox ..............124

Sub-Addressing ..............................................................................................................125

I General Description .........................................................................................125

I To set the Sub-address into a One-Touch/ABBR. Dialing Numbers.................126

I To send a Document with Sub-address ...........................................................127

Prntout Journals and Lists

Journals and Lists ..........................................................................................................128

I General Description .........................................................................................128

I Transaction Journal ..........................................................................................128

I Individual Transmission Journal (IND. XMT JOURNAL) ...................................129

I Communication Journal (COMM. JOURNAL) ..................................................132

I One-Touch/Abbreviated and Directory Search List ..........................................134

I Program List .....................................................................................................137

I FAX Parameter List ..........................................................................................138

Problem Solving

Troubleshooting ..............................................................................................................139

I Information Codes ............................................................................................141

I Clearing a Recording Paper Jam .....................................................................144

I Clearing a Document Jam................................................................................145

I Cleaning the Document Scanning Area ...........................................................146

I Cleaning the Printer Roller ...............................................................................147

I Adjusting the Automatic Document Feeder (ADF) ...........................................148

I Verification Stamp ............................................................................................149

I Replacing the Lithium Battery ..........................................................................150

I Checking the Telephone Line ...........................................................................151

Appendix

Specifications ..................................................................................................................152

Recording Paper Specifications ....................................................................................155

Options and Supplies .....................................................................................................156

I Installing the Memory Card (Flash Memory Card and/or DRAM Card) ...........158

FCC Notice for User in USA ...........................................................................................159

Notice to User in Canada................................................................................................161

Glossary...........................................................................................................................163

ITU-T Image No. 1 ............................................................................................................166

Index .................................................................................................................................167

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Safety Information

WARNING

denotes a potential hazard that could result in serious injury or death.

• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO

SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.

CAUTION-USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER

THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.

Product complies with DHHS Rules 21

CFR Subchapter J in effect at date

of manufacture.

Manufacturer's name and address

Factory ID

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Please read the operation guide before using the facsimile.

Keep it close to the facsimile for easy reference.

The sections of this guide and parts of the facsimile marked with symbols are safety warnings meant to

protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the

facsimile. The symbols and their meanings are indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from insufficient

attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient attention to

or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from insufficient

attention to or incorrect compliance with the related points.

Symbols

The

symbol indicates that the related section includes safety warnings. Specific points of attention

are indicated inside the symbol.

................. [General warning]

................. [Warning of danger of electrical shock]

................. [Warning of high temperature]

The

symbol indicates that the related section includes information on prohibited actions. Specifics of

the prohibited action are indicated inside the symbol.

................. [Warning of prohibited action]

................. [Disassembly prohibited]

The G symbol indicates that the related section includes information on actions which must be per-

formed. Specifics of the required action are indicated inside the symbol.

................. [Alert of required action]

................. [Remove the power plug from the outlet]

................. [Always connect the facsimile to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings in the guide are

illegible or if the guide itself is missing. (fee required)

<Note>

Due to performance updating, information in this operation guide is subject to change without notice.

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CAUTION LABELS

Caution labels have been attached to the facsimile at the following locations for safety purposes. BE

SUFFICIENTLY CAREFUL to avoid fire or electric shock when removing a paper jam or when replacing toner.

Label 1

High temperature inside. Do not touch

parts in this area, because there is a

danger of getting burned. ...................

NOTE: DO NOT remove these labels.

INSTALLATION PRECAUTIONS

I Environment

Other precautions

• Adverse environmental conditions may affect the safe operation

and performance of the facsimile. Install in an air-conditioned

room (recommended room temperature: around 68°F (20°C),

humidity: around 65%RH) and avoid the following locations

when selecting a site for the facsimile.

. Avoid locations near a window or with exposure to direct

sunlight.

. Avoid locations with vibrations.

. Avoid locations with drastic temperature fluctuations.

. Avoid locations with direct exposure to hot or cold air.

. Avoid poorly ventilated locations.

• DO NOT USE THIS PRODUCT NEAR WATER, FOR

EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN

SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR

A SWIMMING POOL.

CAUTION

• Avoid placing the facsimile on or in locations which

are unstable or not level. Such locations may cause

the facsimile to fall down or fall over. This type of

situation presents a danger of personal injury or

damage to the facsimile. ...........................................

• Avoid locations with humidity or dust and dirt. If dust

or dirt become attached to the power plug, clean the

plug to avoid the danger of fire or electrical shock. ..

• Avoid locations near radiators, heaters, or other heat

sources, or locations near flammable items, to avoid

the danger of fire. ......................................................

• During print out, some ozone is released, but the amount does

not cause any ill effect to one's health.If, however, the facsimile

is used over a long period of time in a poorly ventilated room

or when making an extremely large number of copies, the smell

may become unpleasant. To maintain the appropriate

environment for the facsimile, it is suggested that the room be

properly ventilated.

• To keep the facsimile cool and facilitate changing of

parts and maintenance, allow access space as shown

below.

Leave adequate space, especially around the rear

cover, to allow air to be properly ventilated out of the

facsimile. ....................................................................

I Power supply/Grounding the facsimile

WARNING

10 cm

• DO NOT use a power supply with a voltage other than

that specified. Avoid multiple connections in the same

outlet. These types of situations present a danger of

fire or electrical shock. ..............................................

10 cm

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INSTALLATION PRECAUTIONS

• Plug the power cord securely into the outlet. If metallic

objects come in contact with the prongs on the plug,

it may cause a fire or electric shock. ........................

• To protect the equipment from electrical surges that

can be caused by, among other things, lightning strikes

and utility company switching, a quality surge

suppressor should be installed. This should provide

protection on both the power line and the telephone

line. (Contact an authorized service center for a

recommendation of the type of surge suppressor

required.)

• Always connect the facsimile to an outlet with a ground

connection to avoid the danger of fire or electrical

shock in case of an electric short. If an earth

connection is not possible, contact your service

representative. ...........................................................

• The power supply cord is used as the main disconnect

device. Ensure that the socket/outlet is located/

installed near the equipment and is easily accessible.

CAUTION

• USE ONLY THE POWER CORD INDICATED IN THIS

MANUAL.

• TO REDUCE THE RISK OF SHOCK OR FIRE, USE

ONLY NO. 26 AWG OR LARGER TELEPHONE LINE

CABLE.

I Handling of plastic bags

Other precautions

• DO NOT connect the facsimile to the same outlet as

an air conditioner or copier, etc.

WARNING

• Connect the power plug to the closest outlet possible

to the facsimile.

• Keep the plastic bags that are used with the facsimile

away from children.The plastic may cling to their nose

and mouth causing suffocation. ...............................

PRECAUTIONS FOR USE

• If anything harmful (paper clips, water, other fluids,

etc.) falls into the facsimile, remove the power plug

from the outlet immediately to avoid the danger of fire

or electrical shock. Then contact your service

representative. ...........................................................

I Cautions when using the facsimile

WARNING

• When installing an add-on memory, always remove

the power plug from the outlet first.

Installing it with the power supplied may cause an

electrical shock.........................................................

• DO NOT place metallic objects or containers with water

(flower vases, flower pots, cups, etc.) on or near the

facsimile. This type of situation presents a danger of

fire or electrical shock should they fall inside. .........

• DO NOT remove or connect the power plug with wet

hands, as there is a danger of electrical shock. .......

• DO NOT remove any of the covers from the facsimile

as there is a danger of electrical shock from high

voltage parts inside the facsimile..............................

• For safety purposes, ALWAYS remove the power plug

from the outlet when cleaning the main charger......

• DO NOT damage, break or attempt to repair the power

cord. DO NOT place heavy objects on the cord, pull

it, bend it unnecessarily or cause any other type of

damage.

• Keep the button batteries in a safe place out of the

reach of children. Should a child swallow a battery,

consult a doctor immediately....................................

These types of situations present a danger of fire or

electrical shock.........................................................

• ALWAYS contact your service representative for

maintenance or repair of internal parts. ..................

• NEVER attempt to repair or disassemble the facsimile

or its parts as there is a danger of fire, electrical shock

or damage to the laser. If the laser beam escapes,

there is a danger of it causing blindness. .................

CAUTION

• If the facsimile becomes excessively hot, smoke

appears from the facsimile, there is an odd smell, or

any other abnormal situation occurs, there is a danger

of fire or electrical shock.Remove the power plug from

the outlet immediately and contact your service

representative............................................................

• DO NOT pull the power cord when removing it from

the outlet. If the power cord is pulled, the wires may

become broken and there is a danger of fire or

electrical shock.(ALWAYS grasp the power plug when

removing the power cord from the outlet.) ................

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PRECAUTIONS FOR USE

• ALWAYS remove the power plug from the outlet when

moving the facsimile. If the power cord is damaged,

there is a danger of fire or electrical shock. ............

• AVOID USING A TELEPHONE (OTHER THAN A

CORDLESS TYPE) DURING AN ELECTRICAL

STORM. THERE MAY BE A REMOTE RISK OF

ELECTRIC SHOCK FROM LIGHTNING.

• Do not use batteries other than those specified to be

used with this facsimile, and do not mix new and old

batteries. Doing so may cause battery explosion or

leakage, resulting in fire, injury or contamination. ....

• DO NOT USETHE TELEPHONE TO REPORT A GAS

LEAK IN THE VICINITY OF THE LEAK.

• When installing batteries in the facsimile, make sure

that they are correctly oriented according to the (+)

and (-) marks. Failure to adhere to this may cause

battery explosion or leakage, resulting in fire, injury

or contamination........................................................

I Cautions when handling consumables

CAUTION

• If dust accumulates within the facsimile, there is a

danger of fire or other trouble. It is therefore

recommended that you consult with your service

representative in regard to cleaning of internal parts.

This is particularly effective if accomplished prior to

seasons of high humidity. Consult with your service

representative in regard to the cost of cleaning the

internal parts of the facsimile. ..................................

• DO NOT attempt to incinerate the toner cartridges.

Dangerous sparks may cause burns. ......................

• Keep the toner cartridges out of the reach of children.

• If toner happens to spill from the toner cartridges,

avoid inhalation and ingestion, as well as contact with

your eyes and skin. ...................................................

• For safety purposes, ALWAYS remove the power plug

from the outlet when performing cleaning operations.

• If you do happen to inhale toner, move to a place

with fresh air and gargle thoroughly with a large

amount of water. If coughing develops, contact a

physician.

• If you do happen to ingest toner, rinse your mouth

out with water and drink 1 or 2 cups of water to dilute

the contents of your stomach. If necessary, contact a

physician.

• If you do happen to get toner in your eyes, flush them

thoroughly with water. If there is any remaining

tenderness, contact a physician.

• If toner does happen to get on your skin, wash with

soap and water.

• Do not dispose of worn out batteries in fire. Doing so

may cause explosion, resulting in fire or burns. .......

Other precautions

• DO NOT place heavy objects on the facsimile or cause

other damage to the facsimile.

• DO NOT open the front cover or pull out the power

plug while transmitting, receiving, or copying.

• The facsimile may only be used within the country of

purchase due to the different safety and

communication standards in each country.

(International communication standards, however,

make the communication between countries possible.)

• DO NOT attempt to force open or destroy the toner

cartridges. ................................................................

• The facsimile may be inoperable in areas with poor

telephone lines or communication conditions.

Other precautions

• After use, ALWAYS dispose of the toner cartridges in

accordance with Federal, State and Local rules and

regulations.

• “CALLWAITING” or other telephone company optional

services that produce audible tones or clicks on the

line can disrupt or cause termination of facsimile

communications.

• Store all consumables in a cool, dark location.

• DO NOT touch electrical parts, such as connectors or

printed circuit boards. They could be damaged by

static electricity.

• If you will not be using the copier for a prolonged period

of time, remove all paper from the drawer(s) and seal

in its original packaging.

• DO NOT attempt to perform any operations not

explained in this handbook.

• ATTENTION: The product that you have purchased

contains a rechargeable battery. The battery is

recyclable. At the end of it's useful life, under various

state and local laws, it may be illegal to dispose of

this battery into the municipal waste stream. Check

with your local solid waste officials for details in your

area for recycling options or proper disposal.

* The above warning is valid only in United States of

America.

• CAUTION: Use of controls or adjustments or

performance of procedures other than those specified

herein may result in hazardous radiation exposure.

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Function Key

Any function can be started by first pressing

and then enter the function number, or by

FUNCTION

pressing

scroll key repeatedly until the desired function appears on the display.

Deferred Communication

1 = XMT

2 = Polling

Advanced Communication

1 = Not Used

2 = Confidential Communication

3 = File Transmission

Polling

1 = Polling

2 = Polled

FUNCTION

Printout

1 = Journal (Print/View)

2 = One-Touch/Abbreviated/

Directory Search List

3 = Program List

4 = Fax Parameter List

5 = Not used

6 = Individual XMT Journal

7 = Directory Sheet

Set Mode

1 = User Parameters

• Date & Time

• Logo

• Character ID

• ID Number (Fax Telephone Number)

2 = One-Touch/Abbreviated Numbers

3 = Program Keys

4 = Fax Parameters

5 = Not Used

6 = Cleaning Printer Roller

Select Mode

1 = Communication Journal = OFF/ON/INC

2 = Not Used

3 = Cover Sheet = OFF/ON

4 = Password-XMT = OFF/ON (See Note 1)

5 = RCV to Memory = OFF/ON/PRINT

Edit File Mode

1 = File List (Print/View)

2 = Change Time/Station

3 = Delete File

4 = Print File

5 = Add Document

6 = Retry Incomplete File

1. If Fax Parameter is not preset to the Valid position, which enables you to use the function, the

display will not show the function.

NOTE

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External View

ADF Door

Handset

(Available as an option, see page 156.)

Document Guides

Control Panel

Document Sub Tray

Printer Cover

Document Return Tray

Recording Paper Tray

Recording Paper Cassette

(Standard)

250 sheets Recording Paper Cassette

(Available as an option, see page 156.)

500 sheets Recording Paper Cassette

(Available as an option, see page 156.)

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Control Panel

LCD Display

Indicates date and time, or the current

operation.

ON LINE

Blinks when the machine is

transmitting a document or

receiving.

TONER

Blinks when the remaining toner

is getting low and lights when

the toner is running out.

(See page 18)

ALARM

Lights when trouble occurs.

(See page 139)

ON LINE

TONER

ALARM

One-Touch Keys (01-32)

Used for One-Touch Dialing.

(See page 48 and 53)

DARKER

LIGHTER

S-FINE

FINE

FAST

QUALITY

CONTRAST RESOLUTION HALFTONE

Program Keys (P1-P8)

VOLUME

Used to record long dialing procedures or

Group Dialing Number keys.

(See page 72 to 77)

DIRECTORY

ENTER LETTER(S)

Enter the full station name or part of a station name by

using the Character keys. (See page 14)

Ex:

for searching ABCD

A B

[010] ABCD

5553456

repeatedly until the display shows the station name you

want to send to.

* DIALING *

ABCD

START

The full number (e.g. 5553456) will be dialed.

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Sending Documents

Voice Mode Transmission

If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine

requires an optional fax handset or an external telephone.

Off-Hook Dialing

For Off-Hook Dialing, follow the steps below.

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

* PHONE OFF HOOK *

* DIALING *

Lift the fax handset or the external telephone and dial the

telephone number from the keypad.

Ex:

5551234

❚

ON LINE * XMT *

When you hear the voice of the other party, tell the other

party to prepare to receive a document.

Then, when you hear a beep,

START

and hang up the handset.

1. To stop the transmission, press

The display shows:

STOP

NOTE

COMMUNICATION STOP?

1:YES 2:NO

Press

to stop the transmission. The Communication Journal will not print out regardless of

the printout mode setting of the Communication Journal.

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Sending Documents

Voice Mode Transmission

On-Hook Dialing

For On-Hook Dialing, follow the steps below.

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

* MONITOR *

❚

MONITOR

You will hear dial tone through the monitor speaker.

* DIALING *

Dial the telephone number from the keypad.

5551234

❚

Ex:

When you hear a beep,

ON LINE * XMT *

START

1. If you need a special access number to get an outside line, dial it first then press

enter a pause (represented by a "-") before dialing the full number.

Ex: 9 PAUSE 5551234

PAUSE

NOTE

2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,

press /"). (represented by a "/").

TONE

The dialing mode will be changed from Pulse to Tone after dialing the digit "/".

Ex: 9 PAUSE TONE 5551234

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Sending Documents

Transmission Reservation

You can do the following while sending a document from memory or receiving a document.

• Reserve the next transmission into memory. (Up to 30 different files)

• Reserve a priority transmission.

Memory Transmission Reservation (Multi-tasking)

If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can

reserve a transmission by the following procedure.

ON LINE * MEM.XMT *

ID:(Identification)

Your machine is on-line, the ON LINE lamp is blinking or

printing received documents.

ON LINE * PC MODE *

ON LINE * PRT MODE *

* PRINTING PC DATA *

ON LINE * RCV *

ID:(Identification)

* PRINTING *

MEMORY RCV’D DOC

* PRINTING *

PC DATA

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

MEMORY

Make sure that the MEMORY lamp is on.

If not, press "On".

to set "On".

MEMORY

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press

station is entered

(Up to 32 stations)

after each

SET

• Directory Search Dialing, press

station is entered

(For details, see page 47 to 50.)

<01>(Station name)

5551234

Ex:

* STORE *

NO.005

PAGES=001 01%

START

* STORE * COMPLETED

TOTAL PAGE=005 25%

Your machine will store the document(s) into memory.

1. To cancel the memory transmission reservation, see page 82

2. If the same station has been reserved with different files, the files will be executed in a single

transmission (Batch Transmission). (See page 66)

NOTE

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Sending Documents

Transmission Reservation

Direct Transmission Reservation (Priority Transmission Reservation)

If you are in a rush to send an urgent document, however there are many files in the memory, use Direct

Transmission Reservation to send the urgent document. The urgent document will be sent immediately

after the current communication is finished.

Note that you cannot send documents to multiple stations.

To reserve your machine for sending the urgent documents

ON LINE * MEM.XMT *

ID:(Identification)

Your machine is on-line, the ON LINE lamp is blinking or

printing received documents.

ON LINE * PC MODE *

ON LINE * PRT MODE *

* PRINTING PC DATA *

ON LINE * RCV *

ID:(Identification)

* PRINTING *

MEMORY RCV’D DOC

* PRINTING *

PC DATA

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

ENTER STATION

00%

MEMORY

Make sure that the lamp goes off.

Dial by using any one of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing and press

START

• Directory Search Dialing and press

(For details, see pages 52 to 54.)

<01>(Station name)

5551234

Ex:

You can reserve sending an urgent document to a

single station only.

A message “DIRECT XMT RESERVED” will be

shown on the display.

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Sending Documents

Transmission Reservation

To cancel the direct transmission reservation

DIRECT XMT RESERVED

<01>(Station name)

Make sure the document is on the ADF.

CANCEL XMT RESERVE ?

1:YES 2:NO

STOP

and then remove the document from ADF.

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Sending Documents

Redialing

Automatic Redialing

WAIT TO DIAL NO.001

<01>(Station name)

If a busy line is detected, the machine will redial the number up to 5 times

at 3 minutes interval. However, if a busy line is not detected, the machine

will redial only one time. During that time, a message will appear as shown

to the right.

A file number is shown in the upper right hand corner of the display if it is a memory

transmission file.

Manual Redialing

You can also redial the last dialed number manually by pressing

key.

REDIAL

To redial the last dialed number through memory

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

Make sure that the MEMORY lamp is on.

TEL. NO.

5551234

PAUSE

REDIAL

* STORE *

NO.002

PAGES=001 01%

START

* DIALING * NO.002

5551234

The document is stored into memory with a file number.

Then dials the last dialed number.

To redial the last dialed number through ADF

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

ENTER STATION

00%

MEMORY

Make sure that the lamp goes off.

PRESS START TO DIAL

5551234

PAUSE

REDIAL

START

* DIALING *

5551234

Your machine starts to dial the last dialed number.

1. While the unit is displaying "WAIT TO DIAL", you can press

to start redialing

NOTE

REDIAL

immediately.

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Receiving Documents

General Description

Your machine is provided with both automatic and manual reception modes. The selection of either

reception mode is made with Fax Parameter No. 17 (RCV MODE).

Automatic Reception

Your machine will receive documents automatically if the Fax Parameter No. 17 (RECEIVE MODE) is set to

“Auto”.

Manual Reception

You may wish to receive documents manually if you use the telephone line in your office primarily as a

personal telephone and occasionally for your facsimile machine.

To receive documents manually, change the Fax Parameter No. 17 (RECEIVE MODE) to “Manual” and the

following message will be shown on the display.

NOV-12-2001 15:00

MANUAL RCV 00%

When the telephone rings, lift the handset. (See Note 1)

If you hear a beep, the sound tells you that someone

wants to send a document.

Remove any documents from the ADF.

START

Your machine starts receiving the document.

Hang up the telephone.

1. Your machine requires an optional fax handset or an external telephone connected to the TEL

NOTE

jack on the left side of the machine.

2. If you receive a document with Super Fine resolution (406 pels/inch x 391 lines/inch), it might

be divided into multiple pages with no reduction.

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Receiving Documents

Print Reduction

This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents

sent to you by the other parties cannot be printed within a single page. When this occurs, the document will

be divided into separate pages.

This machine is equipped with a Print Reduction function to solve this problem. You may select the most

appropriate setting from the selections described below.

1. Automatic Reduction

Each page of a received document is first stored in memory. Based on the document length, your

machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire

document on a single page. If the received document is extremely long (over 39% longer than the

recording paper), the document will be divided into separate pages and print without reduction.

2. Fixed Reduction

You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive

will be reduced to the fixed ratio regardless of size.

Selecting the Print Reduction Mode

Set Fax Parameters as shown below.

1. To set Automatic Reduction mode.

1) No. 24 Print Reduction set to “Auto”.

2. To set Fixed Reduction mode.

1) No. 24 Print Reduction set to “Fixed”.

2) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)

Ex: A4 to A4 - 96%

A4 to Letter - 90%

Letter to Letter - 96%

Legal to Letter - 75%

1. If the sending side is set to print the header on the outside of the copy area, more reduction

NOTE

ratio will be required.

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Receiving Documents

Receiving Oversize Documents

If the received document is extremely long (over 39% longer than the recording paper), the document will be

divided into separate pages. When printing on separate pages, the bottom 0.4 in (10 mm) of first page will

be overlapped on top of the next page.

Transmitted Document

Received Document

Overlap print.

0.4 in (10 mm)

The receiving document is divided

into two sheets with overlap printing.

1. If the reduction method is set to the Automatic Reduction mode, the document is printed out

with no reduction when printing out separate pages. If the reduction method is set to Fixed

Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25.

NOTE

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Receiving Documents

Substitute Memory Reception

If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically

starts receiving documents into its image data memory. Stored documents are printed automatically after

replacing the recording paper or the toner cartridge. (See Note 1 and 2)

NO RECORDING PAPER

INFO. CODE=010

When the machine finishes the memory reception and

there is no recording paper or toner, an Information Code

appears on the display.

OUT OF TONER

INFO. CODE=041

* PRINTING *

MEMORY RCV’D DOC

Install the recording paper (See page 20) or replace the

toner cartridge (See page 18).

The machine will automatically start printing the document

stored in the memory.

Print Collation Mode

The printing mechanism of this machine is a Reverse Order Stacking construction. This machine has a

Print Collation Mode that stacks received documents in the correct order. When the Print Collation Mode is

enabled, all received documents are stored into memory first, then printed out in Correct Order Stacking.

The requirements for the Print Collation Mode to be active are; 1) Fax Parameter No. 65 PRINT

COLLATION set to “Valid”, and 2) enough remaining memory.

The unit will print in Reverse Order Stacking (Non-Collation Mode) whenever one of the above requirements

is not met.

To use this function, we recommend installing an Optional Flash Memory Card. See page 156 (Options and

Supplies).

Sending Document Order

Stacking Document Order

Correct Order Stacking

Reverse Order Stacking

(Non-Collation Mode)

(Collation Mode)

1. If the memory overflows, the machine will stop receiving and release the communication line.

The document(s) stored in the memory up to that moment will be printed out.

2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter

No. 22 to "Invalid". (See page 36)

NOTE

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Making Copies

Your machine has a copy function which can make single or multiple copies. When copying, your machine

will automatically select Fine resolution.

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

COPY

NO. OF COPY=1

COPY

NO. OF COPY=10

Enter the number of copies.

Ex:

* STORE *

NO.005

PAGES=001 01%

START

* COPY *

NO. OF COPY=01/10

The machine stores the document, then prints the copies.

1. The copy will be reduced automatically depending on the length of the original document. If

you wish to be prompted for the reduction ratio when making copies, change the setting of Fax

Parameter No. 32 (COPY REDUCTION) to "Manual".

NOTE

If Copy Reduction is set to Manual, press % steps. (100% to 70%)

zoom ratio in 1% steps. (100% to 70%)

and

to set the

2. If you make a copy with Super Fine resolution, it will be reduced slightly even if the reduction

ratio is set to 100% in order to fit the data on one page.

3. Standard Resolution is not available in Copy Mode.

4. An optional D-RAM Card is required when copying a Legal size document with the settings on

Super Fine resolution and the reduction ratio at 100%. If no optional D-RAM Card is installed,

the bottom portion of the document will be cut off.

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Advanced Features

Batch Transmission

General Description

To reduce transmission time and cost, this feature allows your machine to accumulate different documents

for the same destination(s) to be transmitted in a single phone call.

Real-time Batch Transmission

During memory transmission, your machine searches its memory for reserved files (up to 5 files) to transmit

to the same destination, automatically batching and transmitting them in a single phone call.

The following is an example to show Real-time Batch Transmission. (See Note 1)

Delayed Batch Transmission

Assign a time for batch transmission to a Program Key in advance. All transmission(s) using the Program

Key are batched and transmitted at the reserved time.

The following is an example to show Delayed Batch Transmission.

1. The machine cannot Batch to a file(s) that is/are Waiting to Redial or currently being sent, but it

NOTE

will Batch to files that are pending to dial.

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Timer Controlled Communications

General Description

You can send a document to one or multiple stations at any preset time within the next 24 hours. Up to 30

built-in timers can be set for deferred transmission and deferred polling.

Deferred Transmission

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

DEFERRED COMM. (1-2)

ENTER NO. OR ∨ ∧

FUNCTION

DEFERRED XMT

START TIME

SET

❚

ENTER STATION(S)

THEN PRESS START

Enter the start time from the keypad.

(Use a 4-digit, 24-hour clock)

Ex:

(11:30 p.m.) and

SET

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press

station is entered

(Up to 32 stations)

after each

SET

• Directory Search Dialing, press

station is entered

(For details, see page 47 to 50.)

<01>(Station name)

5551234

Ex:

* STORE *

NO.002

PAGES=001 05%

START

* STORE * COMPLETED

TOTAL PAGES=005 30%

to store documents into the memory.

1. If you enter a wrong number in Step 4, press

2. To change or cancel the Deferred Communication settings, see page 80 and 82.

then re-enter the right number.

CLEAR

NOTE

3. When you reserve a deferred transmission without storing a document into memory, the

following message will be shown on the display after pressing

in the last step.

START

DEF DIRECT XMT RSV’D

<01>(Station name)

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Timer Controlled Communications

Deferred Polling

DEFERRED COMM. (1-2)

ENTER NO. OR ∨ ∧

FUNCTION

DEFERRED POLLING

SET

START TIME

❚

DEFERRED POLLING

PASSWORD=❚❚❚❚

Enter the start time from the keypad.

(Use a 4-digit, 24-hour clock)

Ex:

(3:30 a.m.) and

Enter a 4-digit polling password.

Ex: and

SET

ENTER STATION(S)

THEN PRESS START

SET

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press

station is entered

(Up to 32 stations)

after each

SET

• Directory Search Dialing, press

station is entered

(For details, see page 47 to 50.)

<01>(Station name)

5551234

Ex:

* STORE *

NO.001

START

NOTE

1. If you enter a wrong number in Step 3, press

, then re-enter the right number.

CLEAR

2. To change or cancel the Deferred Communication settings, see page 80 and 82.

3. If you use the polling function with your password, the polling function works only when

you are sending and receiving between KM-F1050 and KM-F1050, or KM-F1050 and KM-

F650.

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Polling

General Description

Polling means calling other station(s) to retrieve a document. The other station must know in advance that

you will call and must have a document set on the ADF or stored in the memory. You may need to set a

polling password, shared by the other station, to ensure security.

Setting the Polling Password

If the polling password does not match with the polled station, your polling request will be refused

automatically.

To set the polling password, follow the steps below.

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

26 POLLING PASSWORD

❚❚❚❚

SET

26 POLLING PASSWORD

1234

Enter a 4-digit polling password.

Ex:

SET

STOP

1. Polling might not function with all fax machines. We suggest you attempt a trial polling before

you actually poll important documents.

NOTE

2. If a password is not set in the polled station, you may poll the other station even though your

machine has a password.

3. This function works only when you are sending or receiving between KM-F1050 and KM-

F1050, or KM-F1050 and KM-F650.

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Polling

Preparing to be Polled

In order to let other stations poll your machine, you must prepare your machine with a document stored in

memory. Be sure to set the polling password before storing the document into memory. After being polled,

the documents stored in the memory will be erased automatically. To retain the documents in memory so

that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

POLLING

NO.=❚

1:POLLING 2:POLLED

FUNCTION

POLLED

PASSWORD=1234

POLLED

Enter a 4-digit polling password. (See Note 3)

Ex:

PASSWORD=4321

* STORE *

NO.015

PAGES=001 01%

START

* STORE * COMPLETED

TOTAL PAGES=005 24%

The document(s) will be stored into memory.

1. You can still send or receive documents even when set to be polled.

2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same

polled file, see page 84.

NOTE

3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the

display. You can still change the password temporarily by overwriting it with a new one.

4. If you use the polling function with your password, the polling function works only when

you are sending and receiving between KM-F1050 and KM-F1050, or KM-F1050 and KM-

F650.

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Polling

To Poll Documents from Another Station

The following procedure lets you poll a document from one or multiple stations. Be sure to set the polling

password before polling. (See page 69)

POLLING

NO.=❚

1:POLLING 2:POLLED

FUNCTION

POLLING

PASSWORD=1234

POLLING

Enter a 4-digit polling password. (See Note 2)

Ex:

PASSWORD=1111

ENTER STATION(S)

THEN PRESS START

SET

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press

station is entered

(Up to 32 stations)

after each

SET

<01>(Station name)

5551234

• Directory Search Dialing, press

station is entered

(For details, see page 47 to 50.)

Ex:

* STORE *

NO.001

START

1. You can review the entered stations in step 5 by pressing

to erase the displayed station or group as needed.

key, press

NOTE

SET

2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the

display.

You can still change the password temporarily by overwriting it with a new one.

3. If you use the polling function with your password, the polling function works only when

you are sending and receiving between KM-F1050 and KM-F1050, or KM-F1050 and KM-

F650.

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Program Keys

General Description

Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll

the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations

to be polled, a deferred transmission or polling sequence or an additional One-Touch key.

Setting for Group Dialing

To set a Program Key for Group Dialing

PROGRAM

ENTER NO. OR ∨ ∧

(1-4)

SET

FUNCTION

PROGRAM[P ]

PRESS PROGRAM KEY

SET

PROGRAM[P1]

ENTER NAME

NAME

Ex:

ENTER STATION(S)

THEN PRESS START

Enter the station name (up to 15 characters) by using the

Character keys. (See page 14)

Ex: PROG.A and

SET

Enter the station numbers by using One-Touch Key or

and 3-digit code.

ABBR

<01>(Station name)

5551234

ABBR

Ex:

and

You may use the

station(s) before going to next step. If you find an error,

press to erase the displayed station.

keys to review the entered

[010](Station name)

5553456

CLEAR

PROGRAM[P ]

PRESS PROGRAM KEY

START

You can now set other Program Keys by repeating the

procedures from Step 3, or return to standby by pressing

STOP

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Program Keys

Setting for Deferred Transmission

To set a Program Key for deferred transmission

PROGRAM

ENTER NO. OR ∨ ∧

(1-4)

SET

FUNCTION

PROGRAM[P ]

PRESS PROGRAM KEY

SET

PROGRAM[P1]

ENTER NAME

NAME

Ex:

PROGRAM[P1]

PRESS FUNCTION KEY

Enter the station name (up to 15 characters) by using the

Character keys. (See page 14)

Ex: PROG.A and

SET

DEFERRED XMT

START TIME

SET

❚

FUNCTION

ENTER STATION(S)

THEN PRESS START

Enter the starting time using 4 digits.

Ex: (11:30 p.m.) and

SET

Enter the station by any combination of the following

methods:

• One-Touch Dialing

• Abbreviated Dialing

<01>(Station name)

5551234

• Directory Search Dialing, press

station is entered

after each

SET

(For details, see page 47 to 50.)

Ex:

PROGRAM[P ]

PRESS PROGRAM KEY

START

You can now set other Program Keys by repeating the

procedures from Step 3, or return to standby by pressing

STOP

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Program Keys

Setting for Deferred Polling

To set a Program Key for deferred polling

PROGRAM

ENTER NO. OR ∨ ∧

(1-4)

SET

FUNCTION

PROGRAM[P ]

PRESS PROGRAM KEY

SET

PROGRAM[P1]

ENTER NAME

NAME

Ex:

PROGRAM[P1]

PRESS FUNCTION KEY

Enter the station name (up to 15 characters) by using the

Character keys. (See page 14)

Ex: PROG.A and

SET

DEFERRED POLLING

START TIME

SET

❚

FUNCTION

DEFERRED POLLING

PASSWORD=❚❚❚❚

Enter the starting time.

Ex: (10:00 p.m.) and

SET

ENTER STATION(S)

THEN PRESS START

Enter a 4-digit polling password.

Ex: and

SET

The polling password appears if it has been previously

set.

Enter the station by any combination of the following

methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press

station is entered

(For details, see page 47 to 50.)

after each

SET

<01>(Station name)

5551234

Ex:

PROGRAM[P ]

PRESS PROGRAM KEY

START

You can now set other Program Keys by repeating the

procedures from Step 3, or return to standby by pressing

STOP

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Program Keys

Setting for Normal Polling

To set a Program Key for normal polling

PROGRAM

ENTER NO. OR ∨ ∧

(1-4)

SET

FUNCTION

PROGRAM[P ]

PRESS PROGRAM KEY

SET

PROGRAM[P1]

ENTER NAME

NAME

Ex:

PROGRAM[P1]

PRESS FUNCTION KEY

Enter the station name (up to 15 characters) by using the

Character keys. (See page 14)

Ex: PROG.A and

SET

POLLING

PASSWORD=❚❚❚❚

FUNCTION

ENTER STATION(S)

THEN PRESS START

Enter a 4-digit polling password.

Ex: and

SET

The polling password appears if it has been previously

set.

<01>(Station name)

5551234

Enter the station by any combination of the following

methods:

• One-Touch Dialing

• Abbreviated Dialing

• Directory Search Dialing, press

station is entered

after each

SET

(For details, see page 47 to 50.)

Ex:

PROGRAM[P ]

PRESS PROGRAM KEY

START

You can now set other Program Keys by repeating the

procedures from Step 3, or return to standby by pressing

STOP

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Program Keys

Setting for One-Touch Key

To set a Program Key for One-Touch Key

PROGRAM

ENTER NO. OR ∨ ∧

(1-4)

SET

FUNCTION

PROGRAM[P ]

PRESS PROGRAM KEY

SET

PROGRAM[P1]

ENTER NAME

NAME

Ex:

[P1] PROG.A

ENTER TEL. NO.

Enter the station name (up to 15 characters) by using the

Character keys. (See page 14)

Ex: PROG.A and

SET

[P1] PROG.A

Enter a telephone number (up to 36 digits including

pauses and spaces).

9-555 1234

❚

Ex:

PAUSE

SPACE

PROGRAM[P ]

PRESS PROGRAM KEY

START

You can now set other Program Keys by repeating the

procedures from Step 3, or return to standby by pressing

STOP

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Program Keys

Changing or Erasing the Program Key Settings

To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 72 to 76.

• Start time or station(s) for deferred transmission

• Station(s) for normal polling

• Start time or station(s) for deferred polling

• Station(s) for group dialing

• Telephone number and station name for One-Touch key

To erase the settings in a Program Key

PROGRAM

ENTER NO. OR ∨ ∧

(1-4)

SET

FUNCTION

PROGRAM[P ]

PRESS PROGRAM KEY

SET

PROGRAM[P1]

DELETE? 1:YES 2:NO

Press the Program key you want to erase.

Ex:

* DELETING *

PROGRAM[P1]

PROGRAM[P ]

PRESS PROGRAM KEY

You can now erase other Program Keys by repeating the

procedures from Step 3, or return to standby by pressing

STOP

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Edit File Mode

General Description

Your machine has a document image memory which enables you to reserve memory transmission, memory

deferred transmission, memory polling and so on.

After reserving the communications in memory, you may need to change the settings of the

communication(s) while it is still in memory. This section describes how to use the file editing features.

Printing a File List

The contents of the communication settings may have to be modified or deleted. To verify the contents,

follow the steps below to print out a file list.

EDIT FILE MODE (1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FILE LIST?

PRESS SET TO SELECT

FILE LIST

SET

1:PRINT 2:VIEW

* PRINTING *

FILE LIST

Sample File List

*************** -FILE LIST- *********************** DATE NOV-12-2001 ***** TIME 15:00 *********

(1)

(2)

(3)

(4)

(5)

(6)

FILE COMM. TYPE

No.

CREATED TIME START TIME PAGES DESTINATION(S)

001

002

DEFERRED XMT

NOV-12 13:20

20:30

22:30

[001]

MEM. DEF. XMT NOV-12 13:20

003

[011] [012] [013] [016] [017]

-ABCD

************************************ -HEAD OFFICE

- ***** -

201 555 1212- *********

Explanation of Contents

(1) File number

If the file is now being executed, a "*" is indicated on the left of the file number.

Date/time that these files were stored.

(2) Communication type

(3) Stored date/time

(4) Executing time

If the file is a Timer Controlled Communication, the start time is printed in this

column.

If the file is an incomplete file, "INCOMP" is printed in this column.

(5) Number of stored page(s)

(6) Destination

ABBR. No./One-Touch No./Manual Dialing No.

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Edit File Mode

Viewing the Contents of a File List

To view the contents of a file list on the display without printing it, follow the steps below.

EDIT FILE MODE (1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FILE LIST?

PRESS SET TO SELECT

FILE LIST

SET

1:PRINT 2:VIEW

USE THE ∨ ∧ KEYS TO

SCROLL EACH FILE

repeatedly until the display shows a file you want to edit.

Sample display

Type of File

Status

XMT:

POLL:

POLLED:

Transmission

Polling

nn:nn:

Start time

IN PRG: In progress

Polled

REDIAL: Waiting to redial

INCOMP: Incomplete file

RCV TO MEM: Receive to Memory

CONF. MAIL: Conf. RCV / Conf. Polled

PC JOB:

FILE XMT:

JOURNAL:

PC Interface Job

File Transmission

Journal / Report

001 XMT 10:00 P010

<01>(Station name)

File Number

Entered station

Number of pages

STOP

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Edit File Mode

Changing the Start Time or the Station of a File

To change the start time and/or stations in a communication file, follow the steps below.

EDIT FILE MODE (1-6)

ENTER NO. OR ∨ ∧

FUNCTION

ENTER FILE NO.OR ∨ ∧

FILE NO.=❚❚❚

SET

ENTER FILE NO.OR ∨ ∧

Enter the file number or use

that you want to change.

to select the file

FILE NO.=001

Ex:

DEFERRED XMT

START TIME

SET

22:30

06:00

(See Note 2)

DEFERRED XMT

START TIME

Enter a new start time.

Ex: (6:00 a.m.)

(If you do not have to change the time, skip to step 6.)

<01>(Station name)

5551234

SET

ENTER STATION(S)

THEN PRESS START

To delete the station(s), press

key until the

station you want to delete appears. Then press

Enter the station(s) you want to add.

CLEAR

SET

1 STN(S) ARE SET

ADD MORE OR START

Ex:

* STORE *

005

START

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Edit File Mode

Changing the Start Time or the Station of a File

1. Your machine cannot change the start time and/or stations in the file while it is being sent or

waiting to redial.

NOTE

2. If the file is not a Deferred Communication File, the following message is shown on the display.

SET DEFERRED COMM.?

1:YES 2:NO

Press

to change the type of the file for deferred communication file.

3. If you edit the file that is saved as an incomplete file, after pressing

machine will prompt you whether to execute the file immediately.

The display shows:

in step 8, your

START

RETRY INCOMP. FILE?

1:YES 2:NO

Press

to execute the file immediately.

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Edit File Mode

Deleting a File

To delete the file in memory, follow the steps below.

EDIT FILE MODE (1-6)

ENTER NO. OR ∨ ∧

FUNCTION

ENTER FILE NO.OR ∨ ∧

FILE NO.=❚❚❚

SET

ENTER FILE NO.OR ∨ ∧

Enter the file number or use

that you want to delete.

to select the file

FILE NO.=001

Ex:

(See Note 2)

DELETE FILE NO.001?

1:YES 2:NO

SET

* DELETING *

FILE NO.=001

ENTER FILE NO.OR ∨ ∧

FILE NO.=❚❚❚

Enter the next file number you want to delete or press

to return to standby.

STOP

1. Your machine cannot delete the file while it is being sent.

2. Enter as the file number and press

progress).

NOTE

to delete all files (except the file in

SET

The following message is shown on the display.

DELETE ALL FILES?

1:YES 2:NO

Press

to delete all files.

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Edit File Mode

Printing Out a File

To print the contents of the communication file, follow the steps bellow.

EDIT FILE MODE (1-6)

ENTER NO. OR ∨ ∧

FUNCTION

ENTER FILE NO.OR ∨ ∧

FILE NO.=❚❚❚

SET

ENTER FILE NO.OR ∨ ∧

Enter the file number or use

that you want to print.

to select the file

FILE NO.=001

Ex:

* PRINTING *

PAGE=001/003

START

Your machine will print the file. The document(s) will

remain in memory even after printing the file.

1. Your machine cannot print the file while it is being sent.

NOTE

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Edit File Mode

Adding Documents into a File

To add documents into the file, follow the steps bellow.

ENTER STATION(S)

THEN PRESS START 05%

Set document(s) face down.

EDIT FILE MODE (1-6)

ENTER NO. OR ∨ ∧

FUNCTION

ENTER FILE NO.OR ∨ ∧

FILE NO.=❚❚❚

SET

ENTER FILE NO.OR ∨ ∧

FILE NO.=001

Enter the file number or use

that you want to add.

to select the file

Ex:

* STORE *

NO.001

PAGES=002 10%

START

Your machine will start storing the document(s) into a file.

1. Your machine cannot add the document into the file while it is being sent or waiting to redial.

NOTE

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Edit File Mode

Retry an Incomplete File

If a memory communication has been unsuccessful due to a busy line or no answer, the document you

stored is automatically erased from memory after the last redial.

If you need to retain the document even if the communication failed, change the setting of Fax Parameter

No. 31 (INC. FILE SAVE) to Valid in advance.

To retry the incomplete file, print a File List first to verify the file number. (See page 78)

Then, follow the steps below.

EDIT FILE MODE (1-6)

ENTER NO. OR ∨ ∧

FUNCTION

ENTER FILE NO.OR ∨ ∧

FILE NO.=❚❚❚

SET

ENTER FILE NO.OR ∨ ∧

Enter the file number or use

that you want to retry.

to select the file

FILE NO.=001

Ex:

* STORE *

<01>(Station name)

NO.001

START

* DIALING * NO.001

<01>(Station name)

Your machine will retry the file and start dialing

immediately.

1. To confirm or change the entered telephone number for the file, see page 78 and 80.

2. If you set Fax Parameter No.31 to Valid, all incomplete files will remain in the memory. To

avoid memory overflow, please check the memory content frequently. We recommend that

optional flash memory card is installed when this function is used. (See page 156)

NOTE

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Access Code

General Description

The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code

is registered, no one can operate the machine without entering the correct access code.

Automatic Receiving, however, is always available. After you complete any operation, such as mode setting

or transmission, and the display returns to standby, you have to re-enter the access code in order to use the

machine again. Registering the Access Code does not affect the use of the machine in any other way.

Setting the Access Code

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

38 ACCESS CODE

SET

❚❚❚❚

Enter a 4-digit Access Code.

Ex:

1234

38 ACCESS CODE

1:ALL

SET

38 ACCESS CODE

2:PARAMETERS 1234

Select Restriction Level.

for All operations

for Setting and Printing the Fax Parameters only.

Ex:

SET

STOP

NOTE

1. To erase the Access Code, enter the Access Code and press

and follow the

SET

procedure above to step 3, then press

and

CLEAR

SET

STOP

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Access Code

Operating Your Machine with the Access Code

(Restrict all operations)

NOV-12-2001 15:00

ACCESS CODE=

Enter the Access Code.

❚

Ex:

NOV-12-2001 15:00

ACCESS CODE=❚❚❚❚

SET

NOV-12-2001 15:00

00%

Now you can operate the machine normally.

Operating Your Machine with the Access Code

(Restrict access of Fax Parameters and Journal)

The machine can restrict the operation of setting/printing the Fax Parameters and printing the Transaction

Journal when the Department Code is set.

Ex: When setting the Fax Parameter.

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

INPUT ACCESS CODE

SET

❚❚❚❚

INPUT ACCESS CODE

****

Enter a 4-digit Access Code.

Ex:

FAXPARAMETER(01-99)

NO.=

SET

❚

Now you can operate the machine normally.

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Receive To Memory

General Description

This feature is used to secure all received documents by storing them into the memory. To print out the

document from memory, the authorized operator must enter the correct password.

Setting the RCV To Memory Password

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

37 RCV TO MEMORY

SET

❚❚❚❚

37 RCV TO MEMORY

Enter a 4-digit RCV to Memory Password.

1234

Ex:

SET

STOP

Setting RCV To Memory

SELECT MODE

(1-5)

ENTER NO. OR ∨ ∧

FUNCTION

RCV TO MEMORY=OFF

1:OFF 2:ON 3:PRINT

SET

RCV TO MEMORY=ON

1:OFF 2:ON 3:PRINT

NOV-12-2001 15:00

< RCV TO MEMORY >

SET

1. When the memory overflows, the machine will stop receiving and release the line. The

machine will not answer the next incoming call until there is space available in the memory.

2. We recommend that optional flash memory card is installed when this function is used. See

page 153 on Image Memory Capacity.

NOTE

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Receive To Memory

Printing Out Documents

After receiving a document with the Receive To Memory feature, the following message will appear on the

display.

MESSAGE IN MEMORY

< RCV TO MEMORY >

To print the document, follow the steps below.

SELECT MODE

(1-5)

ENTER NO. OR ∨ ∧

FUNCTION

RCV TO MEMORY=ON

1:OFF 2:ON 3:PRINT

SET

RCV TO MEMORY=PRINT

1:OFF 2:ON 3:PRINT

INPUTPASSWORD

SET

❚❚❚❚

INPUTPASSWORD

1234

Enter the password to print the documents.

(See Note 1)

Ex:

* PRINTING *

SET

MEMORY RCV’D DOC

Machine will start to print the documents.

1. If the password has not been set, your machine will not prompt you to enter the password.

2. The documents will be printed immediately after pressing in step 4.

NOTE

SET

3. Once the RCV TO MEMORY feature is set to "On", the password cannot be changed (Fax

Parameter No. 37 will not be shown on the LCD display). If you wish to change the password,

set RCV TO MEMORY feature to “Off” first. Then change the password. (See page 88)

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Distinctive Ring Detector (DRD)

General Description

Your machine has a special feature in conjunction with an optional service provided by many local

telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern

identifying each number. "DRD" lets you provide multiple phone numbers, one for your fax, business or

personal use with only one single phone line.

Please check with your local telephone company on the availability of this service in your area.

Your machine can be programmed to respond to only 1 of the 4 distinctive ring patterns. To select the

corresponding ring pattern for your fax number, refer to the Fax Parameter Table on page 36.

The following table shows a typical example with 4 telephone numbers on a single phone line

Telephone No.

555-1111

Usage

Business

Distinctive Ring Sound

Ring Pattern

Type A, Standard Ring

Type B, Double Ring

Riiing...............................Riiing................................

Ring...Ring.......................Ring...Ring........................

Ring...Ring...Riiing............Ring...Ring...Riiing.............

555-2222

Fax

555-3333

Personal

Type C,Triple Ring

(Short-Short-Long)

555-4444

Teenager

Ring...Riiing...Ring............Ring...Riiing...Ring.............

Type D,Triple Ring

(All other than type C)

The following illustration shows a typical set up, with your machine set to detect Type B (double ring) ring

pattern.

AtYour Location with

Distinctive Ring Service

Ring..Ring.............Ring..Ring

A person recognizes the call

is for the fax machine by the

double ring pattern sound.

Ring..Ring.............Ring..Ring

The fax machine distinguishes

the call is for the fax by the

double ring pattern and answers

automatically.

Fax No. "555-2222"

Dialing "555-2222"

Ring..Ring.............Ring..Ring

A person recognizes the call

is for the fax machine by the

double ring pattern sound.

1. "Riiing" means a long ringing sound and "Ring" means a short ringing sound.

NOTE

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Fax Cover Sheet

General Description

A Fax Cover Sheet can be automatically attached to your transmit document(s) that shows the recipient’s

name, originator’s name and the number of pages attached.

Transmitted as:

Received as:

Header P.01 Header P.02

Fax

Cover

Sheet

Page 1

Page 2

Page 1

Page 2

Total P.02

To use the Fax Cover Sheet

To attach a Fax Cover Sheet to a transmission, follow the procedure below.

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

SELECT MODE

(1-5)

ENTER NO. OR ∨ ∧

FUNCTION

COVER SHEET=OFF

1:OFF 2:ON

SET

COVER SHEET=OFF

1:OFF 2:ON

for “OFF” (Cover Sheet is not attached)

COVER SHEET=ON

1:OFF 2:ON

for “ON” (Cover Sheet is attached)

SET

ENTER STATION(S)

THEN PRESS START 00%

Dial the station(s) you wish to send the documents to.

Ex:

START

1. To change the preset Fax Cover Sheet Setting, change the setting of Fax Parameter No. 56,

see page 38.

NOTE

2. This function is available for memory or direct transmission modes.

3. The Fax Cover Sheet is not counted in the number of pages column of the journals.

4. When the Fax Cover Sheet setting is set to On, the Quick Memory XMT feature is disabled.

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Fax Cover Sheet

To use the Fax Cover Sheet

Fax Cover Sheet Sample

***** FACSIMILE COVER SHEET *****

(1)

NOV-12-2001 15:00

(2)

Message To:

SALES DEPT.

(3)

Message From:

ABCD

201 555 1212

(4)

Page(s)

Following This Cover Page

Explanation of Contents

(1) Starting time of communication.

(2) Recorded name in the One-Touch, ABBR. No. or dialed telephone number.

(3) Your LOGO (up to 25 characters) and ID Number. (Up to 20 digits)

(4) The number of pages to follow. This information is not shown when transmitting by Direct Transmission Mode.

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PIN Code Access

General Description

If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can

be set to prompt the user to enter a PIN code before any dialing.

Selecting the Access Method (Prefix or Suffix)

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

39 PIN CODE ACCESS

1:NONE

SET

39 PIN CODE ACCESS

2:SUFFIX

for suffix code.

39 PIN CODE ACCESS

3:PREFIX

for prefix code.

SET

STOP

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PIN Code Access

Dialing with a PIN Code

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press

station is entered (Up to 32 stations)

after each

SET

• Directory Search Dialing, press

station is entered

SET

(For details, see page 47 to 50.)

<01>(Station name)

5551234

Ex:

ABBR

[010](Station name)

5553456

If you want to confirm the number of stations you have

2 STN(S) ARE SET

ADD MORE OR START

entered, press

SET

ENTER PIN CODE

❚

START

ENTER PIN CODE

9876❚

Ex:

(Up to 36 digits)

* STORE *

NO.002

PAGES=001 05%

START

* DIALING * NO.002

❚❚❚❚5551234

Your machine stores the document and starts dialing the

PIN code and telephone number as you specified.

NOTE

1. The PIN code is shown as "

2. This feature is not available when dialing a number by using Off-Hook or On-Hook Direct

Dialing mode.

" on the display when dialing the number.

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Fax Forward

Setting Fax Forward

This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or

abbreviated dialing number. Once the faxes are received in the memory, the machine will forward the

received document(s) to the telephone number registered in the one-touch or abbreviated dialing number.

This function is convenient when you would like to receive faxes in another place (i. e. your home) at night

or during a holiday.

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

54 FAX FORWARD

1:INVALID

SET

54 FAX FORWARD

2:VALID

54 FAX FORWARD

ENTER STATION

SET

<01>(Station name)

5551234

Enter the station to forward the received faxes to, by

assigning a one-touch key or an abbreviated dialing

number.

Ex:

SET

STOP

1. When the Fax Forward feature is set, the one-touch or the abbreviated dialing number is

restricted from editing. Please change this function to “Invalid” when you would like to edit the

telephone number.

NOTE

2. If the communication to transfer a received document(s) fails, the received document will print

out and then is erased from memory even if the Fax Parameter No. 31 (INC. FILE SAVE) is set

to “Valid”.

If you wish to save the document into memory in case of communication failure, set your

machine to Receive To Memory. (See page 88)

3. It is not possible to receive a document if the memory of your machine overflows or is about

95% used.

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File Transmission

General Description

This feature allows your machine to store the document(s) into the File Transmission in order to send to a

single or to multiple locations when desired. The document(s) in the File Transmission will be kept until it is

manually deleted.

Storing the Document(s)

To store the document(s), follow the steps below.

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

FILE XMT MODE (1-4)

ENTER NO. OR ∨ ∧

SET

FUNCTION

1:STORE FILE?

PRESS SET TO SELECT

* STORE *

NO.001

SET

PAGES=002 10%

Your machine will start storing the document(s) into the

memory.

1. Only 1 file can be stored for File Transmission.

NOTE

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File Transmission

Sending the Stored Document(s)

To send the stored document(s), follow the steps below.

FILE XMT MODE (1-4)

ENTER NO. OR ∨ ∧

SET

FUNCTION

ENTER STATION(S)

THEN PRESS START

SET

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press

station is entered (Up to 32 stations)

after each

SET

• Directory Search Dialing, press

station is entered

SET

(For details, see page 47 to 50.)

<01>(Station name)

5551234

Ex:

ABBR

[010](Station name)

5553456

If you want to confirm the number of stations you have

2 STN(S) ARE SET

ADD MORE OR START

entered, press

SET

* STORE *

NO.001

PAGES=001 01%

START

Your machine starts dialing the telephone numbers in

sequence.

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File Transmission

Deleting the Stored Document(s)

To delete the stored document(s), follow the steps below.

FILE XMT MODE (1-4)

ENTER NO. OR ∨ ∧

SET

FUNCTION

3:DELETE FILE?

PRESS SET TO SELECT

* DELETING *

SET

Printing the Stored Document(s)

To print the stored document(s), follow the steps below.

FILE XMT MODE (1-4)

ENTER NO. OR ∨ ∧

SET

FUNCTION

4:PRINT FILE?

PRESS SET TO SELECT

* PRINTING *

FILE XMT DOC

SET

Your machine will print the file. The document(s) will

remain in the memory even after printing the file.

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Department Code

General Description

This operation requires the user to input a preset 4-digit Department Code before transmission. The

Department Name of the selected Department Code is printed on the Header of each page sent, Cover

Sheet, COMM

Journal and Individual Transmission Journal. When the Department Code is set, the Transaction Journal

will be sorted by the Department Code number (01 - 24) when it is printed.

If you wish to prevent unauthorized persons from setting, changing or erasing the Department Code

settings, you should set the Access Code to restrict these settings. (See page 86)

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Department Code

Setting the Department Code

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

77 LOGO/DEPT. CODE

1:INVALID

SET

77 LOGO/DEPT. CODE

3:DEPT. CODE

DEPT. CODE (01-24)

ENTER NO. OR ∨ ∧

SET

LOGO/DEPT. NAME

Enter Department Code number.

Ex: (01 to 24)

❚

LOGO/DEPT. NAME

12 ABCD SALES

Enter your Department Name (max. 25 characters and

digits) by using Character keys. (See page 14)

❚

Ex:

A B C D SPACE

(See Note 1)

S A L E S

INPUT DEPT. CODE

SET

❚❚❚❚

INPUT DEPT. CODE

LOGO/DEPT. NAME

Enter a 4-digit Department Code.

Ex:

1234

SET

❚

To record another Department Code, repeat step 6 to 10.

To return to standby, press

STOP

1. Use

to copy the default LOGO which is set in the User Parameters. You can add

COPY

NOTE

the department name following the default LOGO.

2. When enabling the Dept. Code feature for the first time, it is important to Print the Journal by

pressing

journal contents.

and

in order to erase the previous

SET

FUNCTION

100

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Department Code

Changing or Erasing the Department Code

If you have to change or erase any of the Department Codes, follow the steps below.

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

INPUT ACCESS CODE

SET

❚❚❚❚

FAXPARAMETER(01-99)

NO.=

If you set the Access Code to restrict the Parameters

settings, the unit prompts you to Input the Access Code.

❚

Input the Access Code and press

SET

77 LOGO/DEPT. CODE

3:DEPT. CODE

SET

DEPT. CODE (01-24)

SET

ENTER NO. OR ∨ ∧

LOGO/DEPT. NAME

12 PANASONIC SALES

Enter the Department Code number you wish to change

or erase.

Ex:

(01 to 24)

LOGO/DEPT. NAME

CLEAR

❚

then enter a new LOGO. (See Note 1 and 2)

S A L E S

LOGO/DEPT. NAME

12 FAX SALES

❚

A X SPACE

Ex:

or just go to step 10 to erase the Department Code.

INPUT DEPT. CODE

1234

SET

INPUT DEPT. CODE

CLEAR

❚❚❚❚

Then enter a new Department Code.

5678

Ex:

Continued on the next page...

101

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Department Code

Changing or Erasing the Department Code

LOGO/DEPT. NAME

SET

❚

To change or erase another Department Code, repeat

step 6 to 10. To return to standby, press

STOP

1. If you make a mistake, use

to move the cursor beyond the incorrect character, press

NOTE

then re-enter the correct Department Name.

CLEAR

2. Use

to copy the default LOGO which is set in the User Parameters. You can add

COPY

the department name following the default LOGO.

102

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Department Code

Sending Document with Department Code

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press

station is entered (Up to 32 stations)

after each

SET

• Directory Search Dialing, press

station is entered

SET

(For details, see page 47 to 50.)

<01>(Station name)

5551234

Ex:

ABBR

[010](Station name)

5553456

If you want to confirm the number of stations you have

2 STN(S) ARE SET

ADD MORE OR START

entered, press

SET

INPUT DEPT. CODE

❚❚❚❚

START

INPUT DEPT. CODE

1234

Enter a 4-digit Department Code.

Ex:

START

The document is sent with the header of the selected

Department Name. The selected Department Name is

printed on the COMM. Journal, Individual Transmission

Journal and Cover Sheet.

103

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Department Code

Sending Document with Department Code (Voice Mode Transmission)

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

INPUT DEPT. CODE

Lift the optional handset or the external telephone or

❚❚❚❚

press

MONITOR

Ex: Press

MONITOR

Enter a 4-digit Department Code.

Ex:

1234

* MONITOR *

❚

SET

* DIALING *

Dial the telephone number from the keypad.

Ex:

5551234

❚

When you hear a beep,

ON LINE * XMT *

START

The document is sent with the header of the selected

Department Name. The selected Department Name is

printed on the COMM. Journal, Individual Transmission

Journal and Cover Sheet.

104

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Department Code

Printing a Department Code List

The Department Code List can be printed out following the Fax Parameter List.

PRINT OUT

(1-7)

ENTER NO. OR ∨ ∧

FUNCTION

* PRINTING *

FAX PARAMETER LIST

SET

Sample Department Code List (Prints following the Fax Parameter List)

*************** -FAX PARAMETER LIST- ************** DATE NOV-12-2001 ***** TIME 15:00 *** P.02

DEPARTMENT CODE LIST

(1)

NUMBER

(2)

(3)

DEPARTMENT NAME

DEPARTMENT CODE

Fax Sales

Fax Service

Fax Accounting

0001

0002

0003

Fax Engineering

0024

-ABCD

************************************ -HEAD OFFICE - ********* -

201 555 1212 - ********

Explanation of Contents

(1) Department Code Number

(2) Department Name

01-24

Up to 25 characters

4 digits

(3) Department Code

105

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Department Code

Printing a Department Code Journal

When the Department Code is set, the Transaction Journal will be sorted by the Department Code number

when it is printed. All contents of the Journal will be erased automatically after being printed.

PRINT OUT

(1-7)

ENTER NO. OR ∨ ∧

FUNCTION

JOURNAL

SET

1:PRINT 2:VIEW

* PRINTING *

JOURNAL

Sample Department Code Journal / Originated Calls

*************** -JOURNAL- ************************* DATE NOV-12-2001 ***** TIME 15:00 *** P.01

ORIGINATED CALLS

NOV-10 TO NOV-12 (1)

(2)

(3)

TOTAL PAGES = 000038

TOTAL TIME = 00:23:56

(4)

(5)

01: Fax Sales

--------------------------------

NO. COMM. PAGES

FILE DURATION X/R

IDENTIFICATION

DATE

TIME

DIAGNOSTIC

005

00:05:13 XMT

¤ 5551234

FAX FORWARD

NOV-10 15:10

NOV-10 18:10

C0044903C0000

021/021 019 00:10:15 FWD

(6)

(7)

TOTAL TIME = 00:15:28

TOTAL PAGES = 000026

02: Fax Service

--------------------------------

NO. COMM. PAGES

FILE DURATION X/R

IDENTIFICATION

DATE

TIME

DIAGNOSTIC

001/001 017 00:00:13 XMT

011/011 045 00:08:15 XMT

¤ 5551234

SERVICE DEPT.

NOV-11 10:10

NOV-12 13:10

C0044903C0000

TOTAL PAGES = 000012

TOTAL TIME = 00:08:28

-ABCD

************************************ -HEAD OFFICE - ********* -

201 555 1212 - ********

106

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Department Code

Printing a Department Code Journal

Sample Department Code Journal / Received Calls

*************** -JOURNAL- ************************* DATE NOV-12-2001 ***** TIME 15:00 *** P.02

RECEIVED CALLS

NOV-10 TO NOV-12 (1)

(2)

(3)

TOTAL PAGES = 000011

TOTAL TIME = 00:13:41

NO. COMM. PAGES

FILE DURATION X/R

IDENTIFICATION

DATE

TIME

DIAGNOSTIC

005

00:05:13 RCV

4445678

111 222 333

NOV-10 12:10

NOV-10 19:15

C0044903C0000

005/005 020 00:08:15 PLD

001

017 00:00:13 RCV

44567345

NOV-11 10:10

C0044903C0000

-ABCD

************************************ -HEAD OFFICE - ********* -

201 555 1212 - ********

Explanation of Contents

(1) Period date of this journal

(2) Number of total pages transmitted/received for this machine.

(3) Total transmitted/received time for this machine.

(4) Department Code Number

01-24

(5) Department Name

(6) Number of total pages transmitted/received for this department.

(7) Total transmitted/received time for this department.

107

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Multiple LOGO

General Description

This operation allows the user to select one of the 25 preset LOGOs before a transmission. The selected

LOGO is printed on the Header of each page sent, Cover Sheet, COMM. Journal and Individual

Transmission Journal.

Setting the Multiple LOGO

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

77 LOGO/DEPT. CODE

1:INVALID

SET

77 LOGO/DEPT. CODE

2:MULTI-LOGO

MULTI-LOGO (01-24)

ENTER NO. OR ∨ ∧

SET

LOGO/DEPT. NAME

Enter LOGO number.

Ex: (01 to 24)

❚

LOGO/DEPT. NAME

12 ABCD SALES

Enter your LOGO (max. 25 characters and digits) by using

character keys. (See page 14)

❚

Ex:

SPACE

A B C D

S A L E S

LOGO/DEPT. NAME

SET

❚

To record another LOGO, repeat step 6 to 8. To return to

standby, press

STOP

1. Use

to copy the default LOGO which is set in the User Parameters. You can add

COPY

NOTE

the department name following the default LOGO.

108

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Multiple LOGO

Changing or Erasing the Multiple LOGO

If you have to change or erase any of the Multiple LOGOs, follow the steps below.

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

77 LOGO/DEPT. CODE

2:MULTI-LOGO

SET

MULTI-LOGO (01-24)

ENTER NO. OR ∨ ∧

SET

LOGO/DEPT. NAME

Enter the LOGO number you wish to change or erase.

Ex: (01 to 24)

12 ABCD SALES

LOGO/DEPT. NAME

CLEAR

❚

then enter a new LOGO (See Note 1 and 2).

Ex: S A L E S

A X SPACE

or just go to step 7 to erase the LOGO.

LOGO/DEPT. NAME

SET

❚

To return to standby, press

STOP

1. If you make a mistake, use

to move the cursor beyond the incorrect character, press

NOTE

then re-enter the correct LOGO.

CLEAR

2. Use

to copy the default LOGO which is set in the User Parameters. You can add

COPY

the department name following the default LOGO.

109

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Multiple LOGO

Sending Document with Multiple LOGO

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press

station is entered (Up to 32 stations)

after each

SET

• Directory Search Dialing, press

station is entered

SET

(For details, see page 47 to 50.)

<01>(Station name)

5551234

Ex:

ABBR

[010](Station name)

5553456

If you want to confirm the number of stations you have

2 STN(S) ARE SET

ADD MORE OR START

entered, press

SET

SELECT LOGO (00-24)

ENTER NO. OR ∨ ∧

START

12 ABCD SALES

Enter the LOGO No. or use

LOGO that you want to use. (See Note 2)

Ex:

to select the

START

The document is sent with the header of the selected

LOGO. The selected LOGO is printed on the COMM.

Journal, Individual Transmission Journal and Cover

Sheet.

1. The Multiple LOGO function cannot be used in the Voice Dialing Mode.

2. If you skip selecting the LOGO in the step 4, the unit selects the default LOGO (00) which is set

in the User Parameters.

NOTE

110

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Multiple LOGO

Printing a Multiple Logo List

The Multiple Logo List can be printed out following the Fax Parameter List.

PRINT OUT

(1-7)

ENTER NO. OR ∨ ∧

FUNCTION

* PRINTING *

FAX PARAMETER LIST

SET

Sample Multiple LOGO List (Prints following the Fax Parameter List)

*************** -FAX PARAMETER LIST- ************** DATE NOV-12-2001 ***** TIME 15:00 *** P.02

MULTI-LOGO LIST

(1)

NUMBER

(2)

LOGO

Fax Sales

Fax Service

Fax Accounting

Fax Engineering

-ABCD

************************************ -HEAD OFFICE - ********* -

201 555 1212 - ********

Explanation of Contents

(1) LOGO Number

(2) Multiple LOGO

01-24

Up to 25 characters

111

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Network Features

Selective Reception

General Description

Your machine has a special feature, Selective Reception, which can prevent the receiving of unnecessary

documents (i.e. junk fax, direct mail, etc.).

Before receiving the document, the last 4 digits of the ID Number received from the sending machine will be

compared with the last 4 digits of the telephone number programmed in each One-Touch or Abbreviated

station. When a match is found, your machine will start receiving the document. If a match is not found, your

machine will cancel the reception and an Information Code 406 will be recorded on the Journal.

Setting the Selective Reception.

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

46 SELECT RCV

1:INVALID

SET

46 SELECT RCV

2:VALID

SET

STOP

1. When the Selective Reception is set, your machine can receive only from those stations which

are programmed in the built-in auto-dialer.

NOTE

2. If your ID number has not been set, your machine might not be able to receive from some

models. To set your ID number, see page 29.

112

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Password Communications

General Description

Password Communications, including Password Transmission and Password Reception will prevent your

machine from sending a fax to a wrong station or receiving a fax from an unauthorized stations. You can set

Password Transmission and Password Reception independently, or both together.

To use Password Transmission, you must set a 4-digit transmission password in advance. The password

must be shared with other compatible fax machine(s). If the transmission password in your machine

does not match the transmission password in the other compatible fax machine(s), the transmission will

fail. You can select password transmission by setting Function 8-4 (PASSWORD-XMT) to "ON" when you

send a document.

To use Password Reception, you must set a 4-digit receiving password in advance. The password must

be shared with the other compatible fax machine(s). If the password in your machine does not match the

receiving password in the other compatible fax machine(s), the reception will fail. Once you set password

reception and set the parameter to “ON”, it stays until you change the setting to “OFF”.

Compatibility with Other Machines

You can only use password transmission and reception with another fax compatible machine(s) listed below.

Model

Special Settings

Required

KM-F650

Please refer to the individual Operation Guide of each model.

113

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Password Communications

Setting Password Transmission

To set transmission password and parameter,

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

43PASSWORD-XMT

SET

❚❚❚❚

43PASSWORD-XMT

1:OFF

Enter a 4-digit Transmission Password.

Ex: and press

1234

SET

43PASSWORD-XMT

1:OFF

for “OFF” (password is not checked)

43PASSWORD-XMT

2:ON

1234

for “ON” (password is checked)

SET

STOP

1. You can change the setting temporarily by using FUNCTION 8-4 (PASSWORD-XMT) for each

transmission. See page 116 for details.

NOTE

2. To change the password, press

in step 4. Then re-enter a new one.

CLEAR

114

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Password Communications

Setting Password Reception

To set receiving password and parameter,

SET MODE

(1-6)

ENTER NO. OR ∨ ∧

FUNCTION

FAXPARAMETER(01-99)

SET

NO.=

❚

44 PASSWORD-RCV

SET

❚❚❚❚

44 PASSWORD-RCV

1:OFF

Enter a 4-digit Transmission Password.

Ex: and press

1234

SET

44 PASSWORD-RCV

1:OFF

for “OFF” (password is not checked)

44 PASSWORD-RCV

2:ON

1234

for “ON” (password is checked)

SET

STOP

1. Once you set the parameter, you cannot select the parameter, “OFF” or “ON”, for each

NOTE

reception. It is always “OFF” or “ON” until you change the setting.

2. To change the password, press

in step 4. Then re-enter a new one.

CLEAR

115

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Password Communications

Using Password Transmission

To use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission by

following the procedure below.

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

SELECT MODE

(1-5)

ENTER NO. OR ∨ ∧

FUNCTION

PASSWD-XMT=OFF

1:OFF 2:ON

SET

PASSWD-XMT=OFF

1:OFF 2:ON

for “OFF” (password is not checked)

PASSWD-XMT=ON

1:OFF 2:ON

for “ON” (password is checked)

ENTER STATION(S)

THEN PRESS START

SET

<01>(Station name)

5551234

Dial by any combination of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing, press

station is entered (Up to 32 stations)

after each

SET

• Directory Search Dialing, press

station is entered

SET

(For details, see page 47 to 50.)

Ex:

116

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Password Communications

START

If your machine's Transmission Password coincides with

the other station's Transmission Password, your machine

starts sending the document.

When transmission is completed, PASSWORD-XMT

returns to standard setting (“OFF” or “ON”).

Using Password Reception

There is no additional operation required once you set the parameter by following the procedure on page

115. The parameter, “OFF” or “ON”, cannot be selected for each reception. It is always “OFF” or “ON” until

you change the setting.

117

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Confidential Mailbox

General Description

Your machine is equipped with two Confidential Communication features which ensure that the Confidential

information you send is received only by the person with the correct confidential code.

Confidential Mailbox

The confidential mailbox feature can be used as a mailbox to communicate with other compatible models

using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential

code into memory. These documents can only be printed by the person who has the correct confidential

code.

Fax

Compatible

Model

Fax

Compatible

Model

Send

with

Send

with

Conf.Code

1000

Conf.Code

2000

FaxCompatibleModel

MAILBOX

Document "A" and "B"

are stored into memory.

Fax

Compatible

Model

Print out

with

Conf.Code

2000

Polling

with

Conf.Code

1000

Compatibility with Other Machines

Table 1 shows a list of compatible fax models which have the Confidential Mailbox feature. It also shows

whether or not special settings are required.

Table 1 : Confidential Mailbox Requirement

Compatible Model

Special Settings

KM-F650

KM-F1050

Not required.

1. If your machine receives two confidential faxes with same confidential code, both documents

are stored together in the same confidential mailbox.

NOTE

2. Up to 10 Mailbox files can be stored in memory. So, you can receive the confidential fax using

10 different confidential codes.

3. If the memory overflows, the machine will stop receiving and release the line.

4. We recommend that optional flash memory card be installed when this function is used. See

page 153 on Image Memory Capacity.

118

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Confidential Mailbox

Sending a Confidential Document to a Remote Station’s Mailbox

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

CONF. COMM.

ENTER NO. OR ∨ ∧

(1-5)

SET

FUNCTION

CONFIDENTIAL XMT

CONF. CODE=❚❚❚❚

SET

CONFIDENTIAL XMT

CONF. CODE=2233

Enter a 4-digit Confidential Code.

Ex:

2 2 3 3

ENTER STATION

THEN PRESS START

SET

<01>(Station name)

5551234

Dial by any one of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing

• Directory Search Dialing

Ex:

START

If necessary, inform the receiving person and tell them the

Confidential Code.

119

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Confidential Mailbox

Polling a Confidential Document from a Remote Station’s Mailbox

After you have been informed that someone has transmitted a confidential document to a remote station’s

mailbox, you can poll the confidential document from the remote station by following the procedure below.

CONF. COMM.

ENTER NO. OR ∨ ∧

(1-5)

SET

FUNCTION

CONFIDENTIAL POLL

CONF. CODE=❚❚❚❚

SET

CONFIDENTIAL POLL

CONF. CODE=2233

Enter a 4-digit Confidential Code.

Ex:

2 2 3 3

ENTER STATION

THEN PRESS START

SET

<01>(Station name)

5551234

Dial by any one of the following methods:

• One-Touch Dialing

• Abbreviated Dialing

• Manual Number Dialing

• Directory Search Dialing

Ex:

START

1. The confidential file will be erased automatically at the center station after being polled.

NOTE

120

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Confidential Mailbox

Receiving a Confidential Document to Your Machine’s Mailbox

No special setting is required, your machine comes with this feature ready to use. Your machine receives a

confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the

display shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive

Report.

MESSAGE IN MAIL BOX

Sample CONF. RCV Report

*************** -CONF. RCV REPORT- **************** DATE NOV-12-2001 ***** TIME 15:00 ********

** NOTICE OF CONFIDENTIAL DOCUMENT HELD **

(1)

(2)

(3)

(4)

FILE NO.

RECEIVED FROM

PAGES

TIME RECEIVED

040

FAX

001

NOV-12 15:00

-ABCD

************************************ -HEAD OFFICE

- ***** -

201 555 1212- *********

Explanation of Contents

(1) File number

001 to 999

(2) Received remote station’s ID

(3) Number of pages received

(4) Received date and time

Character ID or Numeric ID

1. If your machine receives two confidential faxes with same confidential code, both documents

are stored together in the same confidential mailbox.

NOTE

2. Up to 10 Mailbox files can be stored in memory. So, you can receive the confidential fax using

10 different confidential codes.

3. If the memory overflows, the machine will stop receiving and release the line.

4. You can verify whether the unit has received a confidential fax by printing out the File List.

(See page 78)

121

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Confidential Mailbox

Storing a Confidential Document in Your Machine’s Mailbox

Use the following procedure to store a document in a confidential mailbox in your machine. Once the

confidential document is stored in your machine, it can be polled by another machine.

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

CONF. COMM.

ENTER NO. OR ∨ ∧

(1-5)

SET

FUNCTION

CONFIDENTIAL POLLED

CONF. CODE=❚❚❚❚

SET

CONFIDENTIAL POLLED

CONF. CODE=2233

Enter a 4-digit Confidential Code.

Ex:

2 2 3 3

* STORE *

NO.002

PAGES=001 01%

START

The document(s) will be stored into memory.

If necessary, inform the receiving party of the confidential

document and tell them the confidential code needed to

poll the document.

1. The confidential file will be erased automatically after being polled.

NOTE

If you wish to retain the confidential file even after being polled, change the setting of Fax

Parameter No. 42 (CONF. POLLED FILE SAVE) to "Valid".

122

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Confidential Mailbox

Printing Out a Confidential Document from Your Machine’s Mailbox

After you have been notified that someone has transmitted a confidential document to your machine’s

mailbox, use the following procedure to print out the confidential document.

CONF. COMM.

ENTER NO. OR ∨ ∧

(1-5)

SET

FUNCTION

PRINT CONF. FILE

CONF. CODE=❚❚❚❚

SET

PRINT CONF. FILE

CONF. CODE=2233

Enter the Confidential Code of the document you want to

print out.

Ex:

2 2 3 3

* PRINTING *

PAGE=001/001

START

The machine will print out the confidential documents.

1. The confidential file will be erased automatically after being printed out even if the setting of

Fax Parameter No. 42 (CONF. POLLED FILE SAVE) is changed to "Valid".

NOTE

123

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Confidential Mailbox

Deleting a Confidential Document Stored in Your Machine’s Mailbox

If your memory becomes full, or you just want to clean out your confidential documents, you may delete one

or more confidential faxes stored in your machine by using the following procedure.

There are two types of confidential file deletions, one is to delete the file individually by its Confidential

Code, and the other is to delete all confidential files in memory.

To delete a file using Confidential Code

CONF. COMM.

ENTER NO. OR ∨ ∧

(1-5)

SET

FUNCTION

DELETE CONF. FILE

CONF. CODE=❚❚❚❚

SET

DELETE CONF. FILE

CONF. CODE=2233

Enter a 4-digit Confidential Code.

Ex:

2 2 3 3

* DELETING *

CONF. CODE=2233

START

To delete all confidential files in memory

CONF. COMM.

ENTER NO. OR ∨ ∧

(1-5)

SET

FUNCTION

DELETE CONF. FILE

CONF. CODE=❚❚❚❚

SET

DELETE ALL CONF.

FILES? 1:YES 2:NO

SET

* DELETING *

ALL CONF. FILES

124

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Sub-Addressing

General Description

The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the

desired recipient(s) when used in combination with Internet Fax capable models and/or the Networking

version of HydraFax/LaserFAX software. This function conforms to the ITU-T recommendation for T. Routing-

Facsimile Routing utilizing the Sub-Address.

Example of a Network

Dial to:

555 1234

Sub-address: 0001

TSI:

555 9999

bbb

aaa

Fax1

aaa

Internet Fax

capable models

PC2

PC1

aaa

Automatic Routing Table of Internet Fax capable models

(Own Tel. # : 555 1234)

One-Touch #

<01>

Sub-address

0001

TSI

Direction

PC1

PC2

bbb

<02>

0002

<03>

0003

555 6789

Fax1

Dial to:

555 1234

Sub-address: None

TSI:

555 6789

Compatibility with Other Machines

• Sub-addressing Transmission:

KM-F650/KM-F1050

Sub-addressing Transmission Methods

You can send a document with Sub-address information to the desired recipient by the following methods.

• By registering the Sub-address information into One-Touch/ABBR. Dialing Numbers.

• By specifying the Sub-address information in the Manual Number Dialing Mode.

Setting of Routing, Forwarding or Relaying

You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN (Public Switched

Telephone Network) or PBX Extension with Internet Fax capable models and/or HydraFax/LaserFAX Routing Table

(Please refer to the Operation Guide of the applicable models and/or the HydraFax/LaserFAX User Manual).

1. HydraFax and LaserFAX are trademarks of Wordcraft International Ltd.

NOTE

125

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Sub-Addressing

To set the Sub-address into a One-Touch/ABBR. Dialing Numbers

1:ONE-TOUCH

2:ABBR NO.

SET

FUNCTION

ONE-TOUCH< >

PRESS ONE-TCH OR ∨ ∧

to select “One-Touch”.

ABBR.[

ENTER NO. OR ∨ ∧

❚

]

to select “ABBR.NO.”.

Ex:

<01>

ENTER TEL. NO.

Enter the telephone number, press FLASH then enter

the Sub-address. (Up to 20 digits)

(Up to 36 digits including telephone number, pauses,

spaces, FLASH and Sub-address)

<01>

5551234s2762

Ex:Telephone number = 5551234, Sub-address =2762

❚

Enter as:

FLASH

5 5 5

2 3 4

2 7 6 2

<01> SALES DEPT

❚

SET

5551234s2762

Enter the station name.

SET

STOP

1. FLASH separates the Sub-address from the Telephone number and is indicated by an "s"

NOTE

in the display.

126

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Sub-Addressing

To send a Document with Sub-address

Using One-Touch/ABBR. Number Dialing

The operation is the same as for normal dialing

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

<01>(Station name)

5551234s2762

Ex:

* STORE *

NO.001

PAGES=001 01%

START

The document is stored into memory and your machine

starts to dial the number of the station and sends the

document(s) with Sub-addressing information.

Using Manual Number Dialing

Use FLASH to separate the Telephone number and the Sub-address.

ENTER STATION(S)

THEN PRESS START 00%

Set document(s) face down.

Enter the telephone number, press FLASH then enter

the Sub-address (up to 20 digits).

(Up to 36 digits including telephone number, pauses,

spaces, FLASH and Sub-address)

TEL. NO.

5551234s2762

Ex:Telephone number = 5551234, Sub-address =2762

❚

Enter as:

FLASH

5 5 5

2 3 4

2 7 6 2

* STORE *

NO.001

PAGES=001 01%

START

The document is stored into memory and your machine

starts to dial the number of the station and sends the

document(s) with Sub-addressing information.

NOTE

1. FLASH separates the Sub-address from the Telephone number and is indicated by an "s"

in the display.

2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-addressing Transmission.

3. The Sub-address is not transmitted during Manual Redial Mode.

127

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Printout Journals and Lists

Journals and Lists

General Description

To help you maintain records of the documents you sent and received, as well as lists of the numbers you

record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal,

Individual Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No.

List, Program List, Fax Parameter List, Directory Sheet and File List.

Transaction Journal

The "Journal" is a record of the last 100 transactions (a transaction is recorded each time you send or

receive a document). It is printed out automatically after every 100 transactions (See Note 1) or you can

print or view it manually by using the following procedure:

PRINT OUT

(1-7)

ENTER NO. OR ∨ ∧

FUNCTION

JOURNAL

1:PRINT 2:VIEW

SET

* PRINTING *

JOURNAL

to print a Journal

to view a Journal

JOURNAL VIEW

1:XMT ONLY 2:ALL

Select the viewing mode.

USE THE ∨ ∧ KEYS TO

SCROLL EACH RECORD

to view transmission transactions only

to view all transactions

Ex:

You can view the transactions in the journal by pressing

. Press

to return to standby.

STOP

Date & Time

CommunicationResult

B-OK

P-OK

: Communication was successful.

: Batch Transmission was successful.

: Reserved transmission was successful

under memory full condition.

: Confidentialtransmissionwassuccessful.

: Line busy

01/12 10:00 OK P01

XMT 5551234

R-OK

BUSY

STOP

: STOP was pressed.

3-digit Info Code : Communicationhasfailed

(Refer to page 141 for details.)

Typeof Communication

Received ID,

Recorded name or

thedialed

telephone number

Number of pages successfully transmitted or received.

Scroll Marker

XMT : Transmission

RCV : Reception

POL : Polling

PLD : Polled

FWD : Fax Forward

RMT : RemoteDiagnostic

: Latest transaction

: Oldest transaction

: Only 1 transaction

1. If you wish to disable the automatic print out of the Transaction Journal, change the setting of

Fax Parameter No. 13 to "Invalid". (See page 36)

NOTE

128

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Journals and Lists

Individual Transmission Journal (IND. XMT JOURNAL)

An Individual Transmission Journal contains the information on the latest transmission.

PRINT OUT

(1-7)

ENTER NO. OR ∨ ∧

FUNCTION

6:IND. XMT JOURNAL?

PRESS SET TO PRINT

* PRINTING *

IND. XMT JOURNAL

SET

129

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Journals and Lists

Individual Transmission Journal (IND. XMT JOURNAL)

Sample Transaction Journal

(1)

(2)

***************** -JOURNAL- ************************* DATE NOV-12-2001 ***** TIME 15:00 *********

(3) (4)

(5)

(6)

(7)

(8)

(9)

(10)

TIME

(11)

(12)

NO. COMM. PAGES

FILE DURATION X/R

IDENTIFICATION

DATE

DIAGNOSTIC

005/005 001 00:00:22

XMT

SERVICE DEPT.

111 222 333

ACCOUNTING DEPT. NOV-11 17:50

NOV-11 17:35

NOV-11 17:41

C0044903C0000

0800420000000

0210260200000

C8044B03C0000

0040440A30080

003

001

002 00:01:17

003 00:00:31

RCV

XMT

630

000/005 004 00:00:00

000 005 00:00:34

001/001 006 00:00:20

408 *003 007 00:02:14

¤ 342345676

¤ 12324567

¤ 44567345

¤ 2345678

NOV-11 17:57

NOV-11 18:35

NOV-11 18:44

NOV-11 18:55

05 STOP

002/002 050 00:00:31

003/003 051 00:01:32

XMT

¤ 0245674533

NOV-12 08:35

NOV-12 08:57

C8044B03C1000

¤ 0353678980

(13)

-ABCD

************************************ -HEAD OFFICE

- ***** -

201 555 1212- *********

(15)

(14)

Sample Individual Transmission Journal (IND. XMT JOURNAL)

(1)

(2)

************** -IND. XMT JOURNAL- **************** DATE NOV-12-2001 ***** TIME 15:00 *********

(10)(11)

(3)

DATE/TIME

= NOV-12-2001 09:00

JOURNAL No. = 21

COMM. RESULT = OK

(4)

(5)

PAGE(S)

DURATION

FILE No.

MODE

= 001

(7)

= 00:00:16

= 010

(6)

(16)

(17)

(18)

(19)

= TRANSMISSION

DESTINATION = [001] / 555 1234 /ABCDEFG

RECEIVED ID =

RESOLUTION

= STD

(13)

-ABCD

******************************-HEAD OFFICE

-*******-

201 555 1212- *****************

(15)

(14)

130

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Journals and Lists

Individual Transmission Journal (IND. XMT JOURNAL)

Explanation of Contents

(1) Printout date

(2) Printout time

(3) Journal number

(4) Communication result

"OK" indicates that the communication was successful.

"BUSY" indicates that the communication has failed because of busy line.

"STOP" indicates that STOP was pressed during communication.

"B-OK" indicates that the Batch Transmission was successful.

(All batched files are listed below the batched transaction.)

"M-OK" indicates that the substitute reception message in memory was not

printed out.

"P-OK" indicates that memory overflow or document misfeeding occurred while

storing the documents into memory for transmission but successfully stored

document(s) was sent.

"R-OK" indicates that the Confidential Communication was successful.

"3-digit Info Code (See page 141) indicates that the communication has failed.

(5) Number of pages transmitted

or received

The 3-digit number is the number of pages successfully transmitted or received.

When the documents are stored into memory, two 3-digit numbers will appear.

The first 3-digit number represents the number of pages successfully transmitted.

The second 3-digit number represents the total number of pages that were

attempted to be transmitted.

Asterisk "*" indicates that the quality of some received copies was poor.

(6) File number

001 to 999 (If the communication is stored into memory, a file number is assigned

for each communication.)

(7) Duration of communication

(8) Type of communication

"XMT" means Transmission

"RCV" means Reception

"POL" means Polling

"PLD" means Polled

"FWD" means Fax Forward

"RMT" means Remote Diagnostic

(9) Remote station identification

Name

: Recorded name in One-Touch or ABBR. Numbers or remote station’s

Character ID.

¤ number: Dialed telephone number

Number : Remote station’s ID number.

(10) Communication date

(11) Communication Start time

(12) Diagnostic

For service personnel only

Up to 25 characters

(13) Own LOGO

(14) Own ID number

(15) Own Character ID

(16) Type of communication

(17) Destination

Up to 20 digits

Up to 16 characters

Transmission or memory transmission

If a One-Touch or ABBR was used for the transmission:

One-Touch or ABBR. No./Telephone Number/Recorded Name

If not : Telephone number

(18) Received remote station’s ID

Character ID or ID number

(19) Resolution

"STD" means standard resolution

"FINE" means fine resolution

"S-FINE" means super fine resolution

131

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Journals and Lists

Communication Journal (COMM. JOURNAL)

The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was

successful. You may select the printout condition (Off/Always/Inc. only) in Function 8-1 or Fax Parameter

No. 12.

Sample COMM. JOURNAL

************** - COMM. JOURNAL - ***************** DATE NOV-12-2001 **** TIME 15:00 ********

(1)

(2)

(3)

MODE = MEMORY TRANSMISSION

START=NOV-12 14:50

END=NOV-12 15:00

FILE NO.= 050 (4)

(5)

(6)

(7)

(8)

(9)

(10)

STN NO. COMM. ABBR NO.

STATION NAME/TEL NO.

PAGES

DURATION

001

002

003

004

407

BUSY

<01>

<02>

<03>

SERVICE DEPT.

SALES DEPT.

ACCOUNTING DEPT.

021 111 1234

001/001

000/001

00:01:30

00:01:25

00:01:45

00:00:00

- ABCD -

- ****** - 201 555 1212 - *******

************************************* - HEAD OFFICE

132

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Journals and Lists

Communication Journal (COMM. JOURNAL)

Explanation of Contents

(1) Indication of communication mode

(2) Start time of communication

(3) End time of communication

(4) File number

001 to 999 (When the communication is stored into memory, a file number is

assigned for each communication.)

(5) Station number

Sequential number of the Stations.

(6) Communication result

"OK" indicates that the communication was successful.

"BUSY" indicates that the communication has failed because of busy line.

"STOP" indicates that STOP was pressed during communication.

"B-OK" indicates that the Batch Transmission was successful.

"M-OK" indicates that the substitute reception message in memory was not

printed out.

"P-OK" indicates that memory overflow or document misfeeding occurred while

storing the documents into memory for transmission but successfully stored

document(s) was sent.

"R-OK" indicates that the Confidential Communication was successful.

"3-digit Info Code" (See page 141) Information Codes indicates that the

communication has failed. In this case, the machine will print out the attached

report with first page of your document as shown on the previous page.

(7) Abbreviated number or ¤ mark

¤ mark indicates dialed by direct number dial.

(8) Recorded name in One-Touch,

ABBR. or direct dialing number

(9) Number of pages transmitted

or received

The 3-digit number is the number of pages successfully transmitted or received.

When the documents are stored into memory, two 3-digit numbers will appear.

The first 3-digit number represents the number of pages successfully transmitted.

The second 3-digit number represents the total number of pages that were

attempted to be transmitted.

(10) Duration of Communication

133

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Journals and Lists

One-Touch/Abbreviated and Directory Search List

To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have

stored.

PRINT OUT

(1-7)

ENTER NO. OR ∨ ∧

FUNCTION

2:ONE-TCH/ABBR LIST?

PRESS SET TO PRINT

1:ONE-TOUCH/ABBR.NO.

2:DIR. SEARCH

SET

* PRINTING *

ONE-TOUCH/ABBR LIST

for One-Touch/ABBR. Number List

for Directory Search List

* PRINTING *

DIR. SEARCH LIST

134

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Journals and Lists

One-Touch/Abbreviated and Directory Search List

Sample One-Touch List

*************** -ONE-TOUCH LIST- ****************** DATE NOV-12-2001 ***** TIME 15:00 *******

(1)

(2)

(3)

ONE-TOUCH STATION NAME

TELEPHONE NO.

<01>

<02>

<03>

SERVICE DEPT.

SALES DEPT.

ACCOUNTING DEPT 313 333 3456

121 555 1234

222 666 2345

NO. OF STATIONS = 03 (4)

-ABCD

************************************** -HEAD OFFICE

- ***** -

201 555 1212- *********

Sample ABBR. Number List

*************** -ABBR NO. LIST- ****************** DATE NOV-12-2001 ***** TIME 15:00 *******

(1)

(2)

(3)

ABBR NO. STATION NAME

TELEPHONE NO.

[001]

[002]

[003]

ENG. DEPT.

PURCHASE DEPT.

REGULATION DEPT 777 333 3456

888 555 1234

999 666 2345

NO. OF STATIONS = 03 (4)

-ABCD

*************************************** -HEAD OFFICE

- ***** -

201 555 1212- *********

135

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Journals and Lists

One-Touch/Abbreviated and Directory Search List

Sample Directory Search List

*************** -DIR. SEARCH LIST- ***************** DATE NOV-12-2001 ***** TIME 15:00 *******

(5) (2)

STATION NAME

(1)

(3)

ABBR NO. TELEPHONE NO.

[A] ACCOUNTING DEPT <03>

313 333 3456

888 555 1234

555 666 2345

777 333 3456

[E] ENG. DEPT.

[001]

[002]

[P] PURCHASE DEPT

[R] REGULATION DEPT [003]

[S] SALES DEPT.

SERVICE DEPT

<01>

<02>

121 555 1234

222 666 2345T

NO. OF STATIONS = 06

(4)

-ABCD

************************************ -HEAD OFFICE

- ***** -

201 555 1212 - *********

Explanation of Contents

(1) One-Touch number or Abbreviated number

(2) Station name recorded in the machine

: <nn>= One-Touch number, [nnn] = Abbreviated number

: Up to 15 characters

(3) Telephone number recorded in the machine

(4) Number of recorded One-Touch and ABBR. numbers

: Up to 36 digits

(5) The first letter of station name recorded in your

machine

136

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Journals and Lists

Program List

To print a Program List of the Dialing Patterns that you have previously entered into the Program Keys.

PRINT OUT (1-7)

ENTER NO. OR ∨ ∧

FUNCTION

3:PROGRAM LIST?

PRESS SET TO PRINT

* PRINTING *

PROGRAM LIST

SET

Sample Program List

*************** -PROGRAM LIST- ******************** DATE NOV-12-2001 ***** TIME 15:00 *******

(1)

(2)

(3)

(4)

(5)

PROGRAM

PROGRAM NAME

TYPE

TIMER

ABBR NOS.

[P1]

[P2]

[P3]

TIMER XMT

TIMER POLL

PROG. A

XMT

POLL

12:00

19:00

-----

[001]

[002]

[001] [002]

-ABCD

************************************ -HEAD OFFICE

- ***** -

201 555 1212- *********

Explanation of Contents

(1) Program key

(2) Program name

Up to 15 characters

(3) Type of communication

"XMT" indicates transmission.

"POLL" indicates polling.

"ABBR/GRP" indicates that the Program key is programmed as a group key.

"ONE-TOUCH" indicates that the Program key is programmed as a One-Touch

key.

(4) Timer

Indicates the starting time.

"---- " indicates that the Program key contains "non-deferred" program.

(5) Numbers recorded in the program One-Touch/ABBR. numbers

137

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Journals and Lists

FAX Parameter List

PRINT OUT

(1-7)

ENTER NO. OR ∨ ∧

FUNCTION

4:FAX PARA. LIST?

PRESS SET TO PRINT

* PRINTING *

SET

FAX PARAMETER LIST

Sample FAX Parameter List

*************** -FAX PARAMETER LIST- ************** DATE NOV-12-2001 ***** TIME 15:00 ********

(1)

(2)

(3)

(4)

(5)

PARAMETER

NUMBER

DESCRIPTION

SELECTION

CURRENT

SETTING

STANDARD

SETTING

(7)01

* 02

CONTRAST

RESOLUTION (HOME)

(HOME)

(1:Normal

(1:Standard

2:Lighter

2:Fine

3:Darker)

3:S-Fine)

MEMORY SIZE

(2MB) (6)

-ABCD

- ***** -

************************************ -HEAD OFFICE

201 555 1212- *********

Explanation of Contents

(1) Parameter number

(2) Description

(3) Selection

"(HOME)" means home position setting.

(4) Current setting

"----" indicates code or password is not set. When the code or password is set, it is shown

in parenthesis.

(5) Standard setting

(6) Memory size

Factory preset standard setting

(7) Changed setting

"*" indicates that the Factory preset setting was changed.

138

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Problem Solving

Troubleshooting

If You Have Any of These Problems

Mode

Symptom

Cause / Action

page

During Standby

The display is blinking The battery is not installed or the battery is completely 26

discharged. Install a New battery and reset the clock.

During Transmission

Document doesn’t

feed/multiple feed

1. Check that your document is free of staples and paper

clips, and that it is not greasy or torn.

2. Check that your document is the right type to send through 40

a fax machine by consulting the list on "Documents You

Cannot Send". If your document has the characteristics

listed, make a photocopy of your document and send the

copy instead.

3. Check that the document is loaded properly.

4. Adjust the ADF Pressure.

148

Document jam

Does not stamp

The information code 031 will appear on the display if the 145

document becomes jammed.

1. Check if Stamp LED is lit.

2. Check Fax parameter No. 04 and No. 28 settings.

36 , 37

Stamp too light

Replace stamp or refill ink.

149

Transmission Copy

Quality

Vertical lines on the

Check own copy quality. If copy is OK, your machine has no 146

transmitted document problem, report to the receiving party that they have a

problem. If copy is NG, clean the Document Scanning Area.

Transmitted document 1. Make sure the document is set face down.

146

is blank

2. Check own copy quality. If copy is OK, your machine has

no problem, report to the receiving party that they have a

problem. If copy is NG, clean the Document Scanning

Area.

During Reception

No recording paper

Recording paper jam

The information code 010 will appear on the display if the 20

paper runs out.

The information code 001, 002, 003, 007 or 008 will appear on 144

the display if the paper gets jammed.

Recording paper

doesn’t advance into

machine

Make sure that there is paper in the Paper Cassette. Follow

the instructions for loading paper.

Recording paper

doesn’t eject after

printing

Check to see if the recording paper is jammed inside of the 144

machine.

Recording papers are 1. Check if Fax Parameter No. 65 is set to valid.

not stacked in

2. If memory becomes full during reception, the machine will

start to print from the 1st page received. We recommend

that optional flash memory card is installed if this symptom

occurs frequently.

sequence. Machine

does not print from the

last page received.

Document auto

Check Print Reduction settings.

reduction doesn’t work

Out of toner

The information code 041 will appear on the display if the 18

Toner Cartridge runs out of toner.

139

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Troubleshooting

Mode

Symptom

Cause / Action

page

Print Copy Quality

Vertical lines printing

on the received

document

Print out a Journal report (e.g. FUNCTION, 6, 1 , SET and 1) 128

and check quality to make sure whether your machine has

trouble.

If Journal report quality is OK, your machine has no problem, 18

report to the sending party that they have a problem.If copy is

NG, replace the Toner Cartridge.

Fuzzy print

1. Make sure you are using the correct paper for the best 155

possible print quality.

2. Try reversing the recording paper to the other side.

Missing dots or lines/

inconsistent darkness

within print

1. Make sure you are using the correct paper for the best 155

possible print quality.

2. Replace the Toner Cartridge.

Fading print

Your Toner Cartridge may be running out of toner. Replace 18

the Toner Cartridge.

Faint print

You may need to choose a different paper for the best 155

possible print quality.

Intermittent partial or Your Optional Page Memory setting value is set larger than 38

total black print.

the actual DRAM Memory Card installed. Make sure Fax

Parameter 60 is set to the DRAM Memory Card Size.

Communication

No dial tone

1. Check the connection of the telephone line.

2. Check the telephone line.

151

No auto answer

1. Check the connection of the telephone line.

2. Check the Reception mode setting.

151

3. If the Fax Parameter No. 13 (AUTO JOURNAL PRINT) is

set to "Valid" (default setting) and the machine is printing

the received document from memory, which also happens

to be the 100th transaction, the machine will not auto

answer until the Transaction Journal completes printing.

Cannot transmit or

receive

An information code will be shown on the display. Refer to the 141

information code table to find out the trouble.

No Unit Operation

No unit operation

To reset the machine, turn-off the Power Switch for a few 22

seconds then turn it on again.

140

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Troubleshooting

Information Codes

When something unusual occurs, the display may show one of the Information Codes listed below. These

will help you to identify and correct the problem.

Info.

Code

Meaning

Action

Page

001

Recording paper jammed when feeding from the 1st Remove the jammed paper.

cassette.

144

002

003

007

008

Recording paper jammed when feeding from the 2nd Remove the jammed paper.

cassette.

144

Recording paper jammed when feeding from the 3rd Remove the jammed paper.

cassette.

Recording paper did not completely exit out of Remove the Toner Cartridge and remove the 144

machine.

jammed paper.

Paper cassette is opened while paper is feeding.

Remove the jammed paper and close the 144

cassette.

010

011

026

No recording paper.

Load the recording paper.

Recording Paper Cassette is not installed properly.

The backup battery is getting weak.

Install the Recording Paper Cassette.

Replace the battery, otherwise, the clock 150

contents may be lost.

030

031

Document is misfeeding.

1. Reload the document properly.

2. Remove the document jam.

3. Adjust ADF.

145

148

Document paper is too long or jammed.

Document length exceeds 78.8 inches (2 meters).

1. Reload the document properly.

2. Remove the document jam.

145

041

043

045

060

061

063

Out of toner.

Replace the Toner Cartridge.

Toner is getting low.

Toner Cartridge is not installed.

Printer Cover is open.

Install the Toner Cartridge.

Close the Printer Cover.

Close the ADF Door.

ADF Door (Document Return Guide) is open.

Jam Access Cover (Optional 2nd Feeder Unit) is Close the Jam Access Cover.

open.

064

400

Jam Access Cover (Optional 3rd Feeder Unit) is open. Close the Jam Access Cover.

During initial handshake, receiving station did not 1. Check with the other party.

respond or communication error occurred.

2. Reload the document and send again.

401

Remote station required a Receiving Password to Check the remote station.

receive the document.

Remote station does not have Confidential Mailbox.

402

403

During initial handshake, communication error Reload the document and send again.

occurred.

No polling capability at the remote side.

Ask remote side to set "POLLED=ON".

404/405 During initial handshake, communication error Reload the document and send again.

occurred.

406

Transmission Password does not match.

Receiving Password does not match.

Received from an unauthorized station in Selective

Reception mode.

Check the password or the telephone number 112

in One-Touch or Abbreviated station.

114

115

407

No confirmation from the receiving station for the Wait a few minutes and send again.

previous page sent.

141

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Troubleshooting

Information Codes

Info.

Meaning

Code

Action

Page

408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again.

410

411

412

414

415

Communication aborted by the transmitting side.

Polling password does not match.

No data from the transmitting side.

Polling password does not match.

Polling transmission error.

Check with the other party.

Check the polling password.

Check with the other party.

Check the polling password.

Check with the other party.

416/417 Received data has too many errors.

418/419

420/421 Machine goes to receiving mode, but receives no 1. Remote side misdial.

command from the transmitting side.

2. Check with the other party.

Check with the other party.

422/427 Interface is incompatible.

430/434 Communication error occurred while receiving.

436/490 Received data has too many errors.

456

• Unit received a confidential document or was 1. Print a File List and check the contents.

requested to be polled of a confidential document 2. Wait until unit finishes printing.

under any of following conditions.

1. Not enough space in memory to receive the

confidential document.

2. Confidential Mailbox is full.

3. While printing received document.

• Unit was requested to relay a document.

492/493 Communication error occurred while receiving.

494

Check with the other party.

495

Telephone line disconnected.

501/502 Communication error occurred using the internal V.34 Check with the other party.

Modem.

540/541 Communication error occurred while transmitting.

1. Reload the document and send again.

542/543

544

2. Check with the other party.

550

Telephone line disconnected.

Check with the other party.

552/553 Communication error occurred while receiving.

554/555

580

Sub-address transmission to a unit that has no Sub- Check the remote station.

address function.

125

581

Sub-address Password transmission to a unit that has Check the remote station.

no Password Sub-address function.

601

623

630

631

634

ADF Door was opened during ADF transmission.

No document loaded on the ADF.

Close the ADF Door and send again.

145

Reload the document and send again.

Redial was not successful due to a busy line.

During dialing, STOP was pressed.

Redial was not successful due to no response from Check the telephone number and send again.

the called station or wrong number dialed.

Note: If busy tone was not detected, the machine will

only redial once.

142

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Troubleshooting

Information Codes

Info.

Meaning

Code

Action

Page

638

870

Power failure occurred during the communication.

Check the power cord and plug.

Memory overflow occurred while storing documents 1. Transmit documents without storing into

into memory for transmission.

memory.

2. Install Optional Flash Memory Card.

158

1. After identifying the problem and verifying the recommended action, if the information Codes

keep reoccurring or for help on Information Codes that appear on your machine but are not

listed above, please contact our Authorized Dealer.

NOTE

143

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Troubleshooting

Clearing a Recording Paper Jam

If the recording paper becomes jammed in the machine, the display will show an Information Code 001,

002, 003, 007 or 008.

To clear the jam, Info. Code 001, 002, 003, 008

(1) Open the Printer Cover.

(2) Remove the jammed paper.

(3) Slide out the Paper Cassette.

(4) Remove the jammed or wrinkled paper and

reload the recording paper into the paper

cassette.

Caution: Make sure that the paper is set

under the clips of the Paper

Cassette. You can load about

500 sheets with standard weight

paper (20 lb. or 75 g/m²). For

paper specification see page

155.

CAUTION

The facsimile’s fixing unit is extremely hot.

Take sufficient care when working in this

area, as there is a danger of getting burned.

To clear the jam, Info. Code 007

(1) Open the Printer Cover.

(2) Remove the Toner Cartridge.

(3) Remove the jammed paper.

Note: If at all possible, try removing the

jammed paper from inside of the unit

first (as shown in the upper figure) to

prevent toner that has not been

fused on the paper from rubbing off

and dirtying the Fuser Roller.

CAUTION

The facsimile’s fixing unit is extremely hot.

Take sufficient care when working in this

area, as there is a danger of getting burned.

1. The Recording Paper Jam message display is reset only by opening and closing of the Printer

Cover.

NOTE

144

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Troubleshooting

Clearing a Document Jam

If a document becomes jammed in the machine, the display will show the Information Code 030 or 031.

To clear the jam

(1) Open the ADF Door.

(2) Remove the jammed document.

145

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Troubleshooting

Cleaning the Document Scanning Area

If the receiving party reports that the received documents were black, or contained black lines, try making a

copy on your unit to verify. If the copy is black or has black lines, the document Scanning Area is probably

dirty and must be cleaned.

CAUTION

For safety purposes, ALWAYS remove the power plug from the outlet when performing cleaning operations.

To clean the Scanning Area

Open the ADF Door.

ADF Door

Wipe the Scanning Area gently with a soft

cloth gauze wet with ethyl alcohol. Be sure to

Scanning Area

use a clean cloth, the scanning area can be

easily scratched.

146

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Troubleshooting

Cleaning the Printer Roller

If you find toner on the back of the recording paper, the printer roller in the fuser unit is probably dirty.

To clean the Printer Rollers

CLEANING CHARTS

1:PRINT 2:CLEAN

SET

FUNCTION

* PRINTING *

CLEANING CHARTS

The machine will print out 3 Cleaning Charts.

Then, return to standby.

HOW TO LOAD THE CLEANING CHARTS

1.OPEN THE PAPER CASSETTE

(If multiple cassette configuration, OPEN THE UPPER PAPER CASSETTE)

2.SET THESE 3 CLEANING CHARTS IN THE CASSETTE FACE UP

3.CLOSE THE PAPER CASSETTE

4.PRESS [FUNCTION][7][6][SET][2] TO START CLEANING

5.DISPOSE OF THE CLEANING CHARTS

*** SET THIS END TOWARDS THE RIGHT, FACE UP ***

Load the Cleaning Charts into the cassette face up.

(See Note 1)

CLEANING CHARTS

1:PRINT 2:CLEAN

SET

FUNCTION

* CLEANING *

PRINTER ROLLER

The Machine will feed out the charts and clean the printer

roller.

1. If you have installed the optional cassette(s), load the Cleaning Charts into the upper cassette.

NOTE

147

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Troubleshooting

Adjusting the Automatic Document Feeder (ADF)

If document misfeeding occurs frequently, we suggest you adjust the ADF.

To adjust the ADF

Pull the blue Pressure Adjusting Lever upward

and slide it to the desired position depending

on the condition.

Position

Condition

To prevent no feed trouble

Standard position

To prevent multiple feed trouble

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Troubleshooting

Verification Stamp

The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should

be replaced or refilled with ink.

To remove the stamp

Open the ADF Door.

ADF Door

(1) Remove by pulling the Stamp Assembly

upward.

(2) Remove the Stamp. Replace the stamp

with a new one or refill the stamp with a

few drops of the specified ink into the back

of the stamp.

1. Please contact our Authorized Dealer to purchase a new stamp. See page 157 for order

NOTE

number.

2. Stamp ink refills can be purchased from a stationary store. Use blue Shachihata X Stamp ink

(No. 22113) or its equivalent.

149

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Troubleshooting

Replacing the Lithium Battery

During the initial self test, when the power is turn “On”, the machine will evaluate the condition of the back

up battery. If the battery is weak or fully discharged, the following message will be shown on the display.

REPLACE BATTERY

INFO. CODE=026

To replace the battery, follow the procedure below:

(1) Turn the Power Switch to the “O” (OFF)

position.

(2) Open the ADF Door.

(3) Remove the Battery together with the

Battery Holder.

Caution: Dispose the Lithium battery

properly and keep it away from

small children.

Replace the Lithium Battery.

Caution: When replacing the battery make

sure to observe the polarity to

avoid damage to the machine.

(1) Install the Battery Holder into the machine.

(2) Close the ADF Door.

(3) Turn the Power Switch to the “I” (ON)

position.

If the clock is flashing on the LCD Display,

follow the procedure on page 26 to reset the

clock.

1. The service life of the battery is approximately 1 year when the machine is turned “Off”.

NOTE

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Troubleshooting

Checking the Telephone Line

When you do not hear a dial tone through the telephone connected to the machine or when the telephone

does not ring (No automatic receive).

Unplug the Telephone Line Cable from the

telephone jack that was supplied by the

telephone company.

Plug a different regular telephone into the

same telephone jack.

Check for dial tone through the handset. If

there is still no dial tone, report it to your local

telephone company.

Call from another telephone to this number. If

the telephone does not ring, report it to your

local telephone company.

151

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Appendix

Specifications

Compatibility

ITU-T Group 3

Coding Scheme

Modem Type

MH, MR, MMR, JBIG (Conforms to ITU-T Recommendations)

ITU-T V.34, V.33, V.17, V.29, V.27ter and V.21

33600 - 2400 bps

Modem Speed

Document Size

Max. : 11.0 x 78.7 in (280 x 2000 mm)

(with operator’s assistance)

Min. : 5.8 x 5.0 in (148 x 128 mm)

Document Thickness

Single page

: 0.0024 - 0.0060 in (0.06 - 0.15 mm)

Multiple pages : 0.0024 - 0.0039 in (0.06 - 0.10 mm)

ADF Capacity

Built-in, up to 70 Sheets

(Automatic Document Feeder)

Note : The document limitation to send multiple pages is as follows

Document Size

Up to 10.1 × 14.3 in

(257 × 364 mm)

A4 or Letter size

Document Thickness

0.0024 - 0.0048 in

Up to 50 pages

Up to 70 pages

0.0024 - 0.0039 in

* Please note that although the size and thickness meets the specifications, you

might not be able to set 70 pages with some types of papers.

Scanning Method

Sheet Feeding with CCD type image sensor

9.9 in (252 mm)

Effective Scanning Width

Scanner Resolution

Horizontal

Vertical

Standard

Fine

203 pels/inch

(8 pels/mm)

203 pels/inch

(8 pels/mm)

406 pels/inch

(16 pels/mm)

(Interpolated)

98 lines/inch

(3.85 lines/mm)

196 lines/inch

(7.7 lines/mm)

391 lines/inch

(15.4 lines/mm)

Super Fine

Recording Method

Recording Paper

Laser printer

Plain Paper

Recording Paper Size

Printer Resolution

Letter, A4 or Legal

Fax/Copy Mode : 406 x 391 dpi

Printer Mode

: 300 x 300 dpi

600 x 600 dpi (Capable if an additional D-RAM Card is installed.

The optimum size of the D-RAM Card depends on how you use

details.)

the machine.Please ask our Authorized Dealer for the

Effective Recording Size

Letter

Legal

: 8.2 x 10.7 in (208 x 271 mm)

: 8.0 x 11.4 in (202 x 289 mm)

: 8.2 x 13.7 in (208 x 348 mm)

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Specifications

Print Margin (See Note 1)

0.16 in

(4 mm)

0.16 in

(4 mm)

0.16 in

(4 mm)

0.16 in

(4 mm)

Recording Paper Capacity

Approx. 500 sheets (using 20 lbs paper)

One-Touch/Abbreviated Dialing

Memory Capacity

200 stations

(including 32 One-Touch keys and 8 Program keys)

Each station can register up to 36 digits for each telephone number (including

pauses and spaces) and up to 15 characters for each station name

Image Memory Capacity

Base Memory 120 pages

with 2 MB Flash Memory Card 280 pages

with 4 MB Flash Memory Card 440 pages

with 8 MB Flash Memory Card 760 pages

(Based on ITU-T Image No.1 using Standard Resolution)

1. The left and right print margin is 0.22 in (5.5 mm) when printing a Letter or Legal size document

with 600 dpi from a PC using the Parallel Port Interface Kit.

NOTE

153

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Specifications

Power Supply

108-132 VAC, 47-63 Hz, Single Phase

Power Consumption

Standby (Sleep Mode : On)

Standby (Energy-Saver : On)

Standby (Energy-Saver : Off)

[Room temperature : 77°F (25°C)]

Transmission

Reception

Copy

PC Print

Max

Less than 1.2 Wh

Approx. 12 Wh

Approx. 80 Wh

Approx. 28 W

Approx. 460 W

Approx. 470 W

Approx. 460 W

Approx. 470 W

Dimensions

17.3 (W) x 17.7 (D) x 12.2 (H) in

(440 x 450 x 310 mm)

(excluding Projections and optional Paper Cassette)

Weight

Approx. 35 lbs (Approx. 16 kg)

(excluding consumable supplies and options)

Operating Environment

Temperature

: 50 to 95°F (10 to 35°C)

Relative Humidity : 15 to 70%

US:BTLFA21BMGCS01-02

2.1B

FCC Registration Number

Ringer Equivalence

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Recording Paper Specifications

In general, most photocopy papers will also work very well. There are many "name" and "generic" brands of

paper available. We recommend that you test various papers until you obtain the results you are looking for.

The following table summarizes the major specifications to consider when selecting white or colored paper.

Basic Weight

16 to 24 lb (60 to 90 g/m )

Cut with sharp blades, no visible frayed edges

Long grain

Cut Edge Conditions

Grain

Moisture Content

Opacity

3.7% to 5.3% by weight

88% minimum

Packing

Polylaminated moisture-proof ream wrap

Sizes

Letter

Legal

: 8.5 x 11 in (216 mm x 279 mm)

: 8.3 x 11.7 in (210 mm x 297 mm)

: 8.5 x 14 in (216 mm x 356 mm)

Type

Cut sheet

1. It is possible that the paper could meet all of the specifications listed above and still not print

well because of the variations in paper manufacturing. Therefore, we recommend that you test

the paper thoroughly before purchasing.

NOTE

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Options and Supplies

Please contact our Authorized Dealer for availability.

A. Options:

Picture

Description

Handset Kit

HS-45

250 sheets Letter / Legal / A4 Size Paper

Cassette with the Feeder Unit

PF-45

PF-46

500 sheets Letter / Legal / A4 Size Paper

Cassette with the Feeder Unit

Expansion Flash Memory Card, 2 MB

Expansion Flash Memory Card, 4 MB

Expansion Flash Memory Card, 8 MB

MM-15-2

MM-15-4

MM-15-8

Expansion D-RAM Card, 4 MB

Expansion D-RAM Card, 8 MB

MM-10-4

MM-10-8

1. Flash Memory Card is used for document storage.

2. D-RAM Memory Card is used to enhance the machine’s overall performance and printing

resolution.

NOTE

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Options and Supplies

B. Supplies:

Order No.

Picture

Description

5GV07790A

Verification Stamp

TK-45

Toner Cartridge

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Options and Supplies

Installing the Memory Card (Flash Memory Card and/or DRAM Card)

Before installing, make sure that there is no document file(s) stored in the memory. You may confirm by

printing out a File List (See page 78). When the memory card is installed, the machine will initialize the

document memory, all contents stored in the document memory at that time will be lost.

(1) Turn the Power Switch to the "O" (OFF)

position located in the rear of the machine.

(2) Open the ADF Door.

Memory Card Cover

(3) Remove a Screw.

(4) Remove the Memory Card Cover.

Insert the Memory Card(s) gently into the card

slot with the logo facing to the rear.

FLASH

Caution: Installing the Memory Card(s) in

the wrong direction may damage

the connecting pins inside the

machine.

D-RAM

(1) Re-install the Memory Card Cover and the

Screw to secure the Cover.

(2) Close the ADF Door.

Turn the Power Switch to the "I" (ON) position.

Print out the Fax Parameter List (See page

138) and confirm that the memory size on Fax

Parameter No. 99. (See page 39 and the Note 2

below)

1. The document(s) stored in memory will be lost if the memory card is removed.

2. The memory size on Fax Parameter No.99 is only shown for the Flash Memory Card.

NOTE

158

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FCC Notice for User in USA

WARNING

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to

Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful

interference in a residential installation. This equipment generates, uses and can radiate radio frequency

energy and, if not installed and used in accordance with the instructions, may cause harmful interference to

radio communications. However, there is no guarantee that interference will not occur in a particular

installation. If this equipment does cause harmful interference to radio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged to try to correct the interference by

one of the following measures:

1. Reorient or relocate the receiving antenna.

2. Relocate fax machine with respect to receiver or other equipment.

3. Connect fax machine into outlet on a circuit different from that to which the receiver is connected.

4. Consult the dealer or an experienced radio/TV technician for help.

Warning: To assure continued compliance, use only shielded interface cable when connecting the facsimile

machine parallel interface port to host computer. Also, any changes or modifications not expressly approved

by the party responsible for compliance could void the user’s authority to operate this equipment.

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1)

This device may not cause harmful interference, and (2) this device must accept any interference received,

including interference that may cause undesired operation.

Responsible Party:

KYOCERA MITA AMERICA, INC.

225 Sand Road, P. O. Box 40008, Fairfield,

New Jersey 07004-0008, U. S. A.

Technical Support:

KYOCERA MITA AMERICA, INC.

225 Sand Road, P. O. Box 40008, Fairfield,

New Jersey 07004-0008, U. S. A.

973-808-8444

Ask your telephone company or installer to install the jack suitable for your device if such is not available.

A FCC Compliant telephone cord and modular plug is provided with this equipment. This equipment is

designed to be connected to the telephone network or premises wring using a compatible modular jack that

is Part 68 compliant.

The REN is useful to determine the quantity of devices you may connect to your telephone line and still

have all of those devices ring when your telephone number is called. In most, but not all areas, the sum of

the REN ’s of all devices connected to one line should not exceed five (5.0). To be certain of the number of

devices you may connect to your line, as determined by the REN, you should contact your local telephone

company to determine the maximum REN for your calling area.

If your telephone equipment causes harm to the telephone network, the Telephone Company may

discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn’t

practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with

FCC.

Your telephone company may make changes in it’s facilities, equipment, operations or procedures that

could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you

an opportunity to maintain uninterrupted telephone service.

If you experience trouble with this telephone equipment, please contact the manufacturer’s authorized

service agency for information on obtaining service or repairs. The telephone company may ask that you

disconnect this equipment from the network until the problem has been corrected or until you are sure that

the equipment is not malfunctioning.

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FCC Notice for User in USA

This equipment is hearing aid compatible.

For protection against the risk of electric shock, always disconnect all cables from the wall outlet before

servicing, modifying or installing the equipment.

This equipment may not be used on coin service provided by the telephone company nor connected to party

lines. Connection to party line service is subject to state tariffs. (Contact the state public utility commission,

public service commission or corporation commission for information.)

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or

other electronic device to send any message via telephone facsimile machine unless such message clearly

contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the

following information:

1. Date and Time of transmission; and,

2. Identification of either business, business entity or individual sending the message: and,

3. Telephone number of either the sending machine, business, business entity or individual.

In order to program this information into your facsimile machine, you should refer to page number 26 to 29

in this Operation Guide to complete the steps.

Example of Header Format (LOGO, ID Number setting)

NOV-12-2001 09:00

1) Date and Time

ABCD

201 348 7000

P.01/05

2) LOGO

3) ID Number

As an ENERGY STAR^®Partner, KYOCERA MITA AMERICA, INC. has

determined that this product meets the ENERGY STAR^®guidelines for

energy efficiency.

This voluntary program specifies certain energy consumption and usage

standards. This product will automatically "power down" after a specified

period of non-use. The use of this ENERGY STAR^®compliant product will

reduce energy consumption and ultimately benefit the environment.

The default functions can be adjusted depending on your office requirements.

Please see your authorized dealer for more details.

1. This equipment complies with Part 68 of the FCC Rules. On the rear panel of this equipment is

NOTE

a label that contains, among other information, the FCC Registration Number and Ringer

Equivalence Number (REN) for this equipment. You must, upon request, provide this

information to your telephone company.

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Notice to User in Canada

NOTICE

This equipment meets telecommunications network protective, operational and safety requirements as

prescribed in the appropriate Terminal Equipment Technical Requirements document(s). This is confirmed

by marking the equipment with the Industry Canada certification number. The Department does not

guarantee the equipment will operate to the user’s satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of

the local telecommunications company. The equipment must also be installed using an acceptable method

of connection. The customer should be aware that compliance with the above conditions may not prevent

degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated

by supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may

give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility,

telephone lines and internal metallic water pipe system, if present, are connected together. This precaution

may be particularly important in rural areas.

CAUTION

Users should not attempt to make such connections themselves, but should contact the appropriate electric

inspection authority, or electrician, as appropriate.

NOTICE

The ringer equivalence number (REN) assigned to each terminal device provides an indication of the

maximum number of terminals allowed to be connected to a telephone interface. The termination on an

interface may consist of any combination of devices subject only to the requirement that the sum of the

ringer equivalence numbers of all the devices does not exceed 5.

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Notice to User in Canada

Avis

L'étiquette de Industrie Canada identifie le matériel homologué. Cette étiquette certifie que le matériel est

conforme

certaines normes de protection, d'exploitation et de sécurité des réseaux de

télécommunications. Le Ministère n'assure toutefois pas que le matériel fonctionnera à la satisfaction de

l'utilisateur. Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux

installations de l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant

une méthode acceptée de raccordement.

L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions énoncées ci-dessus

n'empêche pas la dégradation du service dans certaines situations. Les réparations de matériel

homologué doivent être effectuées par un centre d'entretien canadien autorisé désigné par le fournisseur.

La compagnie de télécommunications peut demander à l'utilisateur de débrancher un appareil à la suite de

réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais fonctionnement. Pour sa

propre protection, l'utilisateur doit s'assurer que tous les fils de mise à la terre de la source d'énergie

électrique, des lignes téléphoniques et des canalisations d'eau métalliques, s'il y en a, sont raccordé

ensemble. Cette précaution est particulièrement importante dans les régions rurales.

ATTENTION

L'utilisateur ne doit pas tenter de faire ces raccordements lui-même; il doit avoir recours à un service

d'inspection des installations électriques, ou à un électricien, selon le cas.

Avis

L'indice d'équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre maximal

de terminaux qui peuvent être raccordés à une interface. La terminaison d'une interface téléphonique peut

consister en une combinaison de quelques dispositifs, à la seule condition que la somme d'indices

d'équivalence de la sonnerie de tous les dispositifs n'excède pas 5.

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Glossary

ABBR. No.

(Abbreviated Number)

The ability to store full phone numbers into the dialer and then utilizing a short series of

keystrokes to speed dial that number in the future.

Access code

A 4-digit programmable access code that prevents unauthorized operation of your Fax.

The mechanism that delivers a stack of document pages to the scanner one page at a time.

ADF

(Automatic Document

Feeder)

Automatic reception

Auto print reduction

The mode that allows you to receive fax documents without user intervention.

The method of automatically reducing a received document so that it can be printed onto a

standard size piece of plain paper. For example, your machine will reduce an incoming legal

size page to 75% of its original size so it could fit on a letter size page.

Batch Transmission

The ability to accumulate different documents for the same destination(s) to be transmitted in

a single phone call.

BPS

(Bits Per Second)

The amount of data that is transmitted over the phone line. Your machine can start at each

Max. Modem speed and automatically steps down to suitable speed depending on the phone

line condition and the receiving machines capabilities.(Max. Modem Speed 33600 BPS)

C.C.I.T.T.

Consultative Committee on International Telegraph and Telephone. This organization has

presently developed four groups of industry standards that insure facsimile compatibility.

Character ID

A programmed proprietary code name that allows up to 16 alphanumeric characters

identifying your facsimile machine.

Character keys

Coding scheme

The keys that are used to enter letters and symbols for various programming functions.

The data compression method used by facsimile machines. Your machine utilizes Modified

Huffman (MH), Modified Read (MR), Modified Modified Read (MMR) and Joint Bi-level

Experts Group (JBIG) coding schemes.

COMM. JOURNAL

CONTRAST

Refers to either the Communication Journal, Relay Transmission Report, or the Confidential

XMT Report.

Signifies the scanning sensitivity in terms of lightness and darkness of your original

transmitting pages.

Cover Sheet

A Fax Cover Sheet can be attached to your transmit document(s) that shows the recipient’s

name, originator’s name and number of pages attached.

DDD

A telephone service that allows unassisted dialing, no operator assistance is required.

(Direct Distance Dialing)

Deferred polling

The ability to retrieve documents from other stations at a later time.

The ability to send documents to other stations at a later time.

Deferred transmission

Department Code

This operation require the user to input a preset 4-digit Department Code before

transmission. The Department Name of selected Department Code is printed on the Header

of each page sent, Cover Sheet, COMM. Journal and Individual Transmission Journal.

Direct Dialing

The method of dialing where you enter the entire telephone number through the keypad.

Directory Search Dialing

Allows you to dial a full telephone number by searching the station’s name entered in the

One-Touch keys or Abbreviated dialing numbers.

Directory Sheet

The list that contains the station names that are programmed into your unit.

DTMF (Dual Tone Multi-

Frequency)

Dialing method that sends a different set of frequencies for each digit of the telephone

keypad. Commonly refers to touch tone dialing.

ECM (Error Correction

Mode)

The ability to correct transmission errors as detected during the transmitting phone call.

Energy-Saver Mode

Saves energy by consuming less power than when in standby mode by turning off the fuser

unit after the specified time.

FAX Forward

The ability to forward all incoming faxes to the registered station.

FAX Parameter List

The list that contains the home FAX parameters settings that you have programmed into your

machine.

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Glossary

F.C.C.

Federal Communications Commission. The U.S. Government organization that regulates

communications originating or terminating in the United States.

File

A task that has been stored into the memory of your unit. Examples are deferred

transactions.

File Transmission

Fixed print reduction

A feature that allows you to store a perpetual File (until it is erased) in the memory that can

be sent to a single or multiple stations repeatedly.

The method that allows you to determine one reduction rate, such as 75%, for all incoming

documents.

FUNCTION

The control panel key that will be utilized to begin an operation or configuration of a feature.

G3 mode (Group 3)

Refers to the standards and transmission capabilities of the current generation of facsimile

machines.

Group dialing

HALFTONE

Handshaking

Header

The ability to program many telephone numbers into a single station so that many locations

can be dialed in sequence utilizing a single keystroke.

A scanning technique to distinguish levels of gray from black and white. Your machine can

detect up to 64 levels of gray in halftone mode.

The exchange of a group of control signals that communicate between the transmitter and

receiver. These signals determine the condition at which communication can occur.

A row of information that is transmitted by the sending machine and printed on the top of

each page by the receiving unit. This identifies the transmitting unit and information about

the transmission, such as time and date.

ITU-T

International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T.

ITU-T Image No.1

An industry standard document that allows comparisons of the transmission speeds and

capabilities of facsimile machines.

A programmable address of up to 20 digits identifying your machine.

Image memory capacity

This signifies the amount of memory available in your unit capable of storing pages of

documents. All page units of measure are based on the ITU-T Image No.1.

Individual Transmission

Journal

A report that is printed by the transmitting unit stating information regarding the last document

transaction.

Industry Canada (D.O.C) Department of Communications. The Canadian Government organization that regulates

communications originating or terminating in Canada.

Information code

A code that is internally generated by your Fax stating a specific operational error or machine

failure.

Initial sending station

Journal

In a relay network, the station that is originating the document transmission.

A report that is printed by your unit listing the last 100 transactions.

A group of numeric keys located on your control panel.

Keypad

LCD

Liquid Crystal Display. The display area of your machine.

LOGO

Your programmed company name or identification up to 25 alphanumeric characters.

The user can select one of 25 preset LOGOs before a transmission.

A mode that requires operator intervention to receive an incoming document.

Multiple Logo

Manual reception

Memory transmission

The documents are scanned into memory before actual connection to the phone line for

transmission.

Modem

A device that converts signals from your fax machine into signals that can be transmitted

over telephone lines.

Multi-file transmission

The ability to store many files into your machine’s memory before actual telephone

connection occurs.

Multi-station transmission The ability to broadcast the same set of documents to a programmed number of locations.

Off-hook dialing

On-hook dialing

The direct dialing of a telephone number with the handset out of the cradle or "off the hook."

The direct dialing of a telephone number with the handset in the cradle or "on the hook."

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Glossary

One-Touch dialing

Overlap Printing

The ability to dial an entire telephone number by pressing one key.

Documents too long to be reduced are automatically printed on two pages with approximately

10 mm overlap.

Super Smoothing

An electronic image enhancement (Super Smoothing) that will create a particular pattern for

the improvement of copy quality.

Polling

The ability to retrieve a document from another facsimile machine.

Polling password

Power Saver Mode

A 4-digit programmed code that enables the security of a document being polled.

To reduce the power consumption of the machine in standby, select the time period to turn

OFF the high temperature fuser unit when the printer is idle.

Print Collation

The ability to stack received documents in the correct order.

Print reduction modes

The methods used to determine how an incoming document will be reduced to print onto the

paper loaded in your machine.

Program keys

Protocol

Keys that are defined for storing a sequence of stations to be dialed or polled.

A protocol is the special set of rules for communicating that the end points in a

telecommunication connection use when they send signals back and forth. Both end points

must recognize and observe the protocol.

PSTN

Public Switched Telephone Network. Network of interconnected switching equipment and

transmission facilities.

Receiving password

RESOLUTION

A 4-digit password that is checked before a document is received.

Relates to the number of dots scanned or printed per certain square. The quality of the

image increases as the number of dots per certain square increases.

Selective reception

Sleep Mode

A function that can be set so that your unit will receive from only those machines

programmed into your dialer.

The lowest power state that the machine enters after the specified time without actually

turning off. (See page 2 of Operation Guide “Document Management System”)

Station name

Alphanumeric ID which can be programmed for each One-Touch dialing and Abbreviated

dialing number.

Stored documents

Sub-address

Documents that have been scanned and now are stored in your machine’s memory.

ITU-T recommendation for further routing, forwarding or relaying of incoming faxes.

ITU-T recommendation for additional security that corresponds to the Sub-address.

Sub-address Password

Substitute memory

reception

Your machine’s ability to store an incoming document into its memory, when it runs out of

recording paper or toner.

Transmission reservation The ability to preset a telephone number so that you may reserve a transmission while your

unit is performing another function.

Transmission password

User parameter

A 4-digit password that is checked when a document is transmitted.

Programmed parameters that provide information to other stations. Examples are logo,

character ID, date and time.

Verification stamp

A user selectable transmission verification stamp can be placed on scanned documents that

are successfully transmitted or stored in memory.

View Mode - File List

View Mode - Journal

Allows you to view the brief contents of the memory files through the LCD display without

having to print the Memory File List.

Allows you to view the brief contents of the journal through the LCD display without having to

print the journal.

165

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ITU-T Image No. 1

All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).

166

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Index

ABBR. Number Lis t ........................................... 135

Abbreviated Dialin g ....................................... 49, 53

Abbreviated Dialing Number ............................... 31

Access Cod e ....................................................... 86

ADF Capacit y .................................................... 152

Adjusting the Automatic

Document Feeder (ADF )................................... 148

Automatic Document Feeder .............................. 41

Automatic Receptio n ........................................... 61

Automatic Reductio n ........................................... 62

Fax Forward.........................................................95

FAX Parameter List............................................138

Fax Parameter Table ...........................................36

FCC Registration Number..................................154

File List.................................................................78

File Transmission.................................................96

Fixed Reductio n ...................................................62

Function Key List .................................................12

Group Dialin g .......................................................72

Batch Transmission............................................. 66

Halftone................................................................43

Header Format.....................................................36

Header Print.........................................................36

Character I D ........................................................ 28

Character Keys ................................................... 14

Cleaning the Document Scanning Are a ............ 146

Cleaning the Printer Rolle r ................................ 147

Communication Journal (COMM. Journal ).. 44, 132

Confidential Code.............................................. 118

Confidential Communication ............................. 118

Confidential Mailbo x .......................................... 118

Confidential Receive Report ............................. 121

Contrast............................................................... 42

Control Panel ...................................................... 14

Copy.................................................................... 65

Cover Sheet ........................................................ 91

ID Number............................................................29

Image Memory Capacit y ....................................153

Incomplete File Save ...........................................37

IND. XMT Journal ..............................................129

Information Codes..............................................141

Installing the Accessories ....................................17

Installing the Toner Cartridge...............................18

ITU-T Image No. 1 .............................................166

Key/Buzzer Volume .............................................36

Daignostic Password........................................... 38

Date and Time..................................................... 26

Deferred Polling .................................................. 68

Deferred Transmissio n ........................................ 67

Delayed Batch Transmission .............................. 66

Department Cod e ................................................ 99

Dialing Method (Tone or Pulse) .......................... 24

Dimensions ....................................................... 154

Direct Transmission ............................................ 52

Direct Transmission Reservation ........................ 58

Directory Search Dialing ............................... 50, 54

Directory Search Lis t ......................................... 136

Directory Sheet ................................................... 34

Distinctive Ring Detector (DRD).......................... 90

Document Ja m .................................................. 145

Document Siz e .................................................. 152

Document Thickness......................................... 152

Lithium Batter y ...................................................150

Loading Document s .............................................40

Loading the Recording Paper ..............................20

LOGO...................................................................27

Manual Number Dialing .................................47, 52

Manual Receptio n ................................................61

Memory Card .............................................156, 158

Memory Transmission..........................................45

Memory Transmission Reservation .....................57

Monitor Volume....................................................25

Multiple LOGO ...................................................108

Multi-Station Transmission (Broadcasting) ..........51

Off-Hook Dialing...................................................55

One-Touch Dialin g .........................................48, 53

One-Touch key ....................................................30

One-Touch List ..................................................135

On-Hook Dialing...................................................56

Operating Environmen t ......................................154

Overlap Printing ...................................................63

Edit File Mode ..................................................... 78

167

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Index

Paper Specifications ..........................................155

Password Receptio n ..........................................115

Password Transmission.....................................114

PIN Code Access.................................................93

Polling ..................................................................69

Polling Password .................................................69

Power Consumption...........................................154

Print Collation.......................................................64

Print Margin........................................................153

Print Reduction ....................................................37

Priority Transmission Reservation .......................58

Program Keys ......................................................72

Program List.......................................................137

Real-time Batch Transmissio n .............................66

Receive To Memory.............................................88

Received Time Print.............................................36

Receiving Password ..........................................113

Recording Paper Jam ........................................144

Redialin g ..............................................................60

Reduction Ratio ...................................................37

Resolutio n ............................................................42

Retry an Incomplete Fil e ......................................85

Ringer Equivalence............................................154

Ringer Volume .....................................................25

Scanner Resolution............................................152

Selective Reception ...........................................112

Stamp...................................................................36

Sub-Address Password .......................................38

Sub-Addressing .................................................125

Substitute Memory Reception..............................64

Toner Cartridge..................................................157

Transaction Journal ...........................................128

Transmission Password.....................................113

User Parameters..................................................26

Verification Stamp........................................43, 157

Viewing the Contents of a File List.......................79

Weight................................................................154

168

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NEW FACSIMILE MACHINE LIMITED WARRANTY

1. KYOCERA MITA AMERICA, INC. and KYOCERA MITA CANADA, LTD.

(b) which do not work properly because of the use of parts or supplies

not meeting KYOCERA MITA’s specifications; (c) which have been ser-

viced by a technician not employed by KYOCERA MITA, or an Autho-

rized Dealer; or (d) which has had the serial number modified, altered or

removed.

(both referred to as “KYOCERA MITA”) warrant your new facsimile ma-

chine against any defects in material and workmanship for a period of 90

days from date of installation by an Authorized Dealer. In the event your

facsimile machine is found to be defective within the warranty period,

KYOCERA MITA’s only obligation and your exclusive remedy shall be

replacement of any defective parts.It is understood that KYOCERA MITA

shall have no obligation to furnish labor.

5. This warranty gives you specific legal rights. You may also have other

rights which vary from state to state, or province to province. Neither the

seller, nor any other person, is authorized to extend the time period, or

expand this warranty on behalf of KYOCERA MITA.

2. This warranty is valid only as to the original retail purchaser of a new

KYOCERA MITA facsimile machine in the United States of America, or

Canada, based upon the country of purchase.

6. THIS WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES

(AND CONDITIONS), EXPRESS OR IMPLIED, AND KYOCERA MITA

SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY (OR CONDI-

TION) OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PUR-

POSE. THIS WARRANTY SHALL NOT EXTEND TO ANY INCIDENTAL

OR CONSEQUENTIAL DAMAGE WHICH MAY ARISE OUT OF THE

USE OR INABILITY TO USE THE FACSIMILE MACHINE.

3. In order to obtain performance of this warranty, the original retail pur-

chaser must immediately notify the Authorized Dealer from whom the

facsimile machine was purchased of the defects. If the dealer from whom

you purchased the facsimile machine is not able to provide warranty ser-

vice, write to KYOCERA MITA at the below address, for the name and

address of an Authorized Dealer in your area, or call 1-800-255-6482 in

the United States or 1-800-268-4735 in Canada.

KYOCERA MITA AMERICA, INC. KYOCERA MITA CANADA, LTD.

225 Sand Road,

P.O. Box 40008,

Fairfield, New Jersey,

07004-0008 U.S.A

6120 Kestrel Road

Mississauga, Ontario L5T 1S8,

Canada

4. This warranty does not cover facsimile machines: (a) which have be-

come damaged due to operator negligence, misuse, or accidents;

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KYOCERA MITA AMERICA, INC.

Headquarters:

Western Region:

225 Sand Road, P.O. Box 40008

Fairfield, New Jersey 07004-0008

TEL : (973) 808-8444

14101 Alton Parkway, Irvine,

California 92618-7006

TEL : (949) 457-9000

FAX : (949) 457-9119

FAX : (973) 882-6000

NewYork Show Room:

149 West 51 st street,

New York, NY 10019

TEL : (212) 554-2679

FAX : (212) 554-2625

Southeastern Region:

1500 Oakbrook Drive,

Norcross, Georgia 30093

TEL : (770) 729-9786

FAX : (770) 729-9873

Northeastern Region:

Southwestern Region:

2825 West Story Road,

Irving, Texas 75038-5299

TEL : (972) 550-8987

FAX : (972) 570-4704

225 Sand Road, P.O. Box 40008

Fairfield, New Jersey 07004-0008

TEL : (973) 808-8444

FAX : (973) 882-4401

Midwestern Region:

Dallas Parts Distribution Center

& NationalTraining Center:

2825 West Story Road,

Irving, Texas 75038-5299

TEL : (972) 659-0055

201 Hansen Court Suite 119

Wood Dale, Illinois 60179

TEL : (630) 238-9982

FAX : (630) 238-9487

FAX : (972) 570-5816

KYOCERA MITA CANADA, LTD.

6120 Kestrel Road,

Mississauga, Ontario L5T 1S8, Canada

TEL : (905) 670-4425

FAX : (905) 670-8116

KYOCERA MITA MEXICO, S.A. DE C.V.

Av. 16 de Septiembre #407

Col. Santa Inés,

02130 Azcapotzalco

México, D.F. México

TEL : (5) 383-2741

FAX : (5) 383-7804

is a trademark of Kyocera Corporation

2001. 11

5GV80010A

DZSD001598-0

is registered trademark of KYOCERA MITA CORPORATION

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