Kyocera All in One Printer km f1060 User Manual

KM-F1060  
Operating Instructions  
(For Facsimile and Copy Functions)  
Before operating this equipment, please read these instructions completely  
and keep these operating instructions for future reference.  
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Operating Instructions Outline  
z Precautions (See pages 9-19)  
z Quick Operation Chart, Adding Paper (See pages 22-27)  
z Problem Solving, Memory Capacity, Replacing Toner  
Container, Removing a Misfed Paper, Error Codes  
(U Code/J Code) (See pages 27-33)  
z Control Panel Key/Indicator Names (See pages 36, 37)  
Before Starting  
z Operating Instructions for facsimile (See pages 38-87)  
Facsimile Features  
Copy Features  
z Operating Instructions for making copies  
(See pages 88-93)  
z Changing the Initial Machine Modes  
z General, Copier, Printer and Scanner Settings  
(See pages 94-121)  
SettingYour  
Machine  
z Transaction Journal (See pages 122, 123)  
z Communication Journal (See pages 124, 125)  
z One-Touch/Abbreviated and Directory Search List  
(See pages 126, 127)  
z Program List (See pages 128, 129)  
z Fax Parameter List (See pages 130, 131)  
Printing Journals  
and Lists  
z Troubleshooting/Machine Care (See pages 132-137)  
z Set the Date and Time (See page 106)  
z Replacing the Battery (See page 137)  
Problem Solving  
Appendix  
z Specifications, Options and Supplies, etc.  
(See pages 138-149)  
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Getting To Know Your Machine  
Symbols/Icons  
The following Symbols/Icons are used throughout the Operating Instructions.  
B
Place original(s) on the ADF  
Getting to know your machine  
Before starting  
Press any Key on the Control  
Panel  
Press Key  
When sending/receiving  
document(s)  
Input numbers  
z Dialing, Number of Copies, etc.  
When making copies  
Input text with QWERTY keyboard  
z Station Name, Directory Search, etc.  
When setting the machine modes  
When printing the journals or lists  
Problem solving  
Go to next step  
Go to next step (below)  
5
Appendix (Specifications, Index)  
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Getting To Know Your Machine  
Table of Contents  
Dual G3 Communication Port with Optional G3  
Operation Chart................................................................................... 22  
Thick (Heavy) Paper Stock, etc. (except Thin paper) ....................  
25  
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Getting To Know Your Machine  
Table of Contents  
(Priority Transmission Reservation)...............................................  
42  
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12 Copy......................................................................................  
90  
22 Copy, 21 Copy ..................................................................  
90  
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Getting To Know Your Machine  
Table of Contents  
Abbreviated Dialing Numbers........................................................ 104  
8
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Getting To Know Your Machine  
Precautions  
For Your Safety  
To prevent severe injury and loss of life, read this section carefully before using your machine to ensure proper and safe  
operation of your machine.  
This section explains the graphic symbols used in this manual.  
WARNING:  
Denotes a potential hazard that could result in serious injury or death.  
CAUTION:  
Denotes hazards that could result in minor injury or damage to the machine.  
This section also explains the graphic symbols used in this manual.  
These symbols are used to alert operators to a specific operating procedure  
that must not be performed.  
These symbols are used to alert operators to a specific operating procedure  
that must be emphasized in order to operate the machine safely.  
Installation and Relocation Cautions  
CAUTION  
!
Do not place the machine near heaters or volatile, flammable, or combustible materials such as curtains that  
may catch fire.  
Do not place the machine in a hot, humid, dusty or poorly ventilated environment.  
Prolonged exposure to these adverse conditions can cause fire or electric shocks.  
Place the machine on a level and sturdy surface that can withstand a weight of 48.5 lb (22 kg). If tilted, the  
machine may tip-over and cause injuries.  
When relocating the machine, contact your authorized dealer.  
When moving the machine, be sure to unplug the power cord from the outlet. If the machine is moved with the  
power cord attached, it can cause damage to the cord which could result in fire or electric shock.  
Power and Ground Connection Cautions  
WARNING  
!
Ensure that the plug connection is free of dust. In a damp environment, a contaminated connector can draw a  
significant amount of current that can generate heat and eventually cause fire over an extended period of time.  
Always use the power cord provided with your machine. When an extension power cord is required, always use  
a properly rated cord.  
z 120 V/15 A  
If you use a cord with an unspecified current rating, the machine or plug may emit smoke or become hot to the  
touch externally.  
Do not attempt to rework, pull, bend, chafe or otherwise damage the power cord. Do not place a heavy object  
on the cord. A damaged cord can cause fire or electric shocks.  
Never touch a power cord with wet hands. Danger of electric shock exists.  
If the power cord is broken or insulated wires are exposed, contact your authorized dealer for a replacement.  
Using a damaged cord can cause fire or electric shocks.  
9
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Getting To Know Your Machine  
Precautions  
Stop operation immediately if your machine produces smoke, excessive heat, unusual noise, or smell, or if  
water is spilt onto the machine. These conditions can cause fire. Immediately switch Off and unplug the  
machine, and contact your authorized dealer.  
Do not disconnect or reconnect the machine while it is on. Disconnecting a live connector can deform the plug  
and cause fire.  
When disconnecting the machine, grasp the plug instead of the cord. Forcibly pulling on a cord can damage it  
and cause fire or electric shock.  
When the machine is not used over an extended period of time, switch it Off and unplug it. If an unused  
machine is left connected to a power source for a long period, degraded insulation can cause electric shocks,  
current leakage or fire.  
Be sure to switch Off and unplug the machine before accessing the interior of the machine for cleaning,  
maintenance or fault clearance. Access to a live machine's interior can cause electric shock.  
Be sure to switch Off and unplug the machine before accessing the interior of the machine for accessing  
interface cables, maintenance or fault clearance. Access to a live machine's interior can cause electric shock.  
Once a month, unplug the machine and check the power cord for the following. If you notice any unusual  
condition, contact your authorized dealer.  
z The power cord is plugged firmly into the receptacle.  
z The plug is not excessively heated, rusted, or bent.  
z The plug and receptacle are free of dust.  
z The cord is not cracked or frayed.  
Others  
The machine has a built-in circuit for protection against lightning-induced surge current. However, if lightning strikes in  
your neighborhood, switch Off the machine. Disconnect the power cord from the machine and reconnect only when the  
lightning has stopped.  
If you notice flickering or distorted images or noises on your audio-visual units, your machine may be causing radio  
interference. Switch it Off and if the interference disappears, the machine is the cause of the radio interference.  
Perform the following procedure until the interference is corrected.  
z Move the machine and the TV and/or radio away from each other.  
z Reposition or reorient the machine and the TV and/or radio.  
z Unplug the machine, TV and/or radio, and replug them into outlets that operate on different circuits.  
z Reorient the TV and/or radio antennas and cables until the interference stops. For an outdoor antenna, ask your  
local electrician for support.  
z Use a coaxial cable antenna.  
Operating Safeguards  
WARNING  
!
Do not touch areas where these caution labels are attached to the surface may be very hot, and cause severe  
burns.  
Do not place any liquid container such as a vase or coffee cup on the machine. Spilt water can cause fire or  
shock hazard.  
Do not place any metal parts such as staples or clips on the machine. If metal and flammable parts get into the  
machine, they can short-circuit internal components, and cause fire or electric shocks.  
If debris (metal or liquid) gets into the machine, switch Off and unplug the machine. Contact your authorized  
dealer. Operating a debris-contaminated machine can cause fire or electric shock.  
Never open or remove machine covers that are secured with screws unless specifically instructed in the  
"Operating Instructions". A high-voltage component can cause electric shocks.  
Do not try to alter the machine configuration or modify any parts. An unauthorized modification can cause  
smoke or fire.  
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CAUTION  
!
Do not place a magnet near the safety switch of the machine. A magnet can activate the machine accidentally,  
resulting in injuries.  
Do not use a highly flammable spray or solvent near the machine. It can cause fire.  
Never touch a labelled area found on or near the heat roller. You can get burnt. If a sheet of paper is wrapped  
around the heat roller, do not try to remove it yourself to avoid injuries or burns. Switch Off the machine  
immediately, and contact your authorized dealer.  
Do not use conductive paper, e.g. folding paper, carbonic paper and coated paper. When a paper jam occurs,  
they can cause a short circuit and fire.  
Do not place any heavy object on the machine. An off-balance machine can tip-over or the heavy object can  
fall, causing damage and/or injuries.  
Keep the room ventilated when using the machine for an extended period of time to minimize the ozone density  
in the air.  
Pull out paper trays slowly to prevent injuries.  
When removing jammed paper, make sure that no pieces of torn paper are left in the machine. A piece of paper  
remaining in the machine can cause fire. If a sheet of paper is wrapped around the heat roller, or when clearing  
a jammed paper that is difficult or impossible to see, do not try to remove it by yourself. Doing so can cause  
injuries or burns. Switch Off the machine immediately, and contact your authorized dealer.  
Others  
When clearing a paper jam or other fault, follow the appropriate procedure given in the Operating Instructions.  
Consumable Safeguards  
WARNING  
!
Never throw a toner container into an open flame. Toner remaining in the container can cause an explosion and  
you can get burnt.  
Never throw toner or a waste toner container or a toner container into an open flame. It can cause an explosion  
and you can get burnt.  
Keep button batteries/verification stamp out of the reach of children. If a button battery/stamp is swallowed  
accidentally, get medical treatment immediately.  
CAUTION  
!
Never heat the drum container, or scratch its surface. A heated or scratched drum can be hazardous to your  
health.  
Be sure to use the specified type of batteries only.  
Ensure that batteries are installed with correct polarity. Incorrectly installed batteries can burst or leak, resulting  
in spillage or injuries.  
11  
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Getting To Know Your Machine  
Precautions  
For Your Safety  
The maximum power consumption is 1000 W.  
A properly wired (grounded), dedicated, 15A, 120V AC outlet is required. Do not use an extension cord.  
The power cord on this machine must be used to disconnect the main power.  
Please ensure that the machine is installed near a wall outlet and is easily accessible.  
Caution Note: Unplug the power cord from the wall outlet before removing covers.  
Supplies  
Store the Toner Container and paper in cool areas with low humidity.  
z We recommend using high quality 16 - 28 lb paper (Sheet Bypass: 16 - 44 lb), using an inferior paper may cause  
excessive paper curl, requiring you to empty out the Output Tray more often to avoid paper jams.  
z For optimum performance, it is recommended that only our Brand supplies are used in the machine.  
z Certain types of transparency film may not be compatible and may damage your machine.  
Consult with an authorized dealer for advice regarding non-standard paper types.  
(We have tested "3M CG3300" transparency film and found it to be compatible.)  
Use of other than genuine our supplies can damage the printer. Be sure to use only genuine Toner Container (TD-47)  
designed for optimum performance.  
Average yield for the TD-47 is approximately 5,000 pages (5% coverage).  
Note: Average yield is based on 5% coverage of the printable area with repetitive printing of 10 pages (Letter/A4 size,  
single side printing, default density). The yield of a Toner Container varies depending on the coverage,  
temperature, humidity, media, etc. Therefore, the average yield cannot be guaranteed. Continuously printing 10%  
coverage of printable area will reduce the yield of the Toner Container to about half as compared to 5% coverage  
printing. The maximum yield of the Toner Container will not exceed 6,000 pages.  
Installation  
The machine should not be installed in areas with the following conditions:  
z Extremely high or low temperature and humidity.  
Ambient conditions:  
Temperature: 50 – 86 °F  
Relative humidity: 30 – 80 %  
z Where temperature and humidity can change rapidly, causing condensation.  
z Direct exposure to sunlight.  
z Directly in the air conditioning flow.  
z In areas of poor ventilation.  
z In areas with extreme vibration.  
z In areas of high dust concentration.  
z In areas with chemical fume concentration.  
z With unstable or uneven conditions (floors, etc.).  
Illegal Copies  
It is unlawful to make copies of certain documents.  
Copying certain documents may be illegal in your country. Penalties of fines and/or imprisonment may be imposed on  
those found guilty. The following are examples of items that may be illegal to copy in your country.  
z Currency  
z Bank notes and checks  
z Bank and government bonds and securities  
z Passports and identification cards  
z Copyright material or trademarks without the consent of the owner  
z Postage stamps and other negotiable instruments  
This list is not inclusive and no liability is assumed for either its completeness or accuracy.  
In case of doubt, contact your legal counsel.  
Notice:  
Install your machine near a supervised area to prevent illegal copies from being made.  
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Ventilation  
The machine should be installed in a well-ventilated area to minimize the ozone density in the air.  
Handling  
Do not turn the Power Switch Off or open the Front Cover during copying/printing.  
Energy Saver Mode Notice  
z When using the Printer Function (USB Local and Network Connections), we recommend that you leave the Energy  
Saver Mode in the initial factory default setting (Sleep mode). (See page 92)  
Key Operator Password  
z The Initial Machine Modes can be checked or changed with the Function Modes, however, these modes require  
the Key Operator Password.  
For Key Operator: When setting up this machine, please consult with your authorized dealer, and decide on the  
Key Operator Password together, then record it and keep it in a safe place for future  
reference.  
Dept. (DEPARTMENT) Code  
When the Department Counter function is set up, the Dept. (Department) Code input  
screen is displayed on the LCD Display. A registered Department Code (1 to 8-digit) is  
required to gain access to each secured function, or the secured Fax/Scanner  
INPUT DEPT. CODE  
********  
function(s) cannot be used. Please consult with the Key Operator regarding the  
Department Code(s) for the desired function.  
1 to 8-digit  
Procedures:  
(1) Input a registered department code (1 to 8-digit).  
(2) Press the SET or START Key.  
Number of Copies  
The maximum number of copies is up to 999 (3 digit with keypad). During the copy mode, if you input 4-8 digit  
numbers, they will be interpreted as being a phone number and displayed on the LCD, then the machine will switch to  
the Fax mode.  
Auto Reset Timer  
As the initial setting for Auto Reset Time is 1 minute, selected operation mode returns to default operation mode (Fax)  
after 1 minute, if you wish to change this Auto Reset Time, set to Fax Parameter No.121. (See pages 113).  
13  
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Getting To Know Your Machine  
Precautions  
Laser Safety  
LASER SAFETY  
This machine employs a laser. Only qualified service personnel should attempt to service this device due to  
possible eye injury.  
CAUTION:  
USE OF CONTROLS, ADJUSTMENTS OR PERFORMANCE PROCEDURES OTHER THAN THOSE  
SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.  
Caution Label  
Manufacturer's  
Name and Address  
Factory ID  
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Denotes hazards that could result in minor injury or damage to the machine.  
CAUTION  
!
TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE.  
•DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S)  
BEFORE THE MACHINE IS RE-ENERGIZED.  
IMPORTANT SAFETY INSTRUCTIONS  
!
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,  
electric shock and injury to persons, including the following:  
•DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK  
OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.  
•AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE  
MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.  
•DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.  
SAVE THESE INSTRUCTIONS.  
As an ENERGY STAR® Partner, KYOCERA MITA AMERICA, INC. has  
determined that this product meets the ENERGY STAR® guidelines for  
energy efficiency.  
This voluntary program specifies certain energy consumption and usage  
standards. This product will automatically "power down" after a specified  
period of non-use. The use of this ENERGY STAR® compliant product will  
reduce energy consumption and ultimately benefit the environment.  
The default functions can be adjusted depending on your office requirements.  
Please ask your Authorized dealer for more details.  
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Getting To Know Your Machine  
Precautions  
FCC Notice for Users in USA  
WARNING  
!
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to  
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful  
interference in a residential installation. This equipment generates, uses and can radiate radio frequency  
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to  
radio communications. However, there is no guarantee that interference will not occur in a particular  
installation. If this equipment does cause harmful interference to radio or television reception, which can be  
determined by turning the equipment off and on, the user is encouraged to try to correct the interference by  
one of the following measures:  
1. Reorient or relocate the receiving antenna.  
2. Relocate the fax machine with respect to receiver or other equipment.  
3. Connect the fax machine into outlet on a circuit different from that to which the receiver is connected.  
4. Consult the dealer or an experienced radio/TV technician for help.  
Warning: To assure continued compliance, use only USB shielded interface cable when connecting this  
product to host computer. Also, any changes or modifications not expressly approved by the  
party responsible for compliance could void the user's authority to operate this equipment.  
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions:  
(1)This device may not cause harmful interference, and  
(2) this device must accept any interference received, including interference that may cause undesired  
operation.  
KYOCERA MITA AMERICA, INC.  
225 Sand Rooad,  
Fairfield, New Jersey 07004-0008  
TEL : (093)808-8444  
Note: For Technical Support, please contact your Authorized dealer.  
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.  
On the rear panel of this equipment is a label that contains, among other information, a product  
identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the  
telephone company.  
Ask your telephone company or installer to install the jack suitable for your device if such is not available.  
A plug and jack used to connect this equipment to the premises wiring and telephone network must comply  
with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord  
and modular plug is provided with this product. It is designed to be connected to a compatible modular jack  
that is also compliant. See installation instructions for details.  
The REN is used to determine the number of devices that may be connected to a telephone line. Excessive  
RENs on a telephone line may result in the devices not ringing in response to an incoming call. In most but  
not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices that  
may be connected to a line, as determined by the total RENs, contact the local telephone company. The  
REN for this product is part of the product identifier that has the format US:AAAEQ##TXXXX. The digits  
represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).  
If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue  
your service temporarily. If possible, they will notify you in advance. But if advance notice isn't practical, you  
will be notified as soon as possible. You will be informed of your right to file a complaint with FCC.  
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see_P17  
Your telephone company may make changes in it's facilities, equipment, operations or procedures that  
could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you  
an opportunity to maintain uninterrupted telephone service.  
If you experience trouble with this telephone equipment, please contact the manufacturer's authorized  
service agency for information on obtaining service or repairs. The telephone company may ask that you  
disconnect this equipment from the network until the problem has been corrected or until you are sure that  
the equipment is not malfunctioning.  
The optional Handset Kit is hearing aid compatible.  
For protection against the risk of electric shock, always disconnect all cables from the wall outlet before  
servicing, modifying or installing the equipment.  
This equipment may not be used on coin service provided by the telephone company nor connected to  
party lines. Connection to party line service is subject to state tariffs. (Contact the state public utility  
commission, public service commission or corporation commission for information.)  
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of  
this equipment does not disable your alarm equipment. If you have questions about what will disable alarm  
equipment, consult your company or a qualified installer.  
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or  
other electronic device to send any message via telephone facsimile machine unless such message clearly  
contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the  
following information:  
1. Date and Time of transmission  
2. Identification of either business, business entity or individual sending the message  
3. Telephone number of either the sending machine, business entity or individual.  
In order to program this information into your facsimile machine, you should refer to page 106 in this  
Operating Instructions to complete the steps.  
Example of Header Format (DATE and TIME, LOGO, ID Number setting)  
MMM-dd-yyyy 09:00  
1) Date and Time  
ABCD  
201 348 7000  
3) ID Number  
P.001/005  
2) LOGO  
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Getting To Know Your Machine  
Precautions  
Notice to Users in Canada  
NOTICE  
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities  
of the local telecommunications company. The equipment must also be installed using an acceptable  
method of connection. The customer should be aware that compliance with the above conditions may not  
prevent degradation of service in some situations.  
Repairs to this equipment should be made by an authorized Canadian maintenance facility designated by  
supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may  
give the telecommunications company cause to request the user to disconnect the equipment.  
Users should ensure for their own protection that the electrical ground connections of the power utility,  
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution  
may be particularly important in rural areas.  
CAUTION  
!
Users should not attempt to make such connections themselves, but should contact the appropriate electric  
inspection authority, or electrician, as appropriate.  
NOTICE  
This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This  
is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that  
registration was performed based on a Declaration of Conformity indicating that Industry Canada Technical  
Specifications were met. It does not imply that Industry Canada approved the equipment.  
On the rear panel of this equipment is a label that contains, among other information, the Registration  
Number and Ringer Equivalence Number (REN) for this equipment.  
The REN assigned to each terminal equipment provides an indication of the maximum number of terminals  
allowed to be connected to a telephone interface. The termination on an interface may consist of any  
combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of  
all devices does not exceed five.  
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Avis  
Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de  
l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode  
acceptée de raccordement. L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions  
énoncées ci-dessus n'empêche pas la dégradation du service dans certaines situations.  
Les réparations de ce matériel doivent être effectuées par un centre d'entretien canadien autorisé désigné  
par le fournisseur. La compagnie de télécommunications peut demander à l'utilisateur de débrancher un  
appareil à la suite de réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais  
fonctionnement.  
Pour sa propre protection, l'utilisateur doit s'assurer que tous les fils de mise à la terre de la source  
d'énergie électrique, des lignes téléphoniques et des canalisations d'eau métalliques, s'il y en a, sont  
raccordé ensemble. Cette précaution est particulièrement importante dans les régions rurales.  
Avertissement  
!
L'utilisateur ne doit pas tenter de faire ces raccordements lui-même; il doit avoir recours à un service  
d'inspection des installations électriques, ou à un électricien, selon le cas.  
Avis  
Le présent matériel est conforme aux spécifications techniques d’Industrie Canada applicables au matériel  
terminal. Cette conformité est confirmée par le numéro d’enregistrement. Le sigle IC, placé devant le  
numéro d’enregistrement, signifie que l’enregistrement s’est effectué conformément à une déclaration de  
conformité et indique que les spécifications techniques d’Industrie Canada ont été respectées. Il n’implique  
pas qu’Industrie Canada a approuvé le materiel.  
Sur le panneau arrière de cet appareil se trouve une étiquette, sur laquelle est indiqué, entre autres, le  
numéro d’enregistrement et le Numéro d’Equivalence de Sonnerie (REN) pour cet appareil.  
L’IES assigné à chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent être  
raccordés à une interface téléphonique. La terminaison d’une interface peut consister en une combinaison  
quelconque de dispositifs, à la seule condition que la somme d’indices d’équivalence de la sonnerie de  
tous les dispositifs n’excède pas 5.  
END_P19  
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Getting To Know Your Machine  
Connecting the Cables  
USB Port  
ACTIVITY Lamp  
See Operating Instructions  
(For Document Management  
System and Printer)  
Blinks when there is data  
traffic on the LAN.  
LAN Connection Jack  
(10BASE-T/100BASE-TX)  
LAN Cable  
LINK Lamp  
Illuminates when connected  
to the LAN.  
Lamp will not turn ON if LAN  
cable is defective (contains  
breaks).  
(10BASE-T/100BASE-TX Cable)  
Insert the plug until a click is heard.  
(LAN cable is not included with the product.)  
Purchase a Category 5 Cable, compliant with  
EIA/TIA 568-A-5 standard.  
10BASE-T/100BASE-TX Ethernet Hub  
Ethernet LAN  
(10BASE-T/100BASE-TX  
Cable Not included)  
Power Cord (Included)  
Optional Handset Kit  
(HS-47)  
Optional Telephone Handset Jack  
Connect the Telephone Line Cable from the  
Optional Handset Kit into the HANDSET  
jack on the back of the machine.  
Power Switch  
After connecting all Cables and  
Power Cord, turn the Power Switch  
on the back of the machine  
to the ON ( I ) position.  
External Telephone Jack  
You can connect an additional standard  
single line telephone to the machine.  
To connect a telephone,  
remove the protective tab on the TEL jack.  
Telephone Line Jack  
Plug one end of the Telephone  
Line Cable into the telephone  
jack supplied by the telephone  
company and the other end into  
the LINE jack on the back of  
Telephone Jack  
the machine.  
(Refer to the Dialing Method. See  
Optional 2nd Telephone Line Jack  
(Optional G3 Communication Port Kit (MP-47) is required.)  
20  
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Directory Search and Quick Name Search  
"Directory Search" function works with the following database to run the search for fax phone numbers and email  
addresses by name.  
LDAP Directory Server on your local area network  
Your machine's Auto-Dialer (Address Book or One-Touch/ABBR.)  
If your machine is programmed with your LDAP server's address (see the User Parameters (Internet Parameters) section  
in Operating Instructions (For Internet Fax/Email and Network Scan Functions)) "Directory Search" runs the search with  
LDAP database first, and then search within the Auto-Dialer. If LDAP server is not programmed only the Auto-Dialer will be  
searched.  
"Directory Search" allows the entry of multiple letters from the QWERTY keyboard to narrow down the search to quickly  
find the name off the large database such as LDAP server or the optional 1,000-station Auto-Dialer.  
"Quick Name Search" function works with the machine's Auto-Dialer only. Simply by pressing the first letter of your  
searching name repeatedly, the names beginning with that letter appear one by one in the LCD display. This may be much  
easier and quicker to find your searching station than using One-Touch/ABBR. auto-dialer.  
This also works to find the programmed communications such as Group Dialing, Differed Transmission and so on by  
name.  
Dual G3 Communication Port with Optional G3 Communication Port Kit  
The optional G3 Communication Port maximizes the benefit of your machineís high-speed Super G3 communication by  
providing you with a dual line communication capability. Itís like having two faxes in one. Each line can be used  
independently by taking advantage of simultaneous transmission/reception or one line can be utilized exclusively for  
transmission and the other for reception. Either way, the waiting time to perform Multi-Transmissions will be reduced in  
half.  
You must set the Dialing Method (Tone or Pulse) for each port when you use first. (See page 94)  
By the default the machine selects the available telephone line for transmission automatically. To change the Home  
position of the Telephone Line Selection to either Line-1 or Line-2, change the Fax Parameter No. 88 (XMT  
RESTRICTION) accordingly. (See page 112)  
21  
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Getting To Know Your Machine  
Operation Chart  
Sending Documents  
1
*Hold the center of the guides  
when adjusting the width.  
ENTER STATION(S)  
THEN PRESS START 00%  
Face Up  
NOTE:  
Make sure that the above message  
is shown on the display.  
If not, press the STOP key.  
1.You must not try to send/scan an  
original shorter than 4.7 inches (120  
mm). See page 24 "Using the ADF".  
C
B
A
Max. 100 pages  
(Letter size originals)  
(See page 24)  
Original Size:  
Invoice - Legal  
Original Guides*  
Adjust to the  
original's width.  
Quick Name Search Dialing (see Note 2)  
(When Fax Parameter No. 119 is set to "2:Quick Name Search", See  
page 112.)  
3a  
SALES 3  
SALES 2  
+
5551234  
SALES  
5551234  
Enter the first letter of the  
name you wish to search  
repeatedly until it is shown on  
the LCD display.  
(See Note 4)  
Ex: "S"  
One-Touch/ABBR. Dialing (see Note 2)  
(When Fax Parameter No. 119 is set to "1:One-Touch", See page 112.)  
3b  
or  
+ ABBR No.  
(See page 40)  
(3-digit)  
Manual Number Dialing (Up to 50 Stations)  
3c  
3d  
Telephone  
Number  
+
Directory Search Dialing  
ENTER LETTER (s)  
SAꢁ  
+
[100]SALES 3  
[005]SALES 2  
5551234  
[001]SALES  
5551234  
Enter the first letter(s) of the  
name you wish to search.  
Ex: "SA"  
(See Note 4)  
22  
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Transmission Settings  
Adjusting the Contrast of  
2
Select the desired Transmission  
setting.  
(See the column on the right)  
scanned image data by  
pressing cursor keys (  
/
).  
Quick Name Search Dialing  
One-Touch/ABBR. Dialing)  
Manual Number Dialing  
Directory Search Dialing  
3a  
Lighter Normal Darker  
or  
CONTRAST  
(
3b  
- [  
] +  
and/or  
3c  
(See Note 3)  
and/or  
4
STANDARD for standard originals  
3d  
FINE  
for detailed originals  
You can send the same  
S-FINE  
600 dpi  
for finer detailed originals  
for 600 dpi detailed originals  
document(s) to multiple stations.  
Multiple stations can be selected by  
the Step 3a (3b), 3c and/or 3d, and  
HALFTONE (FINE)  
for photo originals with Fine  
then pressing  
.
START  
Resolution  
HALFTONE (S-FINE)  
for photo originals with S-Fine  
Resolution  
HALFTONE (600 dpi)  
for photo originals with 600 dpi  
Resolution  
The document(s) is stored into  
memory with a file number. Then starts  
sending the document(s).  
Verification Stamp  
ON : The light is lit.  
OFF : The light is off.  
Dialing No. Indication Sample  
When Fax Parameter No. 119 is set to "1:One-  
Touch". (See page 112.)  
<ABBR No.>  
[001]SALES  
5551234  
<One-Touch>  
:Upper Side  
:Lower Side  
<01 >SALES  
5551234  
When Fax Parameter No. 119 is set to  
"2:Quick Name Search". (See page 112.)  
SALES  
5551234  
1. If your machine sounds an alarm (pi-pi-pi) in Step 3 above, this indicates that the Dialer is Full  
(More than 50 transmission job reservations have been already reserved).  
2. Auto Dialer (Address Book/One-Touch/ABBR.) is only available when stations are registered.  
(See page 96, 98)  
NOTE  
3. When transmitting at S-Fine or 600 dpi, there is a possibility that printing quality may  
deteriorate at the remote station due to its reception capability. If this occurs, re-send with  
Direct Transmission or use "Fine" Resolution.  
4. You can search for another name starting with the same character by scrolling with the Cursor  
Keys (  
/
).  
23  
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Getting To Know Your Machine  
Operation Chart  
To Stop the Transmission  
1
2
3
COMMUNICATION STOP ?  
1:YES 2:NO  
SAVE AS INCOMP.FILE?  
1:YES 2:NO  
: Save the file.  
1
: Delete the file.  
2
• If FAX Parameter No. 31  
(Incomplete File Save) is set  
to "Valid" (See Page 111).  
To retry an Incomplete File,  
see page 82.  
NOTE: To select the Comm. Journal printout condition, change the  
setting of Fax Parameter No. 12. (See page 110)  
Making Copies  
1
2
3
Face Up  
C
B
A
Original Size  
Max. 100 pages  
(Letter size originals)  
Original Guides*  
Adjust to the  
original's width.  
NOTE:  
1.The default original size is "LETTER".  
If you use the Multi-Size Feeding function,  
change the default original size to "MIX" in the Copier Settings (For Key  
Operator), Parameter No. 13 (ORIGINAL SIZE). (See page 117)  
2.This function is available only when the optional Tray-2 is installed and  
both Legal and Letter-R size papers are loaded in Tray-1 and Tray-2  
respectively.  
*Hold the center of the guides  
when adjusting the width.  
Original Size: Invoice - Legal  
Using the ADF  
Originals that cannot be used  
• Post Cards, Drawing Papers, Transparencies,  
Labelling Papers, Heavyweight Papers, Thin Art Papers,  
Film, Thermal papers  
Upper Limit Indicator  
(A)  
A
Inappropriate Originals  
• Paper with a smooth surface such as glossy and coated  
papers  
• Originals with a Lead Edge that is ripped, creased,  
folded, punched, or glued  
• Mix-sized Originals (except a combination of Legal and  
Letter)  
• Post-it Notes  
• Pressure sensitive or carbon backed papers  
• Paper with excessive curl  
B
Upper Limit Guide (B)  
C
B
A
Set the originals up to the  
upper limit indicator (A)  
and guide (B)  
ADF Tray  
Original Guides  
Adjust to the original's width.  
• Stapled originals  
• Freshly printed copies from a laser printer  
• Originals with fresh White-Out (Liquid paper correction  
fluid)  
NOTE:  
You must not try to send/scan an original shorter  
than 4.7 inches (120 mm).  
24  
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4
5
PRINT COMM. JOURNAL?  
1:YES 2:NO  
Stop the transmission.  
Print Communication  
Journal  
(COMM.JOURNAL)  
4
5
6
Number of  
Copies  
(Max. 999)  
or  
Copy Ratio  
(See page 88)  
NOTE:  
to return to  
STOP  
standby.  
When the desired copy size  
paper is not loaded in the  
paper tray(s), use the Sheet  
Bypass (see page 92).  
Copying onto Transparency Film (OHP), Thick (Heavy) Paper Stock, etc. (except Thin paper)  
Before Pressing the Start Key  
Making Copies  
Open the Rear Cover.  
1
2
3
Catch the ejected copy (do not pull).  
Close the Rear Cover.  
NOTE:  
Do not open the Rear Cover when copying  
Thin paper as it may cause a paper jam.  
Catch  
Rear Cover  
25  
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Getting To Know Your Machine  
Operation Chart  
Adding Paper (Paper Trays: Tray-1 and Tray-2)  
1
2
For Tray-1  
The Paper Level Indicator (Orange) moves down  
as paper level declines, warning you that the  
paper is running out.  
Paper Tray  
Tray-1 Max. Level Indicator  
For Tray-2 (Option)  
Full  
Empty  
NOTE: When "ADD PAPER" message appears on  
the display, either Tray-1 or Tray-2 has run  
out of paper or is not closed firmly (See  
page 33). Replenish the paper in the tray(s)  
or ensure that the tray(s) are closed.  
Tray-2 Max. Level Indicator  
Adding Paper (Sheet Bypass)  
Copying on Special Paper, etc.  
1
2
Feed 1 sheet of paper at a time.  
1
2
Printing Side Up  
Paper Weight: 16 – 44 lb  
Adjust the width guides.  
Incorrect adjustment may cause the paper to  
wrinkle, misfed or skew.  
NOTE: For envelope printing details refer to the DMS  
Operating Instructions manual included on the CD.  
Do not press Start until the LCD display  
indicates "Paper Size" plus an "  
Press the " " key to select another  
size. (See page 92).  
"  
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3
For Tray-1  
Firmly close the Paper Tray.  
Load Paper  
: Printing Side Down  
NOTE:  
Paper Weight  
1-Sided Copy  
2-Sided Copy  
Paper Capacity  
1. To prevent paper jams or other  
problems, adjust the paper guides  
(Length & Width) when adding paper  
into the tray.  
: 16 – 28 lb  
: 20 – 24 lb  
: 250 Sheets (20 lb)  
Paper Tray-1  
2. When changing the paper size, See  
page 118.  
3. Make sure that the paper is set  
properly and that it does not exceed  
the Tray-1/Tray-2 Max. Level  
Indicator.  
For Tray-2  
Load Paper  
Paper Weight  
1-Sided Copy  
2-Sided Copy  
Paper Capacity  
: Printing Side Down  
: 16 – 28 lb  
: 20 – 24 lb  
: 550 Sheets (20 lb)  
Paper Tray-2  
Problem Solving  
NOTE:  
1) Feeding paper into the Sheet Bypass at the  
same time when the copying/printing has started  
and paper is feeding from either Tray 1 or Tray 2,  
will show "REMOVE MISFED PAPER J00"  
message on the LCD display. When this occurs,  
remove the paper from the Sheet Bypass to reset  
the jam indication then resume copying/printing.  
2) Do not leave a paper in the Sheet Bypass as  
paper jam indication may display.  
Adding Paper  
Replacing Toner Container  
Removing a Misfed Paper  
U## (User Error Code)  
J## (Jam Error Code)  
(See page 28)  
(See page 30)  
(See page 32)  
(See page 32)  
E## (Machine Error Code)  
(Call your authorized dealer)  
Maximum Copies Limitation (See page 33)  
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Getting To Know Your Machine  
Operation Chart  
Problem Solving  
ƒ Replacing Toner Container  
(Operate with the Power Switch in "ON"  
position)  
Low Toner message will follow this progression:  
(Order the Toner Container using the Order Form (See Note below).  
Replace the Toner Container before the Toner runs out)  
1
Toner is Low*.  
Machine can make less than 500 prints**.  
TONER IS RUNNING LOW  
U13  
Toner is Nearly Empty.  
Machine can make less than 50 prints*.  
WARNING!! TONER LOW  
LESS THAN 50 PAGES  
Front Cover  
5
REMOVE  
Toner is Empty.  
OUT OF TONER  
U13  
Machine stops.  
* Shake the toner container well, or this  
message may display.  
** Based on 5% print coverage.  
(See page 12)  
Protective Sheet  
CAUTION  
Be careful not to scratch the surface of  
the OPC Drum (Green), and not to touch  
it with bare hands. The OPC Drum is  
sensitive to light.  
NOTE:  
When ordering the Toner Container, print the Order Form using the  
following procedures, and Fax it to your Authorized dealer.  
To prevent optical exposure problems,  
do not expose the OPC Drum to direct  
sunlight or bright light.  
Press  
on the Panel.  
FUNCTION  
FUNCTION  
ENTER NO. OR ∨ ∧  
(1-9)  
9
Toner Container(New)  
Press  
.
SET  
7 8  
3
3:TONER ORDER FORM?  
PRESS SET TO PRINT  
Press  
to print the Order Form.  
SET  
Guide Rails  
Place the Toner Container over the  
Guide Rails and insert it until it stops.  
If "2:NO" is selected in Step 12 on page 29:  
1
2
3
FUNCTION  
(1-9)  
MAINTENANCE (3-6)  
ENTER NO. OR ∨ ∧  
ENTER NO. OR ∨ ∧  
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2
6
3
7
4
8
Toner Container  
Toner Container  
5
New  
New Toner  
Drum Unit  
New Toner  
9
Shake  
10-15 times  
Drum Unit  
New Toner  
Drum Unit  
Tape and Protective Cover  
ATTENTION  
NOTE:  
Shake the toner container well, as toner  
Return the replaced Toner  
Container to your Authorized  
dealer.  
may accumulate on one side during  
transportation.  
For optimum print quality, use the genuine  
Toner Container. Store Toner Container in a  
cool dark place.  
Do not remove the protective cover until  
you are ready to use it.  
10  
11  
12  
Toner Container  
NEW TONER REPLACED?  
1:YES 2:NO  
Front Cover  
NOTE:  
1. If "2:NO" is selected, the image  
density may be inadequate and may  
cause Copy/Print quality issues.  
2. This message is not displayed if you  
change the toner container after the  
"OUT OF TONER" is displayed.  
4
3:TONER REPLACEMENT?  
1:YES 2:NO  
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Getting To Know Your Machine  
Operation Chart  
Problem Solving  
Removing a Misfed Paper (Paper Feed/Paper Transport/Automatic Duplex Unit Area)  
ƒ
1
2
J43, J44, J82, J83:  
REMOVE MISFED PAPER  
J44  
Rear Cover  
Misfed Paper  
Pin  
NOTE:  
The J## Code indicates the most  
probable Jam location. If the jam  
message reappears after the jam is  
cleared, paper is most likely jammed  
at other location(s). Check the Jam  
Error Codes Table on page 32 for  
other check points and remove all  
misfed paper.  
6
7
Misfed Paper  
Pin  
Paper Release Lever  
(Rear Side)  
1
2
7
J01, J02, J43, J44, J80:  
Toner Container  
Front Cover  
6
Toner Container  
Toner Container  
Guide Rail  
Place the Toner Container over the Guide  
Rails and insert it until it stops.  
ƒ Removing a Misfed Paper (ADF) : J71, J72, J74, J75, J92, J93  
1
2
and/  
or  
REMOVE MISFED PAPER  
J92  
Ex:  
ADF Cover  
Misfed Paper  
Remove Misfed Paper.  
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3
8
4
9
5
Rear Paper Tray Cover  
Paper Tray  
6
Rear Cover  
Paper Tray  
Front Cover  
3
8
4
5
Toner Container  
Misfed Paper  
6
Misfed Paper  
CAUTION  
Front Cover  
Do not scratch or touch the surface of the  
OPC Drum (Green) with bare hands.  
The OPC Drum is sensitive to light. To prevent  
optical exposure problems, do not expose the  
OPC Drum to direct sunlight or bright light.  
4
3
ADF Cover  
Misfed Paper  
ADF Tray  
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Getting To Know Your Machine  
Operation Chart  
Problem Solving  
ƒ User Error Codes (U Code)  
U20  
U90  
U01  
U13  
U16  
Code  
U01  
U13  
U16  
Check Points  
Front Cover is open.  
Code  
U20  
Check Points  
ADF Cover is open.  
Low Toner or Out of Toner. (See page 28)  
Toner Container is not installed correctly.  
U90  
Battery requires replacement. (See page 137)  
ƒ Jam Error Codes (J Code)  
Code  
Check Points  
Code  
Check Points  
J00  
Remove paper from the Sheet Bypass.  
J71,  
J72,  
J74,  
Remove misfed paper(s) in the ADF.  
(See page 30)  
J01,  
J02  
Pull out the paper tray(s) and remove the  
jammed paper from the tray(s).  
Check to make sure the Paper Guides are  
properly adjusted in the tray(s). (See page 30)  
J75,  
J92,  
J93  
J43,  
J44,  
J80,  
J82,  
J83  
Remove misfed paper(s) inside the machine.  
(See page 30)  
1. The J## Code indicates the most probable Jam location. If the jam message reappear after  
the jam is cleared, paper is most likely jammed at other location(s). Check the Jam Error  
Codes Table above for other check points and remove all misfed paper.  
NOTE  
2. Make sure that the Jam Error Code disappears after removing the misfed paper.  
3. The Jam Error Code will not disappear if the paper is still jammed in the machine. Check again  
and remove all misfed paper.  
32  
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ATTENTION  
(Side View)  
When the optional Paper Tray-2 is installed, and either Paper  
Tray (Tray-1 or Tray-2) is not closed firmly, paper jam may  
occur.  
Correct  
Incorrect  
NOTE: When the optional Tray-2 is installed and the same size of paper is loaded in both trays, the paper will be  
supplied from Paper Tray-2 first. This is the default setting, if you wish to change the setting, please consult with  
your authorized dealer.  
To make copies from the Sheet Bypass  
1. Set the original(s) on the ADF.  
2. Press  
.
COPY  
3. Set a sheet of paper into the Sheet Bypass.  
4. PRESS "]" appears in the upper line of the LCD display.  
5. If you wish to make multiple copies from the Sheet Bypass (Thick media), input the desired number of copies first and  
press  
. After each media sheet is processed, a "BYPASS ADD PAPER" prompt message will appear on  
START  
LCD display, insert an additional media into the Sheet Bypass (one-at-the-time) until your copy job is completed.  
Adding Paper / Tray-2  
Always remove all paper from Tray-2, fan and straighten remaining paper before replenishing paper. This helps prevent  
multiple sheets of paper from feeding through the Tray-2 at one time, thus reducing paper jams.  
Maximum Copies Limitation  
After setting the maximum allowed number of copies for each department (See page 117), consult with your Key Operator  
when the total copy count reaches the designated limit and the "DEPT. MAXIMUM COPIES HAS BEEN REACHED"  
message appears on the LCD.  
33  
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Getting To Know Your Machine  
Mode Setting  
Using the Functions  
The following functions can be started by first pressing  
and then entering the function number, or by  
FUNCTION  
pressing  
or  
scroll key repeatedly until the desired function appears on the LCD display.  
Deferred Communication  
1 = Deferred Transmission  
1
(See page 50)  
(See page 50)  
2 = Deferred Polling  
3 = Advanced Communication  
Advanced Communication  
4 = Sub-Address Transmission  
2
(See page 62)  
5 = LAN Relay Transmission  
(For Internet Fax/Email function only)  
3
6
Polling  
1 = Polling  
2 = Polled  
(See page 56)  
(See page 54)  
Print Out  
1 = Journal (Print/View)  
2 = Address Book List  
(One-Touch/ABBR. List)  
3 = Program List  
(See page 122)  
(See page 126)  
(See page 128)  
4 = Fax Parameter List  
(& User Parameter List)  
6 = Individual Transmission Journal  
7 = Directory Sheet (see Note 1)  
(See page 130)  
(See page 100)  
1. Available when Fax Parameter No.119 is set to "1:One-Touch". (See page 112)  
2. The Select Mode ( ) settings can be temporarily changed for the current  
NOTE  
FUNCTION  
8
communication. Upon its completion, however, these parameters are returned to their preset  
default values (Home position). You can change the Home position of these settings in the  
Fax Parameters mode. (See page 108)  
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Set Mode  
1 = User Parameters  
7
(See page 106)  
Date & Time  
Logo  
Character ID  
ID Number (Fax Telephone Number)  
2 = Address Book  
(One-Touch/Abbreviated Numbers) (see Note 1)  
3 = Program Keys  
4 = Fax Parameters  
8 = Maintenance = Toner Order Form/Toner Replacement/  
LCD Brightness (see Note 3)  
(See page 96)  
(See page 58)  
(See page 108)  
(See page 28)  
Select Mode (see Note 2)  
1 = Communication Journal = OFF/ON/INC  
2*= Delivery Notice = OFF/ON*  
8
9
(See page 124)  
(See page 64)  
3 = Cover Sheet = OFF/ON  
5 = RCV to Memory = OFF/ON/PRINT  
6*= File Type and Name = TIFF/PDF*  
9 = Memory Transmission =OFF/ON  
(*:2 and 6 for Internet Fax/Email function only)  
Edit File Mode  
1 = File List (Print/View)  
2 = Change Start Time/Station  
3 = Delete File  
(See page 76)  
(See page 78)  
(See page 78)  
(See page 80)  
(See page 80)  
(See page 82)  
4 = Print File  
5 = Add Document  
6 = Retry Incomplete File  
NOTE  
3. To adjust the character brightness of the LCD display, press  
,
FUNCTION  
SET  
7 8  
, and then press  
or  
until the desired brightness is achieved.  
SET  
6
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Getting To Know Your Machine  
Control Panel  
1
2
3
4
5
6
7
8
9
10  
11  
12 13  
14  
15  
16  
24  
23  
22  
21  
20 19 18  
17  
No.  
Icon  
Contents  
No.  
Icon  
Contents  
PRINT Key  
SCAN/FILE Key  
Used for Printer function.  
Used for optional Network Scanner  
Function.  
(Available if the optional Internet Fax/  
Email/Network Scanner Module (IF-47)  
is installed.)  
1
2
EMAIL Key  
Used to select the EMAIL mode.  
(Available if the optional Internet Fax/  
Email/Network Scanner Module (IF-47)  
is installed.)  
ENERGY SAVER Key  
Used to switch the machine into energy  
saving.  
3
5
4
6
DUPLEX Key  
Used to scan the document(s) on both  
faces.  
CONTRAST Key  
To adjust the Exposure manually.  
(See page 23)  
RESOLUTION Key  
STAMP Key  
Used to set Standard, Fine, Super-Fine,  
600 dpi or Halftone (Fine, Super Fine,  
600dpi).  
Used to turn the verification stamp ON  
or OFF.  
Lights when the verification stamp is set  
to ON.  
7
8
(See page 23)  
(See page 111, Fax Parameter No. 028)  
FUNCTION Key  
CLEAR Key  
Used to start or select the function and  
subfunctions. These functions are  
explained in detail on page 34.  
Clears the number or character on the  
LCD display.  
Go back to the previous LCD screen  
and function as Back Space key.  
9
10  
SET Key  
Used to set operations.  
11  
Cursor Keys  
• Adjust the Monitor and Ringer volume.  
• Move the cursor while entering numbers and characters.  
• Search the station name for Quick Name Search and Directory Search Dialing.  
• Confirm the entered station for multi-station communication.  
• Select functions.  
• Confirm the current communication modes (e.g. Page number, ID, Dialed Telephone number or  
Email address, File number) when the machine is ON LINE.  
12  
To select the zoom (Copy) ratio, etc.  
Use to select original size, etc.  
ORIGINAL SIZE Key  
Used to select the original size manually.  
PAPER TRAY Key  
Selects the paper tray.  
36  
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No.  
Icon  
Contents  
REDIAL/PAUSE Key  
No.  
Icon  
Contents  
ABBR DIAL Key  
Used to enter a pause when  
programming or dialing a telephone  
number, or to redial the last dialed  
number. (See page 40)  
Used to start Abbreviated Dialing. (See  
page 22)  
13  
14  
STOP Key  
COPY Key  
Press to abort the current operation and  
reset selected mode(s) (Email/Copy/  
Scanner Functions) and return to the  
Facsimile Function.  
Used for Copy function.  
15  
16  
START Key  
MONITOR Key  
Press this key to start activation.  
Used to start On-Hook Dialing.  
17  
19  
18  
20  
FLASH/SUB-ADDR Key  
Used to enter the Sub-Address or to  
access some features of your PBX.  
LOWER Key  
Used to switch either upper or lower  
row of the One-Touch Key. (See page  
ACTIVE LED (GREEN)  
Flashes:  
When machine is active.  
Lights:  
When the received fax message is in  
memory.  
STATUS LED (RED)  
Lights/Flashes when trouble occurs.  
Lights:  
Machine detected a trouble status  
• No paper in the selected tray or toner  
has run out.  
• Machine detected trouble, such as  
paper misfed or jammed.  
Flashes:  
21  
22  
Machine detected an alarm status  
• No paper in the Tray. (Tray not  
selected)  
Toner is getting low, etc.  
PRINT DATA LED (GREEN)  
Flashes:  
When receiving printing data.  
Lights:  
While printing.  
23  
24  
QWERTY Keyboard (Character Keyboard)  
• Used to input the Characters.  
• Used for One-Touch Keys.  
• Used to enter a symbol for the LOGO, Character ID,  
Station Name and for the Email address. Use  
to select the desired symbol(s).  
or  
LCD Display (Copy Function)  
Original Size  
a
b
a
b
c
d
Copy Size  
LTR ->LTR [LTR 1]  
ZOOM:100% COPIES:001  
Select the zoom (Copy) ratio with the Cursor Keys (  
Scanned data will be rotated.  
Paper Size in Paper Tray  
/
).  
c
d
("PRESS" indicates Sheet Bypass is to be used.)  
e
f
Zoom Ratio  
e
f
Number of Copies  
37  
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Facsimile Features  
Sending Documents  
General Description  
Your machine quickly stores the document(s) into the machine's memory. Then, starts to dial the telephone number. If the  
transmission fails, your machine will retransmit the remaining unsuccessful page(s) automatically.  
Memory Transmissions  
1
ENTER STATION(S)  
*Hold the center of the guides  
when adjusting the width.  
THEN PRESS START 00%  
Face Up  
Make sure that the above message  
is shown on the display.  
C
B
Max. 100 pages  
A
If not, press the STOP key.  
(Letter size originals)  
Original Guides*  
Quick Name Search Dialing (see Note 2)  
(When Fax Parameter No. 119 is set to "2:Quick Name Search", See page 112.)  
3a  
SALES 3  
SALES2  
5S5A5L1E2S34  
+
5551234  
Enter the first letter of the name you wish  
to search repeatedly until it is shown on  
the LCD display.search.  
(See Note 5)  
Ex: "S"  
One-Touch/ABBR. Dialing (see Note 2)  
(When Fax Parameter No. 119 is set to "1:One-Touch", See page 112.)  
3b  
or  
+ ABBR No.(3-digit)  
(See page 40)  
Manual Number Dialing (Up to 50 Stations)  
3c  
3d  
Telephone  
Number  
+
Directory Search Dialing  
ENTER LETTER (s)  
SAꢁ  
+
[100]SALES 3  
[005]SALES 2  
5[5050112]3S4ALES  
Enter the first letter(s) of  
the name you wish to  
search.  
5551234  
Ex: "SA"  
See Note 5  
1. If you need to dial a prefix to get an outside line, dial it first then press  
pause (represented by a "-") before dialing the full number.  
to enter a  
PAUSE  
NOTE  
Ex: 9  
5551234  
PAUSE  
Or use "Dial Prefix" function to automatically add the prefix (see page 86).  
2. Auto Dialer (Address Book/One-Touch/ABBR.) is only available when stations are registered.  
(See page 96, 98)  
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Quick Name Search Dialing  
One-Touch/ABBR. Dialing)  
Manual Number Dialing  
Directory Search Dialing  
2
3a  
or  
Select the desired Transmission  
setting.  
(See page 23)  
(
3b  
and/or  
3c  
and/or  
3d  
4
• If memory overflow occurs while storing originals, the machine will stop and  
the remaining originals will remain on the ADF. In the factory default setting  
(Fax Parameter No. 82 (Quick Memory XMT)) is set to "Valid", the machine  
will transmit the stored documents automatically when transmitting to one  
station. If Fax Parameter No. 82 is set to "Invalid" and transmitting to one  
station, the machine will change the transmission mode from Memory to  
Direct XMT automatically when it detects that memory overflow will occur.  
If set to "Valid" and transmitting to multiple stations, the machine will show  
"MEMORY FULL" and prompts you whether to transmit the successfully  
stored documents or to cancel the transmission.  
You can send the same  
document(s) to multiple stations.  
Multiple stations can be selected  
by any combination of the Steps 3a  
(3b), 3c and/or 3d, and then  
pressing  
.
START  
Press  
"YES" to cancel or press  
"NO" to transmit. If no action is taken  
1
2
within 10 seconds, the machine will start transmitting the stored documents.  
If memory overflows while storing 1st page, use Direct Transmission.  
• An Information Code will be displayed if the transmission has failed or there  
was no answer at the receiving side after the last automatic redial.  
The document stored for the transmission will be erased from the memory  
automatically and the information code is printed for the transmission on the  
Communication Journal (COMM. JOURNAL).  
The document(s) is stored into  
memory with a file number. Then  
starts sending the document(s).  
If you need to retain the incomplete documents even after the last redial,  
change the Fax Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance.  
(See page 111)  
To retry the incomplete documents, refer to page 82.  
To Stop the Transmission  
1
2
3
4
Remove the  
document(s) from  
the ADF.  
COMMUNICATION STOP?  
1:YES 2:NO  
PRINT COMM. JOURNAL?  
1:YES 2:NO  
1
2
Print Communication  
Journal and stop the  
transmission.  
Stop the transmission.  
3. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,  
press (represented by a "/").  
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".  
Ex: 9 5551234  
NOTE  
TONE  
TONE  
PAUSE  
4. When transmitting at S-Fine or 600 dpi, there is a possibility that printing quality may  
deteriorate at the remote station due to its reception capability. If this occurs, re-send with  
Direct Transmission or use "Fine" Resolution.  
5. You can search for another name starting with the same character by scrolling with the Cursor  
Keys (  
/
).  
39  
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Facsimile Features  
Sending Documents  
Using One-Touch Dialing  
(When Fax Parameter No.119 is set to  
"1:One-Touch", see page 112.)  
1
2
One-Touch Dialing can be used when the  
Telephone Number(s) are registered in the  
One-Touch Keys up to 80 stations  
ADF Tray  
B
(2 stations with each One-Touch Key, 1 - 40).  
Press One-Touch  
Key (1 - 40)  
Original Guides  
or  
Adjust to the original’s width.  
If two Stations are registered  
onto the One-Touch Key.  
Press One-Touch  
Key (1 - 40)  
Lower Indicator  
Redialing the Last Dialed Numbers  
Last dialed numbers (max. 5 numbers) will  
be recorded and can be used for redialing.  
2
1
ADF Tray  
B
Original Guides  
Adjust to the original’s width.  
40  
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3
4
Lower Indicator is OFF.  
<13 > SALES 01  
0123456789001  
Lower Indicator is lit.  
<13 > SALES 02  
0123456789012  
The document(s) is stored into  
memory with a file number.  
Then starts sending the  
document(s).  
When selecting other station(s),  
repeat Step 2.  
3
4
TEL. NO.  
TEL.NO.  
5T5E5L1.23N4O.  
0T1E2L3.45N6O7.89012  
0
TEL. NO.  
0123456789012 ∨ ∧  
Select the number  
The document(s) is stored into  
memory with a file number.  
Then starts sending the  
document(s).  
(
/
)
41  
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Facsimile Features  
Sending Documents  
Direct Transmission Reservation (Priority Transmission Reservation)  
If you are in a rush to send an urgent  
document, however there are many files in  
Transmit  
the memory, use Direct Transmission  
Reservation to send. The urgent  
document(s) will be sent immediately after  
the current communication is finished.  
1
B
If your machine's memory is full, use Direct  
Transmission.  
Note: You cannot send document(s) to  
Does not store  
original(s) in memory.  
Receive  
multiple stations in this case.  
Quick Name Search Dialing (see Note 2)  
5a (When Fax Parameter No. 119 is set to "2:Quick Name Search", See page 112.)  
SALES 3  
SALES 2  
SALES  
5551234  
Enter the first letter of the name you  
wish to search repeatedly until it is  
shown on the LCD display.  
Ex: "S"  
(See Note 5)  
One-Touch/ABBR. Dialing (see Note 2)  
5b  
(When Fax Parameter No. 119 is set to "1:One-Touch", See page 112.)  
Not neccessary to press START Key in Step 6.  
or  
When the Telephone Number(s) are  
registered in the One-Touch/  
Abbreviated Dialing.  
+ ABBR No.  
(3-digit)  
Manual Number Dialing  
5c  
5d  
Telephone  
Number  
(Up to 36 digits)  
Directory Search Dialing (see Note 2)  
ENTER LETTER(S)  
SA  
[100]SALES 3  
[001]SALES  
[005]SALES 2  
5551234  
Enter a letter(s) of a name  
you wish to search.  
Ex: "SA"  
5551234  
(See Note 5)  
1. If you need to dial a prefix to get an outside line, dial it first then press  
pause (represented by a "-") before dialing the full number.  
to enter a  
PAUSE  
NOTE  
Ex: 9  
5551234  
PAUSE  
Or use "Dial Prefix" function to automatically add the prefix (see page 86).  
2. Auto Dialer (Address Book/One-Touch/ABBR.) is only available when stations are registered.  
(See page 96)  
3. To stop the transmission, See page 39.  
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3
4
2
Set the desired  
Transmission  
setting, if necessary.  
(See page 23)  
MEMORY XMT=ON  
1:OFF 2:ON  
Quick Name Search  
Dialing  
5a  
or  
One-Touch/ABBR.  
Dialing)  
(
5b  
and/or  
Manual Number  
Dialing  
5c  
and/or  
Directory Search  
Dialing  
6
5d  
If you need to change the preset  
Memory position, change the  
setting of Fax Parameter No. 5.  
(See page 110)  
You can reserve to send the urgent  
document(s) to a single station only.  
Canceling the Direct Transmission Reservation  
1
2
DIRECT XMT RESERVED  
(Station Name)  
3
3
4
After the transmission stops,  
remove the original(s) from the  
ADF.  
CANCEL XMT RESERVE ?  
1:YES 2:NO  
4. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,  
press (represented by a "/").  
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".  
Ex: 9 5551234  
5. You can search for another name starting with the same character by scrolling with the Cursor  
Keys ( ).  
NOTE  
TONE  
PAUSE  
TONE  
/
43  
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Facsimile Features  
Sending Documents  
Duplex Sending  
2-Sided originals can be sent as page orders.  
<Original>  
<Received>  
4
2
1
1
2
3
3 4  
1
2
ADF Tray  
B
6
Place the second side of the original(s) of  
Step 1 in the order and direction of ejection.  
INSERT SECOND SIDE  
ORIENTATION AS IS  
Page No.  
Even Number pages.  
Long Edge  
Originals  
Short Edge  
Originals  
1
Step  
6
4
2
Second Side  
44  
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3
4
5
6
Press  
or  
to  
select binding position.  
Enter Station(s)  
NOTE: If the page count for the Back side does not match the page count  
for the Front side (i.e. when 2-Sided original(s) are double-fed),  
"SIDE 1&2 PAGE COUNTS DO NOT MATCH!" and "RESCAN  
ORIGINALS START WITH 1ST SIDE" will be displayed and all  
scanned data will be cancelled. If this occurs, restart from Step 1  
and Steps 4 to 7.  
7
PRESS START TO  
CONTINUE  
Real Time and Quick Memory Transmission features are not  
available.  
45  
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Facsimile Features  
Sending Documents  
On-Hook Dialing  
1
2
3
* DIALING *  
B
5551234  
Your machine starts to dial  
the telephone number.  
You will hear the dial tone through  
the monitor speaker.  
Off-Hook Dialing (Voice Mode Transmission)  
1
2
3
4
If you wish to send the  
When you hear the voice  
of the other party, tell the  
other party to prepare to  
receive a document.  
document after talking with  
the other party first, use  
Voice Mode Transmission.  
Your machine requires the  
optional telephone handset  
or an external telephone.  
B
Telephone Number  
1. If you need to dial a prefix to get an outside line, dial it first then press  
pause (represented by a "-") before dialing the full number.  
to enter a  
PAUSE  
NOTE  
Ex: 9  
5551234  
PAUSE  
Or use "Dial Prefix" function to automatically add the prefix (see page 86).  
46  
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4
Then when you hear a beep, press  
.
START  
5
Then when you hear a beep, press  
and hang up the handset.  
START  
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,  
press (represented by a "/").  
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".  
Ex: 9 5551234  
NOTE  
TONE  
PAUSE  
TONE  
3. Off-Hook Dialing is not available with the second telephone line (Line-2).  
47  
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Facsimile Features  
Receiving Documents  
Automatic Reception  
Documents are received automatically.  
Transmit  
Receive  
Manual Reception  
Transmit  
To receive documents  
1
manually, change the Fax  
Parameter No. 17 (Receive  
Mode) to "Manual" (See  
Rings  
Receive  
Substitute Memory Reception  
If the recording paper runs out, jams or if the toner  
runs out during reception, the machine  
automatically starts receiving documents into its  
image data memory. Stored documents will be  
printed automatically after replenishing the  
recording paper, toner or clearing the jam. (See  
Notes 1, 2 and 3)  
1
When the machine completes  
the memory reception and  
there is no recording paper or  
toner, this error message  
appears on the display.  
MESSAGE IN MEMORY  
03%  
Print Reduction Setting  
Automatic Reduction  
Transmitted Document  
Received Document  
Based on the document length, your machine will automatically  
calculate the suitable reduction ratio (70% to 100%).  
Set Parameter No. 24 (Print Reduction) to "Auto".  
Fixed Reduction  
Pre-determine the reduction ratio from 70% to 100% in 1%  
increments.  
a) Set Parameter No. 24 (Print Reduction) to "Fixed".  
b) Set Parameter No. 25 (Reduction Ratio). (See page 111)  
Reduced to fit  
the loaded paper size  
(See Note 4)  
Oversized Document  
1. If the memory overflows, the machine will stop receiving and release the communication line.  
The document(s) stored in the memory up to that moment will be printed out.  
2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter  
No. 22 to "Invalid". (See page 111)  
NOTE  
3. The machine cannot print the received documents from the Sheet Bypass.  
48  
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2-Sided Receiving  
Set Fax Parameter No. 95 (DUPLEX PRINT) to Valid. (See Note 5) (See page 112)  
Under the following conditions your machine cannot receive 2-Sided  
transmissions. It will automatically change to a 1-Sided reception.  
- When receiving Legal size document(s) with 600 dpi Resolution.  
- When the machine detects memory overflow.  
2
3
4
Press  
START  
up the telephone.  
then hang  
B
The machine starts receiving  
the document(s).  
Lift the handset  
Remove any original(s)  
from the ADF.  
2
Replenish the recording paper, toner or  
clear the jam.  
The document(s) stored in memory will be  
automatically printed.  
Ex: A4 to A4  
A4 to Letter  
96%  
90%  
96%  
75%  
Letter to Letter  
Legal to Letter  
4. If the received document is extremely long  
(over 39% longer than the recording paper),  
the document is divided into separate pages.  
(When printing on separate pages, the bottom  
0.5 in (13 mm) of the 1st page's data will overlap  
on top of the next page.)  
NOTE  
Overlap print.  
13 mm  
5. If the machine detects memory overflow while  
receiving in the Duplex Print setting, it will switch from duplex printing to single-sided printing.  
49  
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Facsimile Features  
Timer Controlled Communications  
General Description  
You can send document(s) to one or multiple stations at any preset time within the next 24 hours.  
Up to 50 built-in timers can be set for deferred communication.  
Deferred Transmission  
Store document(s) in  
1
1
2
memory.  
Calling at predetermined  
time  
2
B
Transmit  
3
4
Dial by any  
ENTER STATION(S)  
THEN PRESS START  
combination of the  
following methods:  
Receive  
4  
• One-Touch/ABBR.  
Dialing  
• Quick Name Search  
• Directory Search  
Dialing  
or  
(See page 38)  
Deferred Polling  
Store document(s) in  
1
1
3
memory. (See page 54)  
Calling at predetermined  
time  
2
Polling  
3
DEFERRED POLLING  
PASSWORD=ꢁꢁꢁꢁ  
Receive  
4
Enter a 4-digit polling  
password, then press  
.
SET  
1. To change or cancel the Deferred Communication settings, See page 78.  
NOTE  
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3
Enter the start time from the  
DEFERRED XMT  
START TIME  
keypad, then press  
.(use  
:
SET  
a 4-digit, 24-hour clock)  
4
Ex:  
and  
2 3 3 0  
SET  
5
(Station name)  
5551234  
2
Enter the start time from the  
keypad.  
(Use a 4-digit, 24-hour clock)  
DEFERRED POLLING  
START TIME  
:
3
Ex:  
and  
2 3 3 0  
SET  
4
5
Dial by any combination of the  
following methods:  
ENTER STATION(S)  
THEN PRESS START  
(Station name)  
5551234  
• One-Touch/ABBR. Dialing  
• Quick Name Search  
• Directory Search Dialing  
(See page 38)  
or  
NOTE  
2. If you enter a wrong number, press  
then reenter the correct number.  
CLEAR  
51  
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Facsimile Features  
Batch Transmission  
General Description  
To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the  
same destination(s) to be transmitted in a single phone call.  
Real-Time Batch Transmission  
to NY  
to LA  
to London  
to LA  
to London  
Time  
Transmit  
to NY  
Transmit  
to LA  
Transmit  
to LONDON  
1. The machine cannot Batch a file(s) that is/are under "Waiting to Redial" status or is currently  
being sent, but it will Batch files that have not been dialed.  
NOTE  
52  
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During memory transmission, this machine searches its memory for reserved files (up to 5 files) to transmit to the same  
destination, automatically batching and transmitting them in a single phone call.  
53  
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Facsimile Features  
Polling  
General Description  
Polling means calling other station(s) to retrieve document(s). The other station must know in advance that  
you will call and must have document(s) set on the ADF or stored into the memory. You may need to set a  
polling password, shared by the other station, to ensure security.  
Preparing to be Polled  
To allow other stations to poll your machine, you must prepare your machine by storing a document into memory.  
Be sure to set the polling password before storing the document into memory. After being polled, the documents  
stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled  
repeatedly change the Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid". (See page 111)  
1
2
B
1
2Store document(s)  
in memory.  
1. You can still send or receive documents even when the machine is set to be polled.  
2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same  
polled file, See page 80.  
NOTE  
3. To delete a polled file, See page 78.  
4. If you have set the polling password in Fax Parameter No. 26, the password will appear on the  
display. (see page 111)  
You can still change the password temporarily by overwriting it with a new one.  
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3
4
5
POLLING  
NO.=  
POLLED  
POLLED  
1:POLLING 2:POLLED  
PASSWORD=ꢁꢁꢁꢁ  
PASSWORD=4321  
To store document(s)  
into the memory.  
Enter a 4-digit polling  
password.  
Ex:  
4 3 2 1  
5. If a password is not set in the polled station, you may poll the other station even though your  
machine has a password.  
NOTE  
55  
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Facsimile Features  
Polling  
Poll Documents from Another Station  
1
2
Polling  
1
2
POLLING  
1:POLLING 2:POLLED  
NO.=ꢁ  
Store document(s)  
in memory.  
Transmit  
(See page 54)  
Receive  
For Deferred Polling,  
See page 50.  
6
(Station name)  
5551234  
1. You can still send or receive documents even when the machine is set to be polled.  
2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the  
display. (see page 111)  
NOTE  
You can still change the password temporarily by overwriting it with a new one.  
56  
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3
4
5
ENTER STATION(S)  
THEN PRESS START  
POLLING  
POLLING  
PASSWORD=ꢁꢁꢁꢁ  
PASSWORD=4321  
6
Enter the stations.  
• Quick Name Search  
• One-Touch/ABBR. Dialing  
• Manual Number Dialing  
• Directory Search Dialing  
(For details, See page 38)  
Enter a 4-digit polling  
password.  
Ex:  
4 3 2 1  
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Facsimile Features  
Program Keys  
General Description  
Your machine has "Program Keys" for your convenience, where each key can be programmed with a frequently used  
function. For instance, these "keys" are useful if you regularly send or poll the same group of stations. You can use  
these "keys" to program a group key, a group of stations to be polled, a deferred transmission.  
Setting for Group Dialing  
The Program Keys are useful if you frequently need to send or poll the same group of stations.  
Ex. Quick Name Search (Fax Parameter No. 119 default setting is "2:Quick Name Search", See page 112.)  
1
2
PROGRAM  
(1-5)  
ENTER NO. OR ∨ ∧  
4
5
SELECT STATION(S)  
ENTER LETTER(S)  
(Station name)  
5551234  
Enter a letter of a name you  
wish to search, then press  
or  
to select desired  
station, then press  
.
SET  
Changing the Group Dialing  
1. The "Program Key" cannot be modified or erased until the communication using it has  
finished. To change or erase the settings, cancel the communication first by using the Edit File  
Mode. (See page 78)  
NOTE  
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3
GROUP  
NAME  
ENTER NAME  
4
Enter the Group name  
(up to 15 characters)  
by using the Character keys,  
then press  
.
SET  
Ex: PROG.A  
6
You can now set other Program  
Keys by repeating the procedures  
from Step 3, or return to standby  
mode by pressing  
.
STOP  
2. To print a Program List, See page 128.  
3. When the Group Dial is registered, the Group Dial mark will display on the LCD and print on  
the Directory Sheet.  
NOTE  
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Facsimile Features  
Program Keys  
Setting Programmed Communication  
Use "Program Keys" to store  
multiple stations to be polled, or to  
set up a deferred transmission.  
1
2
PROGRAM  
(1-5)  
ENTER NO. OR ∨ ∧  
(This example is when the Fax  
Parameter No. 119 is set to  
"2:Quick Name Search"  
(See page 112).)  
4
5
PROGRAM  
FUNCTION  
(1-3)  
PRESS FUNCTION KEY  
ENTER NO. OR ∨ ∧  
Select a function to program.  
1:Deferred Communication (See page 50)  
2:Advanced Communication  
(See page 62)  
3:Polling Communication (See page 54)  
Changing the Program Key Setting  
To change the below Program key settings, follow the procedure on setting a program key on pages 58 to  
61.  
Start time or station(s) for deferred transmission  
Station(s) for normal polling  
Start time or station(s) for deferred polling  
Station(s) for group dialing  
1. Press  
Dial.  
to modify ( :delete) a Group Dialing or Program  
FUNCTION  
SET  
7 3  
4
5
NOTE  
2. The Group Dialing and Program Key cannot be changed or erased until the communication  
has finished. To change or erase the settings, cancel the communication first by using the Edit  
File Mode. (See page 78)  
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3
PROGRAM  
NAME  
ENTER NAME  
4
Enter the program name  
(up to 15 characters)  
by using the Character keys,  
then press  
.
SET  
Ex: PROG.A  
6
You can now set other Program  
Keys by repeating the  
END_P61  
procedures from Step 3, or  
return to standby mode by  
pressing  
.
STOP  
3. To print a Program List, See page 128.  
NOTE  
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Facsimile Features  
Sub-Addressing  
Example of a Network  
Sending a Fax with Sub-Address  
Document with SUB  
e.g.  
Document with SUB  
e.g.  
1
Dial : 2013331234  
SUB=2222  
Dial : 2013331234  
SUB=0001  
B
bbb  
aaa  
Telephone Line  
PSTN  
Network  
Extension Network  
PBX  
Tel No.  
Ext. No.  
2222  
3333  
-
-
Setting the Sub-Address into an Address Book  
(When Fax Parameter No.119 is set to "2:Quick Name Search", see page  
112.)  
201-333-1234  
1111  
1
2
aaa  
ADDRESS BOOK (1-3)  
ENTER NO. OR ∨ ∧  
G3/Internet  
fax  
G3 fax  
G3 fax  
Automatic Routing Table of Internet Fax  
capable models  
Address  
Book  
Tel. No.  
Email Addr.  
Sub-Address  
G3 Fax  
No.001  
G3 Fax  
No.002  
2222  
2222  
4
5
3333  
3333  
ADD STATION  
5551234s2762z  
ENTER NAME  
5551234s2762  
Bob@  
abcd.com  
Mail Bob  
0001  
LAN Network  
Bob  
Dave  
John  
Enter Station Name.  
bbb  
Compatibility with Other Machines  
• Sub-Addressing Transmission: KM-F650/KM-F1050/KM-F1060(see note 3)  
Sub-Addressing Reception:  
KM-F1060 with Internet Fax.  
1.  
separates the Sub-address from the Telephone number and is indicated by an  
“s” in the display.  
SUB-ADDR  
NOTE  
2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-addressing Transmission.  
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2
3
TEL NO.  
5551234s2762  
TEL. NO.  
Sub. Addr.  
Enter the telephone number, press  
,
SUB-ADDR  
then enter the Sub-address. (Up to 20 digits)  
(Up to 36 digits including telephone number, pauses,  
spaces, FLASH and Sub-address).  
Send the document(s) with Sub-  
Addressing information.  
(See Note 4)  
Ex: 5551234  
2762  
SUB-ADDR  
3
ADD STATION  
ENTER TEL. NO.  
4
Enter the telephone number, press  
(Up to 20 digits)  
then enter the Sub-address.  
SUB-ADDR  
(Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-address).  
Ex: 5551234  
2762  
SUB-ADDR  
6
SALES DEPTꢁ  
5551234s2762  
You can send the document using a  
Address Book Dialing with a preset Sub-  
Address.  
(When Fax Parameter No. 119 is set to  
"1:One-Touch", you can set as One-  
Touch/ABBR Dialing.)  
3. The Sub-Address Password will be sent when Fax Parameter No. 53 (Sub-Address  
NOTE  
Password) is set. (See page 112)  
4. You can change a Sub-Address Password temporarily by using  
SET  
FUNCTION  
2
4
.
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Facsimile Features  
Fax Cover Sheet  
Using the Fax Cover Sheet  
1
2
Sending  
Receiving  
Page  
1
B
2
Page  
1
+
5
2
Cover  
Explanation of Contents  
(1) Starting time of communication.  
(2) Recorded name in the Address Book station.  
(3) Your LOGO (up to 25 characters) and ID Number (up to 20 digits).  
(4) The number of pages to follow.  
Sample Fax Cover Sheet  
***** FACSIMILE COVER SHEET *****  
(1)  
MMM-dd-yyyy 15:00  
(2)  
Message To:  
SALES DEPT.  
(3)  
Message From:  
ABCD  
201 555 1212  
(4)  
02  
Page(s)  
Following This Cover Page  
1. The Fax Cover Sheet is not counted in the number of pages column of the Journal.  
NOTE  
2. To change the preset Fax Cover Sheet setting, change the setting of Fax Parameter No. 56,  
See page 112.  
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3
4
COVER SHEET=OFF  
1:OFF 2:ON  
ENTER STATION  
THEN PRESS START 00%  
5
Dial by any one of the following methods:  
• Quick Name Search  
• One-Touch/ABBR. Dialing  
• Manual Number Dialing  
• Directory Search Dialing  
(For details, See page 38)  
3. When the Fax Cover Sheet setting is set to On, the Quick Memory Transmission feature is  
disabled.  
NOTE  
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Advanced Facsimile Features  
Receive To Memory  
Setting RCV To Memory Password  
This feature is used to secure all  
received documents by storing  
them into memory. To print the  
document(s) received in memory,  
the authorized operator must  
enter the correct password.  
1
2
FAX PARAMETER(1-169)  
NO.= ꢁ  
aaa  
bbb  
ccc  
(See Note 4)  
Setting the RCV To Memory  
1
2
Memory  
aaa  
bbb  
ccc  
RCV TO MEMORY=OFF  
1:OFF 2:ON 3:PRINT  
Printing Documents  
After receiving documents with the Receive To Memory feature, the following  
message will appear on the display.  
1
2
MESSAGE IN MEMORY  
< RCV TO MEMORY >  
RCV TO MEMORY=ON  
1:OFF 2:ON 3:PRINT  
1. When the memory overflows, the machine will stop receiving and release the line. The  
machine will not answer the next incoming call until there is space available in memory.  
2. We recommend that optional SD Memory Card is installed when this function is used. See  
page 140.  
NOTE  
3. If the password has not been set, your machine will not prompt you to enter the password. The  
document(s) will be printed immediately after pressing press  
in Step 3.  
SET  
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3
4
37 RCV TO MEMORY  
1234  
37 RCV TO MEMORY  
ꢁꢁꢁꢁ  
4-digit RCV to Memory Password  
Ex: 1234  
3
4
RCV TO MEMORY=ON  
MMM-dd-yyyy 15:00  
1:OFF 2:ON 3:PRINT  
< RCV TO MEMORY >  
3
4
INPUT PASSWORD  
RCV TO MEMORY=PRINT  
1:OFF 2:ON 3:PRINT  
ꢁꢁꢁꢁ  
4-digit RCV to Memory Password  
and press  
.
SET  
Ex: 1234  
4. Once the RCV TO MEMORY feature is set to “ON”, the password cannot be changed (Fax  
Parameter No. 37 will not be selectable on the LCD display). If you wish to change the  
password, set the RCV TO MEMORY feature to “OFF” first. Then change the password.  
(See page 111)  
NOTE  
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Facsimile Features  
PIN Code Access  
General Description  
If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to  
prompt the user to enter a PIN Code before any dialing.  
Selecting the Access Method (Prefix or Suffix)  
1
aaa  
PBX  
PIN* Code  
Transmit  
4
*PIN  
(Personal Identification Number)  
39 PIN CODE ACCESS  
2:SUFFIX  
Dialing with a PIN Code  
1
2
ENTER STATION(S)  
B
THEN PRESS START 00%  
Dial by any one of the following methods:  
• Quick Name Search Dialing  
• One-Touch/ABBR. Dialing  
• Manual Number Dialing  
• Directory Search Dialing  
(For details, See page 38)  
5
6
ENTER PIN CODE  
9876 ꢁ  
Starts dialing with PIN Code.  
1. The PIN Code is shown as "" on the display when dialing the number for security.  
NOTE  
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2
3
NOTE:  
FAX PARAMETER(1-169)  
39 PIN CODE ACCESS  
1:NONE  
When "Internet Fax/  
Email/Network  
Scanner Module"  
option is installed,  
Fax Parameters are  
1-182.  
NO.=ꢁ  
4
2: SUFFIX  
3: PREFIX  
5
3
4
(Station name)  
5551234  
ENTER PIN CODE  
5
PIN code (Up to 36 digits)  
Ex: 9876  
2. This feature is not available when dialing a number in the Off-Hook or On-Hook Direct Dialing  
mode.  
NOTE  
69  
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Facsimile Features  
Department Code  
General Description  
This operation requires the user to input a preset Department Code (8-digit maximum) before transmission. The  
Department Name of the selected Department Code is printed on the Header of each page sent, COMM. Journal and  
Individual Transmission Journal.  
When the Department Code is set, the Transaction Journal will be sorted by the Department Code number (1 - 50)  
when it is printed.  
Setting the Department Code  
1
Requires the input  
of a preset  
Department Code  
(8-digit).  
Department Code  
is printed.  
4
DEPT. CODE (1-50)  
ENTER NO. OR ∨ ∧  
aaa  
Reception  
Enter the Department Code  
(1 to 50) and press  
.
SET  
Ex: 12  
7
INPUT DEPT. NAME  
13 ꢁ  
To record another Department Code,  
repeat from Steps 5 to 6.  
To return to standby, press  
.
STOP  
1. The Department Code List can be printed out with the Fax Parameter List. To enable the  
printing of the Department Code List, change the setting of Fax Parameter No. 77  
(Department Code) to “Valid” in advance. (See pages 72 and 112)  
NOTE  
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2
3
NOTE:  
FAX PARAMETER(1-169)  
77 DEPARTMENT CODE  
1:INVALID  
When "Internet Fax/  
Email/Network  
Scanner Module"  
option is installed,  
Fax Parameters are  
1-182.  
NO.=ꢁ  
4
2: VALID  
5
6
INPUT DEPT. NAME  
INPUT DEPT. CODE  
12 ꢁ  
12 ꢁ  
7
Department Name (Up to  
25 characters) and press  
Up to 8-digit  
Department Code  
.
SET  
Ex: ABCD  
Ex: 12345678  
71  
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Facsimile Features  
Department Code  
Changing or Erasing the Department Code  
1
2
FAX PARAMETER(1-169)  
NO.=ꢁ  
Requires the  
input of a preset  
Department  
Code (8-digit).  
5
INPUT DEPT. NAME  
then enter a new Name and press  
.
12 SALES  
CLEAR  
SET  
Ex: ABCD  
If you wish to erase the Department Code, press  
after pressing  
. Go to Step 7.  
CLEAR  
SET  
Sending Document with Department Code  
1
2
Dial by any one of the following methods:  
• Quick Name Search  
• One-Touch/ABBR. Dialing  
• Manual Number Dialing  
• Directory Search Dialing  
(For details, See page 38)  
Requires the  
input of a preset  
Department  
Code (8-digit).  
B
5
The document is sent with the header of the  
selected Department Name. The selected  
Department Name is printed on the COMM.  
Journal and Individual Transmission  
Journal.  
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3
4
77 DEPARTMENT CODE  
2:VALID  
DEPT. CODE  
ENTER NO. OR ∨ ∧  
(1-50)  
5
Enter the Department Code number  
you wish to change or erase (1 to  
50), and press  
.
SET  
Ex: 12  
6
7
INPUT DEPT. CODE  
INPUT DEPT. NAME  
12 (Previous Code)  
13 ꢁ  
then enter  
a new Department  
Code and press  
CLEAR  
To change or erase another  
Department Code, repeat from  
Steps 5 to 10. To return to  
.
SET  
standby, press  
.
STOP  
Ex: 12345678  
3
4
(Station name)  
INPUT DEPT. CODE  
551234  
5
8-digit Department Code  
Ex: 12345678  
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Facsimile Features  
Department Code  
Printing a Department Code Journal  
Sample Department Code Journal / Originated Calls  
*************** -DEPT CODE JOURNAL- *************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.01  
ORIGINATED CALLS  
MMM-dd TO MMM-dd (1)  
(2)  
(3)  
TOTAL PAGES = 000038  
TOTAL TIME = 00:23:56  
(4)  
(5)  
01: Sales  
--------------------------------  
NO. COMM. PAGES  
FILE DURATION X/R  
IDENTIFICATION  
DATE  
TIME  
DIAGNOSTIC  
001  
021  
OK  
OK  
005  
021/021 019 00:10:15 FWD  
(6) (7)  
TOTAL PAGES = 000026 TOTAL TIME = 00:15:28  
00:05:13 XMT  
5551234  
FAX FORWARD  
MMM-dd 15:10  
MMM-dd 18:10  
C0044903C0000  
C0044903C0000  
02: Service  
--------------------------------  
NO. COMM. PAGES  
FILE DURATION X/R  
IDENTIFICATION  
DATE  
TIME  
DIAGNOSTIC  
019  
030  
OK  
OK  
001/001 017 00:00:13 XMT  
011/011 045 00:08:15 XMT  
5551234  
SERVICE DEPT.  
MMM-dd 10:10  
MMM-dd 13:10  
C0044903C0000  
C0044903C0000  
TOTAL PAGES = 000012  
TOTAL TIME = 00:08:28  
-ABCD  
-
***** KM-F1060 ********************* -HEAD OFFICE- ********* -  
201 555 1212 - ********  
Sample Department Code Journal / Received Calls  
*************** -DEPT CODE JOURNAL- *************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.02  
RECEIVED CALLS  
MMM-dd TO MMM-dd (1)  
(2)  
(3)  
TOTAL PAGES = 000011  
TOTAL TIME = 00:13:41  
NO. COMM. PAGES  
FILE DURATION X/R  
IDENTIFICATION  
DATE  
TIME  
DIAGNOSTIC  
055  
056  
OK  
OK  
005  
00:05:13 RCV  
4445678  
111 222 333  
MMM-dd 12:10  
MMM-dd 19:15  
C0044903C0000  
C0044903C0000  
005/005 020 00:08:15 PLD  
070  
OK  
001  
017 00:00:13 RCV  
44567345  
MMM-dd 10:10  
C0044903C0000  
-ABCD  
-
***** KM-F1060 ********************* -HEAD OFFICE - ********* -  
201 555 1212 - ********  
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1
2
3
JOURNAL  
1:PRINT 2:VIEW  
* PRINTING *  
JOURNAL  
: Prints a Journal  
1
: Journal View  
2
(See page 122)  
Ex:  
1
Explanation of Contents  
(1) Period date of this journal.  
(2) Number of total pages transmitted/received for this machine.  
(3) Total transmitted/received time for this machine.  
(4) Department Code.  
(5) Department Name.  
(6) Total number of pages transmitted/received for this department.  
(7) Total transmitted/received time for this department.  
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Facsimile Features  
Edit File Mode  
General Description  
Your machine has a document image memory which enables you to reserve memory transmission, memory deferred  
transmission, memory polling and so on.  
After reserving the communication job as "FILES" in memory, you may need to change the settings of the  
communication(s) while it is still in memory.  
This section describes how to use the file editing features.  
Printing or Viewing a List  
1
2
FILE LIST  
1:PRINT 2:VIEW  
: for Printing a File List  
3a  
3b  
1
: for Viewing a File List  
2
Sample File List (when Fax Parameter No. 119 is set to "2: Quick Name Search", see page 112.)  
*************** -FILE LIST- *********************** DATE MMM-dd-yyyy ***** TIME 15:00 ********  
(1)  
(2)  
(3)  
(4)  
(5)  
(6)  
FILE COMM. TYPE  
No.  
CREATED TIME START TIME PAGES DESTINATION(S)  
001  
002  
DEFERRED XMT  
MMM-dd 13:20 20:30  
[SALES  
]
MEM. DEF. XMT MMM-dd 13:20 22:30  
003  
[AMERICA  
] [ASIA  
]
-ABCD  
-
***** KM-F1060 ********************* -HEAD OFFICE  
- ***** -  
201 555 1212- *********  
Explanation of Contents  
(1) File number  
If the file is now being executed, a "*" is indicated on the left of the file number.  
Date/time when these files are created.  
(2) Communication type  
(3) Created date/time  
(4) Executing time  
If the file is a Timer Controlled Communication, the start time is printed in this  
column. If the file is an incomplete file, "INCOMP" is printed in this column.  
(5) Number of stored page(s)  
(6) Destination  
Station Name/ABBR. No./One-Touch No./Manual Dialing No./Email Address  
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3a  
3b  
* PRINTING *  
FILE LIST  
USE THE ∨ ∧ KEYS TO  
SCROLL EACH FILE  
Sample Display  
Type of Communication  
XMT :Transmission  
RCV TO MEM :Receive to memory  
POLL  
POLLED  
FWD  
:Polling  
:Polled  
:Fax Forward  
:Remote Diagnostic  
RMT  
Start Time  
Number of Pages  
File Number  
Station No.  
123 XMT 12:00 P001  
<01 > SALES  
Scroll Marker  
Station Name  
: Latest transaction  
: Oldest transaction  
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Facsimile Features  
Edit File Mode  
Changing the Start Time or the Station of a File  
1
2
Use the following  
procedure to  
change the start  
time and/or  
ENTER FILE NO.OR ∨ ∧  
FILE NO.=ꢁꢁ  
stations in a  
communication  
file.  
or  
File No. or Scroll  
Ex:  
0 0 1  
5
TEL. NO.  
keys to scroll the entered  
5551234  
Station. If you wish to delete Station(s),  
press  
.
CLEAR  
Or enter new Station(s).  
Deleting a File  
Use the following  
procedure to  
delete the file from  
memory.  
1
2
ENTER FILE NO.OR ∨ ∧  
FILE NO.=ꢁꢁ  
or  
to delete all  
files, press  
File No. or Scroll  
Ex:  
0 0 1  
.
SET  
5
6
* DELETING *  
ENTER FILE NO.OR ∨ ∧  
FILE NO.=001  
FILE NO.=ꢁꢁ  
Enter the next file number you  
want to delete or press  
to return to standby.  
STOP  
1. Your machine cannot delete the file while it is being sent.  
NOTE  
2. If the file is not a Deferred Communication File, the following message is shown on the  
display.  
SET DEFERRED COMM.?  
1:YES 2:NO  
Press  
to change the file type to deferred communication.  
1
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3
4
ENTER FILE NO.OR ∨ ∧  
DEFERRED XMT  
START TIME  
FILE NO.=001  
22:30  
CLEAR  
5
then enter a new START  
Time and press  
.
SET  
Ex: 0600 (6:00am)  
6
3a  
4a  
ENTER FILE NO.OR ∨ ∧  
DELETE FILE NO.001?  
1:YES 2:NO  
FILE NO.=001  
5
3b  
4b  
DELETE ALL FILES?  
1:YES 2:NO  
* DELETING *  
ALL FILES  
3. If you edit the file that is saved as an incomplete file, after pressing  
in Step 6, your  
START  
NOTE  
machine will prompt you whether to execute the file immediately.  
The display shows:  
RETRY INCOMP FILE?  
1:YES 2:NO  
Press  
to execute the file immediately.  
1
4. If using "DELETE ALL FILES", it takes several minutes.  
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Facsimile Features  
Edit File Mode  
Printing Out a File  
Use the following  
procedure to print the  
contents of the  
1
2
ENTER FILE NO.OR ∨ ∧  
FILE NO.= ꢁꢁ  
communication file.  
or  
File No. or Scroll  
Ex:  
0 0 1  
Adding Documents into a File  
Use the following  
procedure to add  
1
2
documents into the file.  
B
5
* STORE *  
NO.001  
PAGES=002 10%  
1. Your machine cannot print the file while it is being sent.  
NOTE  
2. Your machine cannot add document(s) into a file while it is being sent or waiting to redial.  
80  
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3
4
ENTER FILE NO.OR ∨ ∧  
* PRINTING *  
FILE NO.=001  
PAGE=001/003  
3
4
ENTER FILE NO.OR ∨ ∧  
ENTER FILE NO.OR ∨ ∧  
FILE NO.=001  
FILE NO.=ꢁꢁ  
5
or  
File No. or Scroll  
Ex:  
0 0 1  
81  
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Facsimile Features  
Edit File Mode  
Retry an Incomplete File  
If a memory communication has  
been unsuccessful due to a busy  
line or no answer, the document  
you stored is automatically erased  
from memory after the last redial.  
1
2
ENTER FILE NO.OR ∨ ∧  
FILE NO.=ꢁꢁ  
If you need to retain the document  
even if the communication failed,  
change the setting of Fax  
or  
Parameter No. 31 (Incomplete  
File Save) to "Valid" in advance.  
File No. or Scroll  
Ex:  
0 0 1  
Use the following procedure to retry  
the incomplete file.  
1. If you set Fax Parameter No. 31 to "Valid", all incomplete files will remain in memory. To avoid  
NOTE  
memory overflow, please check the memory content frequently.  
82  
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3
4
ENTER FILE NO.OR ∨ ∧  
* DIALING * NO.001  
(Station name)  
* STORE *  
(Station name)  
NO.001  
FILE NO.=001  
83  
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Facsimile Features  
Access Code  
General Description  
The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code  
is registered, no one can operate the machine without entering the correct access code.  
Automatic Receiving, however, is always available. After you complete any operation, such as mode setting  
or transmission, and the display returns to standby, you have to reenter the access code in order to use the machine  
again. Registering the Access Code does not affect the use of the machine in any other way.  
Setting the Access Code  
1
2
3
38 ACCESS CODE  
FAX PARAMETER(1-169)  
ꢁꢁꢁꢁ  
NO.=ꢁ  
4-digit Access  
Code  
Ex: 1234  
Operating FAX with the Access  
Restrict all Operatings  
1a  
2a  
MMM-dd-yyyy 15:00  
ACCESS CODE=****  
MMM-dd-yyyy 15:00  
ACCESS CODE=ꢁ  
4-digit Access Code  
Ex: 1234  
Restrict the Operation of Setting/Printing  
the Fax Parameters Only  
(Ex: When setting the Fax Parameter.)  
1b  
2b  
ENTER ACCESS CODE  
ꢁꢁꢁꢁ  
4-digit Access Code  
Ex: 1234  
NOTE  
1. To erase the Access Code, enter the Access Code and press  
procedure above to Step 2, then press and  
and follow the  
SET  
,
.
CLEAR  
SET  
STOP  
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4
5
38 ACCESS CODE  
1:ALL  
38 ACCESS CODE  
2:PARAMETERS 1234  
1234  
Select Restriction Level.  
1: All;  
or  
2: Parameters;  
Ex: 2: Parameters  
4
MMM-dd-yyyy 15:00  
00%  
or  
NOTE:  
FAX PARAMETER(1-169)  
When "Internet Fax/Email/Network  
Scanner Module" option is installed,  
Fax Parameters are 1-182.  
NO.=ꢁ  
Now you can operate the  
machine normally.  
3b  
ENTER ACCESS CODE  
****  
END_FF  
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Facsimile Features  
Dial Prefix  
General Description  
Your machine has the following functions to utilize your existing database for Fax Phone Numbers.  
• LDAP database search for fax phone numbers (Directory Search)  
• Import an existing fax phone number list in CSV file format (Network Address Book Editor software)  
Since the phone numbers in such database are usually 10-digit numbers that are not the same as the numbers to be  
actually dialed through your PBX.  
(Example)  
• A fax phone number in the database 212 555 1234  
• A fax phone number to be dialed via PBX, if you are outside 212 calling area 9+  
+1+212 555 1234  
PAUSE  
Dial prefix function allows you to program a Dial Prefix including PBX Dial-out Prefix (e.g. "9") and Long Distance Call  
Code (=1) and pre-programmed Dial Prefix will be automatically dialed only when the fax phone number is a 10-digit  
number so that you can utilize the existing database without modifying them. To enable this function, the Fax Parameter  
No.122 is to be set to "Valid". (See page 113)  
LDAP Server  
212 111 1234  
:
312 222 4321  
213 333 9876  
:
If the number to dial is a 10-digit number.  
(see Note 1)  
Ex: 212 111 1234  
"Dial Prefix" = 9-1  
("-" represents a  
pause)  
If the number to dial is NOT a 10-digit number.  
.
Ex: 9-222 9876 (8 digits)  
.
9-1 312 333 4567 (12 digits)  
Quick Name Search Dialing  
One-Touch/ABBR. Dialing  
Manual Number Dialing  
Setting the Dial Prefix  
Restrict all Operatings  
1
2
FAX PARAMETER(1-169)  
NO.=ꢁ  
1. Only numbers (0 to 9) will be counted for 10 digits. Any other characters or symbols (such as  
"-" will be ignored.)  
NOTE  
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Dials with "Dial Prefix" number appended  
9-1 + 212 111 1234  
(Automatically appends)  
Dials without the "Dial Prefix" number  
9-222 9876  
Sends the document(s)  
9-1 312 333 4567  
3
4
122 DIAL PREFIX  
to return to standby.  
STOP  
Enter the desired Dial Prefix  
Number. (Max. 4 digits)  
1
2
2. This function is not available when using Monitor Dialing or off-hook dialing either with the  
optional handset or an external telephone set.  
NOTE  
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Copy Features  
Basic Copy  
Copying the Same Size Originals (1:1)  
Copy size is automatically selected.  
1
2
C
B
A
100%  
LTR  
INV  
INV  
LGL  
MIX  
: Letter-R  
: Invoice  
: Invoice-R  
: Legal  
: Letter and Legal  
(See Note 1)  
Multi-Size Feeding (MIX)  
Use this function when copying mixed (Legal & Letter) size originals through the ADF. The original's size is  
automatically detected and copied in full size. (See Note 2)  
Sort Mode  
Sort  
NOTE:  
Multiple sets of copies will be  
made and sorted in the original’s  
page order.  
Initial Sort Mode settings can be selected  
within the Function Settings. (See page 116)  
Copier Setting No. 10 to "2:Sort"  
1
1
1
2
2
2
3
3
3
Non-Sort  
Multiple copies of each original will  
be made non sorted.  
Copying with Variable or Preset Zoom Ratios  
Variable Zoom Ratios  
Copies with variable zoom ratios from 71 %  
1
2
to141 % in 1 % increments.  
71%  
141%  
C
B
A
LTR  
INV  
INV  
LGL  
MIX  
: Letter-R  
: Invoice  
Preset Ratios (ex: Reduction)  
: Invoice-R  
NOTE:  
When the paper size is  
indicated "****", load paper to  
the Sheet Bypass. (See page  
: Legal  
: Letter and Legal  
Letter  
Invoice  
(See Note 1)  
1. This function is available only when the optional Tray-2 is installed and both Legal and  
Letter-R size papers are loaded in Tray-1 and Tray-2 respectively.  
NOTE  
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3
4
After pressing the  
CONTRAST Key, use the  
Cursor Keys to adjust the  
Manual Exposure.  
or  
Number of  
Copies  
CONTRAST  
(Max. 999)  
-[ꢁꢁꢁ ]+  
: Lighter  
: Darker  
Using the ADF  
Originals that cannot be used  
Post Cards, Drawing Papers, Transparencies, Labelling Papers,  
Heavyweight Papers, Thin Art Papers, Film, Thermal papers  
Inappropriate Originals  
Upper Limit Indicator  
(A)  
Paper with a smooth surface such as glossy and coated papers  
Originals with a Lead Edge that is ripped, creased, folded,  
punched, or glued.  
Mixed width Originals  
Post-it Notes  
Pressure sensitive or carbon backed papers  
Paper with excessive curl  
Stapled originals  
Freshly printed copies from a laser printer  
Originals with fresh White-Out (Liquid paper correction fluid)  
A
B
Upper Limit Guide (B)  
C
B
A
Set the originals up to  
the upper limit indicator  
(A) and guide (B)  
ADF Tray  
Original Guides  
Adjust to the original's width.  
3
4
<Reduction>  
<Enlargement>  
ex.Legal Size Original  
ex.Invoice Size Original  
LGL  
ŸLGL  
[****]  
INV  
ŸINV  
[****]  
ADD PAPER  
ADD PAPER  
Press T Key.  
Press S Key.  
LGL  
[****]  
INV  
[****]  
or  
Number of  
Copies  
ZOOM:99% COPIES:001  
ZOOM:101% COPIES:001  
(Max. 999)  
Press and Hold  
Press and Hold  
T Key.  
S Key.  
NOTE:  
Up to 141% in 1%  
Down to 71% in 1%  
LGL  
ŸLTR [LTR  
ZOOM:79% COPIES:001  
1]  
INV  
ŸLTR [LTR 1]  
ZOOM:129% COPIES:001  
Press  
Key to  
STOP  
exit this mode.  
2. The default original size is "LETTER". If you use the Multi-Size Feeding function, change the  
default original size to "MIX" in the Copier Setting for key operator, Parameter No. 13  
(ORIGINAL SIZE). (See page 117)  
NOTE  
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Copy Features  
Creative Features  
12 Copy  
1-Sided 2-Sided Copy  
1
2
C
B
A
LTR  
INV  
INV  
LGL  
MIX  
: Letter-R  
Portrait  
Landscape  
: Invoice  
A
1
NOTE:  
: Invoice-R  
2
When using the Sheet Bypass, 12  
Copy function is not available.  
3
: Legal  
: Letter and Legal  
(See Note 1 and 2)  
22 Copy, 21 Copy  
2
2 Copy  
2-Sided  
2-Sided Copy  
1-Sided Copy  
1
2
C
B
A
Odd Number Pages  
LTR  
INV  
INV  
LGL  
MIX  
: Letter-R  
: Invoice  
2
1 Copy  
2-Sided  
Long Edge  
Originals  
Short Edge  
Originals  
: Invoice-R  
A
1
: Legal  
3
5
: Letter and Legal  
(See Note 1 and 2)  
NOTE:  
When using the Sheet  
Bypass, 22 Copy  
6
Place the reverse side of the  
original(s) of Step 1 in the  
order and direction of ejection.  
INSERT SECOND SIDE  
ORIENTATION AS IS  
function is not available.  
Even Number Pages  
Page No.  
Long Edge  
Originals  
Short Edge  
Originals  
1
Step  
6
4
2
Reverse Side  
1. This function is available only when the optional Tray-2 is installed and both Legal and  
Letter-R size papers are loaded in Tray-1 and Tray-2 respectively.  
NOTE  
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3
4
5
6
After the copying  
is completed,  
press  
STOP  
to go back to  
Fax mode.  
(For 2 1 Copy only)  
3
4
5
6
7
8
9
PRESS START TO  
CONTINUE  
SET ORIGINALS ON ADF  
NOTE: If the page count for the Back side does not  
match the page count for the Front side (i.e. page  
double-fed) of the 2-Sided originals, a "SIDE 1&2 PAGE  
COUNTS DO NOT MATCH!" and "RESCAN  
After the copying  
is completed,  
press  
STOP  
to go back to  
Fax mode.  
ORIGINALS START WITH 1ST SIDE" will be displayed  
and all scanned data will be cancelled. If this occurs,  
restart from Step 1 and Steps 5-d to Step 7.  
2. The default original size is "LETTER". If you use the Multi-Size Feeding function, change the  
default original size to "MIX" in the Copier Settings for Key Operator, Parameter No. 13  
(ORIGINAL SIZE). (See page 117)  
NOTE  
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Copy Features  
Other Features  
Changing the Paper Size (Sheet Bypass)  
The Sheet Bypass is designed to accommodate B5, A5, A4, FLS1, FLS2, Invoice, Letter, Legal Size paper and  
Transparency Film.  
1
2
3
Until stops  
Push  
Printing Side Up  
Feed a sheet of paper at a time.  
Paper Weight: 16 - 44 lb  
1
Adjust the width guides.  
2
Incorrect adjustment may cause  
the paper to wrinkle, misfeed or skew.  
Energy Saver (Power Saver Mode, Sleep/Shutdown Mode)  
These modes save power while the machine is not in use.  
You can select desired save mode and timer in Fax  
Parameter No.34. (See page 111)  
Power Saver Mode  
To enter  
To Exit  
Automatically enters the  
Power Saver Mode after  
10 minutes (default  
or  
Flashes :  
Power Saver  
Mode  
setting) from the last  
operation.  
or any keys  
Sleep/Shutdown Mode  
Automatically enters the Sleep/  
Shutdown Mode after 10 minutes  
from the last operation.  
NOTE:  
To Exit  
To adjust the default Mode timer, See page 111.  
Lights :  
Sleep/Shutdown  
Mode  
Modes  
Power Consumption Warm Up Time  
Normal Operation Approx. 80 W  
Power Saver  
Sleep  
Approx. 12 W  
Approx. 7 W  
Approx. 1 W  
Approx. 19 sec.  
Approx. 19 sec.  
Approx. 19 sec.  
Shutdown  
92  
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4
LTR  
5
6
7
Select the Paper Type  
Select Paper Size  
LTR [LTR *]  
For LETTER/A4  
ZOOM:100% COPIES:001  
LETTER  
(Letter-R)  
PAPER TYPE=PLAIN  
1:PLAIN 2:HVY 3:OHP  
INVOICE  
(Invoice-R)  
Others  
PAPER TYPE=PLAIN  
1:PLAIN 2:HEAVY  
FLS1  
FLS2  
A4  
B5  
A5  
(A5-R)  
LEGAL  
or  
or  
and  
NOTE:  
“3:OHP” selection is displayed only when  
Letter or A4 paper size is selected.  
(See page 25)  
93  
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Setting Your Machine  
Adjusting the Volume and Dialing Method (Tone or Pulse)  
Setting the Dialing Method (Tone or Pulse)  
1
2
3
FAX PARAMETER(1-169)  
06 DIALING METHOD  
2:TONE  
(L-1)  
NO.= ꢁ  
(See Note 1)  
: for PULSE  
: for TONE  
1
2
Ex:  
1
Setting the Monitor Volume  
1
2
3
* MONITOR *  
MONITOR VOLUME  
LOW [ꢁꢁꢁꢁꢁꢁꢁꢁ] HIGH  
or  
repeatedly to raise or lower the volume.  
Setting the Ringer Volume  
1
2
3
RINGER VOLUME  
MMM-dd-yyyy 15:00  
00%  
(((( ))))  
or  
To return to standby.  
repeatedly to raise or lower the volume.  
1. This message is displayed when optional G3 Communication Port Kit is installed.  
NOTE  
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4
06 DIALING METHOD  
1:PULSE  
(L-1)  
4
To return to standby.  
95  
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Setting Your Machine  
Programming Auto Dialer  
General Description  
Your machine has 2 types of Auto Dialers. The default dialer can be selected by changing the setting of Fax Parameter  
No. 119 "QWERTY KEYBOARD".  
When the setting is set to:  
"1: One-Touch" : You can manually select the desired One-Touch Key, ABBR Dialing and the Program Key.  
"2: Quick Name Search" : You can select the station by searching the Station Name, and the Program Name.  
Programming Address Book Dialing  
(When Fax Parameter No.119 is set to "2:Quick Name Search", see page 112.)  
1
2
ADDRESS BOOK (1-3)  
ENTER NO. OR ∨ ∧  
6
5
ADD STATION  
ENTER NAME  
335  
335  
Ex: SALES  
Enter Station Name using the  
QWERTY Keyboard (up to 15  
characters).  
1. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,  
NOTE  
press  
(represented by a”/”). The dialing method will be changed from Pulse to  
TONE  
Tone after dialing the digit “/”.  
2. When using Address Book Dialing, you cannot use ABBR NUMBER Dialing.  
96  
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3
4
1:ADD STATION?  
ADD STATION  
PRESS SET TO SELECT  
ENTER TEL. NO.  
5
Enter Telephone Number  
(up to 36 digits).  
7
8
To program another station, repeat from Steps 4  
ADD STATION  
ENTER TEL. NO.  
to 6.  
To return to standby, press  
.
STOP  
(up to 280 stations, plus additional 720 with the  
optional SD Memory Card installed.)  
97  
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Setting Your Machine  
Programming Auto Dialer  
Entering One-Touch Dialing Numbers  
(When Fax Parameter No. 119 is set to "1:One-Touch", see page 112.)  
1
2
3
1:ONE-TOUCH  
2:ABBR NO.  
ONE-TOUCH< >  
PRESS ONE-TOUCH  
When changing to Lower side ()  
of One-Touch button.  
5
6
Lower Indicator is OFF.  
Lower Indicator is lit.  
<13 >ENTER NAME  
<13 >  
ENTER TEL. NO.  
<13 >  
ENTER TEL. NO.  
335  
or  
Enter Telephone Number  
(up to 36 digits).  
Ex: 335  
Ex: SALES  
Enter Station Name using the  
QWERTY Keyboard (up to 15  
characters).  
Entering Abbreviated Dialing Numbers  
(When Fax Parameter No. 119 is set to “1:One-Touch”, see page 112.)  
3
1
2
1:ONE-TOUCH  
2:ABBR NO.  
ABBR[]  
ENTER ABBR NO.  
Ex:  
0 2 2  
(001 - 200)  
1. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,  
press (represented by a”/”). The dialing method will be changed from Pulse to Tone  
NOTE  
TONE  
after dialing the digit “/”.  
2. When using Address Book Dialing, you cannot use Abbreviated Dialing.  
98  
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4
ONE-TOUCH< >  
PRESS ONE-TOUCH  
5
Select One-Touch  
Ex: 13  
7
ONE-TOUCH< >  
PRESS ONE-TOUCH  
To record another number,  
repeat Steps 3 to 6.  
To return to standby, press  
.
STOP  
4
5
6
[022] ENTER NAME  
[022]  
ENTER TEL. NO.  
ABBR[]  
ENTER ABBR NO.  
335  
To record another number,  
repeat Steps 3 to 5.  
To return to standby, press  
.
STOP  
Enter Telephone Number  
1
(up to 200 stations, plus addi-  
tional 720 with the optional SD  
Memory Card installed.)  
(up to 36 digits).  
Enter Station Name using  
the QWERTY Keyboard  
(up to 15 characters).  
Ex: 335  
2
Ex: SALES  
99  
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Setting Your Machine  
Programming Auto Dialer  
Printing the Directory Sheet  
After programming the One-Touch dialing numbers, you can print the Directory Sheet which includes each station’s name.  
This sheet is available when the Fax Parameter No.119 is set to "1:One-Touch". (see page 112)  
1
2
* PRINTING *  
DIRECTORY SHEET  
Your machine prints the  
Directory Sheet.  
100  
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Directory Sheet Sample  
Cut the Directory Sheet along the dashed lines  
and insert into the Directory Holder.  
Note: It may be necessary to trim the edges a  
bit further for the sheet to fit into the  
holder better.  
Explanation of Contents  
: Telephone Number is programmed  
: Email Address is programmed  
: Group Dial is programmed  
(None) : Program Key is not programmed  
101  
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Setting Your Machine  
Programming Auto Dialer  
Address Book Modification  
(When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 112.)  
1
2
ADDRESS BOOK (1-3)  
ENTER NO. OR∨ ∧  
2
5
6
ABCD  
ABCD  
335  
335  
Press  
then enter a New  
CLEAR  
Telephone Number then press  
.
SET  
Address Book Deletion  
(When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 112.)  
1
2
ADDRESS BOOK (1-3)  
ENTER NO. OR∨ ∧  
5
ABCD  
335  
1. If you need to dial a prefix to get an outside line, enter it first and then press  
.
PAUSE  
NOTE  
A hyphen "-" is displayed for pause or utilize "Dial Prefix" function to automatically add the  
prefix (see page 86).  
2. Use  
to enter a space between the numbers to make it easier to read.  
MONITOR  
102  
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3
4
2:MODIFY STATION?  
PRESS SET TO SELECT  
MODIFY STATION  
ENTER LETTER(S)  
5
Enter the first letter(s) of the  
name you wish to search, then  
press  
or  
to select the  
desired station to modify.  
Ex. "ABCD"  
7
8
ABCD  
To return to standby, press  
.
STOP  
555  
Press  
, then enter  
CLEAR  
the station name using the  
Character Keys up to 15  
characters, then press  
.
SET  
3
4
3:DELETE STATION?  
PRESS SET TO SELECT  
DELETE STATION  
ENTER LETTER(S)  
5
Enter the first letter(s) of the  
name you wish to search, then  
press  
or  
to select the  
desired station to delete.  
Ex. "ABCD"  
6
7
ABCD  
To return to standby, press  
.
STOP  
DELETE? 1:YES 2:NO  
3. To correct a mistake, use  
number; press  
or  
to move the cursor to the right side of the incorrect  
NOTE  
then re-enter the correct number.  
CLEAR  
103  
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Setting Your Machine  
Programming Auto Dialer  
Changing or Erasing the Settings of the One-Touch/Abbreviated Dialing Numbers  
(When Fax Parameter No. 119 is set to "1:One-Touch", see page 112.)  
1
2
1:ONE-TOUCH  
2:ABBR NO.  
Ex:  
2
4a  
To change  
[001] SALES DEPT  
9-555 2345  
+
Press  
, then enter a new  
CLEAR  
telephone number(s) or email  
address, then press  
.
SET  
4b  
To erase  
[001] SALES DEPT  
9-555 2345  
NOTE  
1. If you need to dial a prefix to get an outside line, enter it first and then press  
A hyphen "-" is displayed for pause.  
.
PAUSE  
2. Use  
to enter a space between the numbers to make it easier to read.  
MONITOR  
3. If you have to change any of the One-Touch/ABBR. No., enter a new number, email address  
or station name after pressing  
4. To correct a mistake, use  
key in each Steps.  
CLEAR  
to move the cursor to the right side of the incorrect  
then re-enter the correct number.  
or  
number; press  
CLEAR  
104  
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3
ABBR []  
ENTER ABBR NO.  
To change  
To erase  
4a  
or  
4b  
Ex:  
0 0 1  
5a  
6a  
ABBR []  
[001] SALES DEPT  
ENTER ABBR NO.  
9-555 3456  
+
To return to standby.  
Press  
, then enter the station  
CLEAR  
name using the QWERTY Keyboard (up to 15  
characters), then press  
.
SET  
Ex: ABCD  
5b  
6b  
[001] SALES DEPT  
ENTER TEL. NO.  
ABBR []  
ENTER ABBR NO.  
To return to standby.  
Press  
.
SET  
5. If the Auto Dialer has been used for a communication reservation, the settings cannot be  
changed or deleted until the communication has finished.  
NOTE  
To change or delete the settings, cancel the communication first by using the Edit File Mode.  
(See page 78)  
105  
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Setting Your Machine  
User Parameters (For Facsimile)  
General Description  
Your machine has several basic settings (User Parameters) to help you keep records of the documents you send or  
receive. For example, the built-in clock keeps the current Date and Time, your LOGO and ID Number to help identify  
you when you send or receive documents.  
These parameters can be programmed via your PC by using the Configuration Editor included in the Document  
Management System CD with the machine.  
Follow the Operating Instructions included in the Document Management System CD.  
Setting the User Parameters  
1
2
3
DATE & TIME  
DATE & TIME  
mm-dd-yyyy 15:00  
mm-dd-yyyy 12:00  
Enter the new Date and Time.  
Ex: mm-dd-yyyy 15:00  
6
7
8
ID NO.  
CHARACTER ID  
CHARACTER ID  
HEAD OFFICEꢁ  
Enter your Character ID (Up to  
16 characters and digits)  
Ex: HEAD OFFICE  
Enter your ID (Up to 20 digits)  
(Press  
to add a space)  
555  
SPACE  
SPACE  
Ex: 201  
1212  
SPACE  
1. Special characters, such as Å, Ä, Ö, Ü, Æ, è and é cannot be used for Character ID.  
NOTE  
2. To correct a mistake, use  
number or character, press  
or  
to move the cursor to the right side of the incorrect  
then re-enter the correct number or character. If you  
CLEAR  
wish to clear all numbers or characters, press  
beginning of the number or character field.  
when the cursor is positioned at the  
CLEAR  
3. The current Date & Time must be set because it is required by the Telephone Consumer  
Act of 1991. (For details, see FCC NOTICE at the beginning of these Operating Instructions.)  
(See page 17)  
4. Your Company Name or your name must be set as your LOGO because it is required by the  
Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the beginning of these  
Operating Instructions.) (See page 17)  
106  
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4
5
LOGO  
LOGO  
ABCDꢁ  
6
Enter your LOGO (Up to 25  
characters and numbers)  
Ex: ABCD  
9
ID NO.  
201 555 1212 ꢁ  
Exits the User Parameter Mode.  
(Programming other User Parameters is not  
neccessary to use the Facsilime Function.)  
To return to standby.  
NOTE  
5. You may use  
to enter a “+” character at the beginning of the ID number to indicate  
TONE  
the following digit(s) for your country code.  
Ex: +1 201 555 1212 +1 for U.S.A. country code.  
+81 3 111 2345 +81 for Japan country code.  
6. Your Fax Telephone Number must be set as your ID Number because it is required by the  
Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the beginning of these  
Operating Instructions.) (See page 17)  
107  
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Setting Your Machine  
Fax Parameters  
General Description  
Your machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset  
for you and do not need to be changed. If you want to make a change, read the table carefully. Some parameters, such  
as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a trans-  
mission is made. When the transmission ends, however, these parameters return to their preset values (Home posi-  
tion). Other parameters can only be changed by the procedure described below.  
Setting the Fax Parameters  
1
2
3
FAX PARAMETER(1-169)  
FAX PARAMETER(1-169)  
NO.=004  
NO.= ꢁ  
Enter Fax Parameter number from  
the Parameter Table.  
Ex:  
0 0 4  
NOTE:  
When "Internet Fax/Email/Network Scanner Module"  
option is installed, the Fax Parameter range extends  
1 to 182.  
NOTE  
1. To scroll the Fax Parameters in Step 2, press  
2. To print out a Fax Parameter List, see page 130.  
or  
.
108  
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4
5
04 STAMP(HOME)  
1:OFF  
04 STAMP(HOME)  
2:ON  
Change setting.  
Ex:  
for "ON"  
2
To set another parameter, press  
to return to Step 3 or press  
to return to standby  
CLEAR  
STOP  
3. Fax Parameter setting mode is accessible only when the machine is in the Ready Mode.  
NOTE  
109  
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Setting Your Machine  
Fax Parameters  
Fax Parameter Table  
No.  
Parameter  
Setting  
Comments  
Setting  
Number  
001  
CONTRAST  
(HOME)  
1
2
Lightest  
Lighter  
Normal  
Darker  
Darkest  
Setting the home position for the CONTRAST.  
*3  
4
5
002  
RESOLUTION  
(HOME)  
1
Standard Setting the home position for the RESOLUTION.  
*2  
3
Fine  
S-Fine  
600dpi  
4
5
Halftone  
(Fine)  
6
7
Halftone  
(S-Fine)  
Halftone  
(600dpi)  
004  
STAMP  
(HOME)  
*1  
2
Off  
On  
Setting the home position for the STAMP.  
To select the stamp function when document is stored  
in memory, see Fax Parameter No. 28.  
005  
006  
007  
MEMORY  
(HOME)  
1
*2  
1
Off  
On  
Setting the home position for the MEMORY.  
DIALING METHOD  
Pulse  
Tone  
Selecting the dialing method.  
*2  
*1  
2
HEADER PRINT  
Inside  
Outside  
No print  
Selecting the printing position of the header.  
Inside  
: Inside TX copy area.  
Outside : Outside TX copy area.  
No print : Header is not printed.  
3
008  
009  
HEADER FORMAT  
RCV'D TIME PRINT  
*1  
2
Logo, ID No. Selecting the header format.  
From To  
*1  
2
Invalid  
Valid  
Selecting whether the machine prints the received date  
& time, remote ID, percentage of reduction and page  
number on the bottom of each received document.  
010 KEY/BUZZER VOLUME  
1
*2  
3
Off  
Soft  
Selecting the key touch beep sound.  
Loud  
012  
COMM. JOURNAL  
1
Off  
Selecting the home position of printout mode for  
COMM. Journal Off/Always/Inc. only.  
2
Always  
Inc. Only  
Off  
: Does not print  
*3  
Always : Always prints  
Inc. Only : Prints only when communication has  
failed.  
013 AUTO JOURNAL PRINT  
1
*2  
*1  
2
Invalid  
Valid  
Selecting whether the machine prints the journal  
automatically after every 200 transactions.  
014  
FILE ACCEPTANCE  
REPORT  
Invalid  
Valid  
Selecting whether the machine prints the file  
acceptance journal.  
If you set this parameter to valid, a journal will be  
printed out after a new job is stored in the memory.  
017  
RECEIVE MODE  
1
Manual  
Auto  
Setting the reception mode to automatic or manual.  
*2  
110  
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No.  
Parameter  
Setting  
Comments  
Setting  
Number  
022 SUBSTITUTE RECEIVE  
1
Invalid  
Valid  
Selecting whether the machine receives to memory  
when the recording paper runs out, toner runs out or  
the recording paper is jammed.  
*2  
023  
024  
REC. PAPER SIZE  
PRINT REDUCTION  
(----)  
Selecting the Paper Tray and paper size.  
(See page 118)  
1
Fixed  
Auto  
Selecting print reduction mode.  
Fixed : Reduce received document according to  
setting of Parameter No. 25.  
*2  
Auto : Reduce received document according to the  
length of received documents.  
025  
REDUCTION RATIO  
70  
----  
70%  
----  
Selecting the fixed print reduction ratio from 70% to  
100%. This parameter functions only when the fixed  
print reduction is selected on Fax Parameter No. 24.  
*100  
100%  
(----)  
026  
027  
POLLING PASSWORD  
POLLED FILE SAVE  
Setting a 4-digit password for secured polling.  
*1  
2
Invalid  
Valid  
Selecting whether the machine retains the polled  
document in memory even after the document is polled  
once.  
028  
031  
STAMP AT MEMORY  
XMT  
1
Invalid  
Valid  
Selecting whether the machine stamps the original  
documents when storing the documents into memory.  
(depending on the Stamp setting on the Control Panel.  
If the setting is "Invalid", the machine will not stamp  
even if the Stamp LED light is ON)  
*2  
INCOMPLETE FILE  
SAVE  
*1  
2
Invalid  
Valid  
Selecting whether the machine retains the document in  
memory if the document is not successfully  
transmitted.  
034 ENERGY SAVER MODE  
1
2
Invalid  
Power Save  
Sleep  
Select a Energy Saver mode and time.  
1: Invalid / 2: Power Saver / 3: Sleep / 4: Shutdown  
Mode timer: 1-240 min.  
*3  
4
Shutdown  
Invalid  
035  
DAYLIGHT TIME  
1
Selects whether to enable the daylight time feature.  
All ring patterns.  
*2  
*1  
2
Valid  
036 RING PATTERN DETECT  
(DRD)  
Invalid  
Valid  
Select a ring pattern for automatic answering.  
1: A Standard ring pattern.  
(See page 115, Note 2)  
2: B Double ring pattern.  
3: C Triple ring pattern (Short-Short-Long).  
4: D All other triple ring patterns, except the  
type C described above.  
037 RECEIVE TO MEMORY  
(----)  
(----)  
Enter a 4-digit password used to print out the received  
document in memory by using F8-5 (RCV TO  
MEMORY). When F8-5 is set to On, this parameter will  
not be shown on the LCD display. If you wish to  
change the password, F8-5 is set to Off first.  
038  
039  
ACCESS CODE  
Enter a 4-digit Access Code to secure the machine  
from unauthorized use. (See page 84)  
PIN CODE ACCESS  
*1  
2
None  
Suffix  
Prefix  
(----)  
Selecting the access method (Prefix or Suffix) to dial a  
number with PIN Code.  
3
052  
DIAGNOSTIC  
PASSWORD  
Setting the password for Remote Diagnostic Mode.  
Please ask your Authorized Dealer for details.  
111  
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Setting Your Machine  
Fax Parameters  
No.  
Parameter  
Setting  
Comments  
Setting  
Number  
053  
054  
SUB ADDRESS  
PASSWORD  
(----)  
Setting a password (up to 20 digits) for secured sub-  
address communication.  
FAX FORWARD  
COVER SHEET  
LANGUAGE  
*1  
2
Invalid  
Valid  
Off  
Selecting whether the machine performs Fax  
Forwarding to the specified destination.  
056  
058  
*1  
2
Setting the home position of the Cover Sheet  
parameter in the Select Mode. (See page 64)  
On  
*1  
2
A-ENGLISH Selects the default message language for the display.  
C-FRENCH  
SPANISH  
3
077  
082  
DEPARTMENT CODE  
QUICK MEMORY XMT  
*1  
2
Invalid  
Valid  
Selecting whether the machine performs the  
Department Code operation.  
1
Invalid  
Valid  
Selecting whether the machine performs Quick  
Memory Transmission.  
Invalid : Stores all documents into memory first  
before dialing the telephone number.  
*2  
Valid  
: Starts dialing the telephone number  
immediately after storing the first page.  
088  
LINE SELECTION  
*1  
2
Auto  
Line-1  
Line-2  
Selecting the transmitting telephone line when the  
optional G3 Communication Port Kit is installed.  
Auto  
: Selects the available telephone line for  
transmission automatically.  
3
Line-1 : Selects Line-1 as the only transmitting  
telephone line.  
Line-2 : Selects Line-2 as the only transmitting  
telephone line.  
Note: Regardless of the setting selection above, the  
unit will answer and receive on both telephone  
lines.  
095  
097  
DUPLEX PRINT  
*1  
2
Invalid  
Valid  
Selecting whether the machine performs duplex print  
when receiving the document via G3 Fax or Internet  
Fax.  
SPECIAL TRAY  
No.1 - 2  
*1  
2
None  
Tray 1  
Tray 2  
Select a Special Tray that will not be used for printing  
received faxes (Tray 1 or 2). One Tray must always be  
available for receiving faxes. This setting is available  
when the optional 2nd Paper Feed Module is installed.  
3
099  
118  
MEMORY SIZE  
(SD Memory Card)  
-
-
Displays the amount of memory size.  
FAX FUNCTION  
DETECT  
1
2
Invalid  
4-Digit  
5-Digit  
6-Digit  
7-Digit  
8-Digit  
Setting the number of digits required to determine the  
entered number is a Fax Telephone number.  
Upon detecting the specified number of digits, the  
machine will automatically switch to the FAX Mode  
when it is in the Copier Mode.  
3
*4  
5
6
119  
QWERTY KEYBOARD  
1
One-Touch Selecting whether the QWERTY Keyboard functions  
as a One-Touch Dialing Keys or as Quick Name  
Search Keys of the station name.  
Search  
*2  
Quick Name  
One-Touch : Each key(140) is assigned with an  
Email Address or a Telephone Number  
for quick dialing.  
Quick Name : Entering the first letter of the station  
Search  
name for quick name search of the  
programmed station and quick dialing.  
112  
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No.  
Parameter  
Setting  
Comments  
Setting  
Number  
121  
AUTO RESET TIMER  
1
2
OFF  
30 sec.  
1 min.  
2 min.  
3 min.  
4 min.  
(----)  
Selecting whether the contorol  
panel reset time.  
*3  
4
5
6
122  
DIAL PREFIX  
Setting the Dial Prefix number (Max. 4-digits). When  
the machine detects a 10-digit telephone number  
(excluding any characters; such as "-") being dialed, it  
will automatically append the preset Dial Prefix  
number.  
When the telephone number is Less or More than 10-  
digits in length, the Dial Prefix number is not  
appended.  
140  
142  
143  
LAN RELAY XMT  
REQUEST  
*1  
2
Invalid  
Valid  
Selecting whether the machine performs LAN Relay  
XMT Request.  
RELAY XMT  
1
Invalid  
Valid  
Selecting whether the machine accepts and performs  
G3 relayed transmission. (Relay Station Functions)  
*2  
1
RELAY XMT REPORT  
Off  
Setting how the COMM. Journal for relayed  
transmission is sent to the originator.  
*2  
3
Always  
Inc. Only  
Off  
: Don’t send.  
Always : Always send.  
Inc. Only : Send only if communication has failed.  
144  
145  
146  
EMAIL CHARACTER  
SET  
1
*2  
*1  
2
Japanese Selecting the Character Set when receiving or sending  
email text.  
English  
SENDER SELECTION  
Invalid  
Valid  
Selecting a pre-programmed sender’s name and email  
address before each transmission.  
POP TIMER  
----  
*3  
0 to 60 min. Setting the time interval for the machine to check for  
email on the POP Server.  
(0 = Does not check the POP Server for email.)  
147  
148  
149  
AUTO POP RCV  
1
*2  
1
Invalid  
Valid  
Invalid  
Valid  
Invalid  
Valid  
Invalid  
Valid  
All  
Selecting whether the machine automatically  
downloads an email from the POP Server.  
DELETE POP RCV  
EMAIL  
Selecting whether the email will be deleted  
automatically after retrieval from the POP Server.  
*2  
*1  
2
DELETE POP ERROR  
EMAIL  
Selecting whether to delete the email that includes an  
incompatible file attachment from the POP Server.  
150 IFAX RETURN RECEIPT  
1
Selecting whether to send a return receipt when  
receiving from another Internet Fax.  
*2  
1
151  
EMAIL HEADER  
FORMAT  
Selecting the header information to print when an  
email is received. (Normally used for Troubleshooting.  
It shows the path of the email transmission before  
arriving at your machine.)  
*2  
Subject/  
From/To  
3
*1  
2
Off  
152  
153  
SUB-ADDRESS  
ROUTING  
Invalid  
Valid  
Selecting whether to automatically route a received  
email using ITU-T sub-address.  
TSI ROUTING  
*1  
2
Invalid  
Valid  
Selecting whether to route a received fax to an email  
address preprogrammed in Phone Book using the  
originating fax’s Numeric ID (TSI frame information).  
113  
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Setting Your Machine  
Fax Parameters  
No.  
Parameter  
Setting  
Comments  
Setting  
Number  
154  
ROUTING HEADER  
FORMAT  
*1  
2
Originator Selecting the type of email header to be included in the  
"From" field of each routed faxes.  
Originator  
Relay Station  
:The originating fax machine’s TSI will  
appear in the "From" field of the  
routed email.  
Relay Station :The routing station’s email address  
will appear in the "From" field of the  
routed email.  
155  
156  
PRINT ROUTED  
DOCUMENT  
*1  
2
Inc. Only Selecting whether a received fax to be routed is always  
printed or only when the routing operation fails.  
Always  
PRINT FORWARDED  
DOCUMENT  
*1  
2
Inc. Only Selecting whether a memory received fax or email to  
be forwarded is always printed or only when  
forwarding is incomplete.  
Always  
157  
158  
TRANSACTION  
JOURNAL  
*1  
2
Invalid  
Valid  
Selecting whether the machine sends a transaction  
journal to the pre-programmed email address.  
PC REMOTE UPDATE  
*1  
2
Invalid  
Valid  
Selecting whether the machine will accept commands  
from an email application, to:  
(a) Program the Internet Parameters  
(b) Program the Auto Dialer  
(c) Allow retrieval of the Journal  
159 SUBJECT LINE ENTRY  
*1  
2
Invalid  
Valid  
Selecting whether the "Subject" line can be  
programmed during each transmission.  
160  
DEFAULT DOMAIN  
1
Invalid  
Valid  
Selecting whether the machine accepts to insert the  
Default Domain when entering Manual Number  
Dialing.  
*2  
161  
162  
DNS SERVER  
1
*2  
1
Invalid  
Valid  
Selecting whether to use the DNS Server for the  
Internet communication.  
TIFF VIEWER URL  
None  
Selecting whether to include the URL address in the  
email message body.  
*2  
3
English  
English+  
Japanese  
163  
164  
ROUTING HEADER  
*1  
2
Invalid  
Valid  
Selecting whether to add the Header Print information  
of the Routing Station on the top edge of each routed  
pages.  
IFAX XMT HEADER  
(Email only)  
*1  
2
Included Selecting whether to include the header when sending  
a document to an addressee in the same Domain as  
specified in the Default Domain parameter. (This is  
useful when using the machine to scan documents  
back to your PC)  
Not included  
Note: When sending to a Domain other than as  
specified in the Default Domain parameter, the  
header will be included regardless of the  
selection.  
168  
169  
CC/BCC STATION  
DHCP CLIENT  
*1  
2
Invalid  
Valid  
Selecting whether to allow the CC/BCC email  
address(es) to be entered.  
1
Invalid  
Valid  
Select whether the machine would automatically  
acquire the Network Parameters from the DHCP  
Server. (Such as IP Address, Subnet Mask, Default  
Gateway IP Address,etc.)  
*2  
Note: If you change the setting of this parameter, the  
machine will reboot automatically.  
114  
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No.  
Parameter  
Setting  
Comments  
Setting  
Number  
170  
SMTP  
AUTHENTICATION  
(See page 115, Note 3)  
*1  
2
Invalid  
Valid  
If you transmit to the SMTP server, user name and  
password are used for authentication. Selecting "Valid"  
allows you to set up the user name and password.  
171  
172  
POP BEFORE SMTP  
(See page 115, Note 3)  
*1  
2
Invalid  
Valid  
If you transmit to the SMTP server, POP user name  
and POP password are used for authentication.  
DIRECT IFAX XMT  
*1  
2
Invalid  
Valid  
Selecting whether to be prompted during Phone Book  
registration if the station you are programming is to  
receive Internet Fax directly without going through a  
Mail Server.  
173  
DELIVERY NOTICE  
(HOME)  
*1  
2
Off  
On  
Setting the home position of whether to request a  
Message Disposition Notification (MDN) for a delivery  
processing confirmation indicating that the message  
(email) was read, when sending an email/Internet Fax.  
This setting will be the default value for the Function  
Select Mode (F8-2).  
174  
177  
APOP  
AUTHENTICATION  
(See Note 3)  
*1  
2
Invalid  
Valid  
This parameter allows you to encrypt the protocol for  
the POP password security when connecting with the  
POP server.  
XMT FILE TYPE  
1
TIFF  
PDF  
Selecting whether the document(s) are converted to  
TIFF-F or PDF format when Scanning-to-Email, or  
TIFF-F format when sending to an Internet Fax.  
The default is "PDF" as PDF has become the industry  
standard for exchanging documents from computer to  
computer (Scan-to-Email). However, neither PDF  
format can be used tor Internet Faxing (Internet Fax to  
Internet Fax) as current Internet Fax specifications do  
not support these file formats, and TIFF-F format must  
be used when sending to an Internet Fax machine.  
(This setting can be temporarily changed when  
sending an Internet Fax with the Select Mode (F8-6)  
"XMT FILE TYPE/NAME")  
*2  
182 SEND COMM. JOURNAL  
*1  
2
Print  
Email  
Both  
Selecting whether the Communication Journal is  
printed, emailed or both.  
Print : Prints  
Email : Emails to the address selected in the Sender  
Selection.  
3
Both : Prints and Emails.  
1. The setting numbers marked with an asterisk (*) indicates the factory standard setting.  
2. This parameter supports an optional telephone service “Distinctive Ring Service” provided by  
your local telephone company. It allows up to 4 different telephone numbers to be assigned on  
a single telephone line with a distinctive ring for each telephone number. By selecting the  
appropriate ring pattern associated with the telephone number assigned for your fax machine.  
It can differentiate and answer the incoming call on the fax number. All other calls on the other  
telephone numbers will not be answered. This optional service from your local phone company  
is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized  
Ringing, RingMaster, RingMate, Selective Ringing, Smart Ring or something similar. Check  
with your local telephone company on the availability of this service in your area.  
NOTE  
3. "Valid" can be selected when the SMTP server or the POP server support these capabilities.  
115  
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Setting Your Machine  
Copier Parameters  
Setting the Copier Parameters  
1
2
Select a Function Mode  
COPIER PARAM.(04-19)  
ENTER NO. OR ∨ ∧  
Setting the desired Function  
Parameter(s).  
or  
Select a mode with the Cursor  
Key or Keypad.  
4
(2 times)  
To return to standby.  
Copier Settings  
No.  
Modes  
Function  
Initial Setting  
1:OFF  
04 2-SIDED MODE DEF.  
09 AUTO EXPOSURE  
10 SORT PRIORITY ADF  
12 12 BINDING DEF.  
13 21 BINDING DEF.  
19 KEY OPERATOR MODE  
Selects the default duplex priority mode.  
1:OFF / 2:12 / 3:22  
Sets the auto exposure setting.  
1: INVALID / 2: VALID  
2:VALID  
Selects the sort priority when using the ADF.  
1:NON-SORT / 2:SORT  
2:SORT  
Selects the binding location for 12 Copy.  
1:LONG EDGE / 2:SHORT EDGE  
1:LONG EDGE  
1:LONG EDGE  
Selects the binding location for 21 Copy.  
1:LONG EDGE / 2:SHORT EDGE  
Inputs the key operator password.  
ENTER PASSWORD = ꢁꢁꢁ  
1. Please refer to the appropriate operating instructions manual for function settings on options.  
2. Function setting is accessible only when the machine is in Ready Mode.  
NOTE  
116  
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3a  
Select the desired Function  
Parameter and then select a setting  
4
and press  
.
SET  
3b-1  
When selecting the Key  
Operator Mode:  
3b-2  
Select the desired Function  
Parameter and then select a setting  
and press  
.
SET  
19 KEY OPERATOR MODE  
ENTER PASSWORD=_ꢁꢁ  
Input the Key Operator Password  
(3-digit) (See page 13)  
The Following Parameter Settings Require the Input of the Key Operator Password:  
Copier Settings (For Key Operator)  
No.  
Modes  
Function  
Initial Setting  
00 COPY SETTING LIST  
01 HALFTONE (HOME)  
02 CONTRAST  
Prints the copier settings list.  
PRESS SET TO PRINT  
Selects the default Halftone setting.  
1:OFF / 2:ON  
1:OFF  
Selects the contrast setting for the Text mode.  
1-5  
3
3
04 HALFTONE CONTRAST  
05 MAX. COPY SETTING  
Selects the contrast setting for the Photo mode.  
1-5  
Determines the maximum number of copies/sets 999  
allowed to be copied.  
1-999  
08 MEM. FULL ACTION  
09 TONER SAVE  
Selects the action to take during memory full condition. 1:PRINT  
1:PRINT / 2:CANCEL  
Selects the toner save in Text mode.  
1:OFF / 2:ON  
1:OFF  
1:OFF  
LTR  
11 TONER SAVE (HT)  
13 ORIGINAL SIZE  
Selects the toner save in Halftone mode.  
1:OFF / 2:ON  
Selects the default original size setting  
LTR / INV / LGL / MIX (LTR: Letter-R, INV: Invoice,  
LGL: Legal, MIX: Letter and Legal)  
117  
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Setting Your Machine  
Changing the Paper Size  
Changing the Paper Size (Paper Tray)  
The Paper Trays are designed to accommodate Letter, A4 and Legal Size paper.  
1
2
3
FAX PARAMETER(1-169)  
23 REC. PAPER SIZE  
1:TRAY-1[LETTER ]  
NO.= ꢁ  
+
6
7
8
LETTER / A4 size only / Tray-1  
Paper Tray  
PAPER TYPE=PLAIN  
1:PLAIN 2:OHP  
1:PLAIN  
2:OHP  
When the optional 2nd Paper Feed  
Module (TRAY-2) is installed, press  
the SET Key once and repeat Steps  
4 and 5.  
118  
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4
5
TRAY-1  
LETTER  
∨ ∧  
LETTER  
6
A4  
LEGAL  
9
10  
11  
For Legal size For other size  
Push  
Push  
Guide B  
Guide A  
Release  
Button  
Paper Tray  
Paper Guide A/B Adjustment  
Paper Guide A Length Adjustment  
119  
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Setting Your Machine  
Changing the Original Size  
Changing the Default Original Size (For Copier)  
1
2
3
Select a Function Mode  
COPIER PARAM.(04-19)  
19 KEY OPERATOR MODE  
ENTER NO. OR ∨ ∧  
ENTER PASSWORD=_ꢁꢁ  
Input the Key Operator  
Password (3-digit)  
(See page 13)  
6
7
2 times  
To return to standby.  
120  
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4
5
ORIGINAL SIZE  
KEY OPR. MODE (00-13)  
LTR  
∨ ∧  
ENTER NO.  
OR ∨ ∧  
6
LTR  
INV  
INV  
LGL  
MIX  
: Letter-R  
: Invoice  
: Invoice-R  
: Legal  
: Letter and Legal  
D_Ti6  
121  
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Printing Journals and Lists  
Transaction Journal  
The “Journal” is a record of  
the last 200 transactions (a  
transaction is recorded each  
time you send or receive a  
document). It is printed  
automatically after every 200  
transactions (see Note 1) or  
you can print or view it  
1
2
JOURNAL  
1:PRINT 2:VIEW  
manually by using the  
following procedure:  
: for printing a Transaction Journal  
: for viewing a Transaction Journal  
1
2
3a  
3b  
Sample Transaction Journal  
(1)  
(2)  
***************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 ***** P.01  
(3) (4)  
NO. COMM. PAGES  
(5)  
(6)  
(7)  
(8)  
(9)  
(10)  
DATE  
(11)  
TIME  
(12)  
DIAGNOSTIC  
FILE DURATION X/R  
IDENTIFICATION  
001  
002  
003  
004  
005  
006  
007  
OK  
--  
--  
OK  
OK  
001/001 149 00:00:52 XMT  
001/001 151 00:00:02 XMT  
003/003 153 00:00:20 XMT  
215  
TEST  
MMM-dd 20:04  
MMM-dd 20:07  
MMM-dd 20:09  
C8444B0577000  
01 STN(S) LAN  
01 STN(S) LAN  
LAN  
C0542B0577000  
0000000000000  
0040440A30080  
fax@nwfax1  
fax@nwfax1.rdmg.mgcs MMM-dd 20:10  
215  
216  
217  
003  
001  
154 00:00:21 RCV  
155 00:00:19 RCV  
MMM-dd 20:11  
MMM-dd 20:14  
MMM-dd 21:17  
634  
408 * 003  
000/003 156 00:00:00 XMT  
00:02:14 XMT  
049  
050  
OK  
OK  
000/001 159 00:00:07 XMT  
001/001 160 00:00:16 XMT  
TEL XMT  
TEL XMT  
MMM-dd 20:18  
MMM-dd 20:19  
CA40462000000  
C8444B0577000  
<< CONTINUE >>  
(13)  
-ABCD  
-
***** KM-F1060 ********************* -HEAD OFFICE  
- ***** -  
201 555 1212- *********  
(15)  
(14)  
Sample Display  
Communication Result  
OK  
: Communication was successful.  
M-OK : Memory reception was successful.  
BUSY : Line busy  
STOP : STOP was pressed.  
Date & Time  
P-OK : Reserved transmission was successful under  
memory full condition.  
R-OK : Relayed XMT was successful  
B-OK : Batch Transmission  
01/12 10:00 OK P01  
¤
XMT  
5551234  
--  
: LAN transmission  
3-digit Info Code: Communication has failed  
(Refer to page 134 for details.)  
Type of Communication  
Number of pages successfully transmitted or received.  
Scroll Marker  
XMT : Transmission  
RCV : Reception  
POL : Polling  
Received ID,  
PLD : Polled  
recorded name, dialed  
telephone number,or  
email address  
: Latest transaction  
: Oldest transaction  
: Only 1 transaction  
FWD : Fax Forward  
RMT : Remote Diagnostic  
1. If you wish to disable the automatic printing of the Transaction Journal, change the setting of  
NOTE  
Fax Parameter No. 13 to “Invalid”. (See page 110)  
122  
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3a  
* PRINTING *  
JOURNAL  
3b-1  
JOURNAL VIEW  
3b-2  
USE THE ∨ ∧ KEYS TO  
SCROLL EACH RECORD  
You can view the transactions in the  
journal by pressing or . Press  
to return to standby.  
1:XMT ONLY 2:ALL  
STOP  
Ex:  
2
Explanation of Contents  
(1) Printout Date  
: MMM-dd-yyyy, represents the month-day-year.  
(2) Printout Time  
(3) Journal Number  
(4) Communication Result  
: "OK" indicates that the communication was successful.  
"M-OK" indicates that the memory reception was successful.  
"BUSY" indicates that the communication has failed because of busy line.  
"STOP" indicates that  
was pressed during communication.  
STOP  
"P-OK" indicates that memory overflow or document misfeeding occurred while  
storing the documents into memory for transmission, but the successfully stored  
document(s) was sent.  
"R-OK" indicates that the Relayed XMT was successful.  
"B-OK" indicates that the Batch Transmission was successful.  
"- -" indicates LAN transmission.  
"3-digit Info Code (See page 134) indicates that the communication has failed.  
: The 3-digit number is the number of pages successfully transmitted or received.  
When the documents are stored into memory, two 3-digit numbers will appear.  
The first 3-digit number represents the number of pages successfully transmitted.  
The second 3-digit number represents the total number of pages that were attempted  
to be transmitted.  
(5) Number of Pages  
Transmitted or Received  
Asterisk "*" indicates that the quality of some received copies may be poor.  
: 001 to 999 (If the document is stored into memory, a file number is assigned for each  
communication.)  
(6) File Number  
(7) Duration of  
Communication  
(8) Type of Communication  
: "XMT" means Transmission  
"RCV" means Reception  
"POL" means Polling  
"PLD" means Polled  
"FWD" means Fax Forward  
"RMT" means Remote Diagnostic  
: Name : Recorded name in One-Touch or ABBR. Numbers or remote station's  
Character ID.  
(9) Remote Station  
Identification  
number : Dialed telephone number.  
Number : Remote station's ID number.  
indicates that the Second Telephone Line (Line-2) was used for the  
communication.  
Email address  
(10) Communication Date  
(11) Communication Start Time  
(12) Diagnostic  
(13) Own LOGO  
(14) Own ID Number  
(15) Own Character ID  
: For service personnel only  
: Up to 25 characters  
: Up to 20 digits  
: Up to 16 characters  
2. An Email transmission sent to multiple locations is recorded as a single transaction  
on the Journal.  
NOTE  
123  
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Printing Journals and Lists  
Communication Journal (COMM. JOURNAL)  
The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful.  
You may select the printout condition (Off/Always/Incomplete Only) in Fax Parameter No. 12.  
Sample COMM. JOURNAL  
************** - COMM. JOURNAL - ***************** DATE MMM-dd-yyyy **** TIME 15:00 **** p.01  
(1)  
(2)  
(3)  
MODE = MEMORY TRANSMISSION  
START=MMM-dd 14:50  
END=MMM-dd 15:00  
FILE NO.= 050 (4)  
(5)  
STN  
NO.  
(6)  
(7)  
(8)  
(9)  
PAGES  
(10)  
DURATION  
COMM. ONE-TOUCH/  
ABBR NO.  
STATION NAME/EMAIL ADDRESS/TELEPHONE NO.  
001  
002  
OK  
OK  
<01 >  
<02 >  
SERVICE DEPT.  
SALES DEPT.  
001/001  
001/001  
00:01:30  
00:01:25  
003  
004  
407  
BUSY  
<03 >  
ACCOUNTING DEPT.  
021 111 1234  
000/001  
000/001  
00:01:45  
00:00:00  
- ABCD  
-
***** KM-F1060 ********************** - HEAD OFFICE  
- ****** - 201 555 1212 - *******  
124  
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Explanation of Contents  
(1) Indication of Communication  
Mode  
(2) Start Time of Communication  
(3) End Time of Communication  
(4) File Number  
001 to 999 (When the communication is stored into memory, a file number is  
assigned for each communication.)  
(5) Station Number  
Sequential number of the Stations.  
(6) Communication Result  
"OK" indicates that the communication was successful.  
"M-OK" indicates that memory reception was successful.  
"BUSY" indicates that the communication has failed because of busy line.  
"STOP" indicates that  
was pressed during communication.  
STOP  
"P-OK" indicates that memory overflow occurred while storing the documents  
into memory for transmission but successfully stored document(s) was sent.  
"R-OK" indicates that the Relayed XMT was successful.  
"B-OK" indicates that the Batch Transmission was successful.  
"- -" indicates LAN transmission.  
"3-digit Info Code” (See page 134) indicates that the communication has  
failed. In this case, the machine will print the attached report with first page of  
your document as shown on the previous page.  
(7) One-Touch/Abbreviated Number  
% mark indicates dialed by direct number dialing.  
or % Symbol  
(8) Recorded Name in the Address  
Book, Direct Dialing Number, or  
Email Address  
(9) Number of Pages Transmitted or The 3-digit number is the number of pages successfully transmitted or  
Received  
received.  
When the documents are stored into memory, two 3-digit numbers will  
appear.  
The first 3-digit number represents the number of pages successfully  
transmitted.  
The second 3-digit number represents the total number of pages that were  
attempted to be transmitted.  
(10) Duration of Communication  
125  
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Printing Journals and Lists  
One-Touch/Abbreviated and Directory Search List  
Fax Parameter No. 119:  
1:One-Touch  
To print an Address Book  
List or One-Touch/  
Abbreviated Number and  
Directory Search List of the  
telephone numbers you  
have stored.  
1
2a  
1:ONE-TOUCH/ABBR NO.  
2:DIR. SEARCH  
: for One-Touch/ABBR. No. List  
1
: for Directory Search List  
2
Fax Parameter No. 119:  
2:Quick Name Search  
2b  
* PRINTING *  
ADDRESS BOOK LIST  
Sample Address Book List  
Email Address and (3), (5) to (7) are not printed when the optional Internet Fax/Emai/Network Scanner Module is not  
installed.  
*************** -ADDRESS BOOK LIST- ******************* DATE MMM-dd-yyyy ***** TIME 11:11 *** P.01  
(8)  
(2)  
(3)  
STATION NAME  
EMAIL ADDRESS / TELEPHONE NO.  
(7)  
ROUTING SUB-ADDR (5)  
ROUTING TSI (6)  
RELAY ADDR (ABBR NO.)  
[B]  
[J]  
Bob Jones  
John Smith  
Jane Smith  
jonesb@abcdefg.com  
123456  
201 555 1212  
201 555 3456  
4452  
+1 201 123 4567  
212 555 1234  
[009]  
[010]  
201 555 1212  
1212  
[K]  
[M]  
Fax1  
Fax2  
fax1@company.co.jp  
4827  
+81 03 5251 1234  
+81 0467 5251 1234  
fax2@company.co.jp  
1773  
NO. OF STATIONS = 005 (4)  
-ABCD  
-
***** KM-F1060 *********************************-HEAD OFFICE - ***** - 201 555 1212- *********  
(1) One-Touch number or Abbreviated number  
(2) Station name recorded in the machine  
(3) Telephone number recorded in the machine  
Email address recorded in the machine  
%number  
<nn>= One-Touch number, [nnn] = Abbreviated number  
: Up to 15 characters  
: Up to 36 digits (Telephone number)  
: Up to 60 characters (Email address)  
: Telephone Number programmed into  
One-Touch / ABBR NO.  
(4) Number of recorded One-Touch and ABBR. numbers  
(5) Routing Sub-address  
: Up to 20 digits  
: Up to 20 digits  
: 3-digit  
(6) Routing TSI  
(7) Relay Address  
(8) The first letter of station name recorded in your  
machine  
126  
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3a  
* PRINTING *  
ONE-TOUCH/ABBR LIST  
3b  
* PRINTING *  
DIR. SEARCH LIST  
Sample ABBR. Number List  
*************** -ABBR NO. LIST- ******************* DATE MMM-dd-yyyy ***** TIME 11:11 *** P.01  
(1)  
(2)  
(3)  
ABBR STATION NAME  
NO.  
EMAIL ADDRESS / TELEPHONE NO.  
ROUTING SUB-ADDR (5) ROUTING TSI (6)  
(7)  
RELAY ADDR (ABBR NO.)  
[001] John Smith  
[002] Jane Smith  
[003] Bob Jones  
[004] Fax1  
201 555 3456  
4452  
+1 201 123 4567  
212 555 1234  
201 555 1212  
+81 03 5251 1234  
+81 0467 5251 1234  
-ABCD  
[009]  
[010]  
201 555 1212  
1212  
jonesb@abcdefg.com  
123456  
fax1@company.co.jp  
4827  
[005] Fax2  
fax2@company.co.jp  
1773  
NO. OF STATION = 005(4)  
-
***** KM-F1060 *********************************-HEAD OFFICE - ***** - 201 555 1212- *********  
Sample One-Touch List  
*************** -ONE-TOUCH LIST- ****************** DATE MMM-dd-yyyy ***** TIME 11:11 *** P.01  
(1)  
(2)  
(3)  
ONE- STATION NAME  
TOUCH  
EMAIL ADDRESS / TELEPHONE NO.  
ROUTING SUB-ADDR (5) ROUTING TSI (6)  
(7)  
RELAY ADDR (ABBR NO.)  
<01> John Smith  
<02> Jane Smith  
<03> Bob Jones  
<04> Fax1  
201 555 3456  
4452  
201 555 1212  
1212  
jonesb@abcdefg.com  
123456  
+1 201 123 4567  
212 555 1234  
[001]  
[002]  
201 555 1212  
fax1@company.co.jp  
4827  
fax2@company.co.jp  
1773  
+81 03 5251 1234  
+81 0467 5251 1234  
<05> Fax2  
NO. OF STATION = 05 (4)  
= UPPER (01-40) = LOWER (01-40)  
-ABCD  
-
***** KM-F1060 *********************************-HEAD OFFICE - ***** - 201 555 1212- *********  
127  
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Printing Journals and Lists  
Program List  
To print a Program List of the  
Dialing Patterns that you  
have previously entered into  
the Program Keys and One-  
Touch Dialer.  
1
2
* PRINTING *  
PROGRAM LIST  
Sample Program List  
(When the Fax Parameter No. 119 is set to "2:Quick Name Search".)  
*************** -PROGRAM LIST- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 **********  
(1)  
(2)  
PROGRAM NAME  
(3)  
TYPE  
(4)  
TIMER  
(5)  
DESTINATION(S)  
[P]  
PROG.A  
PROG.B  
POLL  
GROUP  
----  
----  
[SALES1  
[ABCD1  
][SALES2  
][ABCD2  
]
]
[T]  
TIMER POLL  
TIMER XMT  
POLL  
XMT  
19:00  
12:00  
[TIMER POLL  
[TIMER XMT  
]
]
-ABCD  
-
***** KM-F1060 ********************* -HEAD OFFICE  
- ***** -  
201 555 1212- *********  
Sample Program List  
(When the Fax Parameter No. 119 is set to "1:One-Touch".)  
*************** -PROGRAM LIST- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 **********  
(1)  
PROGRAM  
(2)  
PROGRAM NAME  
(3)  
TYPE  
(4)  
TIMER  
(5)  
ABBR NOS.  
<03↑>  
<03↓>  
<05↑>  
<05↓>  
TIMER XMT  
TIMER POLL  
PROG. A  
XMT  
POLL  
POLL  
12:00  
19:00  
-----  
[001]  
[002]  
[001] [002]  
[001] [002] [003]  
PROG. B  
ABBR/GRP -----  
= UPPER (01-40) = LOWER (01-40)  
-ABCD  
-
***** KM-F1060 ********************* -HEAD OFFICE  
- ***** -  
201 555 1212- *********  
128  
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Explanation of Contents  
(1)  
The first letter of station name  
recorded in your machine  
Program Key  
(2)  
(3)  
Program Name  
Up to 15 characters  
Type of Communication  
“XMT” indicates transmission.  
“POLL” indicates polling.  
“ABBR/GRP” indicates that the Program key is programmed as a Group or  
One-Touch key.  
“POP” indicates that the Program key is programmed as a POP access key.  
(4)  
(5)  
Timer  
Indicates the starting time.  
"----“ indicates that the Program key contains “non-deferred” program.  
Destination(s)  
Numbers Recorded in the Program One-Touch/ABBR. numbers  
Telephone number or email address  
129  
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Printing Journals and Lists  
Fax Parameter List  
To Print a Fax Parameter List:  
2
1
* PRINTING *  
FAX PARAMETER LIST  
Sample Fax Parameter List  
*************** -FAX PARAMETER LIST- ************** DATE MMM-dd-yyyy ***** TIME 15:00 ***** P.01  
(1)  
(2)  
(3)  
(4)  
(5)  
PARAMETER  
NUMBER  
DESCRIPTION  
SELECTION  
CURRENT  
SETTING  
STANDARD  
SETTING  
(6)001  
*002  
CONTRAST  
RESOLUTION (HOME)  
(HOME)  
(1:Lightest - 3:Normal - 5:Darkest)  
3
3
3
2
(1:Standard  
2:Fine  
3:S-Fine  
169  
DHCP CLIENT  
(1:INVALID  
2:VALID  
2
2
-ABCD  
- ***** -  
-
***** KM-F1060 ********************* -HEAD OFFICE  
201 555 1212- *********  
130  
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Explanation of Contents  
(1) Parameter  
Number  
(4) Current setting  
:
“----” indicates code or password  
is not set.  
(2) Description  
: “(HOME)” means home position  
setting.  
(3) Selection  
(5) Standard setting  
(6) Changed setting  
:
:
Factory preset standard setting  
“*” indicated that the Factory  
preset setting was changed.  
131  
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Problem Solving  
Troubleshooting / Maintenance  
If You Have Any of These Problems  
Mode Symptom  
During Transmission Document doesn't  
Possible Cause / Action  
Page  
1. Check that your document is free of staples and paper  
clips, and that it is not greasy or torn.  
or Making Copies  
feed/multiple feed  
2. Check that your document is the right type to send through  
an ADF by consulting.  
3. Check that the document is loaded properly.  
Does not stamp  
(For Facsimile)  
Check Fax Parameter No. 4 and No. 28 settings.  
Replace stamp or refill ink.  
Stamp too light  
(For Facsimile)  
--  
Transmission Copy  
Quality or Copies  
Quality  
Vertical lines on the  
transmitted/copied  
document  
Check own copy quality. If copy is OK, your machine has no  
problem, report to the receiving party that they have a problem.  
If copy is NG, clean the Document Scanning Area.  
During Reception or No recording paper  
Making Copies  
Replenish the recording paper.  
Remove the misfed paper.  
Recording paper  
misfed  
Recording paper  
doesn't advance into  
machine  
Make sure that there is paper in the Paper Tray. Follow the 26  
instructions for loading paper.  
Recording paper  
doesn't eject after  
printing  
Check to see if the recording paper is jammed inside of the 30  
machine.  
Document auto  
reduction doesn't work  
Check Print Reduction settings.  
Replace the Toner Container.  
Out of toner  
Communication  
No dial tone  
1. Check the connection of the telephone line.  
2. Check the telephone line.  
No auto answer  
1. Check the connection of the telephone line.  
2. Check the Reception mode setting. (Fax Parameter No. 17)  
3. If the Fax Parameter No. 13 (Auto Journal Print) is set to  
Valid” (default setting) and the machine is printing the  
received document(s) from memory, which also happens to  
be the 200th transaction, the machine will not automatically  
answer until the Transaction Journal completes printing.  
Cannot transmit or  
receive  
An information code will be shown on the display. Refer to the 134  
information code table to find out the trouble and solution.  
132  
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Mode  
No Machine  
Symptom  
Possible Cause / Action  
Page  
No machine operation To reset the machine, turn "Off" the Power Switch for a few  
seconds then turn it "On" again.  
--  
Operation  
Machine Care  
When lines or voids as shown in the example on the right appear on  
marked Copies/Scanned Images, the scanning area may be dirty.  
A
A
Pick Up Roller  
ADF Cover  
Separation Roller  
Feed Roller  
Pad  
Contact Image Sensor  
White Sheet  
Open the ADF Cover.  
Wipe marks off on the White Sheet  
with a dry soft cloth.  
Wipe marks off on the Contact  
Image Sensor with a dry soft cloth.  
Clean the Separation Roller with a  
well-wrung damp cloth (with water).  
Clean the Pick Up/Feed Rollers with  
a well-wrung damp cloth (with water).  
Clean the Pad with a soft dry cloth.  
Close the ADF Cover.  
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Problem Solving  
Information Code  
When an anomaly occurs, the display may show one of the Information Codes listed below. These will help you to identify  
and correct the problem.  
Info.  
Code  
Meaning  
Document is misfeeding.  
Possible Action  
Page  
030  
1. Reload the document properly.  
2. Remove the document jam.  
3. Adjust ADF.  
031  
Document is too long or jammed.  
1. Reload the document properly.  
Document length exceeds 39.4 inches (1 meter). The 2. Remove the document jam.  
length limitation for 600 dpi, is subject to the available  
Memory size.  
600dpi  
(Max. Length is 24 inches (600 mm))  
061  
400  
ADF Cover is open.  
Close the ADF Cover.  
--  
--  
During initial connection, receiving station did not  
respond or communication error occurred.  
1. Check with the other party.  
2. Reload the document and send again.  
402  
403  
During initial connection, communication error  
occurred.  
Reload the document and send again.  
--  
No polling capability at the remote side.  
Ask remote side to set “POLLED=ON”.  
Reload the document and send again.  
--  
--  
404/405 During initial connection, communication error  
occurred.  
406  
Transmission Password does not match.  
Receiving Password does not match.  
Received from an unauthorized station in Selective  
Reception mode.  
Check the password or the telephone number  
in One-Touch or Abbreviated station.  
--  
407  
No confirmation from the receiving station for the  
previous page sent.  
Wait a few minutes and send again.  
Wait a few minutes and send again.  
--  
--  
408/409 Remote side confirms previous page(s) is(are)  
illegible.  
410  
411  
412  
414  
415  
Communication aborted by the transmitting side.  
Polling password does not match.  
No data from the transmitting side.  
Polling password does not match.  
Polling transmission error.  
Check with the other party.  
Check the polling password.  
Check with the other party.  
Check the polling password.  
Check the polling password.  
Check with the other party.  
--  
--  
--  
416/417/ Received data has too many errors.  
418/419  
420/421 Machine goes to receiving mode, but receives no  
command from the transmitting side.  
1. Remote side misdial.  
2. Check with the other party.  
--  
422/427 Interface is incompatible.  
Check with the other party.  
Check with the other party.  
Check with the other party.  
--  
--  
--  
430/434 Communication error occurred while receiving.  
436/490 Received data has too many errors.  
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Info.  
Code  
Meaning  
Possible Action  
Page  
456  
• Machine received a confidential document or was  
requested to be polled of a confidential document  
under any of following conditions.  
1. Print a File List and check the contents.  
2. Wait until machine finishes printing.  
1. Not enough space in memory to receive the  
confidential document.  
2. Confidential Mailbox is full.  
3. While printing, the machine received a document.  
• Machine was requested to relay a document.  
492/493/ Communication error occurred while receiving.  
494  
Check with the other party.  
Check with the other party.  
--  
495  
Telephone line disconnected.  
--  
--  
501/502/ Communication error occurred using the internal V.34 Check with the other party.  
503/504 Modem.  
540/541/ Communication error occurred while transmitting.  
1. Reload the document and send again.  
--  
542/  
2. Check with the other party.  
543/544  
550  
Telephone line disconnected.  
Check with the other party.  
Check with the other party.  
--  
--  
552/553/ Communication error occurred while receiving.  
554/555  
580  
Sub-address transmission to a machine that has no  
Sub-address function.  
Check the remote station.  
Check the remote station.  
581  
Sub-address Password transmission to a machine  
that has no Password Sub-address function.  
623  
630  
631  
634  
No document loaded on the ADF.  
Reload the document and send again.  
Reload the document and send again.  
Reload the document and send again.  
Check the telephone number and send again.  
--  
--  
--  
--  
Redial was not successful due to a busy line.  
During dialing, STOP was pressed.  
Redial was not successful due to no response from  
the called station or wrong number dialed.  
Note: If busy tone was not detected, the machine will  
only redial once.  
638  
718  
Power failure occurred during the communication.  
Check the power cord and plug.  
--  
--  
Page Memory Overflow occurred while receiving  
printing data. The paper size selected within your  
Check the document size and resolution.  
Ask sender to resend in a supported size and  
application to print is larger than the paper size loaded resolution.  
in the Paper Tray(s).  
730  
731  
Cannot retrieve the Journal nor program the Internet Check that the Fax Parameter No. 158 (PC  
--  
Parameters and the Auto Dialer remotely via email  
from a PC.  
Remote Update) is set to “Valid”.  
The dialer buffer for manual dialing was full (50  
Request the sender to resend the Relay  
stations) when the Relay Transmission Request was Transmission Request after the reserved  
received.  
Continued on the next page...  
communication is finished.  
135  
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Problem Solving  
Information Code  
Info.  
Code  
Meaning  
Possible Action  
Check with the other party.  
Page  
800/814/ Machine was requested to relay a document or  
816/825 Confidential Communication but has no capability.  
--  
826  
Received Sub-address is not registered in the Auto  
Dialer (One-Touch/ABBR. Dialing).  
Check the Auto Dialer.  
Check the remote station.  
--  
870  
Memory overflow occurred while storing documents  
into memory for transmission.  
1. Transmit documents without storing them  
into memory first. Use Direct Transmission  
when using G3 Fax Communication.  
2. Install Optional Memory (SD Memory  
Card).  
--  
871  
Overflow of the file management area occurred.  
Wait until the machine finishes printing or  
sending the documents.  
1. After identifying the problem and taking the recommended action, if the Information Codes  
keep reoccuring or Information Codes that appear on your machine but are not listed above,  
please contact your local Authorized Dealer.  
NOTE  
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Problem Solving  
Verification Stamp  
Verification Stamp  
The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced or  
refilled with ink.  
To remove the stamp  
1
2
3
Remove the Stamp. Replace the stamp with a Close the ADF Cover.  
new one or refill the stamp with a few drops of  
the specified ink into the back of the stamp.  
(see Note 1)  
Open the ADF Cover  
Verification Stamp Order No.: DZHT000027  
Replacing the Battery  
The machine has an internal battery (Product No.: CR2032) which  
maintains the date and time.  
REPLACE BATTERY  
U90  
In the event the battery requires replacement, a message will be displayed.  
2
1
3
4
Battery Holder  
Battery Holder  
"+" side of battery should be  
facing upwards.  
(Observe the polarity, see  
CAUTION! below)  
: Turn the Power Switch on the  
Back Side of the machine to  
the OFF position.  
: Reinstall the Battery Holder  
and fasten the Screw.  
1
2
1
2
: Turn the Power Switch on  
the Back Side of the  
machine to the ON position.  
: Remove a Screw and the  
Bettery Holder  
4
NOTE:  
The service life of the battery is approximately 1  
year under normal use.  
If the clock is flashing on the LCD Display, follow the  
procedures on page 106 to reset the clock.  
denotes hazards that could result in minor injury or damage to the machine.  
CAUTION  
!
THIS PRODUCT CONTAINS A LITHIUM BATTERY. REPLACE ONLY WITH THE SAME OR  
EQUIVALENT TYPE. "IMPROPER USE OR REPLACEMENT MAY CAUSE OVERHEATING,  
RUPTURE OR EXPLOSION RESULTING IN INJURY OR FIRE. DISPOSE OF USED  
BATTERIES ACCORDING TO THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE  
OFFICIALS AND LOCAL REGULATION"  
Keep button battery/verification stamp and small parts out of reach of children to prevent  
CAUTION chocking or poisoning. If a button battery/verification stamp is swallowed accidentally, get  
!
medical treatment immediately.  
1. Please contact your local Authorized Dealer to purchase a new stamp.  
2. Stamp ink refills can be purchased from a stationary store. Use blue Shachihata "X" Stamp ink  
(No. 22113) or its equivalent.  
NOTE  
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Appendix  
Specifications  
Type:  
Desktop  
Acceptable Originals  
Copying Method  
Scanning Method  
Fusing Method  
Imaging Method  
Resolution  
Sheets (Invoice - Legal size)  
Laser Electrophotography  
Contact Image Sensor  
Heat Roller  
1 Component Non Magnetic Dry Toner Contact Developing  
Max. 600 dpi  
Operation Panel  
Copy Size  
LCD Display  
Legal - Letter via Paper Tray / Legal - Invoice via Sheet Bypass  
Max. 0.2” (5 mm)  
Void Area  
Warm Up Time  
First Copy Time  
Multi-Copy Speed (Letter size)  
Enlargement Ratios  
Reduction Ratios  
Approx. 19 seconds (68°F/20°C)  
Approx. 19 seconds (Letter, from 1st Tray)  
18.5 cpm  
101% to 141% in 1% increments  
99% to 71% in 1% increments  
Paper Trays (250 sheets (20lb) Standard + 550 sheets (20lb) Option) + Single  
Sheet Bypass  
Transparency film should be loaded into the standard paper tray (Tray-1; up to  
20 sheets) or use the Sheet Bypass (1 sheet).  
Paper Feed  
2
Paper Tray : 16 - 28 lb (60 - 105 g/m ) [1-Sided Copy]  
2
Paper Weight  
20 - 24 lb (75 - 90 g/m ) [2-Sided Copy]  
2
Bypass  
: 16 - 44 lb (60 - 165 g/m )  
Quantity Selector  
Max. 999 sheets (Output Tray capacity is 150 sheets)  
AC 120V, 60Hz, 8A  
Electrical Consumption  
Transmission : Approx. 21 W  
Power Consumption  
Reception  
Maximum  
: Approx. 860 W  
: 1000 W  
Dimensions (W x D x H)  
Mass (Weight)  
17.7 x 16.5 x 17.6 inches (450 x 418 x 448 mm)  
48.5 lb (22 kg)  
Temperature: 50 - 86°F (10 - 30°C)  
[Humidity should be 70% or less at 86°F (30°C)]  
Relative Humidity: 30 - 80%  
Operating Environment  
[Temperature should be 80°F (27°C) or less at 80% RH]  
*When used only with our recommended Letter size paper.  
138  
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For G3 Facsimile  
Compatibility  
ITU-T Group 3  
Coding Scheme  
Modem Type  
JBIG, MH, MR, MMR (Conforms to ITU-T Recommendations)  
ITU-T V.34, V.17, V.29, V.27ter and V.21  
33600 - 2400 bps  
Modem Speed  
Document Size  
Invoice/A5 - Letter/A4  
Max  
:
8.5 x 39.4 in (216 x 1000 mm)  
(with operator's assistance)  
5.5 x 8.5 in (Invoice)  
Min  
:
Effective Scanning Width  
Scanner Resolution  
8.3 inches (212 mm)  
Horizontal : 203 pels/inch (8 pels/mm)  
: 406 pels/inch (16 pels/mm)  
: 600 dpi  
: Standard and Fine Resolution  
: Super Fine Resolution  
: 600 dpi Resolution  
Vertical  
: 98 lines/inch (3.85 lines/mm) : Standard Resolution  
: 196 lines/inch (7.7 lines/mm) : Fine Resolution  
: 391 lines/inch (15.4 lines/mm) : Super Fine Resolution  
: 600 dpi : 600 dpi Resolution  
One-Touch/Abbreviated Dialing 200 Stations (ABBR No.) + 80 Stations (One-Touch or Program key)+ 50 Stations  
Memory Capacity  
(Direct Dialing)  
(plus additional 720 stations with the optional SD Memory Card installed)  
Each station can register up to 36 digits for each telephone number (including  
pauses and spaces) and up to 15 characters for each station name.  
Image Memory Capacity  
Base Memory  
720 pages  
(Based on ITU-T Image No.1 using Standard Resolution) (See page 147)  
FCC Registration Number  
Ringer Equivalence  
US:E52FA32BUF-8000  
3.2B  
Continued on the next page...  
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Appendix  
Specifications  
ADF (Standard)  
Tray Capacity  
2
Letter, Invoice : 100 sheets (20 lb / 75 g/ m )  
Paper Size  
Invoice/Letter/Legal  
2
Paper Weight  
14 - 28 lb (50 - 105 g/ m )  
Electrical Requirements  
Supplied from the machine  
2nd Paper Feed Module (PF-47) (Option)  
Paper Size  
Letter/Legal  
2
16 - 28 lb (60 - 105 g/ m ) [1-Sided Copy]  
Paper Weight  
2
20 - 24 lb (75 - 90 g/ m ) [2-Sided Copy]  
Electrical Requirements  
Dimensions (W x D x H)  
Mass (Weight)  
Supplied from the machine  
17.7 x 15.1 x 5.5 inches (450 x 383 x 140 mm)  
11 lb (5 kg)  
Options and Supplies  
Part Name  
2nd Paper Feed Module  
G3 Communication Port Kit  
Handset Kit  
Part No.  
PF-47  
Remarks  
For Additional Paper Feeding (Tray-2)  
For Additional telephone line.  
Telephone Handset Kit  
MP-47  
HS-47  
Internet Fax/Email/Network Scanner Module IF-47  
For Network Scan and Email Function  
All in one container  
Toner Container  
SD Memory Card  
TD-47  
• Only Genuine 32MB to 512MB SD Memory Card (with  
a SD trademark) can be used.  
• High speed data transfer type is recommended.  
• The SD Memory Card will be formatted to the  
proprietary format used in this machine. Please note  
that ALL the files will be lost after formatting.  
Please contact your local authorized dealer for more  
details about purchase and installation of the SD  
Memory Card.  
140  
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memo  
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Appendix  
Glossary  
Access Code  
A 4-digit programmable access code that prevents unauthorized operation of your machine.  
ADF (Automatic  
The mechanism that delivers a stack of document pages to the scanner one page at a time.  
Document Feeder)  
Address Book  
The ability to store full phone numbers or email addresses into the dialer and then utilizing a  
single keystroke to speed dial that number/email address in the future.  
Address Book Dialing  
Auto Print Reduction  
The ability to dial an entire telephone number/email address by pressing one key.  
The method of automatically reducing a received document so that it can be printed onto a  
standard size piece of plain paper. For example, your machine will reduce an incoming legal  
size page to 75% of its original size so it could fit on a letter size page.  
Automatic Reception  
Batch Transmission  
The mode that allows you to receive fax documents without user intervention.  
The ability to accumulate different document files for the same destination(s) to be  
transmitted in a single phone call.  
BPS (Bits Per Second)  
The amount of data that is transmitted over the phone line. Your machine can start at each  
Max. Modem speed and automatically steps down to suitable speed depending on the phone  
line condition and the receiving machines capabilities.  
(Max. Modem Speed is 33600 BPS)  
CCITT  
Consultative Committee on International Telegraph and Telephone. This organization has  
presently developed four groups of industry standards that insure facsimile compatibility.  
Character ID  
A programmed proprietary code name that allows up to 16 alphanumeric characters  
identifying your machine.  
Character Keys  
Client  
The keys that are used to enter letters and symbols for various programming functions.  
Clients are computers that run software programs used to contact and obtain data from  
Server software program on another computer, often across a great distance.  
Coding Scheme  
The data compression method used by facsimile machines. Your machine utilizes Modified  
Huffman (MH), Modified Read (MR), Modified Modified Read (MMR) and Joint Bi-level Image  
experts Group (JBIG) coding schemes.  
Comm. Journal  
Contrast  
Refers to either the Communication Journal (Comm. Journal), or Relay Transmission Report.  
Signifies the scanning sensitivity in terms of lightness and darkness of your original  
transmitting pages.  
Cover Sheet  
A Fax Cover Sheet can be attached to your transmit document(s) that shows the recipient's  
name, originator's name and number of pages attached.  
DDD (Direct Distance  
Dialing)  
A telephone service that allows unassisted dialing, no operator assistance is required.  
The ability to retrieve documents from other stations at a later time.  
Deferred Polling  
Deferred Transmission The ability to send documents to other stations at a later time.  
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Department Code  
Direct Dialing  
This operation require the user to input a preset 4-digit Department Code before  
transmission. The Department Name of selected Department Code is printed on the Header  
of each page sent, Cover Sheet, Comm. Journal and Individual Transmission Journal.  
The method of dialing where you enter the entire telephone number or email address through  
the QWERTY keyboard.  
Directory Search Dialing Allows you to dial a full telephone number or email address by searching the station's name  
entered in the Address Book.  
Directory Sheet  
The list that contains the station names that are programmed into your machine.  
DTMF (Dual Tone Multi- Dialing method that sends a different set of frequencies for each digit of the telephone  
Frequency)  
keypad. Commonly refers to touch tone dialing.  
Duplex Scan  
The ability to scan both sides of 2-sided original(s) for transmission.  
The ability to correct transmission errors as detected during the transmitting phone call.  
ECM (Error Correction  
Mode)  
End Receiving Station  
Energy-Saver Mode  
In a relay network, the final station designated to receive the document.  
Saves energy by consuming less power than when in standby mode by turning off the fuser  
unit after the specified time.  
Fax Forward  
The ability to forward all incoming faxes to the specified station registered in the Address  
Book.  
Fax Parameter List  
The list that contains the home FAX parameters settings that you have programmed into your  
machine.  
FAX/TEL Auto Switching The ability to share a single telephone line for both fax and voice usage.  
File  
A task that has been stored into the memory of your machine. Examples are deferred  
transactions.  
Fixed Print Reduction  
The method that allows you to determine one reduction rate, such as 75%, for all incoming  
documents.  
Function  
The control panel key that will be utilized to begin an operation or configuration of a feature.  
G3 Mode (Group 3)  
Refers to the standards and transmission capabilities of the current generation of facsimile  
machines.  
Group Dialing  
Handshaking  
Header  
The ability to program many telephone numbers and/or email addresses into a single station  
so that many locations can be dialed in sequence utilizing a single keystroke.  
The exchange of a group of control signals that communicate between the transmitter and  
receiver. These signals determine the condition at which communication can occur.  
A row of information that is transmitted by the sending machine and printed on the top of  
each page by the receiving machine. This identifies the transmitting machine and information  
about the transmission, such as time and date.  
Continued on the next page...  
143  
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Appendix  
Glossary  
Image Memory Capacity This signifies the amount of memory available in your machine to store pages of documents.  
Unit of measurement is based on the ITU-T Image No.1.  
Index Keys  
A series of alphabetized keys for easy access to the stations programmed in the Address  
Book.  
Individual Transmission A report that is printed by the transmitter stating information regarding the last document  
Journal  
transaction.  
Information Code  
A code that is internally generated by your machine stating a specific operational error or  
machine failure.  
Initial Sending Station  
ITU-T  
In a relay network, the station that is originating the document transmission.  
International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T.  
ITU-T Image No. 1  
An industry standard document that allows comparisons of the transmission speeds and  
capabilities of facsimile machines.  
Journal  
A report that is printed by your machine listing the last 200 transactions.  
Key Name  
An alternate to the station name that can be programmed for each Address Book dialing key.  
(By default it displays the first 15 characters of the station Name)  
Keypad  
A group of numeric keys located on your control panel.  
LCD  
Liquid Crystal Display. The display area of your machine.  
LOGO  
Your programmed company name or identification up to 25 alphanumeric characters.  
A mode that requires operator intervention to receive an incoming document.  
Manual Reception  
Memory Transmission  
The documents are scanned into memory before actual connection to the phone line for  
transmission.  
Modem  
A device that converts signals from your machine into signals that can be transmitted over  
telephone lines.  
Multi-station  
Transmission  
The ability to broadcast the same set of documents to a programmed number of locations.  
Multiple Logo  
The user can select one of 25 preset LOGOs before a transmission.  
Off-Hook Dialing  
On-Hook Dialing  
Overlap Printing  
The direct dialing of a telephone number with the handset out of the cradle or “off the hook”.  
The direct dialing of a telephone number with the handset in the cradle or “on the hook”.  
Documents too long to be reduced are automatically printed on two pages with approximately  
0.5" (13 mm) overlap.  
Super Smoothing  
An electronic image enhancement (Super Smoothing) that will create a particular pattern for  
the improvement of copy quality.  
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Photo  
A scanning technique to distinguish levels of gray from black and white. Your machine can  
detect up to 256 levels of gray in photo mode.  
Polling  
The ability to retrieve a document from another facsimile machine.  
A 4-digit programmed code that enables the security of a document being polled.  
The ability to stack received documents in the correct order.  
Polling Password  
Print Collation  
Print Reduction Modes The methods used to determine how an incoming document will be reduced to print onto the  
paper loaded in your machine.  
Program Keys  
PSTN  
Keys that are defined for storing a sequence of stations to be dialed or polled.  
Public Switched Telephone Network. Network of interconnected switching equipment and  
transmission facilities.  
Qwerty Keyboard  
A keyboard on the Control Panel that is used to enter letters and symbols for various  
programming functions.  
Receiving Password  
A 4-digit password is required to be entered before a document is received.  
A report that contains information regarding the last relayed transmission.  
Relay Transmission  
Report  
Relayed Transmission  
Resolution  
Sending a document to a relay station, which in turn, sends the document to the end  
receiving station.  
Relates to the number of dots scanned or printed per certain square. The quality of the image  
increases as the number of dots per certain square increases.  
Selective Reception  
Sleep Mode  
A function that can be set so that your machine will receive from only those machines  
programmed into your dialer.  
The lowest power state that the machine enters after the specified time without actually  
turning Off.  
Station Name  
Alphanumeric ID which can be programmed for each phone number/email address in the  
Auto Dialer.  
Stored Documents  
Sub-address  
Documents that have been scanned and now are stored in your machine's memory.  
ITU-T recommendation for further routing, forwarding or relaying of incoming faxes.  
Sub-address Password ITU-T recommendation for additional security that corresponds to the Sub-address.  
Substitute Memory  
Reception  
Your machine's ability to store an incoming document into its memory, when it runs out of  
recording paper or toner.  
Transmission Password A 4-digit password is required to be entered before a document is transmitted.  
Transmission  
Reservation  
The ability to preset a telephone number so that you may reserve a transmission while your  
machine is performing another function.  
Continued on the next page...  
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Appendix  
Glossary  
User Parameter  
Programmed parameters that provide information to other stations. Examples are logo,  
character ID, date and time.  
Verification Stamp  
View Mode - File List  
View Mode - Journal  
A user selectable transmission verification stamp can be placed on scanned documents that  
are successfully transmitted or stored in memory.  
Allows you to view the brief contents of the memory files through the LCD display without  
having to print the Memory File List.  
Allows you to view the brief contents of the journal through the LCD display without having to  
print the journal.  
Glossary  
Glossary  
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ITU-T Image No. 1  
All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).  
147  
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Appendix  
Index  
Numerical  
H
A
I
B
J
C
M
Canceling the Direct Transmission  
Changing or Erasing the Settings of the One-Touch/  
Changing the Start Time or the Station  
O
One-Touch/Abbreviated and Directory  
Operation Chart...................................................22  
D
P
E
F
Q
G
148  
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R
T
U
S
V
Selecting the Access Method  
Appendix  
Setting the Sub-Address into  
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Adobe, Acrobat Reader & Adobe logo are either registered trademarks or trademarks of Adobe  
Systems Incorporated.  
All other trademarks identified herein are the property of their respective owners.  
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For best results and machine performance, we recommend that you use only our original supplies for  
your products.  
A1  
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©2005  
is a trademark of Kyocera Corporation  
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